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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 5, 2025
To: Honorable Mayor and City Council Members
From: Rochelle Clayton, Acting City Manager;
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award Professional Services Agreement for Safe Streets and Roads for All (SS4A) for Baseline Street Study
Analysis to KOA Corporation, for the total project budget amount of $301,000 (Wards 1,2,6,7)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager, or designee, to execute a design services contract with KOA Corporation for the Safe Streets and Roads for All (SS4A) Baseline Street Study Analysis, Strategy Design, and Local Roadway Safety Plan. The contract includes $105,700 for community engagement and $174,800 for all other tasks, totaling $280,500.
2. Authorize the Director of Finance & Management Services to allocate a contingency amount of $20,500, ensuring the total project budget for the Safe Streets and Roads for All (SS4A) Baseline Street Study remains within the grant award amount of $301,000.
3. Authorize the Director of Finance & Management Services to approve the use of the Safe Streets and Roads for All (SS4A) Baseline Street Study grant award and match funding, ensuring all expenditures, including the contingency, remain within the total project budget of $301,000.
Executive Summary
The Safe Streets and Roads for All (SS4A) Grant is designed to benefit the residents of the City by creating a safer, more inclusive environment for pedestrians, cyclists, and the traveling public. The SS4A program supports the development of a 2 4
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comprehensive safety action plan, referred to as an "Action Plan," which will enhance roadway safety, improve accessibility for pedestrians, promote active transportation strategies, and support public health initiatives. This agreement will allow the City to issue KOA Corporation a Notice to Proceed, initiating the design process for these improvements. The agreement includes KOA Corporation's design services which encompasses $105,700 for community engagement and $174,800 for other tasks, along with a contingency of $20,500, for a total not to exceed project budget of $301,000.
Background
The Bipartisan Infrastructure Law (BIL) established the Safe Streets and Roads for All (SS4A) discretionary program with $5 billion in appropriated funds over 5 years, 2022-2026. The SS4A program funds regional, local, and Tribal initiatives through grants to prevent roadway deaths and serious injuries. Over $3 billion is still available for future funding rounds. The SS4A program supports the U.S. Department of Transportation's National Roadway Safety Strategy and our goal of zero roadway deaths using a Safe System Approach.
The City has applied for and been awarded grant funding for the preparation of Safe Streets and Roads for All (SS4A) through the Caltrans grant program. Completion of SS4A Action Plan is required for the city to be eligible for future Highway Safety Improvement Program (HSIP) funding, SS4A grant Implementation and other federal and state grants. The program supports the development of a comprehensive safety action plan (Action Plan) that identifies the most significant roadway safety concerns in a community and the implementation of projects and strategies to address roadway safety issues. Action Plans are the foundation of the SS4A grant program. SS4A requires an eligible Action Plan to be in place before applying to implement projects and strategies.
Baseline St Between Meridian Ave and Tippecanoe Ave is classified in the City of San Bernadino General Plan as a major arterial with a posted speed of mostly 40 MPH and a total segment length of 5 miles. The curb-to-curb width varies with a majority being a minimum of 60 feet. The segment is generally a 4-lane divided highway with two-way center left turn lane along the entire segment. Parking is not permitted along the segment between Meridian Ave to the I-215 Freeway. Parking is permitted along the segment from I-215 Fwy to Tippecanoe Ave.
Recently the City has implemented and completed a significant safety improvement project along Baseline Street by upgrading the traffic signals with advanced dilemma’s zone technology to provide an extended red protect feature. Also, these improvements included modernized signal timing to reduce congestion, and replacing the controller cabinets. The SS4A planning grant will expand to include analyzing improvements installing continental crosswalk at the signalized intersections, installing leading Pedestrian Interval to make pedestrian movement more apparent, accessible push-button systems and analyzing protected left turn signals installation 2 4
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at high collision locations. Overall, these improvement will guide drivers and pedestrians more effectively through the signalized intersections shown in Table A.
Table A -Existing signals
Signals along Baseline St:
@ Meridian Ave
@ University Pkwy
@ California St
@ Medical Center Dr
@ Mt Vernon Ave
@ Massachusetts Ave
@ Perris St
@ H St
@ G St
@ F St
@ E St
@ D St
@ Arrowhead Ave
@ Mt View Ave
@ Sierra Way
@ Waterman Ave
@ Crestview Ave
@ Windsor Dr / Myrtle Dr
@ Tippecanoe Ave
Additionally, the SS4A planning grant will examine the feasibility for the installation of bicycle facilities and traffic calming measures along the entire segment of Baseline St from Meridian Ave to Tippecanoe Ave. This segment of Baseline St is listed in the SBCTA Non-Motorized Transportation Plan (NMTP) for the installation of Class II bike lanes.
A total of 435 collisions have taken place in this corridor. The following tables identify and provide breakdown of the type of crashes and the primary crash factor along this segment of Baseline Street.
