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SCOPE OF WORK
TASK 1: PROJECT MOBILIZATION - MANAGEMENT, COORDINATION, AND ADMINISTRATION Project Management Structure
The San Bernardino Baseline Street Study Analysis and Strategy Design for Safe Streets and Roads for All (SS4A) ("Safety Action Plan") will be led by Frank Barrera, KOA's designated Project Manager. He will be the primary point of contact and will oversee all Task Leads and Support Staff throughout the project. He will ensure that the project is meeting all timeline deliverables and that there is coordination between Task Leads and Support Staff, as outlined in our team's organizational chart. He will be supported by Michael Nilsson, KOA's designated Principal In Charge. As such, Michael will provide general project oversight and deal with any contractual issues with City Staff, ensuring that task deliverables are error- free, on time, and on budget. Michael will have regular check-ins with Frank to oversee how production is happening, if there are any potential issues that need to be dealt with, and develop remedies and contingencies, as needed. With both the Project Manager and Principal In Charge experienced in the development of Local Roadway Safety Plans and SS4A Safety Action Plans, Frank and Michael will coordinate on any administrative tasks, such as meeting agendas, minutes, timelines, and budgeting. KOA's project manager will coordinate with other Task Leads at a more granular level to ensure that specific tasks and subtasks are being completed. He will also work with Support Staff to ensure that any methods and project level assumptions are in line with project goals and expectations for the City.
Frank will also be supported by Giuseppe Canzonieri, the teams' Quality Assurance/Quality Control manager and Walter Okitsu, KOA's Engineering task lead for project recommendations. Giuseppe and Walter bring decades of successful completion of roadway safety planning projects. Giuseppe will focus on QA/QC of any conceptual designs and project recommendations to ensure that they are feasible to implement from an engineering perspective. As an additional layer of oversight, Walter will collaborate with Frank to ensure the deliverables of planning tasks contain best practices in roadway safety and are context-sensitive to the City of San Bernardino. As a founding member of KOA, Walter's decades of experience in the industry and his Level 1 and 2 certifications as a Road Safety Professional will be valuable to the overall project.
All Task Leads will coordinate with Frank to ensure that there is inter-task coordination and optimal production at all levels.
The Task Leads will oversee their individual Support Staff and will communicate with City staff on an as-needed basis.
TASK 1.1 KICK-OFF MEETING
Upon receiving the authorization to proceed, the KOA team will organize and lead a kick-off meeting with the City project manager to initiate the project. This meeting serves are the first step for the formal development of the City of San Bernardino SS4A Action Plan (Action Plan) through the Baseline Street study analysis and strategy design, community engagement, and LRSP amendment project.
The kick-oft meeting will establish an understanding of expectations and a path towards successtul project execution We will discuss project scope and schedule, as well as the vision and goals for the project. The team will establish staff communication and coordination protocol. In advance of the kick-off meeting, the KOA team will prepare and circulate a draft agenda and incorporate any feedback/comments two days before the scheduled meetings. KOA will also prepare a Data Needs Request Memorandum that lists major items needed to advance the project. These major items include the latest GIS data and key planning documents for background review, a list of known key stakeholders, a capital improvement project list and plans, and the development of any other active transportation policies or campaigns led by or involving the City. After the kick-off meeting, key action items will be identified, and the project schedule will be revised (if needed).
The meeting will also include a discussion on the characteristics of existing facilities, potential project issues, and the identification of key project locations. Engagement methods and strategies will also be discussed to determine the appropriate stakeholder and community engagement methods to achieve high participation numbers. KOA will provide meeting notes detailing major decisions and action items resulting from the kick-off meeting.
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TASK 1.2 PROJECT COORDINATION MEETINGS
Project Coordination Meetings
KOA will set up and organize monthly virtual project coordination meetings with the City's project manager over the project's duration to discuss project progress and milestones and to outline major decision points. KOA will draft agendas the meetings. They will provide an opportunity to ensure that project milestones are being met, methodologies to project deliverables are discussed, and draft elements/concepts have been reviewed and approved. Additionally, should any issues arise, KOA's project manager will communicate with the City staff to ensure that they are dealt with in a proactive and timely manner. Any potential risks and challenges will also be identified during the coordination meetings with solutions discussed to ensure project success.
