State of California Gavin Newsom, Governor
California Office of Traffic Safety Barbara L. Rooney, Director 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758
Office (916) 509-3030 • www.ots.ca.gov
CALIFORNIA OFFICE OF
OTS TRAFFIC SAFETY
January 18, 2024
Lynn Merrill, Interim Director of Public Works
Public Works Department
290 North D Street
San Bernardino, CA 92401
Congratulations on receiving the U.S. Department of Transportation's Safe Streets and Roads for ALL (SS4A) Grant!
Dear Lynn Merrill,
I am writing to extend our congratulations on behalf of the California Office of Traffic Safety (OTS) for being selected as a recipient of the U.S. Department of Transportation's Safe Streets and Roads for ALL (SS4A) Grant. This achievement reflects City of San Bernardino's commitment to prevent roadway deaths and serious injuries, to reach our goal of zero roadway deaths, and to making a positive impact in our communities. Your dedication to this important cause is truly commendable.
We recognize that effective traffic safety initiatives require collaboration and support, and we are here to assist you. As the California Office of Traffic Safety, it is our mission to enhance public safety on our roadways and reduce the number of traffic-related incidents across the state. We have a range of resources and expertise available to support your efforts such as additional grant funding for behavioral safety countermeasures and programs that can accompany your project.
Whether you need guidance in developing and implementing educational campaigns, access to relevant data and research, training opportunities for your team members, or assistance in evaluating the impact of your programs, our dedicated team is ready to provide assistance. We can also help you connect with other organizations and agencies that share similar goals, fostering a collaborative network that can maximize the effectiveness of our collective efforts.
GO SAFELY
CALIFORNIA
To Whom It May Concern from City of San Bernardino,
The City of San Bemardino Planning and Demonstration Activities, for All grant program,. not contain funding for implementing the application's proposed projects and strategies.
This email is not authorization to begin work, and it does not guarantee Federal funding. The United States Department of Transportation (USDOT) and City of San Bernardino UEI #EJLMHR1CMKM7 must establish and execute a signed, mutually agreed upon grant agreement prior to the obligation of award funds.
Immediate Next Steps: USDOT made the public announcements related to the awards on December 13th 7, 2023. See the press release and the award recipient list here: FY 2023 SS4A provided on our website once you see it, please let me know by emailing [email protected].
The website link is https://www.transportation.gov/grants/SS4A.
What to Expect in the Next Few Weeks: My colleagues at the Federal Highway Administration (FHWA) are responsible for establishing and executing a SS4A grant agreement with City of San Bernardino. You can expect to hear from a FHWA representative with your State's FHWA Division Office in the near future. In the weeks ahead you will receive more information about next steps, including an invitation to a FHWA-sponsored webinar for grant recipients to describe the process leading to an executed grant agreement.
The webinar will be recorded for those who are unable to attend and posted to the SS4A website. A member of the SS4A post-award administration team will also be reaching out to update your Standard Forms to reflect the partial award. In the meantime, if you have questions about next steps, please direct them to FHWA using the email [email protected].
You may request a debrief up to 30 days after the public announcement to hear more about why a partial award was made rather than an Implementation Grant award. January 12, 2024 is the last day to request a debrief for the FY 2023 Notice of Funding Opportunity. If you would like to schedule an application debrief via video conference or telephone call, please fill out the following form: SS4A FY23 Debrief Request Form.
Finally, we ask for your patience as we work diligently toward executing grant agreements so your important safety work may begin. FHWA staff will be working with hundreds of new grant recipients to expeditiously process new grant agreements, and this will take time. t's exciting to see so many communities on the path to improving roadway satety, and th whole SS4A Program team is passionate about helping you succeed. Thank you for your commitment to roadway safety.
Paul
Paul D. Teicher
Grantor, Sate Streets and Roads for All
Office of Policy Development and Coordination
Office of the Secretary of Transportation
Summary of Award Information:
Project Name: City of San Bernardino Planning and Demonstration Activities Applicant: City of San Bernardino
Unique Entity Identifier: EJLMHR1CMKM7
Grant Type: Planning and Demonstration
SS4A Grant Funding Amount: $ 240,800.00
Estimated Total Project Costs: $ 301,000.00
Project Description: This award will be used by the City of San Bernardino to conduct a comprehensive assessment of safety issues on Baseline Road, develop targeted strategies and projects to address these issues effectively and add them to the City's adopted Local Road Safety Plan. The City will also conduct MUTCD engineering studies to further safety applications of edge lines, RRFBs, and HAWK signals.
Preparing to Establish a Grant Agreement
The terms of the grant agreement will be in accordance with the FY 2023 SS4A NOFO and applicable Federal requirements. Below highlights key information to start becoming familiar with as the grant agreement development process begins.
Scope of Activities: Your award is to conduct supplemental planning and/or carry out demonstration activities.
Supplemental Planning: Funds awarded to conduct supplemental planning must result in a final written product that connects to, supports, and enhances an Action Plan. If your award does not include supplemental planning, please disregard.
Demonstration Activities: The funding awarded to carry out demonstration activities must inform an Action Plan's list of selected projects and strategies and their future implementation, and/or inform another part of the Action Plan.
Demonstration activities are temporary in nature, and materials to be used must also be temporary and/or easily reversible. Additionally, demonstration activities must also measure potential benefits through data collection and evaluation as part of the grant agreement. Demonstration activities are subject to additional reviews and oversight to ensure compliance with Federal requirements, including but not limited to the National Environmental Policy Act. If your award does not include demonstration activities, please disregard.
2 CFR part 200: All SS4A awards will be administered pursuant to the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards found in 2 CFR part 200 (NOFO p. 36). We encourage awardees to take the free FHWA training on these requirements (https://www.nhi.fhwa.dot.gov/course- search?tab=1&key=231034&sf=0&course_no=231034).
Pre-Agreement Costs: No costs incurred before USDOT signs and executes the grant agreement will be reimbursed or counted toward the 20% match or cost-share requirement.
Allowable Costs: To be considered allowable, costs incurred must be reasonable, necessary, and allocable, as described in 2 CFR Part 200 Subpart E - Cost Principles.
Vlatch and Cost-Sharing: Grant recipients are required to contribute no less than a 20% non-Federal match. Please review: https://www.transportation.gov/grants/ss4a/match- and-cost-share-examples.
Maintenance Activities: Maintenance activities for an existing roadway primarily to maintain a state of good repair are not an eligible activity.