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In order to address these collisions along this segment of Baseline St between Meridian St and Tippecanoe Ave at the non-signalized locations the following measures will be studied during the planning stages:
Corner Extensions/Bulb-out.
Road Diet Measures (Narrow lanes, Rumble Strips)
Evaluating warrants for Rectangle Rapid Flashing beacons (RRFB’s) installation. High Visibility Crosswalks at Non-signalized locations. Electronic Speed feedback signs.
Class I, II, and III bike lanes.
Raised Crosswalks at midblock Locations.
Evaluating warrants for Installation of High Intensity Activated Crosswalk Beacon (HAWK)
Evaluating warrants for traffic signal installation at locations with high collision as a result of the cross-street traffic.
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Evaluation of edge lines.
The planning grant should encompass the approach methodology, concept design, costs, data collection, and benefits of the proposed improvements to develop the plan.
Also, included in the grant is the Local Roadway Safety Plan (LRSP) amendment and community engagement element. The estimated budget is as follows:
Activity Federal Fund
Request
Total Project cost Federal Fund to
underserved
community
Baseline Rd
Study Analysis
and Strategy
Design
$224,800 $281,000 $224,800
LRSP (Action
plan)
$16,000 $20,000 $16,000
Subtotal Budget $240,800 $301,000 $240,800
As with all Department of Transportation funded aid projects, the City will be required to pay all project costs as they are incurred and seek reimbursement for eligible costs.
Discussion
Staff advertised a solicitation for design services for the Safe Streets and Roads for All (SS4A) Baseline Street Study Analysis and Strategy Design on PlanetBids. On October 31, 2024, the City received three proposals from the following firms:
1. KOA Corporation – Ontario, Ca
2. Willdan Engineering – Temecula, Ca
3. Linscott, Law & Greenspan Engineering (LLG) – Irvine, Ca The proposals were evaluated by a staff evaluation team based on qualifications, project-related experience, performance, firm profile, and the personnel/staffing plan outlined in the proposals. Additional evaluation criteria included project references, understanding of the assignment, the proposed work plan, technical ability, and the potential to meet project goals within budget as described in the RFP.
The evaluation adhered to the guidelines of the State of California Government Code and the City’s Purchasing Ordinance. Each proposal was scored based on a variety of factors, including proper licensing, conflict of interest, clarity and conformance to the RFP, proposer’s experience and performance, team qualifications, fee proposal alignment, references, and the proposer’s litigation history.
Below are the final rankings and scores:
1. KOA Corporation – 94.33%
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2. Willdan Engineering – 91.00%
3. Linscott, Law & Greenspan Engineering (LLG) – 88.33% The selected firm, KOA Corporation, demonstrated the best ability to meet the City's needs and project goals within the approved budget. The agreement with KOA Corporation will include their design services fee totaling $280,500, with a contingency amount of $20,500 to address unforeseen project needs for a not to exceed project budget of $301,000. This contract will enable the City to proceed with the development of the SS4A Baseline Street Study Analysis and Strategy Design utilizing the awarded FY2023 SS4A Program funding.
This agreement ensures that the SS4A project will support the City’s goal of creating a safer and more inclusive environment for pedestrians, cyclists, and the traveling public, while meeting the funding and project goals outlined in the grant. 2021-2025 Strategic Targets and Goals
This project is consistent with Goal No 4. Improve Quality of Life- Evaluate and enhance the quality of public safety services. Preparing an SS4A provides an opportunity to address unique roadway safety needs in San Bernardino while contributing to the success of the United States Department of Transportation safety projects.
Fiscal Impact
There is no General Fund Impact. The SS4A grant amount is $301,000, with 80% of this grant ($240,800) being funded by The United States Department of Transportation, with a required 20% ($60,200) local match. Currently the Local Regional Circulation Fund (Fund 263) will be used for the required 20% or $60,200 of the local match
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager, or designee, to execute a design services contract with KOA Corporation for the Safe Streets and Roads for All (SS4A) Baseline Street Study Analysis, Strategy Design, and Local Roadway Safety Plan. The contract includes $105,700 for community engagement and $174,800 for all other tasks, totaling $280,500.
2. Authorize the Director of Finance & Management Services to allocate a contingency amount of $20,500, ensuring the total project budget for the Safe Streets and Roads for All (SS4A) Baseline Street Study remains within the grant award amount of $301,000.
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3. Authorize the Director of Finance & Management Services to approve the use of the Safe Streets and Roads for All (SS4A) Baseline Street Study grant award and match funding, ensuring all expenditures, including the contingency, remain within the total project budget of $301,000.
Attachments
Attachment 1- Design Service Agreement
Attachment 2- Proposal, KOA Corporation
Attachment 3- KOA Corporation Fee Proposal
Ward:
First Ward; Second Ward; Sixth Ward; Seventh Ward
Synopsis of Previous Council Actions:
June 5, 2024 Accept Safe Street and Roads for All (SS4A) Grant (Wards 1, 2, 6, & 7)