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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 20, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lynn Merrill, Director of Public Works, Operations and
Maintenance
Department: Public Works
Subject: Award of Agreement for Construction of Pavement Rehabilitation at Twenty-One Locations (Project No.
SS 22-005) (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement with Matich Corporation in the amount of $7,988,612 for Pavement Rehabilitation at Twenty-One Locations (Project); and
2. Authorize the project construction, construction contingencies, and construction management costs in the total amount of $8,787,473.20 for construction of the Project; and
3. Authorize the City Manager or designee to execute all documents with Matich Corporation; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Executive Summary:
Awarding the Agreement for construction of the Pavement Rehabilitation at Twenty- One Locations would allow for the construction of street improvements throughout the City. The Agreement would allow the City to issue Matich Corporation a Notice to Proceed, initiating the process to construct the street improvements. The agreement will include Matich Corporation’s base bid of $7,988,612. Additional funds are recommended for construction contingencies and construction management costs for a total of $798,861.20. The total cost of construction, construction management, and construction contingencies is $8,787,473.20. 1 9
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Background
The City of San Bernardino is responsible for maintaining streets citywide. On November 24, 2021, a Pavement Management Analysis (PMA) was completed to rate the condition of all public streets in the City. Street segments (intersection to intersection) were rated based on Remaining Service Life (RSL). Following the PMA, a list of twenty-one street locations was prepared as part of a citywide pavement rehabilitation project.
The project includes the following locations:
•13th Street from Waterman Avenue to Sierra Way (Ward 2) •16th Street from Sierra Way to Mt. View Avenue (Ward 2) •27th Street from Davidson Avenue to Little Mountain Drive. (Ward 2) •2nd Street from Lena Road to Tippecanoe Avenue (Ward 1) •33rd Street from E Street to H Street (Ward 7)
•35th Street from Mountain View Avenue to Belle Street. (Ward 2) •43rd Street from Sepulveda Avenue to East End (Ward 4) •6th Street from Meridian Avenue to Pepper Avenue (Ward 6) •Alameda Street from Rialto Avenue to Newport Avenue (Ward 1) •Belleview Street from Mt. Vernon Avenue to K Street (Ward 3) •Business Center Drive from Hospitality Lane to Commerce Center (Ward 3) •Dallas Avenue from Spruce Street to Etiwanda Avenue (Ward 6) •Guthrie Street from Pacific Street to Sunrise Lane (Ward 2) •H Street from Highland Avenue to 27th Street (Ward 7)
•Oak Street from Arrowhead Avenue to E Street (Ward 3)
•Oak Street from K Street to Eureka Avenue (Ward 3)
•Ohio Avenue from Palm Avenue to Olive Avenue (Ward 5)
•Sonora Drive from Ralston Avenue to Palmyra Drive (Ward 7) •Tamarisk Avenue from Atchison Street to South End (Ward 3) •Temple Street from Medical Center Drive to End (Ward 6) •Vanderbilt Way from Waterman Avenue to Carnegie Drive (Ward 3) The project was first advertised for public bidding on December 12 and 13, 2022. Three sealed bids were received and opened on January 12, 2023. The lowest apparent bidder submitted a bid of $14,272,200. The lowest bid was significantly above the budget allocated for the citywide pavement rehabilitation for 21 locations. Staff recommended that the City reject all bids submitted for the subject project at that time.
On March 1, 2023, the Mayor and City Council adopted Resolution No. 2023-035 rejecting bids for construction of the Citywide Pavement Rehabilitation at 21 locations.
On June 26, 2023 Mayor and City Council adopted Resolution No. 2023-097 authorizing the Agency Director of Finance to amend the FY 2023/24 Capital Improvement Plan. This resolution provided an additional appropriation of $2,354,858.00 for the street rehabilitation project.
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Discussion
The Project was readvertised for public bidding on January 24, 2024, on PlanetBids, the City Website, and in the San Bernardino Sun on February 2 and February 9, 2024.
Three sealed bids were received, and opened on February 14, 2024, as follows:
Bidder City Base Bid
Matich Corporation San Bernardino, CA $7,988,612.00
All American Asphalt Corona, CA $8,629,145.88
Hardy & Harper, Inc. Lake Forest, CA $9,700,000.00
Staff has reviewed the bid package and determined that Matich Corporation of San Bernardino, California is the lowest responsible and responsive bidder with a total base bid amount of $7,988,612.00.
In addition to these construction costs, staff anticipate the need for a construction contingency amount to provide for any unforeseen work, and construction management costs. The cost of these items is $798,861.20.
The total cost of construction, construction management, and construction contingencies is $8,787,473.20.
This project is being funded with Measure S in the amount of $6,080,243.55, Senate Bill 1 (SB1) Gas Tax in the amount of $410,813.36, Road Maintenance and Rehabilitation Program (RMRA) in the amount of $1,944,044.64 and Measure I in the amount of $542,774.75. The project balance in all four funds is $8,977,876.30. The amount needed to complete the project construction and contingencies is $8,787,473.20. This bid should be accepted since it is within the current budgeted amount.
In the City of San Bernardino FY 2021-2022 Adopted Capital Improvement Plan CIP Budget and the Staff Report dated June 26, 2023, three street segments were named improperly. The streets listed above have been verified to be the correct project scope. 2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 1 Improved Operational & Financial Capacity by developing and implementing an asset management strategy for City streets.
Fiscal Impact
There is no General Fund impact associated with this action. This project has been budgeted and accounted for in the FY 2023/24 CIP.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
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1. Approve the award of an Agreement with Matich Corporation in the amount of $7,988,612 for Pavement Rehabilitation at Twenty-One Locations (Project); and
2. Authorize the project construction, construction contingencies, and construction management costs in the total amount of $8,787,473.20 for construction of the Project; and
3. Authorize the City Manager or designee to execute all documents with Matich Corporation; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Agreement with Matich Corporation
Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal
Attachment 4 Location Maps
Ward:
All Wards
Synopsis of Previous Council Actions:
March 1, 2023 Mayor and City Council adopted Resolution No. 2023-035 rejecting bids for construction of the Citywide Pavement Rehabilitation at 21 locations.
June 26, 2023 Mayor and City Council adopted Resolution No. 2023-097 authorizing the Agency Director of Finance to amend the FY 2023/24 Capital Improvement Plan