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DISCUSSION
City of San Bernardino
Request for Council Action
Date: October 2, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager
Department: City Manager's Office
Subject: Amendment to the Citywide Classification and
Compensation Plan and Organizational Restructure
Recommendation:
Adopt Resolution No. 2024-211 of the Mayor and City Council of the City of San Bernardino, California, amending the Classification and Compensation Plan by delegating authority to the City Manager to establish, fix and alter job classifications including titles, descriptions, compensation and number of positions in the Classification and Compensation Plan as needed, subject to the total personnel expenditure budget limitations approved by the City Council.
Executive Summary
In an effort to ensure a competitive recruitment and salary plan for new and existing classifications, it is necessary to amend the City’s Classification and Compensation plan from time to time to maintain a current plan which reflects the organizational structure, workload, and to remain competitive and within market parity.
Background
Upon adoption of the Fiscal Year 2024-2025 budget, the Mayor and City Council approved the addition of 15 full-time equivalent (FTE) positions, for a total of 951 FTE positions in the Classification and Compensation plan, otherwise knows as the Personnel System. At that time, there were 158 vacant positions.
As of September 2024, 147 positions remain vacant in the Personnel System. It is necessary to amend the City’s Classification and Compensation plan to maintain a current plan which reflects the organizational structure, workload, and market.
In an effort to restructure the City’s Personnel System to fully staff all departments and improve service delivery, the delegation of authority to the City Manager to establish, fix and alter job classifications including titles, descriptions, compensation and number 2 3
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of positions in the Personnel System will allow for an expeditious, effective and efficient process of improving successful recruitment and reduce job vacancies.
The delegation of such authority is subject to the total Personnel System expenditure budget limitations approved by the Mayor and City Council, as adopted on June 26, 2024. Any increase to the Personnel System expenditure budget requires approval by the Mayor and City Council by resolution and an increase of appropriations. However, the intent of the proposed organizational restructuring would reduce the number of current FTE positions in certain position series, to allow for increased salaries and development of new positions to accommodate the needs of the City.
Discussion
The initial overview of the organizational restructure includes the deletion of the two Deputy City Manager positions and addition of one Assistant City Manager position within the City Manager’s office.
Additional analysis and considerations include the following:
ANIMAL SERVICES – VETERINARIAN
Finding a full-time Shelter Veterinarian has been extremely difficult. In response, a salary survey was conducted utilizing data from public agencies throughout the state.
The average max salary for full-time veterinarians is $18,088/monthly, which equates to $104.35/hourly. Due to the part-time non-benefited status of this classification, it is customary to offset this status with higher hourly wages. Staff recommends placing the Veterinarian (PT) at PTH range 725 ($105.75-$128.53/hourly).
POLICE
With the FY24/25 Budget adoption, the addition of one (1) Police Dispatch Manager, and one (1) Police Records Manager. Human Resources & Risk Management staff has completed an initial external salary survey and internal comparison, and the results indicate that the average maximum salary of classifications comparable to the City’s Police Records Manager at other agencies are approximately 25.6% behind the average market salary. Based on these results, staff recommends reassigning both classifications to Range 568 of the Middle Management Salary Range ($8,406.85 - $10,459.50/monthly). This range brings these classifications closer to market and will assist the City in attracting and retaining qualified candidates for these two critical vacant positions.
Other critical positions under evaluation include positions within the departments and divisions of Code Enforcement, Public Works/Engineering and Community Development/Planning.
Any adjustments to the Personnel System shall be reflected on Exhibit A – Citywide Salary Schedule upon approval and reported to the Mayor and City Council during the mid-year budget process and presentation.
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The City shall remain in contact with employee unions and each respective Memorandums of Understanding by exercising the meet and confer process in good faith with employee groups (General Unit, Middle Management, Management/ Confidential, Police Safety and Police Management employees) when developing and adjusting positions and job descriptions.
2021-2025 Strategic Targets and Goals
Approving classification and compensation plan recommendations for the City aligns with Key Target No. 2: Focused, Aligned Leadership and Unified Community by enabling the City to improve service delivery and function more efficiently; and Key Target 2b: Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality of talent.
Fiscal Impact
There is no fiscal impact to the City’s expenditure budget.
Conclusion
Adopt Resolution No. 2024-211 of the Mayor and City Council of the City of San Bernardino, California, amending the Classification and Compensation Plan by delegating authority to the City Manager to establish, fix and alter job classifications including titles, descriptions, compensation and number of positions in the Classification and Compensation Plan as needed, subject to the total personnel expenditure budget limitations approved by the City Council.
Attachments
Attachment 1 - Resolution 2024-211
Attachment 2 - Resolution 2024-211 Exhibit A – City-wide Salary Schedule Ward:
All Wards
Synopsis of Previous Council Actions:
June 26, 2024 - Mayor and City Council adopted Resolution No. 2024-143 amending the City-wide salary schedule for full time, part-time, temporary, and seasonal positions.