2 2
3 7
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 4, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, City Manager.
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award of Agreement for Construction of Seccombe Lake Park Revitalization Improvements Project with
Landscape Support Services and approval of Task Order
Number 001 for Construction Management and Inspection
Services with CSG Consultants, Inc.
(Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1.Approve the award of an Agreement Landscape Support Services in the amount of $10,539,509.65 for the Construction of the Seccombe Lake Park Revitalization (Project); and
2.Approve Task Order Number 001 with CSG Consultants, Inc., in the amount of $700,305.00 for construction management and inspection services for the project; and
3.Authorize the project construction contingencies, professional services contingencies, and administrative costs in the amount of $1,092,721.60 for construction of the Project; and
4.Authorize the City Manager or designee to execute all documents with Landscape Support Services necessary to carry out the Project; and
5.Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.
6.Find the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
Executive Summary:
2 2
3 7
Approving the Construction Agreement, and Task Order for the Seccombe Lake Park Revitalization would lead to the construction of various improvements such as lighting, landscaping, restrooms, playground, gazebo, basketball court, dog park, and lake restoration.
The Construction Agreement with Landscape Support Services includes a cost of $10,539,509.65. The Task Order with CSG Consultants, Inc. includes a professional services fee of $700,305.00. Additional funds are recommended for construction contingencies, professional services contingencies, and administrative costs in the amount of $1,092,721.60. The total project cost is $13,792,332.00.
Background
The project will revitalize the Seccombe Lake Park with new amenities, and restoration of existing infrastructure. It will re-create a sense of place and become a gathering point for people living and working in the downtown area. It will be a place to hold events and gatherings. This park will help build a safer community, provide a place to play, walk, and exercise while enjoying the outdoors.
Seccombe Lake Park is located in the center of the City and has been serving the surrounding community for many years. Due to neglect and vandalism, the Park has not felt welcoming to visitors. The Seccombe Lake Park will receive a new look and be recreated to meet the current recreational needs of the neighborhood and community.
On September 21, 2022 Mayor and City Council approved design services agreement award for Seccombe Lake Park Revitalization Project.
On July 19, 2023, the Mayor and City Council approved a concept plan that included a variety of park improvements. The improvements included, but are not limited to, playground equipment, lighting, ADA accessibility, exercise stations, gazebo renovations, parking lot rehabilitation, renovation of dirt/gras areas, and new restrooms.
On March 6, 2024, the Mayor and City Council approved Amendment No. 1 to the Agreement with RHA Landscape Architects – Planners Inc. in the amount of $53,000 for Seccombe Lake Park Project.
On September 18, 2024, the Major and City Council received and filed an update on the City’s American Rescue Plan Act (ARPA) projects, allocations, and spending to date and authorized the City Manager to obligate ARPA funds for City led projects per the US Department of Treasury Guidelines, by executing Inter-Agency agreements.
This Project received an additional $1 million in funding from the San Manuel Band of Mission Indians to help support the renovations.
On October 2, 2024, the Mayor and City Council have authorized allocating $3,792,332 in American Rescue Plan Act (ARPA) funds to address a budget shortfall for the 2 2
3 7
Seccombe Lake Park project. Staff suggests reallocating this amount from the Encanto Community Center project, which has a total budget of $9.2 million but a significant funding shortfall. By fully funding the Seccombe Lake project with these ARPA funds, the Council can ensure its completion instead of providing only partial funding to the Encanto project.
Discussion
Staff recommends authorizing the City Manager or their designee to execute all necessary documents with Landscape Support Services. These actions are necessary to ensure the successful completion of the Seccombe Lake Park Revitalization project, which will provide improved park facilities for the community.
The recommended actions are aimed at facilitating the timely and efficient progress of this project.
Projects improvements include, but are not limited to, the park lighting, landscaping, restrooms, playground, gazebo, basketball court, dog park, and lake restoration.
The Project was advertised for public bidding on October 7, 2024 on PlanetBids. Six sealed bids were received and opened on November 12, 2024. The total base bid prices are as follows:
Staff has completed the bid evaluation and determined Landscape Support Services of North Hollywood, CA, is a responsive bidder with a total base bid amount of $9,587,090.25. In addition to the base bid, the Additive Alternate No. 1 and No. 2 costs are $387,052.40 and $565,367.00. The total construction award amount is $10,539,509.65.
As part of the construction phase, City staff also requested proposals from the City’s list of on-call consultants to provide construction management and inspection services. The lists are from previously awarded on-call professional services agreements from 2021 and 2022. The consultants from this list were awarded on-call Bidder City Base BidLandscape Support ServicesNorth Hollywood, CA$9,587,090.25R2Build Laguna Hills, CA$9,870,142.46Act 1 Construction Inc Norco, CA$9,949,000.00Keystone Builders Anahiem, CA$10,788,371.28Environmental Construction IncWoodland Hills, CA$11,873,286.00Griffith Company Brea, CA$13,592,425.35 Base Bid Amount $9,587,090.25Add Alts #1 $387,052.40Add Alts #2 $565,367.00Total Construction Award$10,539,509.65 2 2
3 7
professional services agreements based on a competitive qualifications-based process. Four proposals were received from consultants as follows:
Consultant City
TKE Engineering, Inc. Riverside, CA
CSG Consultants, Inc. Orange, CA
Z&K Consultants, Inc. Riverside, CA
Infrastructure Engineers, a Bowman Company Brea, CA
Staff reviewed the proposals based on each consultant’s ability to complete the work.
