2 1
1 2
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: June 5, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Mary Alvarez-Gomez, Grants Division Manager
Department: City Manager's Office
Subject: Approve Contract Amendment No. 3 with Renne
Public Policy Group (RPPG) for Grant Writing
Services (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute Amendment No. 3 to the agreement between the City of San Bernardino and Renne Public Policy Group (RPPG), to extend and increase the agreement for grant consultation services for an amount not to exceed $98,000 for the extension period of July 1, 2024 through June 30, 2025.
Executive Summary
Renne Public Policy Group has provided Grant Resource Development Services to the City since May 2022. The amendment will provide continuity of grant writing services through June 30, 2024.
Background
On December 14, 2021, the City of San Bernardino (“City”) released a Request for Proposal for Grant Resource Development Services. The RFP closed on January 3, 2022. The bidder awarded was Renne Public Policy Group (RPPG). The Professional Service Agreement (PSA) was executed for an amount not to exceed $46,000 for the period of May 9, 2022 through December 1, 2022 to provide grant consultation services to the City.
On November 2, 2022, Amendment No. 1 to PSA was approved to extend and increase the agreement for a total contract amount not to exceed $96,250 for an additional 6- month period, through June 30, 2023. No other provisions of the agreement were changed.
2 1
1 2
On June 21, 2023, Amendment No. 2 to PSA was approved to extend and increase the agreement for a total contract amount not to exceed $182,250 for an additional 1- year period, through June 30, 2024. No other provisions of the agreement were changed.
Discussion
The City of San Bernardino (City) has engaged with RPPG over the past two years for grant writing consultation services. RPPG meets monthly with staff to discuss potential grant funding opportunities and supports researching minimum qualifications and project specifications as needed, works with various staff to facilitate information gathering to articulate the “San Bernardino story” and assists in the grant application preparation. RPPG has assisted the City with 25 grant application submissions. To date, 8 of the applications were successfully awarded totaling over $14M in grant funds, and 6 applications are currently pending award results with potential for an additional $7.9M in funds if awarded.
Approval of the extension will allow RPPG to continue supporting the City with grant writing services. As of the writing of this report, the Grants Division is developing applications for 9 grant opportunities with support from RPPG. To maximize success in receiving grant awards RPPG’s services are crucial in the success of receiving additional funding to meet the critical needs of the community. RPPG has hired staff locally to assist in the development of grant applications and provides access to a team of experienced grant writers with expertise in developing projects for parks, infrastructure, economic development, and public safety drawing from their professional backgrounds working in both the private and public sectors. 2021-2025 Strategic Targets and Goals
The proposed Amendment No. 3 to the Professional Service Agreement between the City and RPPG aligns with Key Target Goal No. 1: Improved Operational and Financial Capacity by supporting the City’s ongoing work to secure additional revenue sources.
Fiscal Impact
There is no impact to the General Fund. The operating budget for Fiscal Year 2024/25 will have sufficient funds available to fully fund the agreement.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute Amendment No. 3 to the agreement between the City of San Bernardino and Renne Public Policy Group (RPPG), to extend and increase the agreement for grant consultation services for an amount not to exceed $98,000 for the extension period of July 1, 2024 through June 30, 2025.
Attachments
Attachment 1 – Amendment No. 3 to PSA – RPPG
2 1
1 2
Ward:
All Wards
Synopsis of Previous Council Actions:
November 2, 2022 The Mayor and City Council authorized the first amendment to the PSA with RPPG in an amount not to exceed $96,250.
June 21, 2023 The Mayor and City Council authorized the second amendment to the PSA with RPPG in an amount not to
exceed $86,000 for a grand total amount of $182,250.