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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 5, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Ed Erjavek, Library Director
Department: Library
Subject: Library Internet Novation Agreement (All Wards) Recommendation:
It is recommended the Mayor and City Council of the City of San Bernardino authorize the City Manager or designee to execute a novation agreement between the Imperial County Office of Education and the City of San Bernardino for internet access at city libraries.
Executive Summary
The Library receives its internet access as it participates in the California State Library Broadband Services Project. The state library selects a vendor to manage library contracts and the financial process. The existing vendor Columbia Telecommunications Corporation d/b/a CTC Technology and Energy (“CTC”) was the Statewide Broadband Aggregator for the California State Library Broadband Services Project. CTC provided notice of its intention to terminate its appointment and end its responsibilities under the agreement as Statewide Broadband Aggregator on behalf of the California State Library, effective as of December 31, 2023; and, as of January 1, 2024, the California State Library has appointed ICOE to assume the rights and responsibilities and perform the functions of the Statewide Broadband Aggregator on behalf of the California State Library.
Background
In 2017, the San Bernardino Public Library (SBPL) signed a five-year agreement with Califa Group Inc. to join a consortium of public libraries in the state receiving internet service as a group with the intent of obtaining the most speed for the best price.
On June 1, 2022, Mayor and City Council of the City of San Bernardino, California, authorized the Library Director to execute an agreement between San Bernardino
Public Library (SBPL) and Columbia Telecommunications Corporation (CTC) for the 2 0
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provision, installation and maintenance of advanced network (data) services; The state-of-the-art service provides 1 Gigabit per second speed (Gbps) for each of the City's public libraries.
Discussion
As of January 1, 2024, the California State Library has appointed ICOE to assume the rights and responsibilities and perform the functions of the Statewide Broadband Aggregator on behalf of the California State Library as defined by the terms of the California Broadband Services Project program and that, upon said appointment, CTC has ceased to perform those functions.
Parties execute this Agreement to novate the assumption of the duties under the Original Agreement from CTC to ICOE: The Parties acknowledge and agree that CTC, on behalf of the California State Library, has transferred and assigned its duties and responsibilities of the Statewide Broadband Aggregator to ICOE pursuant to the terms of the grant program administered by the California State Library.
The Original Agreement remains in full force and effect as between the City and ICOE from the date of this Agreement, and that ICOE, on behalf of the California State Library, will assume all rights and responsibilities of CTC under the Original Agreement.
2021-2025 Strategic Targets and Goals
The execution of a novation agreement with the Imperial County Office of Education aligns with Key Target No. 3: Improved Quality of Life.
Fiscal Impact
There is no fiscal impact associated with the execution of a novation agreement with the Imperial County Office of Education.
Conclusion
It is recommended the Mayor and City Council of the City of San Bernardino authorize the City Manager or designee to execute a novation agreement between the Imperial County Office of Education and the City of San Bernardino for internet access at city libraries.
Attachments
Attachment 1 – Library Internet Novation Agreement with ICOE Attachment 2 – CTC Amendment #1 Complete
Attachment 3 – SBPL & CTC 6.1.22
Ward:
All Wards
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Synopsis of Previous Council Actions:
August 16, 2023 Mayor and City Council ratified the Library Director’s execution of Amendment No. 1 to the agreement between
San Bernardino Public Library (SBPL) and Columbia
Telecommunications Corporation (CTC) for the provision, installation, and maintenance of advanced network (data) services; and authorized the Agency Director of
Administrative Services to approve a Fiscal Year 2023/24 purchase order in an amount not to exceed $84,000.