Monthly Invoicing and Progress Reports
KOA will provide monthly reports and invoices to the City of San Bernardino in accordance with City protocols as well as USDOT Safe Streets and Roads for All (SS4A) invoicing and reporting methodologies. The invoices and progress reports will document current work efforts, items completed in the previous month, and upcoming work tasks and assignments anticipated in future months.
TASK 1.3 GENERAL PROJECT MANAGEMENT
Schedule
As noted earlier, KOA will revisit the project schedule during the kick-off meeting. The schedule will be shared with the City and will be reviewed monthly to ensure that major milestones are being met.
Communication
KOA's Project Manager will maintain ongoing communication with the City's Project Manager and the rest of the project team. The monthly meetings will provide a great opportunity to ensure that the project is meeting milestones and methodology, and that draft elements/concepts have been reviewed and approved. Additionally, should any issues arise, KOA's Project Manager will communicate with the City team to ensure that they are dealt with in a proactive and timely Quality Control
As with any KOA deliverable, our team ensures that the products provided to our clients are of the utmost quality.
As such, we will ensure that any deliverable undergoes a thorough review process and that several senior-level staff members review the products prior to submittal. Should any issues arise, KOA will ensure that all corrections are made, and issues are addressed.
TASK 1.4 ESTABLISH PURPOSE, OBJECTIVE AND GOALS OF THE PROJECT KOA will draft a Purpose and Goals memorandum for the SS4A Safety Action Plan after the project kickoff meeting. The memorandum will outline the steps that KOA will take to identify safety emphasis areas and locations with roadway safety issues along the Baseline Street study corridor and select appropriate countermeasures for addressing them. The method will be presented in a fashion so that key stakeholders interested in the project will be able to understand the desired outcomes of the project and procedure for obtaining those outcomes. The memorandum will set up the framework to develop, implement, and evaluate the SS4A Safety Action Plan. The memorandum will be provided to the City for review and to provide comments. KOA will submit a revised Purpose and Goals memorandum upon receiving comments from TASK 1.5 IDENTIFYING STAKEHOLDERS AFFECTED BY THE PROJECT This subtask is discussed in our Scope of Work Task 2 - Stakeholder and Community Engagement.
TASK 1.6 DEFINING HOW SAFETY PROBLEMS WILL BE IDENTIFIED This subtask is discussed in our Scope of Work Task 3 - State of the System Review and Task 4 - Crash History Assessment.
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TASK 1.7 IDENTIFYING HOW THE LRSP AMENDMENT WILL BE UPDATED This subtask is discussed in our Scope of Work Task 6 - Draft and Final Report.
Task 1 Deliverables
• 1.1 - Set up kick-off meeting, meeting agenda and minutes, revised project schedule • 1.1 - Data Needs List
• 1.2 - Set up monthly Project Coordination meetings
• 1.2 - Meeting agendas and minutes
• 1.2 - Monthly progress reports and invoices
• 1.3 - Maintain ongoing communication with City team
• 1.3 - Ensure deliverables undergo a rigorous
• 1.4 - Purpose, objective, and goals of the project memorandum TASK 2 - STAKEHOLDER AND COMMUNITY ENGAGEMENT
Involving diverse stakeholders, including residents, local businesses, and community groups ensures that a comprehensive range of perspectives is considered in the development of the project. Katherine Padilla & Associates (KPA) will lead the stakeholder and community engagement tasks, with support from KOA, and coordination with City staff. The team will identify key stakeholders and organize public and key stakeholder meetings. Anticipated stakeholders may include San Bernardino City Unified School District (SCUSD) and local school representatives, the San Bernardino Police Department, transit operators (Omnitrans), community organizations, and community members residing along or near the project study corridor. The KOA team will work with City staff to ensure that engagement with underserved communities, including low-income, ethnic minorities, people with Limited English Proficiency (LEP), and persons with disabilities will be a major focus of the outreach program.
