Mayor and City Council
August 7, 2024

Ci
ty of San Bernardino
201 North E Street
San Bernardino, CA 92401
http://www.sbcity.org

MINUTES

REGULAR MEETING OF THE MAYOR AND CITY COUNCIL

OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR

AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING

AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE

CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING

AUTHORITY
WEDNESDAY, AUGUST 7, 2024
3:00 PM
Closed Session was c alled to order a t 3:04 PM by M ayor Helen Tran on Wednesday, August 7, 2024, at Feldheym Central Library, San Bernardino, CA.

CALL TO ORDER
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present 3:22 p.m.

Juan Figueroa Mayor Pro-Tem, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Ben Reynoso Council Member, Ward 5 Present 3:06 p.m.

Kimberly Calvin Council Member, Ward 6 Present
Damon L. Alexander Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton Acting City Manager Present
Sonia Carvalho City Attorney Absent
Genoveva Rocha City Clerk Present
Telicia Lopez Chief Deputy City Clerk Present
Mayor Helen Tran
Council Members
Theodore Sanchez
Sandra Ibarra
Juan Figueroa
Fred Shorett
Ben Reynoso
Kimberly Calvin
Damon L. Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 2 4:00 P.M.

CLOSED SESSION PUBLIC COMMENT
Treasure Ortiz expressed her displeasure with the City Manager recruitment process, and the lawsuits that resulted from the process.

Kimberly Calvin spoke on the fiduciary duties of the city. She spoke on allegations pertaining to her potential leak of closed session information.

CLOSED SESSION
A) CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1):
i.)City of San Bernardino, et al. v. Fox Property Holdings, LLC, et al., San Bernardino Superior Court Case No. CIVSB2218532
ii.)Steve Carrigan v. City of San Bernardino and Kimberly Calvin, Superior Court of the County of San Bernardino Case No. CIVSB 2419810 iii.)J
ames Tyson, et al. v. City of San Bernardino, United States District Court Case No. 5:23
-c
v-0153
9 -T
JH (KKx)
iv
.)Gary Saenz, et al. v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS2003802
v.)Aaron Ortega v. Cuauhtemoc Harvey, et al., San Bernardino Superior Court Case No. CIVSB2306518
v
i.)Maria Segura, Individually and as Successor in Interest to Nicholas Segura, deceased et al. v. City of San Bernardino, United States District Court Case No. 5:22
-c
v-0027
7 -J
GB-S
P and United States Court of
Appeals for Ninth District Case No. 24
-244
5 v
ii.)Brian Lewis v. City of San Bernardino, Workers’ Compensation Case Nos. ADJ14779163 and ADJ11677581
viii.)Marco Granado v. City of San Bernardino, Workers’ Compensation Case No. ADJ15192206
ix.) Idilio Sanchez v. City of San Bernardino, Workers’ Compensation Case Nos. ADJ17648923 and ADJ17646856

B) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8

i.) Property: 300 North E Street (Parcel Map 688, Parcel 12 Book 25

City PTN Blk 12 and PTN 3rd St VAC)
City Negotiator: City Manager or Designee
Negotiating Parties: El Corte Ingles
Under Negotiations: Price and Terms of Sale

ii.) Property: 1750 S. Waterman Avenue (APN 0141­412­48­0­000) City Negotiator: City Manager or Designee
Negotiating Parties: Jay Ashree Krishna, Inc.

Under Negotiations: Price and Terms of Sale

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 3 5:00 P.M.

The Regular Meeting was called to order at 5:0 9 PM by Mayor Tran on Wednesday, August 7, 2024, at Feldheym Central Library, San Bernardino, CA.

CALL TO ORDER

Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Mayor Pro-Tem, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Ben Reynoso Council Member, Ward 5 Present
Kimberly Calvin Council Member, Ward 6 Present
Damon L. Alexander Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton Acting City Manager Present
Sonia Carvalho City Attorney Present
Jason Baltimore Assistant City Attorney Present
Genoveva Rocha City Clerk Present
Telicia Lopez Chief Deputy City Clerk Present

CLOSED SESSION REPORT
Assistant City Attorney Jason Baltimore stated there was reportable action from Closed Session. On item A(ii), the City approved a payment of $800,000 with a vote of 5 to 1.

Councilmembers Sanchez, Figueroa, Shorett, Reynoso, and Alexander voted yes.

Council Member Ibarra voted no.

Council Member Calvin was not present for the discussion.

INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Lee Coe of Calvary Chapel led the invocation, and Councilmember Kimberly Calvin led the Pledge of Allegiance to the Flag.

