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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: October 2, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Darren Goodman, Chief of Police
Department: Police
Subject: Purchase of Armored Rescue Vehicle (All Wards) Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize:
1. The City Manager or designee to sign and execute a purchase agreement with Lenco Industries;
2. The Director of Finance and Management Services to issue a purchase order in the amount of $387,567.96 to Lenco Industries.
Executive Summary
The Police Department seeks to purchase a new Armored Personnel Carrer/Armored Rescue Vehicle (ARV). On June 5th, 2024, the Mayor and City Council adopted resolution 2024-134, authorizing the acceptance of the FY 2023/24 Citizens' Option for Public Safety (COPS), the amending of the operating budget, and authorizing the Department to encumber and expend the allocated COPS funds for FY 2023/24. The Department request identified the need to encumber and expend the funds for an Armored Personnel Carrier at a projected cost of $385,000 and equipment and overtime needs at a projected cost of $256,808.27. After a request for quote (RFQ) for the ARV was issued the total price from the winning vendor was $387,567.96.
Background
The Citizens Option for Public Safety (COPS) program (AB 3229) provides funding exclusively to support front-line law enforcement. The money must supplement existing services and be used in accordance with written request by the Chief of Police or Chief Administrator of the law enforcement agency that provides services for the 2 3
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City. On June 5, 2024, the Mayor and City council authorized the acceptance of COPS funds, amendment to the operating budget for fiscal year 23/24, and authorized the Department to encumber and expend the COPS funds for FY 2023/24.
Discussion
The San Bernardino Police Department currently possesses a 2010 Lenco ARV that was purchased over a decade ago. While still functional, this vehicle is beginning to show signs of aging. Over the years, it has performed exceptionally well, providing critical protection in extraordinary circumstances, including shielding officers and civilians from gunfire. However, as this vital piece of equipment nears the end of its optimal service life, the Department must acquire a second ARV to ensure continuous, reliable protection.
Additionally, the current ARV was purchased with Urban Areas Security Initiative (UASI) grant funding, which obligates the Department to lend it out whenever requested by another agency within the region. Having two ARVs would allow the Department to always maintain operational readiness, even when the current UASI vehicle is out on loan or undergoing maintenance and repairs. Furthermore, this ARV would be purchased with COPS funding therefore we would not be forced to make it available for other agencies to use. Additionally, it would enable the Department to respond effectively to multiple high-risk situations simultaneously, whether during large-scale events, natural disasters, or coordinated criminal activities. A second, more modern ARV would not only enhance our ability to protect officers and civilians with improved technology and reliability but also ensure that we remain fully equipped to handle any challenge that arises. This investment is crucial for sustaining the high level of safety and preparedness our community expects.
Integrating the ARV into the department’s operations aligns with modern-day policing strategies that prioritize community safety and trust. By utilizing the vehicle in a variety of scenarios—ranging from emergency response to public events—the police can effectively communicate that its primary purpose is to protect and serve the community. This transparency in usage fosters trust and strengthens the relationship between the police and the public.
Before presenting this item to the council, the Finance Department conducted an open bid solicitation process. The bids submitted were evaluated after the bid process. Of the two bids that were submitted, Lenco Industries was identified as the only vendor that could meet all the needs of the Department that were listed in the bid solicitation.
Name of Company Cost of Bid Submitted
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Lenco Industries $387,567.96
Terradyne Armored Vehicles Inc. $343,264.00
Terradyne Armored Vehicles Inc. was the lowest bidder, but they provided an alternative solution that did not meet the bid specs and was not an acceptable solution.
Some of the failed RFQ requests included the fact that Terradyne did not provide the requested wheelbase which would prohibit maneuverability required on City streets.
Additionally, Terradyne did not meet the requested armor specifications essential for officer and public safety or the max speed requirement. 2021-2025 Strategic Targets and Goals
The purchase of an armored rescue vehicle aligns with Key Target No. 3: Improved Quality of Life; constantly evaluate public safety service delivery models to enhance the quality of service.
Fiscal Impact
The fiscal impact is $387,567.96 which will be fully funded through the FY 2023/24 COPS grant funding available in the adopted budget.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize:
1. The City Manager or designee to sign and execute a purchase agreement with Lenco Industries;
2. The Director of Finance and Management Services to issue a purchase order in the amount of $387,567.96 to Lenco Industries.
Attachments
Attachment 1 Goods Purchase Agreement
Attachment 2 Goods Purchase Agreement Attachments A-B-C Ward:
All Wards
Synopsis of Previous Council Actions:
May 19, 2009 Mayor and City Council adopted Resolution No. 2009–170, authorizing the issuance of a purchase order to Lenco Corporation not to exceed $340,000.00.
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June 5, 2024 Mayor and City Council adopted Resolution No. 2024–34, authorizing the acceptance of the fiscal year 2023/24 COPS funds, the Director of Finance and Management Services Amend the Operating Budget, and the Police Department to encumber and expend Citizen’s Option for Public Safety (COPS) funds for FY 2023/24.