Attachment 3: Budget Analysis from PlaceWorks — Mayor and City Council, May 1, 2024

1.1A Kick-off Meeting and City Tour 7,094.00 6,712.59 381.41 0.00 0.00

1.1B Project Management and Tracking
System 66,851.00 153,203.69 -86,352.69 32,800.00 32,800.00 Projected costs to project
completion; Assume 22 wks @ 4
hrs/wk @ $260/hr and 20 wks@ 2
hrs/wk @ $260/hr (WT). NOTE:

Assumes completion of project by
December 2024; additional delays
would increase the estimated cost.

Budget overrun due to (a) additional coordination, project tracking, invocing, and updates to project schedule due to schedule extension beyond completion date stipulated in contractural agreement; (b) additional tracking of tasks/documentation required in reposonse to Housing Element litigation and multiple HCD reviews of draft Elements; and (c) multiple budget
modfications in resonse to requests for additional and/or modified work products (e.g., Annual Planning Reports, Truck Routes Study, Local Hazards Mitigation Plan). NOTE that the estimated budget only includes the anticipated costs for management to project completed; the costs for the overrun to date would be offset by the reduction of budget for remaining tasks (as indicated below).

1.1C Coordination Meeting with City Staff 56,375.00 76,580.00 -20,205.00 41,800.00 41,800.00 Projected costs to project
completion; Assume 22 wks @ 4
hrs/wk @ 260/hr, 20 wks @
4hrs/wk @ $260 (WT) and 40 hrs
@$245/hr (Mark Hoffman for EJ).

Assumes completion of project by
December 2024; additional delays
would increase the estimated cost.

Budget overrun due to (a) additional weekly project coordination meetings during schedule extension beyond completion date stipulated in contractural agreement; (b) additional PW-City meetings and calls to prepare reposonses to Housing Element litigation and HCD comments on draft Element; and (c) delays in receipt of staff comments on draft work products. NOTE that the estimated budget only includes the anticipated costs for management to project completed; the costs for the overrun to date would be offset by the reduction of budget for remaining tasks (as indicated below).

1.1D Coordination with City Staff 76,753.00 29,912.50 46,840.50 See tasks 1.1B and 1.1C. Remaining budget for this task has been exhausted by the overrun on the cumulative budget for Project Coordination sub-tasks (see "Total for 1.1B and 1.1 C" below).

1.1E Meetings with City Council Members 11,475.00 17,015.00 -5,540.00 0.00 0.00 Assumes no additional meetings with City Council members.

1.2 Document Templates and Base Maps 6,701.00 4,623.75 2,077.25 0.00 0.00 Work completed; no additional costs.

1.3 Review of Existing General Plan 19,196.00 3,877.50 15,318.50 0.00 0.00 Work completed; no additional costs.

Total for 01 244,445.00 291,925.03 -47,480.03 72,800.00 120,280.03 Note: $98,280.03 included in requested March 21 augment.

Balance of $22,000.00 would be covered by recommended transfer of existing line item funding.

Task Number: 02 Existing Conditions/Background Report
0 Perspective of San Bernardino's History 6,079.00 6,079.00 2,200.00 0.00 Work to be completed; no additional costs anticipated.

2.1 Land Use 51,867.00 49,457.50 2,409.50 0.00 0.00 Completed; no additional costs anticipated.

2.2 Urban Design and Public Places 462.50 -462.50 0.00 0.00 Task deleted per City staff approval.

2.3 Housing 104,443.00 115,646.25 -11,203.25 0.00 11,203.25 See note in next column. Completed; no additional costs anticipated. Augment included in budget request submittal of March 21, 2024 .

2.3.1 Annual Planning Report 20,500.00 20,954.00 -454.00 454.00 See note in next column.

Cost overruns due to delays and unavailabilty of data and multiple iterations of project lists/ADUs. Augment included in budget request submittal of March 21, 2024.
2023 APR 2,500.00 2,500.00 See note in next column. Costs for completion of 2023 APR; not included in contract budget; augment included in budget request submittal of March 21, 2024. 2024 APR 7,500.00 7,500.00 See note in next column.

Costs to prepare 2024 APR; not included in contract budget; augment included in budget request submittal of March 21, 2024.

Asumes City provides data for permits and other items.

