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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 5, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Lynn Merrill, Director of Public Works, Operations, and Maintenance
Department: Public Works
Subject: Award of Agreement for Construction of Rudy
Hernandez Community Center Gym Flooring
Replacement (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-136; and
1. Approve the award of an Agreement with HUR Flooring Co. in the amount of $185,578.00 for Rudy Hernandez Community Center Gym Flooring Replacement (Project); and
2. Authorize the project construction, construction contingencies, construction management, and administrative costs in the total amount of $225,000.00 (which includes a 20% contingency); and
3. Authorize the Director of Finance and Management Services to amend the FY 2023/24 CIP program and budget with an additional $47,048 from available Parks and Recreation funds to bring the total project budget to $225,000; and
4. Authorize the City Manager or designee to execute all documents with HUR Flooring Co.; and
5. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Executive Summary:
Approving the Construction Agreement for the Construction of the Rudy Hernandez Community Center Gym Flooring Replacement would improve the safety, usability, and 2 0
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overall quality of the facility. Rudy Hernandez Community Center serves as a vital hub for community engagement and recreation in the City of San Bernardino. However, the current state of the Gym flooring has deteriorated, compromising the safety and usability of the facility. By undertaking this project, we aim to create a space that fosters community engagement, physical activity, and social interaction.
The agreement will include the construction fee of $185,578.00. Additional funds are recommended for construction contingencies, construction management, and administrative costs in the amount of $39,422.00. The total cost of construction, construction contingencies, construction management, and administrative costs is $255,000. Approving an additional $47,048 from available Parks and Recreations funds will fund the project costs.
Background
Situated in a central location within San Bernardino, the Rudy Hernandez Community Center has various facilities and versatile spaces designed to accommodate a wide range of recreational, educational, and cultural activities. From multipurpose rooms and athletic facilities to computer labs and community gardens, the center offers a dynamic array of amenities that cater to the interests and preferences of community members of all ages and backgrounds.
The California Natural Resources Agency Department of Parks and Recreation Office of Grants and Local Services contacted Parks, Recreation and Community Services (PRCS) staff regarding a miscommunication in regard to unallocated funds in 2019.
Staff were notified of $177,952 to the city for the Per Capita Grant Program in Phase 1 of the Prop 68 grants. Department staff were granted an extension to submit the application for funding and this was completed in March 2022.
On April 6, 2022, the Mayor and City Council of the City of San Bernardino approved the application for the California Drought, Water, Parks, Climate, Coastal Protection and Outdoors Access of All Act of 2018 Per Capita Program. The grant was awarded to the City, and later accepted on May 15, 2024.
Discussion
The Project was advertised for public bidding on April 17, 2024, on PlanetBids, and later advertised in the San Bernardino Sun.
Five sealed bids were received, and opened on May 01, 2024, as follows:
Bidder City Base Bid
HUR Flooring Co. Van Nuys $185,578.00
McWil Sports Surfaces Gardena $256,800.60
Coastal Construction Team Encino $319,620.00
California Flooring Winnetka $370,851.00
Geary Floors, Inc. El Cajon $374,000.00
Staff has reviewed all bid packages and determined that HUR Flooring Co. of Van Nuys, 2 0
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California, is the lowest responsible and responsive bidder with a total base bid amount of $185,578.00.
In addition to these construction costs, staff anticipate the need for additional funding to provide for construction contingencies, construction management, and administrative costs in the amount of $39,422.00.
The project has a total grant funding amount of $177,952. The total cost of construction, construction contingencies, construction management, and administrative costs $225,000.00. Additional funding for the project will be provided through available Parks and Recreation funds.
2021-2025 Strategic Targets and Goals
Authorizing the execution of this agreement aligns with Key Target No. 3: Improved Quality of Life. The Rudy Hernandez Community Center will improve community appearance, cleanliness, and attractiveness to a safe and well-maintained community center.
Fiscal Impact
Total funding for this project is derived from approved Proposition 68 grant funds in the amount of $177,952, and the balance from the Parks and Recreation Department’s approved budget in the amount of $47,048 for a total of $225,000.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-136; and
1. Approve the award of an Agreement with HUR Flooring Co. in the amount of $185,578.00 for Rudy Hernandez Community Center Gym Flooring Replacement (Project); and
2. Authorize the project construction, construction contingencies, construction management, and administrative costs in the total amount of $225,000.00 (which includes a 20% contingency); and
3. Authorize the Director of Finance and Management Services to amend the FY 2023/24 CIP program and budget with an additional $47,048 from available Parks and Recreation funds to bring the total project budget to $225,000; and
4. Authorize the City Manager or designee to execute all documents with HUR Flooring Co.; and
5. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
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Attachments
Attachment 1 Resolution No. 2024-136
Attachment 2 Agreement with HUR Flooring Co.
Attachment 3 Bid Tabulation
Attachment 4 Bid Proposal
Attachment 5 Location Map
Ward:
Ward 1
Synopsis of Previous Council Actions:
March 16, 2022 The Mayor and City Council of the City of San Bernardino adopted Resolution 2022-68 approving the application for the California Drought, Water, Parks, Climate, Coastal Protection and Outdoors Access of All Act of 2018 Per Capita Program.
May 15, 2024 The Mayor and City Council of the City of San Bernadino adopted Resolution 2024-106 authorizing the City Manager or his designee to accept the award for the California Drought, Water, Parks, Climate, Coastal Protection and Outdoors
Access of All Act of 2018 Per Capita Program for the amount of $177,952.