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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 18, 2024
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
C. Jeannie Fortune, Interim Director of Finance and Management Services
Department: Finance
Subject: Additional Street Segment Repair Allocation and American Rescue Plan Update (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-243 authorizing:
1. The allocation of $129,948 in American Rescue Plan Act (ARPA) funds to the Street Segment Repair Project; and
2. The City Manager, or designee, to sign the agreements, and any subsequent amendments, subject to the review and approval by the City Attorney as to form; and
3. The Interim Director of Finance and Management Services to amend the Fiscal Year 2024/25 budget to appropriate $129,948 in expenditures in ARPA funds for the Street Segment Repair Project.
Executive Summary
This staff report is to provide an update on American Rescue Plan Act (ARPA) funds and to allocate the remaining $129,948 in ARPA funds to the Street Segment Repair Program. Mayor and Council action on this item will allocate the remaining balance to fully obligate the City’s ARPA funds in the amount of $77,656,407.
Background
The City of San Bernardino was awarded $77,656,407 under the American Rescue Plan Act (ARPA). The City received half of the funds in May 2021, and the remainder of the funds in May of 2022. Treasury issued the final rule for the use of the funds on 2 4
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January 6, 2022, providing clarification on allowable investments, but generally not expanding the list of eligible projects and programs. The City continues to work within the guidance, focusing on investments in Qualified Census Tracts (QCTs) and other allowable investments based on the Enumerated Use Categories as well as expenditures within the revenue loss (standard allowance) category.
As of this date, Mayor and City Council have committed the total $77,264,459 of the City’s allocation, leaving a remainder of $129,948. With this final allocation, all $77,656,407 in ARPA funds will be allocated and obligated prior to the December 31, 2024 deadline.
Discussion
On September 18, 2024, the Mayor and City Council approved $129,948 in ARPA funds for software programs to be utilized by the Economic Development Department. This expenditure is allowable under the revenue loss category where up to $10M can be used to support local government operations. The $10M was allocated and approved by Council on July 19, 2023 to support the ERP and LMS systems but the Finance and Information Technology departments were able to reduce their allocation by $129,948 to allow the Economic Development Department to benefit from ARPA funds to purchase software.
Due to this technicality, there remains a balance of ARPA funds in the eligible enumerated use category of $129,948. Given the expressed priority the Mayor and City Council have for street improvements, staff recommends allocating the remaining balance of ARPA funds in the amount of $129,948 to the Street Segment Repair Program approved by Council on December 4, 2024.
Upon approval by the Council of this recommendation, the total amount of $77,656,407 will be fully allocated.
Attachment 2 is provided as an update on the ARPA funds allocation and expenditures to date.
2021-2025 Strategic Targets and Goals
Investments in the community using the American Rescue Plan funds support Key Strategic Goal 2. Focused, Aligned Leadership and Unified Community, b. Evaluate operations and performance, investment in resources, technology, and tools to continually improve organizational efficiency and effectiveness; and Goal 3. Improved Quality of Life.
Fiscal Impact
There is no General Fund impact associated with approval of this item. There are sufficient ARPA funds in the approved budget to fund the Street Segment Repair Project. The total Street Segment Repair Project budget is as follows; 2 4
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Fund Amount
ARPA (from Navigation Center Project) $2,955,215
ARPA (from Violence Intervention Program) 250,000
ARPA (unallocated – proposed in this staff report) 129,948 General Fund 2,520,052
TOTAL STREET SEGMENT REPAIR PROJECT $5,855,215
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2024-243 authorizing:
1. The allocation of $129,948 in American Rescue Plan Act (ARPA) funds to the Street Segment Repair Project; and
2. The City Manager, or designee, to sign the agreements, and any subsequent amendments, subject to the review and approval by the City Attorney as to form; and
3. The Interim Director of Finance and Management Services to amend the Fiscal Year 2024/25 budget to appropriate $129,948 in expenditures in ARPA funds for the Street Segment Repair Project.
Attachments
1. Attachment 1- Resolution No. 2024-XX
2. Attachment 2- American Rescue Plan (ARPA) Allocation and Expenditure Update
Ward:
All Wards
Synopsis of Previous Council Actions:
September 18, 2024 Mayor and City Council received and filed an update on ARPA funds, projects, allocations, and spending to
date.
July 19, 2023 Mayor and City Council received and filed an update on ARPA funds, and adopted Resolution No. 2023-107
assigning $10,000,000 in American Rescue Plan Act
funds for the replacement of the City’s Enterprise
Resource Planning System, and amending the FY
2022/23-2024/24 Biennial Budget by $10,000,000.
May 17, 2023 Mayor and City Council reallocated unspent funding 2 4
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from the ASU Temporary Housing and the full
allocation from the San Bernardino Valley College for a total of $973,500 for interim housing during
development of the SB Hope Campus.
December 7, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital
Budget allocating $24,650,000 in ARPA funds.
February 2, 2022 Mayor and City Council Adopted Resolution No. 2022- 26 Amending the FY 2021/22 Operating and Capital
Budget allocating $24,050,000 in ARPA funds
October 20, 2021 Mayor and City Council Adopted Resolution No. 2021- 247 Amending the FY 2021/22 Operating and Capital
Budget allocating $8,160,000 in ARPA funds.
August 4, 2021 Mayor and City Council received a report and discussed the categories for spending the City’s
American Rescue Plan Allocation.
March 17, 2021 Mayor and City Council received a presentation on the American Rescue Plan from Congressman Pete
Aguilar.