CITY MANAGER UPDATE
Jeff Kraus, Public Information Officer, provided updates on the Homeless Injunction, Navigation Center, Animal Shelter Modular Structure request and the Grant from San Manuel for Animal Services, and the Little Mountain Fire. Special events included the unveiling of a mural at the Encanto Community Center, instillation of solar streetlights, and the Little League Baseball Regionals in San Bernardino.,

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 4

PUBLIC HEARING

1. Proposed Fourth Substantial Amendment to Fiscal Years 2020­2021 Annual Action Plan Associated with Community Development Block Grant Coronavirus Relief Funds (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. C
onduct a public hearing to obtain citizens’ comments on the proposed Fourth Substantial Amendments to the Fiscal Year 2020
-2
021 Annual
Action Plan for the Community Development Block Grant Coronavirus Relief Funds; and

2. A
pprove the Substantial Amendment to Fiscal Year 2020
-2021 A
nnual Action
Plan for the Community Development Block Grant; and

3. A
pprove the Technical Correction and Adopt Resolution number 2024
-180;
and authorize the Director of Finance to amend the Fiscal Year 2024/25 Operating Budget with an appropriation of $316,992.70 to both revenues and expenditures in accordance with the Fourth Substantial Amendment to the 2020
-202
1 Annual Action Plan; and

4. A
uthorize the City Manager or designee to take any further actions and execute any further agreements or documents as necessary to effectuate the submittal of the Proposed Substantial Amendments to Fiscal Year 2020
-2021 A
nnual Action Plan.

M
ayor Tran opened the public hearing at 5:14 PM.

Housing Manager, Trina Perez, provided a presentation
City Clerk Rocha reported there were no requests to speak.

The public hearing was closed at 5:19 PM.

Councilmember Figueroa gave a statement to praise staff for correcting an issue that arose with HUD. Where they believed there was overspending however funding had been reallocated to Lytle Creek Park.

RESULT: ADOPTED RESOLUTION NO. 2024­18 0 [7­0]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Figueroa, Shorett, Calvin, and Alexander NOES: Sandra Ibarra
ABSENT: Ben Reynoso

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA
Rikke Van Johnson spoke on a meeting he had with Mayor Tran wh ere his role on the waterboard was discussed.

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 5 Will Greer , resident and director with the San Bernardino Unified School district , expressed gratitude toward the City Council. He voiced concerns about the city's conditions and requested the plans for revitalization and beautification of the city.

Treasure Ortiz requested the construction of new kennels to save animal lives, criticized the use of tax money for Carrigan settlement, and raised concerns with code enforcement.

Al Palazzo spoke on his ideas for city improvements, including affordable housing and social justice.

Less spoke about new construction near the freeway and the need for homeless housing and a resource center.

L’Rea Robinson criticized the lack of clean up for homeless encampments, code enforcement's lack of follow -through on violations and personal issues with code enforcement and her landlord.

John Shollenberger promoted attendance to a candidate forum at Arrowhead Country Club and expressed his support of 7th Ward Candidate Treasure Ortiz.

Bertha Parra thanked the council and police chief for their work and spoke on issues with loud music and illegal fireworks in her neighborhood. She requested more Fourth of July banners to prevent violations.

Christian Shaughnessy discussed the Lutheran Social Services project progress and the need for accountability. He spoke in support of Item 20.

Mike Hartley criticized the settlements with the Carrigan and Valdivia cases . He urged the council to stop spending . He addressed code enforcement issues and spoke about businesses and the need for police assistance with abandoned vehicles.

Darleese Brown spoke about a negative experience at the Animal shelter and issues she had attempting to adopt a dog due to aggression concerns. She spoke on adopting this pet from a rescue organization.

Lydia Zavala expressed displeasure with the spay and neuter program , funding and the high number of animal deaths at the shelter.

Xavina Walbert spoke in support of Item No. 20.

Ruben Mendoza spoke in favor of Item No. 20, invited the MCC and staff to discuss housing and homelessness.

Sharon Negrete raised concerns about animal shelter conditions, the handling of additional dogs through a service contract and questioned the performance of Director Kris Watson and Deputy Director Jasmin Glover.

Rev. Milena Albert spoke as an animal rights activist and urged the council to review and strategically allocate funds for animal shelter improvements to reduce animal deaths.

Jennifer Romo spoke on her experiences with the shelter, including taking in strays and problems with shelter conditions and animal care.

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 6 Melissa Moreno highlighted issues at the animal shelter, including overheating and stress-related euthanasia of dogs, and called for changes to address these problems.