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TASK 2.1 STAKEHOLDER LIST TASK 2.3 GENERAL PROJECT SURVEY KPA, in partnership with KOA and in coordination with A general project survey will be developed and City staff, will create a stakeholder list of local schools, administered by the KOA team. An electronic and paper businesses, homeowner's associations, and community version will be made available in both English and Spanish. groups that should be informed about the outreach effort. The electronic survey will be accessible through the This list will be utilized to announce information about the project webpage and paper versions will be distributed project that is available for review, share online surveys on during public and stakeholder meetings. The KOA team the project webpage, and allow interested stakeholders to will work with City staff to provide a link to the survey on provide a comment or ask questions related to the project. the City's website. Upon the close of the survey effort, KOA The list will consist of e-mail addresses and phone number will analyze the survey results and present the conclusions information for each stakeholder. The stakeholder list to stakeholders and project team members. Conclusions can be expanded and modified as the outreach effort drawn from the surveys will be incorporated into project progresses. KPA will also create a project email address recommendations. that will be monitored to respond to stakeholder and
community member questions/comments, with support 2+ How often do you travel from KOA. on Highway 18 between
Apple Valley Road and
Bass Hill Road?
TASK 2.2 PROJECT WEBPAGE
Driving, biking, walking or using
KOA shall develop a project webpage to provide a any other forms of resource that includes, but is not limited to, project transportation description and background, including goals and
objectives; project milestones; and space to provide A Frequently information about the project and gather community
Occasionally
feedback. The webpage will be available in both English and Spanish to ensure that all stakeholders can engage c Rarely with the project. KOA shall be responsible for updating • Never
the project webpage as approved by the City. The project webpage may be provided on the City's existing website E No Answer or serve as a stand-alone website. Upon the close of the Powered by Typeform
project, KOA shall deactivate the website.
TASK 2.4 ONLINE MAPPING TOOL
KOA will develop an online mapping tool using ArcGIS to collect location-specific feedback from the public and key stakeholders, available in both English and Spanish. This tool will help identify certain issues in key areas and assist City of Claremont Local Roadway Safety Plan the Project Team in developing recommendations that will (LRSP) enhance safety along the corridor.
About Claremont's LRSP
safety issues on streets in your area, establish safety goals, and determine priority locations for potential improvements across the City.
The focus of the IRSP is to evaluate Caremont's local roadway safety circumstances bu contidanna communiticedbst and the cyntina concitons of the Cts tosoway notor Purpose of the LRSP
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1. Establish a systemic approach to address transportation safety issued [PROPOSAL FOR BASELINE STREET STUDY ANALYSIS AND STRATEGY DESIGN FOR SAFE STREETS AND ROADS 92
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TASK 2.5 OUTREACH MATERIALS (FLYERS AND FACT SHEET)
KPA, in partnership with KOA and in coordination with City staff, will develop collateral materials to support engagement efforts and enhance feedback collection. This will include creating project flyers, a fact sheet, and other printed materials as needed. All outreach materials will also be available in English and Spanish.
TASK 2.6 SOCIAL MEDIA
KPA, in partnership with KOA and in coordination with City staff, will create social media graphics and content to help increase project awareness within the community. Social media graphics and content will be used for posting on the City's Instagram, X, Facebook, and other online platforms. Posts will be in both English and Spanish and will include information on how to get involved with the project, details about upcoming public meetings, and updates on the project's progress. Social media posts may also be shared with local schools located along the project study corridor for posting on their platforms, including Peachjar.
TASK 2.7 PUBLIC AND STAKEHOLDER MEETINGS
KPA, in partnership with KOA and in coordination with City staff, will organize logistics and facilitate three (3) public and stakeholder meetings with the option to conduct a fourth meeting if necessary. All meetings will be held in person at a location that is accessible to the public and verified by City staff. To maximize attendance, details for each meeting will be posted on the project webpage and the City's social media platforms, distributed though e-blasts, and be shared with local schools via flyers. Bilingual Spanish-speaking staff will also be present at each meeting to address language needs.
Summaries at the conclusion of each meeting will also be shared with the Project Team.
PRIORITY PROJECTS
MONICA SAN
ARDINO
MA CITY JOPLIN St.
