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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: October 2, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
C. Jeannie Fortune, Interim Director of Finance & Management Services
Department: Finance
Subject: Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for July and August
2024 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements and purchase card transactions for July and August 2024.
Executive Summary
This action is to approve the commercial, payroll, and P-Card disbursements made during July and August 2024. This is regular business of the Mayor and City Council, ensuring that the City pays vendors, employees, and the retirement system timely, accurately, and with full transparency for the community. Including Procurement Card (P-Card) purchases in the report adds a new level of financial oversight and transparency to the City’s disbursement process, ensuring all financial transactions are reviewed and reported comprehensively.
Background
Completed commercial and payroll disbursement registers are submitted to the Mayor and City Council for approval. This happens regularly, typically every meeting for the most recently completed disbursement registers.
Designated City employees use P-Cards to procure small-dollar purchases and services such as office supplies, equipment, and travel-related expenses. The Finance Department has included P-Card purchases in the regular disbursement report to enhance financial transparency and provide a clear account of all types of spending. 2 3
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The detailed warrant registers are available on the City Website and are updated weekly by the Finance Department. The registers may be accessed by copying the following link into an internet browser:
https://sbcity.org/city_hall/finance/warrant_register
Discussion
Purchasing Card Charges
July 2024
$35,125
August 2024 $90,440
Total Purchasing Card Charges: $125,565
2021-2025 Strategic Targets and Goals
Approval of the noted check, EFT registers for commercial and payroll disbursements, and purchasing card disbursements align with Key Target No. 1: Improved Operational & Financial Capacity by creating a framework for spending decisions.
Fiscal Impact
There is no new fiscal impact associated with this action. All disbursements, including P- Card transactions, were made consistent with the approved FY 2024-2025 budget. The amounts paid were within the existing budget authorizations, and no further budgetary action is required.
Gross Payroll
Bi-Weekly for July 21, 2024 $3,337,912.33
Bi-Weekly for August 4, 2024 $3,352,584.46
Monthly for August 15, 2024 $26,950.00
Total Payroll Demands: $6,717,446.79 The following check registers are being presented for approval:
July 25, 2024 2024/25 (Register #4) $1,574,569.05
July 29, 2024 2024/25 (Register #5) $46,680.00
August 1, 2024 2024/25 (Register #6) $6,301,446.03
August 8, 2024 2024/25 (Register #7) $3,286,769.90
August 15, 2024 2024/25 (Register #8) $2,039,879.33
Total commercial check demands: $13,249,344.31
The following Electronic Funds Transfer (EFT) registers presented for approval:
July 19, 2024-June 28, 2024 2023/24 (Register #1648-1663) $4,175,688.49 July 9, 2024 - August 1, 2024 2024/25 (Register #1664-1679) $42,208,578.70 Total commercial EFT demands: $46,384,267.19
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Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements and purchase card transactions for July and August 2024.
Attachments
Attachment 1 Payroll Summary Report for July and August 2024 Attachment 2 Commercial checks #4
Attachment 3 Commercial checks #5
Attachment 4 Commercial checks #6
Attachment 5 Commercial checks #7
Attachment 6 Commercial checks #8
Attachment 7 Commercial EFT Registers #1648-1663 Attachment 8 Commercial EFT Registers #1664-1679 Attachment 9 P-Card Report July 2024
Attachment 10 P-Card Report August 2024
Ward:
All Wards
Synopsis of Previous Council Actions:
N/A