Georgia L. criticized the lack of kennels, questioned the use of funding, and suggested potential solutions for animal services issues.

Pamala Hall expressed concern with computer access for residents at the library , questioned grant spending, and highlighted issues with the spay and neuter program.

Scott Olson commented on his observations of the city , animal treatment, and his candidacy for state assembly. Criticized recall attempts and stressed the need for experienced candidates on the City Council.

Tim Usher r equested approval of Item 18 related to drainage issues on Hill Drive, describing the resulting damage to infrastructure.

Albert Robles, attorney, spoke on the lawsuit against his client Council Member Calvin and addressed the Carrigan case.

Zazette Scott a dvocated for better homeless housing options and criticized the city's insufficient housing solutions.

Junior Carillo spoke in favor of the meeting time change, issues with the American Civil Liberties Union ( ACLU) and homelessness, and thanked the Fire Department and Police Department for their work.

At this time, City Clerk Rocha announced that written correspondence had also been received and was added to the online agenda backup from the following:

Inland SoCal Housing Collective, Inland Equity Community Land Trust, Khrystyne Villalobos, and Tony Lara.

City Clerk Rocha read the names of those individuals who submitted written public comments prior to the meeting:

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion.

RESULT: APPROVED THE CONSENT CALENDAR [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander
Councilmember Alexander left the dais at 7:04 p.m. and returned at 7:07 p.m., however he was not present for the vote on the Consent Calendar.

Council Member Ibarra pulled Item No. 2 for questions, Council Member Figueroa had a comment for Item No. 11, and Council Member Calvin had a comment for item No. 17.

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 7 Council Member Figueroa wanted the Parks and Recreation Director to speak briefly on item No.11 to provide information to the public.

City Attorney Carvalho explained that the vote on the consent calendar had concluded, and further discussion is out of order under Parliamentary Procedure.

Council Member Sanchez commented that the Council should pull items when they have questions or want to make comments on consent calendar items.

City attorney Carvalho concurred with Council Member Sanchez.

2. Regional Partnership Purchase of Modular Kennel Buildings for Animal Services (All Wards)
Recommendation:

Adopt Resolution No. 2024-170 of the Mayor and City Council of the City of San Bernardino, California:

1. A
uthorizing the City Manager to Execute a Goods Purchase Agreement with Horizon Structures in the amount of $2,096,324.00 for the purchase of modular kennel buildings for animal services, and

2. Authorizing the Director of Finance and Management Services to issue a purchase order to Horizon Structures, in an amount not to exceed $2,096,324.00
RESULT: A DOPTED RESOLUTION NO. 2024­17 0 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

3. Regional Partnership Modular Office Building Purchase for Animal Services (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024
-151
:

1. A
uthorizing the City Manager to Execute a Goods Purchase Agreement with William Scotsman, Inc. in the amount of $406,492.00 for the purchase of a modular building for Animal Services, and

2. Authorizing the Director of Finance and Management Services to issue a purchase order to William Scotsman, Inc., in an amount not to exceed $406,492.00.

RESULT: A DOPTED RESOLUTION NO. 2024­15 1 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 8

4. Investment Portfolio Report for May 2024 (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, accept and file the Monthly Investment Portfolio Report for May 2024.

RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

5. Approval of Commercial and Payroll Disbursements (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for June 2024.

RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

6. Resolution to Approve the City Investment Policy for FY 2024/25 (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024
-172
, approving the current investment policy
for FY 2024/25.

RESULT: A DOPTED RESOLUTION NO. 2024­17 2 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

7. Review of Administrative Budget Transfers (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and file all listed administrative budget transfers from Jan 1, 2024 through March 31, 2024.

RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 9

8. Pre­Approval of Mayor and City Council Travel for FY 2024/25 (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre
-appr
ove travel for elected officials for FY 2024/25 as outlined.

RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

9. Resolution appointing an Interim Assistant City Manager (U) and Approving Employment Agreement (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024
-171
:

1. A
ppointing Frederick M. Lewis as Assistant City Manager (U) on an interim basis; and

2. Approving the Employment Agreement.

RESULT: A DOPTED RESOLUTION NO. 2024­17 1 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: D amon Alexander

10. Authorize the issuance of purchase orders for the ongoing maintenance and support services for annual software and hardware usage fees with Atel Communications, Solutions Simplified for DocuSign Software Services, Tyler Technologies, Harris Computers, NPA Computers, Verizon, Frontier and 5­year subscription with Neogov (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California,

1. Authorize the City Manager to execute a Professional Services Agreement with Atel Communications; and

2. A
uthorize the Interim Director of Finance to execute the ongoing purchase orders for Annual Usage Fees, Software Maintenance, and Hardware Maintenance with Atel Communications, Solutions Simplified for DocuSign, Tyler Technologies, Harris Computers, NPA Computers, NeoGov 5- year
subscription, Verizon and Frontier. The combined total should not exceed $1,785,621.47 for fiscal year 2024/25.