2.4 Historic Resources 23,503.00 18,648.13 4,854.87 0.00 0.00 Completed; no additional costs anticipated.

2.5 Mobility/Circulation 93,727.00 98,120.01 -4,393.01 0.00 0.00 Completed; no additional costs anticipated.

2.6 Infrastructure 18,700.00 21,755.13 -3,055.13 0.00 0.00 Completed; no additional costs anticipated.

2.7 Police and Fire 989 3,190.00 -2,201.00 0.00 0.00 Completed; no additional costs anticipated.

2.8 Parks and Recreation 17,993.00 17,425.00 568.00 0.00 0.00 Completed; no additional costs anticipated.

2.9 Education 8,486.00 2,100.00 6,386.00 0.00 0.00 Completed; no additional costs anticipated.

2.10 Local Economy 9,588.00 14,317.50 -4,729.50 0.00 0.00 Completed; no additional costs anticipated.

2.11 Market Demand 19,023.00 15,150.00 3,873.00 0.00 0.00 Completed; no additional costs anticipated.

2.12 Population and Demographics 12,658.00 17,875.00 -5,217.00 0.00 0.00 Completed; no additional costs anticipated.

2.13 Equity, Environmental Justice, and
Health 46,855.00 55,708.75 -8,853.75 21,146.25 30,000.00 Add'tl work required to address CAG's SB 1000 practices (9/15/2023). Projected work includes additional technical work, public outreach, and incorporation of results. Technical work and incorporation of public outreach is included here; public outreach is reflected in Task 3. Augment included in budget request submittal of March 21, 2024.

2.14 Biological Resources 19,800.00 24,885.89 -5,085.89 0.00 0.00 Completed; no additional costs anticipated.

2.15 Cultural Resources 10,956.00 11,600.13 -644.13 0.00 0.00 Completed; no additional costs anticipated.

2.16 Hydrology and Water Quality 0.00 0.00 0.00

2.17 Air Quality 10,853.00 2,175.00 8,678.00 0.00 0.00 Completed; no additional costs anticipated.

2.18 Climate and Climate Change 11,179.00 10,158.75 1,020.25 0.00 0.00 Completed; no additional costs anticipated.

2.19 Noise 9,200.00 1,120.00 8,080.00 0.00 0.00 Completed; no additional costs anticipated.

2.20A Geological and Seismic Hazards 1,729.00 17,490.00 -15,761.00 0.00 0.00 Completed; no additional costs anticipated.

2.20B Flooding 913 3,370.00 -2,457.00 0.00 0.00 Completed; no additional costs anticipated.

2.20C Fire and Wind 4,723.00 5,263.75 -540.75 0.00 0.00 Completed; no additional costs anticipated.

2.20D Public Safety 1,510.00 2,655.00 -1,145.00 0.00 0.00 Completed; no additional costs anticipated.

2.20E Geology 694 911.25 -217.25 0.00 0.00 Completed; no additional costs anticipated.

2.21 Existing Conditions Report 33,793.00 27,255.00 6,538.00 6,538.00 0.00 To be completed; inclusion of EJ existing conditions

2.22 Community Snapshot 18,625.00 0.00 18,625.00 18,265.00 0.00 This task deleted based on authorization by City staff.

Total for 02 558,386.00 567,401.79 -9,015.79 58,149.25 67,165.04 It is assumed that costs for finalizing and overruns for the Existing Conditions analyses will be within the cumulative budget for all line item work products, except except Housing (Task 2.3), Annual Planning Reports (Task 2.3.1) and Environmental Justice (Task

2.13), for which a modfication has been requested.

Task Number: 03 Public Outreach
Strategy

3.1 Public Engagement Plan 13,408.00 98,887.50 -85,479.50 0.00 0.00 See note in next column.

Overrun due to staff requested proposal and consultion with CBOs for expanded outreach scope and confirmation that these costs would be covered by the requested budget augment. Not aproved by City Council; requiring staff approved costs to be offset by reduction of budget allocated to other work program tasks and products.

3.2 Citywide Workshops 108,689.00 202,785.57 -94,096.57 30,000.00 30,000.00 Note: Recommend 3 low-tech
listening sessions (like the HEU)
(total would be $30K with City
providing bilingual). Includes
presentation, comment board, 2
staff present, notes, posting, City
staff present, etc.

