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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: April 3, 2024
To: Honorable Mayor and City Council Members
From: Charles A. Montoya, City Manager;
Lynn Merrill, Director of Public Works, Operations &
Maintenance
Department: Public Works
Subject: Adopt Resolution Approving Amendment No. 1 to
Cooperative Agreement No. 22-1002720 with the San
Bernardino County Transportation Authority (SBCTA)
for the State Route 210/ Waterman Avenue Interchange
Project (Ward 7)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-062, authorizing:
1. The Director of Finance and Management Services to amend the State Route 210/Waterman Avenue Interchange Project budget in the amount of $227,858 from the Measure S Fund, and;
2. The City Manager to execute Amendment No. 1 to Cooperative Agreement No. 22-1002720 with the San Bernardino County Transportation Authority (SBCTA) for Waterman Avenue at State Route 210 (SR-210) interchange Project.
Executive Summary
The primary objective of the improvements State Route 210/Waterman Avenue Interchange Project focuses on optimizing traffic flow, enhancing safety coupled with improved operational efficiency, and reducing congestion within the interchange for all users of the interchange. Amendment No. 1 is necessary to clearly outline the funding responsibilities for the anticipated increase in project costs due to various design updates and refinements made to the 100% plans. Also, to minimize the risk and propensity for construction bids to exceed the engineer’s estimate and avoid the 1 9
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risk of having to re-advertise. These modifications have resulted in an overall increase in the projected expenses for the project. Thus, the purpose of Amendment No. 1 is to allocate the financial obligations for this estimated cost to the San Bernardino County Transportation Authority (SBCTA).
Background
To address congestion and accessibility to major destinations off the I-210 Freeway at the Waterman Avenue Eastbound off ramp, the City of San Bernardino entered into a cooperative agreement with San Bernardino Transportation Authority (SBCTA) to initiate the phased improvements. The first phase of these improvements is identified as eligible in the Valley Interchange phasing Program and is included in the most recent 10-year Delivery Plan and Nexus Study approved by SBCTA board of directors.
On December 15, 2021, the Mayor and City Council approved Resolution No. 2021- 300 and Cooperative Agreement No. 22-1002720 which assumed the terms and conditions of the Cooperative Agreement. This cooperative agreement was for a total amount of $1,398,270, that was provided through Measure I funds, which included $400,000 from FY2021/22, and $998,270 from FY2022/23, to complete the project.
On January 5, 2022, the San Bernardino County Transportation Authority (SBCTA) Board of Directors (Board) approved funding for this Project through the Measure I Valley Interchange Phasing Program. At the same meeting, SBCTA and the City of San Bernardino entered into Cooperative Agreement No. 22-1002720 for roles and responsibilities for the development, construction, and funding of the Project. Under the agreement, SBCTA will lead the design and administer the construction contract and the City of San Bernardino will contribute its share according to the SBCTA Nexus formula.
In late 2022, environmental studies and preliminary design commenced for the Project and in November 2023, the draft 100% Plans, Specifications, and Estimates (PS&E) package was submitted to Caltrans for final review. Concurrently, SBCTA also initiated its own peer review and constructability reviews. Comments on the design of the project were received in January 2024 from all reviewers. Taking into consideration the comments received and subsequent minor adjustments in the project design and trends with recent bids for other projects for cost of concrete and labor, the project design team identified the risk and propensity for construction bids to exceed the engineer’s estimate.
Based on discussion between SBCTA and the City of San Bernardino, the Project Development Team agreed to increase the project amount in the agreement now in order to preserve the Project schedule and address the risk of having to re-advertise the Project should costs come in higher than authorized in the cooperative agreement. For the purpose of this amendment, Project engineers used higher estimates for unit prices and added an additional 10% of estimated costs. The Interchange Phasing Program allows for a maximum project cost of $10 million. With 1 9
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an 81.8% public share contribution in accordance with the 2020 SBCTA Nexus Study, the maximum Measure I contribution would be $8,180,000 for all phases of the project. Considering the initial Measure I contribution from the original cooperative agreement of $4,486,730, a balance of $3,693,270 remains available before this amendment for this Project, subject to Board approval.
Discussion
The State Route (SR) 210 Waterman Avenue Interchange Project (Project) will address congestion and improve freeway access for the area by improving the eastbound on-ramp to SR 210 from Waterman Avenue, which is SR 18 to the north The planned improvements include converting one southbound and one northbound through lane into a left-turn lane and widening the eastbound on-ramp to two lanes.
This is high priority project for the City of San Bernardino and SBCTA with both agencies willing to participate in funding the project improvements.
Staff are recommending that the Mayor and the City Council approve Amendment No. 1 to Cooperative Agreement No. 22-1002720 with SBCTA and increase the total Project costs. This would increase the City’s contribution by $227,858 and bring the agreement to a new not-to-exceed receivable amount of $1,626,128.00. Cost increases in this amendment will be funded with Measure S in the amount of $227,858. 2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 1e: Minimize risk and litigation exposure. This project will enhance travel path safety for the non-motoring public and contribute to clean and attractive non-motorized infrastructure network designed to support long term economic growth.
Fiscal Impact
The impact to Measure S fund is approximately $228,000 to support this item.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-062, authorizing:
1. The Director of Finance and Management Services to amend the State Route 210/Waterman Avenue Interchange Project budget in the amount of $227,858 from the Measure S Fund, and;
2. The City Manager to execute Amendment No. 1 to Cooperative Agreement No. 22-1002720 with the San Bernardino County Transportation Authority (SBCTA) for Waterman Avenue at State Route 210 (SR-210) interchange Project.
Attachments
Attachment 1 Resolution 2024-062
Attachment 2 Amendment No. 1 SBCTA Agreement
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Attachment 3 Construction Cost and Cash Flow Forecast
Attachment 4 Executed Cooperative SBCTA Agreement Attachment 5 Construction Schedule
Ward:
Seventh Ward
Synopsis of Previous Council Actions:
December 15, 2021 Resolution No. 2021-300 Resolution of the Mayor and City Council approving Cooperative Agreement No. 22-1002720.