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 10 RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

11. 2024­2025 Senior Companion Program (SCP) – 1st Year of a 3­Year Grant Award; All Wards
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2024
-173
:

1. Ra
tifying the submission of the application for year one of a three -y
ear
grant through the Corporation for National and Community Service’s Senior Companion Program; and

2. A
uthorizing the City Manager to accept the grant award in the amount of $335,162;and

3. Authorizing the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant awards; and

4. Authorizing the Director of Finance and Management Services to appropriate the grant funds for the period of July 1, 2024 through June 30, 2025; $355,162 in revenue and expenses and $120,633 in General Fund grant match requirements, for a total of $455,795.

RESULT: A DOPTED RESOLUTION NO. 2024­17 3 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

12. Execute Amendment No. 1 to the Redwood Private Security PSA (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the following:

1. T
he City Manager to execute Amendment No. 1 to the professional services agreement with Redwood Private Security, LP, expanding the scope of services and increasing the not to exceed compensation by $515,188, for a total not -t
o
-ex
ceed amount of $2,427,264 annually,
and subsequent amendments.

2. T
he City Manager to adopt subsequent amendments within spending authority that expand the scope of services for future City needs.

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 11 RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

13. Executive Order 14074 Notification to Civilian Governing Body (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and approve the proposed “Notification to Civilian Governing Body and Local Community” letter, as required by Presidential Executive Order 14074 governing the potential acquisition of controlled federal government property.

RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

14. Acceptance of Fiscal Year 2023 Emergency Management Performance Grant (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024
-174
, authorizing:

1. T
he acceptance of the Fiscal Year 2023 Emergency Management Performance Grant; and

2. The amendment of the Fiscal Year 2024/2025 Adopted Budget in both revenue and expenditures by $28,864.

RESULT: A DOPTED RESOLUTION NO. 2024­17 9 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

15. Amendment No. 1 to the Vendor Services Agreement with West Coast Lights and Sirens Inc.

Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California authorize the City Manager to execute Amendment No. 1 to the vendor services agreement with West Coast Lights and Sirens Inc., expanding the scope of services and extending the term of the agreement.

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 12 RESULT: APPROVED STAFF’S RECOMMENDATION [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

16. Award of Agreement for Construction of Speicher Park Ballfields Improvements Project with Bilbro Construction Company, Inc., and approval of Task Order Number 001 for Construction Management and Inspection Services (Ward 2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024
-17
5:

1. A
pproving the award of an Agreement with Bilbro Construction Company, Inc. in the amount of $2,915,258.44 for the Construction of the Speicher Park Ballfields Improvements (Project); and

2. Approving Task Order Number 001 with TKE Engineering, Inc., in the amount of$415,019 for construction management and inspection services for the project; and

3. Authorizing the project construction contingencies, professional services contingencies, and administrative costs in the amount of $744,981 for construction of the Project; and

4. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP Budget by $2,574,670.02 using the Cultural Development fund balance to bring the current project budget to $4,075,258.44.

5. Authorizing the City Manager or designee to execute all documents with Bilbro Construction Company Inc., and TKE Engineering Inc. necessary to carry out the Project; and

6. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.

7. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302
(“Replacement or Reconstruction”).

RESULT: A DOPTED RESOLUTION NO. 2024­17 5 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 13

17. Award of On­Call General Services Agreement and Approval of Task Order Number 001 for design of Drainage Improvements at 19th Street near Massachusetts Avenue (Ward 6)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024
-17
6:

1. A
pproving Task Order Number 001 with Consultants
Hernandez, Kroone & Associates, Inc. in the amount of
$64,930 for design of 19th Street near Massachusetts Avenue Drainage Improvements. (Project); and

2. Authorizing the project design contingencies, project management, and administrative costs in the total amount of $11,000 for design of the Project; and

3. A
uthorizing the Director of Finance and Management Services to amend the FY 2024/25 Capi tal Improvement Plan by re
-al
locating
$75,930 from the Storm Drain Upgrade project to the 19th Street Drainage Improvements near Massachusetts Ave project; and