PROJECT
OVERVIEW
TASK 2.8 ENGAGEMENT SUMMARY
KOA, in partnership with KPA, will develop a summary of the outreach activities conducted and the feedback received which will be included within the Final Report for the study analysis and LRSP amendment. Information will be presented in an easy-to-read format by including infographics, images, and tables that summarize the collected input.
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Task 2 Deliverables
• 2.1 - Stakeholder List
• 2.2 - Project Webpage
• 2.3 - General Project Survey
• 2.4 - Online Mapping Tool
• 2.5 - Outreach Materials
» One (1) Project Fact Sheet
» Up to four (4) flyers, with one for each public and stakeholder meeting • 2.6 - Social Media
Up to six (6) social media graphics with content for posting to enhance project awareness in the community • 2.7 - Public and Stakeholder Meetings
» Three (3) public and stakeholder meetings, with a fourth optional meeting to be conducted if needed » Three (3) meeting summaries, with one following each meeting • 2.8 - Engagement Summary
TASK 3 - STATE OF THE SYSTEM REVIEW
TASK 3.1 STATE OF THE SYSTEM REVIEW
For the Plan to be both an effective policy document and a guide for implementing projects, KOA will take a holistic view of how programs, practices, and policies related to safety operate within the City and nearby communities.
The initial step in assessing the current state of the City's transportation policy and planning documents and regulatory frameworks is to establish an understanding of the policies and priorities. KOA will review the existing related documents, such as the latest General Plan, Downtown Specific Plan, City's Systemic Safety Analysis Report (SSAR), Active Transportation Plan (ATP), Local Roadway Safety Plan (LRSP), and other City-specific documents and other recent traffic or mobility studies affecting the Baseline Street study corridor and the development of the City's SS4A Safety Action Plan.
With direct involvement in the development of the documents mentioned above, KOA will be able to conduct a thorough and expedited review through our deep familiarity of City policies KOA will identify opportunity areas for developing safety improvements addressing any of the four E's of traffic safety (Enforcement, Education, Emergency Response, and Engineering) and coordinate with City Staff to understand the priorities and funding availability of planned projects, which will help our team in prioritizing safety countermeasures/ As the City of San Bernardino shares many regional corridors with the City of Rialto, City of Highland, and the County of San Bernardino, KOA will also conduct extensive research of current relevant documents for adjacent jurisdictions that include their circulation elements and any existing or in-progress active transportation plans that affect the Baseline Street study corridor.
In addition to City-specific transportation plans and nearby jurisdiction plans, the KOA team will review regional plans, such as SCAG's Regional Transportation Plan (Connect SoCal 2024), the San Bernardino County 2023-2028 Strategic Plan, and ongoing environmental studies for large projects.
KOA will use these plans and policies to form a baseline regarding transportation programs and safety improvements that might be needed corridor-wide for the Baseline Street study corridor.
Task 3 Deliverables
• 3.1 - Conduct literature review
• 3.1 - Summary of literature review in Draft and Final Plan PROPOSAL FOR BASELINE STREET STUDY ANALYSIS AND STRATEGY DESIGN FOR SAFE STREETS AND ROADS 94
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TASK 4 - CRASH HISTORY ASSESSMENT
TASK 4.1 CRASH DATA COLLECTION
KOA will obtain the most recent and available five years of collision data from available sources such as the Statewide Integrated Traffic Records System (SWITRS), the Transportation Injury Mapping System (TIMS), and the City's collision database for the Baseline Street study corridor. Our team has extensive experience working with various databases and the interrelation among attributes. In addition, KOA will reference supplemental information from City records such as a complaint database, police reports, and citation tickets, if available.
Traffic volume is essential in the calculation of roadway segment crash rates. KOA will work closely with the City to obtain average daily traffic (ADT) volumes and intersection turning movement counts from the City's database or recent studies, such as the Engineering and Traffic Survey, traffic impact studies, and other such studies.
KOA will coordinate with City staff to obtain available documents and data (such as traffic volumes, speed surveys, roadway classifications, and other relevant data) for consideration when identifying safety measures for appropriate application at identified locations along the Baseline Street study corridor.