Contract covered total of 12 workshops; 17 conducted. Overrun due to conduct of workshops in each City Council Ward, in lieu of consolidated Wards as stipulated in the contractual agreement, the use of online workshop activities, engagment of Community Based Organizations and Homeowners Associations, and involvement and participation of students at local schools. Augment included in budget request submittal of March 21, 2024.

3.2A Downtown Workshops 9,100.00 45,739.39 -36,639.39 0.00 0.00 Completed; no additional costs anticipated.

3.3 Focus Area Workshops 1,320.00 9,382.54 -8,062.54 0.00 0.00 Completed; no additional costs anticipated.

3.4 Pop-Up Events 37,486.00 38,289.27 -803.27 0.00 0.00 Completed; no additional costs anticipated.

3.4A Downtown Pop-Up Events 6,010.00 5,635.00 375.00 0.00 0.00 Completed; no additional costs anticipated.

3.5 Stakeholder Interviews or Roundtables 32,042.00 16,887.00 15,155.00 25,000.00 9,845.00 Input for EJ Element: Reprogram
$15K and add $10,000 - City staff
setup 5 zoom interviews with 3-4
participants - topics (Healthcare,
pollution, education/jobs, public
safety, other ...). If this is too time
consuming/difficult to coordinate,
convert to a dozen stakeholder
interviews.

Augment included in budget request submittal of March 21, 2024.

3.5A Downtown Stakeholder Interviews 6,700.00 6,229.50 470.5 0.00 0.00 Completed; no additional costs anticipated.

3.6 General Plan Advisory Committee 145,083.00 61,167.44 83,915.56 22,800.00 0.00 Estimated cost for six additional
GPAC meetings (land use plan,
circultion, noise, final document;
plus 2 for EJ Element).

While within remaining budget for this task, cumulative budget for Public Outreach has been exceeded.

3.6A Downtown Advisory Committee 2,350.00 8,962.56 -6,612.56 0.00 0.00 Overrun included in "Total for 0.3" below; remaining meeting to be covered by LEAP grant, Task 15.1 below.

3.7 Project Branding and Collateral Material 60,588.00 18,028.75 42,559.25 0.00 0.00 While there is remaining unbilled funds for this task, the cumulative funding for the Public Outreach sub-tasks has been exceeded and no additional work will be conducted.

3.8 Project Website 49,771.00 56,232.00 -6,461.00 4,500.00 10,961.00 Projected costs to project
completion: Assume $500/month
for 9 months
Overrun due to extended project schedule and posting of multiple iterations of draft Housing Element.

3.9 Social Media, Online Surveys and
Outreach 89,880.00 71,803.75 18,076.25 3,840.00 3,840.00 Additional funding for preparation
of social media announcements
and posts for draft planning and
CEQA documents and public
hearings: 6 posts @ 2 hrs/post @
$160/hr. [NOTE: Per dicussion with
City staff, the total number of
social media posts could exceed
the estimate to comprehensively
address the number of planning
documents to be reviewed and
number of public hearings]
No remaining funds for this sub-task due to cumulative outreach being exceeded.

3.9A Community Training 15,340.00 21,012.75 -5,672.75 0.00 0.00 Completed; no additional costs anticipated.

Total for 03 577,767.00 661,335.52 -83,568.52 86,140.00 169,708.52 Covers overrun to date and projected costs to completion.

Task Number: 04 Vision Statement

4.1 Public Visioning Events 0.00 0.00 0.00 0.00 0.00 Covered by first round of public workshops (separate budget line item)

4.2 Draft Vision Statement and Guiding
Principles
4,250.00 4,250.00 0.00 0.00 0.00 Reviewed and approved by GPAC and City Council

4.3 Review Preliminary Vision Statement 680.00 680.00

0.00 0.00 0.00 Completed; no additional costs anticipated.

4.4 Final Vision Statement and Guiding
Principles 0.00 0.00

0.00 0.00 0.00 Completed; no additional costs anticipated.

Total for 04 4,930.00 4,930.00 0.00 0.00 0.00 Completed; no additional costs anticipated.

