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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 20, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lynn Merrill, Director of Public Works, Operations, and Maintenance
Department: Public Works
Subject: Task Order No. 2 with Z&K Consultants, Inc. for Carousel Mall Demolition Professional Services (Ward
1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-056, and:
1. Approve Task Order No. 2 with Z&K Consultants Inc. in the amount of $201,723.44 for construction management and inspection services for the Carousel Mall Demolition (Project), and;
2. Authorize the Director of Finance and Management Services to record a budget amendment from Measure S Fund balance to allocate CIP Street Sweeping Signage project surplus to fund the required purchase/task orders to complete the Carousel Mall Demolition (Project), and;
3. Authorize the City Manager or designee to execute all documents with Z&K Consultants Inc. to complete Task Order No. 2.
Executive Summary:
Approving Task Order No. 2 with Z&K Consultants Inc. (Z&K) would lead to the completion of the Carousel Mall Demolition project, improving the safety and health of the public. The task order would allow Z&K Consultants Inc. to provide additional construction management and inspection services necessary for the demolition of the mall. Task Order No. 2 will include Z&K’s professional services fee of $201,723.44 for construction management and inspection services through the end of March.
Background
Carousel Mall was constructed in the 1970s and primarily consisted of two-story structures, with some former anchor tenant stores such as Montgomery Ward and JCPenney standing three-stories tall, as well as some single-story structures located 1 8
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to the northwest of the main mall. The overall structural demolition of the Carousel Mall includes removal of the superstructure, and the grade beams, pile caps, and bridge structures that connect the mall to the parking garage to the northeast.
Discussion
This project has been extended by 3 months based on the change order requests and the unanticipated 3rd floor mezzanine and various challenges related to break- ins to the general construction area, and flooding during the rainy season. Based on the Contractor’s baseline schedule, the project was set to conclude on December 5, 2023. This budget increase includes staff hours to successfully complete the original project scope by the end of March. The cost to provide professional services and inspection costs during this 3-month extension is $201,723.44. The original contract amount for Z&K Consultants Inc. (Task Order No. 1) is $350,000.00. This task order, or Task Order No. 2, will bring the original contract amount (Task Order No. 1 & 2) to a new not-to-exceed amount of $551,723.44.
The additional scope of work will include but is not limited to:
•Project Extension: This project is anticipated to be extended by 4 months based on the change order requests and the claimed unanticipated 3rd floor mezzanine.
Based on the Contractor’s baseline schedule, the project was set to conclude on December 5, 2023. The project will be extended to at least the end of March 2024.
This budget increase will cover the additional out of scope items and the project until the end of March 2024. The project is anticipated to be completed by the end of March 2024.
•Added environmental scope of work: Our subconsultant, Converse Consultants, was added to the same original budget as the Construction Management and Inspection contract without increasing our budget. The work from Converse was not budgeted for in our original budget.
•Significant Unanticipated Challenges on this Project: This just has significant challenges. These have required numerous meetings, analysis, and significant additional inspection time to assure accurate claimed change order documentation.
•Additional SWPPP Inspection: The city requested additional inspection such as SWPPP to make sure we address the issue of dust control and drainage. SWPPP inspection was not in our scope of work.
•Project Management Effort: We assumed 45% effort for 9 months to include pre- construction and project close-out activities. The Senior Project Manager had to be more involved and expand the level of effort which exceeded the original budget allocated.
The total fee for the project cost is $201,723.44.
Measure S CIP surplus funds will be used to cover the additional work for the Carousel Mall out of the Street Sweeping Signage Project. The cost for these street sweeping signs will be paid by the contractor, which is a requirement for the contractor to cover the costs for the street sweeping signs according to their Franchise Agreement.
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2021-2025 Strategic Targets and Goals
Authorizing the execution of this amendment aligns with Key Target No.1 Improved Operational & Financial Capacity by minimizing risk and litigation exposure. Approval of this item will allow staff to complete the demolition process, which reduces imminent risk and improves safety and health of the public.
Fiscal Impact
There is no General Fund impact associated with this action. Funding for this item is being provided through a transfer of $202,000 Measure S surplus funds from an existing CIP project.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-056, and:
1. Approve Task Order No. 2 with Z&K Consultants Inc. in the amount of $201,723.44 for construction management and inspection services for the Carousel Mall Demolition (Project);
2. Authorize the Agency Director of Finance and Management Services to record a budget amendment from Measure S Fund balance to allocate Street Sweeping Signage project surplus to fund the required purchase/task orders to complete the Carousel Mall Demolition (Project) and;
3. Authorize the City Manager or designee to execute all documents with Z&K Consultants Inc. to complete Task Order No. 2.
Attachments
Attachment 1 Resolution No. 2024-056
Attachment 2 Location Map
Attachment 3 Task Order No. 2 with Z&K Consultants, Inc.
Ward:
Ward 1
Synopsis of Previous Council Actions:
July 20, 2022 Mayor and City Council authorized staff to solicit Design/Build proposals for the demolition of the mall and approved a contract with Redwood Private Security for a 24/7 Patrol of the Carousel Mall Ground.
December 7, 2022 Mayor and City Council approved the Design/Build contract with Resource Environmental Inc. for the Carousel Mall
Demolition.