4. A
uthorize the City Manager or designee to execute all documents necessary for the Task Order with Hernandez, Kroone &
Associates, Inc.; and

5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project RESULT: A DOPTED RESOLUTION NO. 2024­17 6 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: T heodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

18. Approval of On­Call Professional Services Agreement and approval of Task Order Number 001 for Drainage Improvements at W Hill Drive near N Acacia Avenue (Ward 4)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2024
-17
7:

1. Approving Task Order Number 001 with Rick Engineering Company, Inc,. in the amount of $108,980.00 for design of W Hill Drive near Acacia Drainage Improvements (Project); and

2. Authorizing design contingencies, project management, and administrative costs in the amount of $17,000; and

3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 Capital Improvement Plan by re
-al
locating
$125,980 from the Storm Drain Upgrade project to the W Hill Drive near N Acacia Drainage Improvements project; and

4. A
uthorizing the City Manager or designee to execute an all documents necessary for the Task Order with Rick Engineering Company; and

5.Authorizing the City Manager or designee to expend the contingency Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 14 fund, if necessary, to complete the project.

RESULT: A DOPTED RESOLUTION NO. 2024­17 7 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander

19. Award of Professional Services Agreement for Consulting Services for the Administration of Special Districts, Assessment Districts, and Community Facility Districts (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024
-179
:

1. Approving the award of a Professional Services
Agreement with Spicer Consulting Group, LLC, for a
three
-y
ear term through July 31, 2027, with two (2)
twelve (12) month extension options, with the total
Agreement amount not to exceed $1,203,370, and
authorize the City Manager to execute all documents to
effectuate the Agreement; and

2. Authorize the Director of Finance & Management
Services to issue a purchase order in the amount of
$1,203,370.

RESULT: A DOPTED RESOLUTION NO. 2024­17 9 [6­0]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin ABSENT: Damon Alexander
Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 15

DISCUSSION

20. HOME Investment Partnership Program Infill Housing Master Development Agreement with Neighborhood Partnership Housing Services Community Redevelopment, Inc. (Wards 2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. A
dopt Resolution 2024
-178,
authorizing the execution of the HOME
Investment Partnership Program Infill Housing Development Master Agreement between the City of San Bernardino and Neighborhood Partnership Housing Services Community Redevelopment, Inc.; and

2. A
pprove the HOME Investment Partnership Program Infill Housing Development Master Agreement between the City of San Bernardino and Neighborhood Partnership Housing Services, Inc., which:
a. Is in the amount of $744,000.
b. Authorizes the transfer of ownership of 3 blighted parcels from the City of San Bernadino to NPHS Community Redevelopment, Inc.

3. A
uthorize the Director of Finance & Management Services to amend the Fiscal Year 2024
-202
5 Operating Budget by $744,000 using HOME
Investment Partnership fund balance; and

4. A
uthorize the City Manager, or designee, to take further actions and execute any further documents as necessary to effectuate the agreements.

Council Member Ibarra made a motion to approve which was seconded by Council Member Alexander. Mayor and City Council waived the presentation from staff, and no staff report was given.

RESULT: A DOPTED RESOLUTION NO. 2024­17 8 [7­0]
MOVER: Sandra Ibarra, Council Member, Ward 2
SECONDER: Damon Alexander, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander

21. Small Business Grant Program, Round Two: Proposed Award Amount Increase (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California amend the Small Business Grant Program, Round Two, increasing the award amounts from $5,000 & $10,000 to $10,000 & $20,000.

Council Member Sanchez requested to move forward without the staff presentation on this item. He explained that the presentation was previously done, and this item is just changing the award amounts.

RESULT: APPROVED STAFF’S RECOMMENDATION [7­0]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Ben Reynoso, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander

Regular Meeting DRAFT MINUTES August 07, 2024
Mayor and City Council of the City of San Bernardino Page 16

MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS At this time, the Mayor and City Council provided city-wide updates. Highlights included thanking the Police Department and Fire Department for their response to the Little Mountain Fire and thoughts and prayers to those affected. The city received assistance from Assembly Member James Ramos. An event was held by Community Action Partnership, acknowledged San Bernardino Unified Schol District educators, and Girls Softball Western Regionals.

ADJOURNMENT
The meeting of the Mayor and City Council was adjourned on Wednesday, August 7, 2024, at 7:29 pm, In honor of John Harris, father of Council Member Damon Alexander.

The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday, August 21, 2024, in the Council Chamber located at 555 West 6 th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m.

By:_________________________
Genoveva Rocha, CMC