Task Number: 05 Land Use Plan Update

5.1 Confirm Areas of Conservation and
Change 11,868.00 10,048.75
1,819.25 1,819.25

0.00 To be completed; no additional costs anticipated.

5.2 Develop Focused Area Land Use
Concepts 99,535.00 50,028.76
49,506.24 49,506.24

0.00 To be completed; no additional costs anticipated.

5.3 Evaluate Comparative Impacts of Plan
Alt

5.3.1 Economic Analysis 0.00 0.00 0.00 0.00 0.00 Task deleted per City staff approval

5.3.2 Fiscal Impacts 18,550.00 0.00 18,550.00 18,550.00 0.00 To be completed for the final draft Land Use Plan only

5.3.3 Public Facilities and Services 5,865.00 0.00 5,865.00 5,865.00 0.00 To be completed for the final draft Land Use Plan only

5.3.4 Traffic Model/Forecasts 0.00 60,105.90 -60,105.90 -60,105.90 0.00 Charges moved to Task 6.2.5 (see below); no adjustment needed.

5.3.5 Infrastructure 8,648.00 6,882.15 1,765.85 1,765.85 0.00 To be completed for the final draft Land Use Plan only

5.3.6 Natural Environmental 5,202.00 0.00 5,202.00 5,202.00 0.00 To be completed for the final draft Land Use Plan only

5.3.7 Climate Change/GHG Emissions 6,008.00 0.00
6,008.00
6,008.00 0.00 To be completed for the final draft Land Use Plan only

5.4 Land Use Alternatives Reports 20,665.00 16,132.50 4,532.50 4,532.50 0.00 Task deleted per City staff approval

5.5A Review Alternatives 0.00 4,658.29 -4,658.29 -4,658.29 0.00 Task deleted per City staff approval

5.5B Select Preferred Plan 19,105.00 3,080.00 16,025.00 16,025.00 0.00 To be completed; prepare final draft LUP in response to City comments.

Total for 05 195,446.00 150,936.35 44,509.65 44,509.65 0.00 No additional costs projected, asssuming that City staff comments on GPAC prepared draft LUP do not require substantial
modifications.

Task Number: 06 General Plan Update

6.1A General Plan Format 15,606.00 9,660.00 5,946.00 5,946.00 0.00 To be completed; no additional costs anticipated.

6.1B Writing Guide 3,978.00 0.00 3,978.00 3,978.00 0.00 To be completed; no additional costs anticipated.

6.2A Administrative Draft General Plan
Goals 0.00 3,385.00 -3,385.00 0.00 0.00 Completed

6.2B Introduction 4,447.00 0.00 4,447.00 4,447.00 0.00 To be completed; no additional costs anticipated.

6.2C Vision and Guiding Principles 2,366.00 0.00 2,366.00 2,366.00 0.00 To be formatted; draft reviewed by GPAC and Mayor/City Council; no additional costs anticipated.

6.2.1 Land Use and Urban Form 49,388.00 1475.00 47,913.00 47,913.00 0.00 To be completed, contingent on finalization of draft Land Use Plan diagram; no additional costs anticipated.

6.2.2 Community Design 0.00 0.00 0.00 0.00 0.00 Deleted from original contract.

6.2.3 Economic Development 24,562.00 12,355.00 12,207.00 12,207.00 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.4 Housing 66,667.00 96,251.25 -29,584.25 2,500.00 32,084.25 Cost overrun due to: 1) additional research, analysis, and planning to address HCD's Fair Housing Assessment manual, 2) three additional workshops requried by litigants: 3) new HCD guidance relative to AB 2339 and group homes, and issues raised by litigants.

Does NOT include costs for completion of HE in response to HCD comments (covered by Task 6.4, below). Augment included in budget request submittal of March 21, 2024.

6.2.5 Circulation 205,230.00 111,062.87 94,167.13 94,167.13 0.00 Move costs of $59,785.90 from
task 5.3.4 billing; reducing
remaining budget to $34,511.23
(see above)

6.2.6 Utilities/Infrastructure 12,082.00 8,982.60 3,099.40 3,099.40 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.7 Public Services and Facilities 22,012.00 5,310.00 16,702.00 16,702.00 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.8 Parks, Recreation, and Trails 23,664.00 13,917.50 9,746.50 9,746.50 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.9 Energy and Water Conservation 5,314.00 6,687.50 -1,373.50 0.00 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.10 Historic and Archaeologic Resources 2,876.00 6,838.75 -3,962.75 0.00 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.11 Noise 3,672.00 0.00 3,672.00 3,672.00 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.12 Safety 9,262.00 17,278.75 -8,016.75 0.00 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.13 Climate and Adaptation 15,412.00 11,657.50 3,754.50 3,754.50 0.00 To be formatted; draft goals & policies reviewed by staff and GPAC.

