City of San Bernardino
Finance Department, Purchasing Division
JUSTIFICATION OF SINGLE/SOLE SOURCE REQUEST
ITEM Description: DATE:
Name of Vendor:
Select Source:
Sole Source: Item is manufactured and/or only distributed by one vendor.
Single Source: Item is availab le from several vendors, but item is the only one that will work.
Please answer all questions in detail, in order to prevent delays in the evaluation. Please do not provide one sentence answers. If any additional pages are needed to answer all questions, please attache all pages to this document.
1. Why is the acquisition restricted to this good/service/supplier? (Explain why the acquisition cannot be
2. Describe the uniqueness of the purchase (why was the good/service/supplier chosen?) Please enter the
4. What market research was conducted to substantiate the single source, including evaluation of other items considered?
competitively bid). Please enter answer below:
For the idea to come to fruition, the provider must deliver a comprehensive package that includes equipment, installation, and, most importantly, staff training and curriculum deve lopme
nt. The vendor is well-versed in the programmatic needs of our community and understands the specific curriculum required for the Library staff to effectively impleme nt the federal program. Additionally, the
vendor's offering includes patented technologies that are uniquely suited to our needs, justifying why this acquisition is restricted to this specific goods, services, and supplier through a sole-source procurement.
Animakerspace
Garner Holt Education through Imagination
answer below:
The vendor offers a uniquely tai lored combination of makerspace equi pment and animatronic technologies, alongside
proprietary educational materials,
which sets them apart from other providers. The animatronics, teaching resources, and corresponding lesson plans are exclusive to this vendor, making their offering one-of-a-kind. Additionally, the equipment, furniture, and capital resources are custom-packaged and i ntegrated specifically to fit our available space, ensuring a seamless and efficient implementation. Due to the proprietary nature of these technologies and materials, as well as the vendor’s speciali
zed approach to meeting our unique needs, this acquisition is best suited for sole-source procurement.
3. What are the consequences of not purchasing the good/service or contracting with the proposed supplier? If the City does not contract with this specific vendor, it risks losing the ability to develop and deliver the extensive training, lesson plans, and project guides required to meet federal program guidelines. N o other provider can offer the same level of
expertise and resources tailored to these speci
fic needs. Additionally, the City would forfeit the opportunity to collaborate with a local vendor based in Redlands, which would provide essential technical assistance, training, and maintenance in close proximity. This local
support is crucial for the Library staff's success in implementing the program, making this vendor the only viable choice for ensuring the program's effectiveness.
If the City does not contract with the proposed supplier, it risks not obtaining a comprehensive solution that integrates curriculum, professional education, and animatronics specifically designed for library facilities. Online research revealed t
hat no other provider offers a complete training package that addresses the programmatic needs for facilitating programs and providi
ng technical assistance to disproportionately impacted small businesses, as well as supporting business planning and marketing with makerspace equipment and software. Additionally, alternative options, such as the contract a
warded to Garner Holt Education through Imagination in San Bernardino County, also utilized a sole-source procurement, underscori
ng the unique nature of the proposed supplier’s offering. Without this specific vendor, the City would not be able to achieve the same level of program integration and localized support, which are critical for the program’s success. 8/29/24
5. How was the price offered determined to be fair and reasonable? Explain what the basis was for comparison and include cost analyses as applicable. (I.E. Compared to vendor’s previous or current offer to the city or to another agency/company – or any other method of comparison that will substantiate fair and rea sonable pricing in the absence of competition)
1. Department Head Signature Date
2. Approved ☐ Not Approv
ed ☐
Da te (Up to $50,000)
Interim Director of Finance Signature
Purchasing Manager Justification: ____________________________________________
3. Over $100,000 – must be submitted for City Council Approval with the Purchasing Manager in concurrence.
The price offered was determined to be fair and reasonable based on a comparison of direct resale prices with retail prices from other makerspace vendors, i
ncluding STEMfinity and 1st Makerspace. This analysis involved evaluating the costs of similar equipment and services to ensure that the quoted prices ali
gn with market rates. Additionally, pricing for Animakerspace robotics and curriculum specifically for small businesses could not be found from other sources, as these services are exclusi vely provided by Garner Holt Education through Imagination. This exclusivity further supports the justification for the sole-source procurement, as no alternative pricing or comparable options were available.
6. Describe any
cost savings realized or costs avoided by acquiring the goods/services from this supplier.
Acquiring goods and services from Garner Holt Education through Imagination offers cost savings by avoiding retail markup costs. As a direct reseller from the manufacturer, Garner Holt Education provides bundled pricing that eliminates higher retail markups, resulting in a more cost-effe
ctive solution. This approach justifies the sole-source procurement. 8/29/24
8/29/2024