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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 5, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Lynn Merrill, Director of Public Works, Operations, and Maintenance
Department: Public Works
Subject: Award of Agreement for Construction for Guadalupe Field at Sal Saavedra Park Revitalization Project
(Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024-138:
1.Approving the award of an Agreement with RG General Engineering, Inc. in the amount of $1,388,937 for the revitalization of Guadalupe Field at Sal Saavedra Park (Project); and
2.Authorizing the project construction contingencies, construction management, and administrative costs in the total amount of $278,000 for construction of the Project; and
3.Authorizing the Director of Finance and Management Services to amend the FY 2023/24 CIP budget with an additional $863,851 from available City ARPA funds to bring the total project budget to $1,666,937.67.
4.Authorizing the City Manager or designee to execute all documents with RG General Engineering, Inc.; and
5.Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Executive Summary:
Approving the Construction Agreement for the Construction of the Guadalupe Field at Sal Saavedra Park Revitalization Project would improve the safety, usability, and overall quality of the facility. By undertaking this project, the City aims to foster community 2 0
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engagement, physical activity, and social interaction at the park.
The agreement will include the construction fee of $1,388,937. Additional funds are recommended for construction contingencies, construction management, and administrative costs in the amount of $278,000. The total cost of construction, construction contingencies, construction management, and administrative costs is $1,666,937.67. Approving an additional $863,851 from available City ARPA funding would fund the estimated cost of the project.
Background
The Public Works Department is responsible for maintaining all City parks. Guadalupe Field at Sal Saavedra Park, located at 780 N Roberds Avenue, is a City-owned 2.3- acre park that includes a baseball field with a concession stand, score keeper area, restroom facilities, and parking lot.
On June 1, 2022, the Mayor and City Council adopted Resolution No. 2022-102 approving the Fiscal Year 2023 and Fiscal Year 2024 Operating Budget and Capital Improvement Program 2023-2027. The budget included CIP Project for Guadalupe Field Upgrades (Project) of which $995,000 in ARPA funding from the County of San Bernardino was received for this Project.
On June 21, 2023, the Mayor and City Council approved the award of the design services agreement with RHA Landscape Architects Planners, Inc. in the amount of $183,465 for the revitalization of Guadalupe Field at Sal Saavedra Park.
Costs Amount
Original CIP ARPA $995,000.00
Design RHA $183,465.00
Staff Admin $8,448.33
Total Remaining $803,086.67
Discussion
The Project was advertised for public bidding on May 7, 2024, on PlanetBids.
One sealed bid was received, and opened on May 21, 2024, as follows:
Bidder City Base Bid
RG General Engineering, Inc. Norco, CA $1,388,937
Staff has completed the bid evaluation and determined that RG General Engineering, Inc. of Norco, California, is a responsive bidder with a total base bid amount of $1,388,937.
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In addition to these construction costs, staff anticipate the need for additional funding to provide for construction contingencies, construction management, and administrative costs in the amount of $278,000.
The total project cost including construction, construction contingencies, construction management, and administrative costs is $1,666,937.67.
Existing funding was provided in the amount of $995,000 from County ARPA funds.
The current County ARPA balance is approximately $803,086.67. An additional $863,851 would be necessary to complete the construction of the items included in the project base bid. Staff recommends the use of available City ARPA funds to cover this funding need.
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No.4: Economic Growth & Development.
Completion of this project will improve park assets by providing ADA compliant features and improvements to the baseball field to provide a safe and well-maintained community park.
Fiscal Impact
The fiscal impact of allocating additional funds from the City’s ARPA allotment is to increase the City’s Adopted FY 2022/23-2023/24 Budget by $863,851.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024-138:
1.Approving the award of an Agreement with RG General Engineering, Inc. in the amount of $1,388,937 for the revitalization of Guadalupe Field at Sal Saavedra Park (Project); and
2.Authorizing the project construction contingencies, construction management, and administrative costs in the total amount of $278,000 for construction of the Project; and
3.Authorizing the Director of Finance and Management Services to amend the FY 2023/24 CIP budget with an additional $863,851 from available City ARPA funds to bring the total project budget to $1,666,937.67.
4.Authorizing the City Manager or designee to execute all documents with RG General Engineering, Inc.; and
5.Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
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Attachments
Attachment 1 Resolution No. 2024-138
Attachment 2 Agreement with RG General Engineering, Inc.
Attachment 3 Bid Tabulation
Attachment 4 Bid Proposal
Attachment 5 Location Map
Ward:
Ward 1
Synopsis of Previous Council Actions:
June 1, 2022 Mayor and City Council adopted Resolution No. 2022-102 approving Fiscal Year 2023 & Fiscal Year 2024 Operating Budget and Capital Improvement Program FY 2023-2027.
June 21, 2023 Mayor and City Council approved the award of the design services agreement with RHA Landscape Architects Planners, Inc. in the amount of $183,465 for the revitalization of Guadalupe Field at Sal Saavedra Park