6.2.14 Environmental Justice and Health 29,692.00 12,852.50 16,839.50 45,000.00 28,160.50 In preparation; Just SB and potential litigants have put CIty on notice that they will provide comments; AG sued on warehousing in Bloomington; threatened IVDA with Airport Gateway Specific Plan. Will require significant enhanced policy and implementation guidance. Augment included in budget request submittal of March 21, 2024.

6.3 Implementation Programs 45,104.00 1,000.00 44,104.00 44,104.00 0.00 To be completed

6.4 Outside Agency Review (HCD, CALFIRE,
CAG 31,865.00 122,817.50 -90,952.50 15,000.00 86,402.50 CalFire will require $15,000.

Costs overrun includes consultation and reponses to HCD for draft Housing Elemen and litigants. Augment for this work included in budget request submittal of March 21, 2024. Budget estimate for additional costs covers CalFire review of Safety Element.

SAN BERNARDINO GENERAL PLAN, DOWNTOWN SPECIFIC PLAN, CODE, & EIR BUDGET ANALYSIS UPDATED March 20, 2024
Total Contract Billed Remaining
Projected Cost
to Project
Completion*
Required
Budget
Adjustment**
Budget Estimate Comments
Environmental Justice Review (includes
Attorney, stakeholder meetings, and
community workshops

0.00 0.00 0.00 65,000.00 65,000.00
Based on litigant letters and lawsuits in Fontana, Bloomington, and San Bern., expect significant comments on environmental justice from the CAG, Just SB, PC4EJ, CCAEJ, and others. Augment included in budget request submittal of March 21, 2024.

6.5 Review Administrative Draft General
Plan 10,445.00 0.00 10,445.00 10,445.00 0.00 To be completed; no additional costs anticipated.

Total for 06 583,644.00 442,061.72 141,582.28
390,047.53 248,465.25
Covers overrun to date and projected costs to completion.

Task Number: 07 Draft Comprehensive
General Plan Document

7.1 Confirm Plan Organization/Layout 21,504.00 0.00 21,504.00 21,504.00 0.00 To be completed; no additional costs anticipated.

7.2 Administrative Draft 75,664.00 2,110.00 73,554.00 73,554.00 0.00 To be completed; no additional costs anticipated.

7.3 Final Public Draft 24,786.00 0.00 24,786.00 24,786.00 0.00 To be completed; no additional costs anticipated.

7.4 Responses to Comments/Input for PC
and C 17,524.00 0.00 17,524.00 17,524.00 0.00 To be completed; no additional costs anticipated.

7.5 PC Recommended Revisions 4,162.00 0.00 4,162.00 4,162.00 0.00 To be completed; no additional costs anticipated.

Total for 07 143,640.00 2,110.00 141,530.00 141,530.00 0.00 To be completed; no additional costs anticipated.

Task Number: 08 Downtown Specific Plan

8.1 Framework for Planning 56,500.00 66,296.37 -9,796.37 0.00 0.00 Completed.

8.2 Supplemental Existing Conditions and
Urban Form 41,229.00 25,005.00 16,224.00 0.00 0.00 Completed.

8.3 Vision, Objectives and Planning
Principles 9,823.00 513.75 9,309.25 0.00 0.00 Completed.

8.4 Alternative Land Use/Urban Form Plan
Con 28,077.00 32,935.00 -4,858.00 0.00 0.00 Completed.

8.5 Economic/Development Pro Forma
Analysis 0.00 0.00 0.00 0.00 0.00 Task deleted per City staff approval

8.6 Prepare Land Use Plan 17,840.00 24,207.50 -6,367.50 0.00 0.00 Completed.

8.7 Draft Specific Plan 71,285.00 50,577.50 20,707.50 4,559.62 0.00 To be completed; no additional costs anticipated.

8.7.1 Preferred Land Use Plan 13,189.00 8,625.00 4,564.00 0.00 0.00 To be completed; no additional costs anticipated.

8.7.2 Mobility Plan 38,215.00 32,772.40 5,442.60 0.00 0.00 To be completed; no additional costs anticipated.

8.7.3 Infrastructure Plan 24,154.00 36,323.86 -12,169.86 0.00 0.00 While this line item exceeds the contract budget, it is projected that the completion of the SP will be accomplished by allocating remaining costs to Task 13.5 (LEAP grant).