Staff then initiated the negotiation process with the recommended consultant to confirm the scope of work and fee for the project. After discussing project details with the consultant, a revised scope of services and fee was incorporated into Task Order 001.
Staff recommend CSG Consultants, Inc. of Orange, CA, to provide construction management and inspection services for this project. The proposal includes a competitive price of $700,305.00, which is based on the total number of hours discussed between City Staff and the consultant team.
In addition to this construction and professional services cost, staff recommends funding to provide construction contingencies, professional services contingencies, and administrative costs in the amount of $1,092,721.60.
The current project cost including construction, construction management, administrative costs, and all contingencies is $13,792,332.00.
Existing funding was provided in the amount of $12,792,332 from ARPA funds and $1,000,000 from the San Manuel Band of Mission Indians.
The table below shows all revenue and expenditures for the project:
APRA $12,792,332.00San Manuel $1,000,000.00Total Project Budget $13,792,332.00 2 2
3 7
Below is the tentative construction schedule outlining the anticipated timeline and key milestones for this Project, emphasizing that it is subject to adjustments due to contingencies and unforeseen circumstances. The Contractor shall complete all work required by the Contract Documents within three hundred sixty days (360) calendar days from the commencement date stated in the Notice to Proceed.
Environmental Impact
The Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302, Replacement or Reconstruction (“Class 2”). The Class 2 exemptions allow for the replacement or reconstruction of existing structures or facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Here, the Project involves reconstructing the park facilities located on the same site.
The City has also considered whether the proposed Project is subject to any Mayor and City
Council Approval
•December 4, 2024
Contract
Execution & P.O
Issuance
•January 2025
Pre-Construction
Meeting
•February 2025
Notice to Proceed
•March 2025
Construction Start
•March 2025
Construction
Completed
•March 2026
Dave Bang Associates Inc$585,444.22Coast Recreation Inc $221,141.19RHA Landscape $590,855.00Geo Advantec $17,675.00Future Interpretive Signage$44,680.34Base Bid Amount $9,587,090.25Add Alts #1 $387,052.40Add Alts #2 $565,367.00CMCI with CSG Consultants$700,305.00Construction Contingency $1,000,000.00CMCI Contingency $70,000.00Administrative Cost $22,721.60Total Project Costs $13,792,332.00 2 2
3 7
exception to the Class 2 exemption, as set forth in State CEQA Guidelines section 15300.2. No exception applies for the following reasons:
a) The location exception only applies to Class 3, 4, 5, 6, and 11 exemptions, none of which are being utilized here.
b) The proposed Project would not result in any significant cumulative impacts on the environment. The cumulative impacts exception does not apply because the Project has no incrementally significant impacts on the environment.
c) A categorical exemption may be subject to an exception where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. The proposed Project does not involve any unusual circumstances and has no potential to result in a significant impact on the environment.
d) Under the “scenic highways” exception, a categorical exemption may be subject to an exception where the project may result in damage to scenic resources within a highway officially designated as a state scenic highway.
The exception does not apply here as the Project would not damage any scenic resources within a state scenic highway.
e) The Project is not located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code.
f) The Project site does not contain a historical resource. 2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No.4: Economic Growth & Development. The additional amenities to Seccombe Lake Park will improve community participation for recreational activities and provide a safe and well-maintained community park.
Fiscal Impact
There is no General Fund impact associated with this action. The funding sources are ARPA and the San Manuel Band of Mission Indians.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement Landscape Support Services in the amount of $10,539,509.65 for the Construction of the Seccombe Lake Park Revitalization (Project); and
2. Approve Task Order Number 001 with CSG Consultants, Inc., in the amount of $700,305.00 for construction management and inspection services for the project; and
2 2
3 7
3. Authorize the project construction contingencies, professional services contingencies, and administrative costs in the amount of $1,092,721.60 for construction of the Project; and
4. Authorize the City Manager or designee to execute all documents with Landscape Support Services necessary to carry out the Project; and
5. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.
6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
Attachments
Attachment 1 Construction Agreement with Landscape Support Services Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal
Attachment 4 Task Order 001 with CSG Consultants Inc.
Attachment 5 Location Map
Ward:
First Ward
Synopsis of Previous Council Actions:
September 21, 2022 Mayor and City Council approved design services agreement award for Seccombe Lake Park Revitalization Project
July 19, 2023 Mayor and City Council approved the Concept Plan for the Seccombe Lake Park Revitalization Project
March 6, 2024 Amendment No. 1 to Agreement with RHA Landscape Architects – Planners Inc. for Seccombe Lake Park Design Services (Ward 1)
September 18, 2024 American Rescue Plan Update (Fall 2024) (All Wards) October 2, 2024 American Rescue Plan Workshop (Fall 2024) (All Wards)