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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 3, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Lynn Merrill, Director of Public Works, Operations and
Maintenance
Department: Public Works
Subject: Award of Agreement for Construction of Speicher Park- East Side Skate Park (Ward 2)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024-149:
1. Approving the award of an Agreement with Grindline Skate Parks, Inc. in the amount of $1,031,932.88 for Speicher Park- East Side Skate Park (Project); and
2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $155,847.12 for construction of the Project; and
3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $415,000 from the AB 1600 Parkland and Op Fund to bring the total project budget to $1,187,780.00; and
4. Authorizing the City Manager or designee to execute all documents with Grindline Skate Parks Inc.; and
5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
Executive Summary:
Awarding the Agreement for construction of the Speicher Park- East Side Skate 2 0
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Park Project would allow the construction of park amenities, returning the park to a safe and an attractive condition. The Agreement would allow the City to issue Grindline Skate Parks Inc. a Notice to Proceed, initiating the process to construct the East Side Skate Park. The agreement will include Grindline Skate Parks’ Base Bid and Additive Alternate construction cost of $1,031,932.88. Additional funds are recommended for construction contingencies and construction management costs for a total of $155,847.12 The total cost of construction, construction management, and construction contingencies is $1,187,780.00. Approving an additional $415,000 from the AB 1600 Parkland and Op Fund will fund the project.
Background
The Speicher Park eastside skate park located at Speicher Memorial Park was vandalized on two different occasions. A fire destroyed most of the skate park amenities and as a result, Public Works staff removed the remaining pieces of the skate park and closed it to the public in March 2022.
On November 2, 2022, a design services agreement was awarded to New Line Skateparks FL, INC to redesign the skate park at Speicher Park with an amount of $106,500.00.
As part of the concept design phase, staff coordinated two community outreach meetings in November 2022 and January 2023 to receive community feedback regarding the proposed improvements. Furthermore, additional surveys were published online in December 2022 and January 2023 seeking community input. The community outreach helped staff determine the key design parameters for the proposed facility.
Additional funding for the project was later approved by the Mayor and City Council on May 17, 2023, in the amount of $230,000 from the AB 1600 Parkland and Op Fund. It was stated that a final budget would be presented to the Mayor and City Council at a later date after the construction bids are received.
Discussion
The Project was advertised for public bidding on March 27, 2024, on PlanetBids, Three sealed bids were received, and opened on April 23, 2024, as follows:
Bidder City Base Bid
Grindline Skate Parks FL, Inc. Seattle, WA $896,009.99
California Skate Parks Upland, CA $1,087,450.00
C.S. Legacy Construction, Inc. Walnut, CA $,1,272,059.93 Staff has reviewed all bid packages and determined that Grindline Skate Parks Inc. of Seattle, Washington, is the lowest responsible and responsive bidder with a total Base Bid amount of $896,009.99. Staff also recommend award of Additive Alternate No. 1, which includes an entry plaza with seating, a shade structure, and additional skateable feature for a cost of $135,922.89. The total construction cost of the Base Bid and Additive Alternate No. 1 is $1,031,932.88.
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Additional funding is also recommended for construction contingencies, construction management, and administrative costs in the amount of $155,847.12.
The total cost of construction, construction contingencies, construction management, and administrative costs is $1,187,780.00.
Funding for the Project was previously established in FY 2023/24 CIP budget through a combination of Measure S and AB 1600 Park and Op funds. An additional $415,000 is requested from available AB 1600 Parkland and Op funds to complete the project.
Please see below for breakdown of funding and expenses:
Detail Amount Funding
Project Budget Adopted $650,000.00 Measure S
Design Services to Newline
Skateparks LLC. -$106,500.00
Concept Plan & Add Alternate $230,000.00
AB 1600 Parkland
Op
New Total $773,500.00
Project Advertisement -$750.00
Current Total Project Budget $772,780.00
Construction Base Bid & Add Alter. $1,031,932.88
Construction Contingencies &
CMCI $155,847.12
Total Needed for Project $1,187,780.00
Total Needed for Project $1,187,780.00
Current Total Project Budget $772,780.00
Total Project Shortfall $415,000.00
AB 1600 Parkland
Op
Environmental Impact
The Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302, Replacement or Reconstruction (“Class 2”). The Class 2 exemptions allows for the replacement or reconstruction of existing structures or facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Here, the Project involves reconstructing the previously fire-damaged skate park with new structures located on the same site that will serve as the new skate park.
The City has also considered whether the proposed Project is subject to any 2 0
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exception to the Class 2 exemption, as set forth in State CEQA Guidelines section 15300.2. No exception applies for the following reasons:
a) The location exception only applies to Class 3, 4, 5, 6, and 11 exemptions, none of which are being utilized here.
b) The proposed Project would not result in any significant cumulative impacts on the environment. The cumulative impacts exception does not apply because the Project has no
incrementally significant impacts on the environment.
c) A categorical exemption may be subject to an exception where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual
circumstances. The proposed Project does not involve any unusual circumstances and has no potential to result in a significant impact on the environment.
d) Under the “scenic highways” exception, a categorical exemption may be subject to an exception where the project may result in damage to scenic resources within a highway officially
designated as a state scenic highway. The exception does not apply here as the Project would not damage any scenic
resources within a state scenic highway.
e) The Project is not located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. f) The Project site does not contain a historical resource. 2021-2025 Strategic Targets and Goals
Authorizing the execution of this agreement aligns with Key Target No. 3: Improved Quality of Life. The completion of this project will improve the community’s quality of life by providing safe and well-maintained skate park facilities.
Fiscal Impact
There is no General Fund impact associated with this action. Fund balance for the AB 1600 Parkland and Op fund is currently $4.4 million.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024-149:
1. Approving the award of an Agreement with Grindline Skate Parks, Inc. in the amount of $1,031,932.88 for Speicher Park- East Side Skate Park (Project); and
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2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $155,847.12 for construction of the Project; and
3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $415,000 from the AB 1600 Parkland and Op Fund to bring the total project budget to $1,187,780.00; and
4. Authorizing the City Manager or designee to execute all documents with Grindline Skate Parks Inc.; and
5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
Attachments
Attachment 1 Resolution No. 2024-149
Attachment 2 Agreement with Grindline Skate Parks Inc.
Attachment 3 Bid Tabulation
Attachment 4 Bid Proposal
Attachment 5 Location Map
Ward:
Ward 2
Synopsis of Previous Council Actions:
June 1, 2022, Mayor, and City Council adopted Resolution No. 2022-102 approving the FY 2023 and 2024 Operating Budget and Capital Improvement Program FY 2023-2027
November 2, 2022, Mayor, and City Council awarded a Design Services Agreement with New Line Skate Parks FL, Inc. for Skate Park design at Speicher Park
May 17, 2023 Mayor, and City Council adopted resolution 2023-072 authorizing the Agency Director of Administrative Services to amend the FY 2022/23 Capital Improvement Plan to record a supplemental appropriation in the amount of $230,000.00 from the AB 1600 Parkland and Op (Fund 268) for the Skate Park Improvements at Speicher Park.