8.7.4 Development Standards 21,604.00 63,045.00 -41,441.00 0.00 0.00 While this line item exceeds the contract budget, it is projected that the completion of the SP will be accomplished within the remaining unbilled fudning (see "Total for 08" below).

8.7.5 Design Guidelines 22,583.00 11,680.00 10,903.00 0.00 0.00 To be completed; no additional costs anticipated.

8.7.6 Implementation Plan and Economic
Develop 15,392.00 3,480.00 11,912.00 0.00 0.00 To be completed; no additional costs anticipated.

8.8 Public Review 31,722.00 2,067.50 29,654.50 29,654.50 0.00 To be completed.

Total for 08 391,613.00 357,398.88 34,214.12 34,214.12 0.00 Assuming that no further signficant revisions will be necessary; no anticipated costs anticipated.

Task Number: 09 Development Code

9.1 Review Partial Draft Updated Code 27,996.00 37,497.38 -9,501.38 0.00 0.00 Completed.

9.2 StateholderOutreach 16,106.00 5,100.00 11,006.00 11,006.00 0.00 To be completed; no additional costs anticipated.

9.3 Draft Zoning Codes Sections 74,725.00 5,356.25 69,368.75 69,368.75 0.00 To be completed; no additional costs anticipated.

9.4 Design and Operational Standars 26,887.00 14,703.75 12,183.25 12,183.25 0.00 To be completed; no additional costs anticipated.

9.5 Zoning Map and Districts 12,587.00 750 11,837.00 11,837.00 0.00 To be completed; no additional costs anticipated.

9.6 Public Review Draft Code 8,446.00 0.00 8,446.00 8,446.00 0.00 To be completed; no additional costs anticipated.

9.7 Public Hearings 4,039.00 0.00 4,039.00 4,039.00 0.00 To be completed; no additional costs anticipated.

9.8 Final Development Code 10,486.00 0.00 10,486.00 10,486.00 0.00 To be completed; no additional costs anticipated.

Total for 09 181,272.00 63,407.38 117,864.62 117,864.62 0.00 To be completed; no additional costs anticipated.

Task Number: 10 Program EIR

10.1 CEQA Project Description 22,532.00 15,039.75 7,492.25 7,492.25 0.00 To be completed; no additional costs anticipated.

10.2 Technical Analysis 117,608.00 43,402.12 74,205.88 74,205.88 0.00 To be completed; no additional costs anticipated.

10.3 Environmental Impact Report 148,452.00 41,111.69 107,340.31 107,340.31 0.00 To be completed; no additional costs anticipated.

10.4 Final EIR & Certification Documents 50,645.00 93.50 50,551.50 50,551.50 0.00 To be completed; no additional costs anticipated.

Total for 10 339,237.00 100,004.46 239,232.54 239,232.54 0.00 To be completed; no additional costs anticipated.

Task Number: 11 Public Review and
Adoption

11.1A Planning Commision 33,455.00 4,777.50 28,677.50 TBD 0.00 Potential budget transfer; assume 3 hearings, 2 staff, 4 hrs (prep and atttendance) = $16,560 (savings of $14,595). [NOTE: Per discussion with City staff, the number of public hearings may exceed estimate to address multiple planning and environmental documents].

11.1B City Council 32,762.00 6,787.50 25,974.50 TBD 0.00 Potential budget transfer; assume 3 hearings, 2 staff, 4 hrs (prep and atttendance) = $16,560 (savings of $11,514.50). [NOTE: Per discussion with City staff, the number of public hearings may exceed estimate to address multiple planning and environmental documents].

11.2 Adopted and Certified Documents 12,444.00 0.00 12,444.00 12,444.00 0.00 To be completed; no additional costs anticipated.

Total for 11 78,661.00 11,565.00 67,096.00 TBD 0.00 Potential savings: $26,109.50 Propose to be reallocated for other task overruns.

Task Number: 12 Post-Adoption Activities

12.1 Training Session 48,103.00 0.00 48,103.00 0.00 Task is optional and not required by Government Code.

12.2 Implementation Tracking and
Modification 47,858.00 0.00 47,858.00 0.00 Task is optional and not required by Government Code.

12.3 Contingency 52,983.00 0.00 52,983.00 0.00 Potential source of funding.

Total for 12 148,944.00 0.00 148,944.00 TBD

0.00 Potential saviings: $148,944.00 Propose to be reallocated for other task overruns.

Task Number: 13 LEAP GRANT-
Downtown Specific Plan

13.1 DTSP TAC Meetings 45,000.00 35,676.25 9,323.75 0.00 0.00

13.2 DTSP Popups 20,000.00 18,007.50 1,992.50 0.00 0.00

13.3 Downtown Community Workshops 40,000.00 37,092.50 2,907.50 0.00 0.00

13.4 Site Preparation Studies 65,000.00 34,613.75 30,386.25 0.00 0.00

13.5 Detailed Infrastructure Analyses 65,000.00 20,501.78 44,498.22 0.00 Total budget for this task reduced
by $12,169.86 to cover overun on
task 8.7.3 (see above)
Total for 13 235,000.00 145,891.78 89,108.22 0.00 Not subject to modfication.

Task Number: 14 LEAP GRANT-Housing
Element

14.1 Land Use Opportunity Analysis 50,000.00 58,168.75 -8,168.75 0.00 0.00 Completed; no additional costs anticipated.

14.2 Technical Analyses (AB 668, SB 244) 60,000.00 89,206.25 -29,206.25 0.00 29,206.25 Cost overrun due to additional research, analysis, and planning to address HCD's requirements for Fair Housing Assessment, and issues raised by litigants, and multiple iterations for the land inventory. Augment included in budget request submittal of January 11, 2024.

14.3 CEQA 35,000.00 4,050.00 30,950.00 0.00 0.00 To be completed.

14.4 Expanded Implementation Plan 25,000.00 24,942.50 57.50 0.00 0.00 Completed; no additional costs anticipated.

Total for 14 170,000.00 176,367.50 -6,367.50 29,206.25 Covers cost to prepre CEQA document, reduced by allocating the reamaing budget.

Task Number: 15 LEAP GRANT-
Community Outreach Program

15.1 Workshops and Engagement 95,000.00 80,321.57 14,678.43 TBD 0.00 Remaining unbilled budget may be used for final DT Advisory Committee and, potentially, to cover public outreach tasks for EJ Element.

Total for 15 95,000.00 80,321.57 14,678.43 0.00 Not subject to modfication.

Task Number: X Reimbursable Expenses
Total for X 150,000.00 97,345.14 52,654.86 0.00
Total for COSB-25.0 $4,097,985.00 $3,153,330.97 $944,654.03 $634,825.09

SAN BERNARDINO GENERAL PLAN, DOWNTOWN SPECIFIC PLAN, CODE, & EIR BUDGET ANALYSIS UPDATED March 20, 2024
Total Contract Billed Remaining
Projected Cost
to Project
Completion*
Required
Budget
Adjustment**
Budget Estimate Comments
*Indicates additional budget required to cover estimated labor costs through the completion of the project, excluding costs for project review and adoption and post adoption activities. **Indicates budget to be covered by transfer and reduction from other work task or budget augment by the City.

SAN BERNARDINO GENERAL PLAN, DOWNTOWN SPECIFIC PLAN, CODE, & EIR BUDGET ANALYSIS UPDATED March 20, 2024
Total Contract Billed Remaining
Projected Cost
to Project
Completion*
Required
Budget
Adjustment**
Budget Estimate Comments
PROPOSED BUDGET AUGMENT (March 21, 2024)
Housing Element $199,298.75
Annual Planning Reports $20,028.00
Environmental Justice Element $157,077.25
Project Administration and Management $98,280.03
Total Reimbursement Request $474,684.03

TOTAL BUDGET ADJUSTMENT
Total Required (See above) $634,825.09
Covered by Proposed January Augment $474,684.03
Total Additional Budget Modifications
Required $160,141.06
Potential Funding Transfers $175,053.50 Note: Possible funding transfers from Tasks 11.1A, 11.1B, 12.1, 12.2, and 12.3 (above)

Mayor and City CouncilMay 1, 2024

Mayor and City Council
May 1, 2024