TASK 4.2 COLLISION ANALYSIS
KOA will conduct an in-depth analysis of the SWITRS data for the past five years. SWITRS includes collisions of all severity levels, including property damage only collisions, while TIMS only collects collisions that result in injuries and fatalities.
For fatal and severe collisions, KOA will request collision reports from the City's law enforcement services department, which provide in-depth information related to driving behavior and other information that is not included or not as detailed in the TIMS/SWITRS data.
Through the collision data analysis, KOA will identify prominent collision patterns, which will include a combination of collision type, location type (signals vs. mid-block), Primary Collision Factors (PCFs), involved parties, movements preceding the collisions, lighting conditions, and others. KOA will also identify trends related to shifts in crash type and contributing factors.
2 miles
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• School Location
School-Adjacent
• Collisions®
School-Adjacent
Ped/Bike
Collisions*
W Kendall Or - Arterial/Collecto
Roadway
City Boundary
Saseline St
9th St
Miler Ave
Rialto Ave
Mall St
Orange Show Rd
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School Collisions Map, San Bernardino LRSP, KOA
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KOA will rank the intersections and roadway segments within the Baseline Street study corridor by collision frequency and Equivalent Property Damage Only (EPDO) scores, which generally reflect an order of magnitude difference between the societal costs of fatal and severe injury crashes versus non-severe injury crashes. This practice helps our team identify prioritized locations for field review. The goal is to identify high crash concentration locations and similar intersections that may not have the same crash history but share similar risk factors.
Using the KOA in-house VBA-enabled Excel Workbook Collision Analysis Tool and 5-year SWITRS data gives us a snapshot of the recent crash history by looking at the data in various ways. Figure 1 illustrates the homepage of the KOA in-house collision tool developed to quickly and efficiently analyze collision factors, trends, hot spot locations, and various other factors that help develop the emphasis areas for in-depth analysis.
KRA KOA SWITRS & TIMS Collision Tool - Home Page
SWITRS
TIMS
AR C Party & Victim Characteris
Figure 1
TASK 4.3 IDENTIFY SAFETY EMPHASIS AREAS
Emphasis (or challenge) areas represent crash factors that are common in the City and along the Baseline Street study corridor and provide the opportunity to identify countermeasures that will reduce the largest number of traffic injuries with strategic investment. Emphasis areas will be selected based on the vision and goals of the planning process and can be compared with the trends and patterns identified in the safety analysis of the Baseline Street study corridor.
KOA team members will analyze the five-year crash data to identify the top emphasis areas of the Baseline Street study corridor. Our team will evaluate at least four (4) key emphasis areas identified in the safety analysis and through conversations with key project stakeholders and identify contributing factors to each as well as potential countermeasures.
TASK 4.4 PRIORITIZATION OF HIGH COLLISION LOCATIONS
The KOA team will use TIMs data to evaluate Equivalent Property Damage Only (EPDO) by assigning weighting factors to crashes based on injury level to develop a property damage only score. This figure is then divided by the injury cost for a property damage only crash. The resulting figure allows all locations on the Baseline Street study corridor to be compared based on injury crash costs. From this analysis, we will evaluate whether the outcomes of crashes (severity of injury, complaints of pain, fatalities, etc.) and the type of crash (rear end, head on, sideswipe, etc.) are overrepresented compared to segments and intersections with similar characteristics. We will use this approach to identify the top high- collision intersections and top high-collision roadway segments of the Baseline Street study corridor.
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Task 4 Deliverables
• 4.1 - List of the five-year crash data
• 4.2 - Summary of the collision analysis findings included in the draft and final Plan • 4.3 - Summary of the identified emphasis areas of the Baseline Street study corridor • 4.4 - Prioritization list of high collision locations on Baseline Street TASK 5 - COMPREHENSIVE SAFETY, DATA AND INFRASTRUCTURE ANALYSIS TASK 5.1 EQUITY ANALYSIS
Equity and underserved communities will be a focus of analysis in the final SS4A Safety Action Plan, and we will overlay data from CalEnviroScreen and other commonly utilized indicators for grant funding programs (e.g., Healthy Places Index, Free and Reduced Priced Lunches, as well as USDOT's Historically Disadvantaged Communities, Areas of Persistent Poverty, Justice40 and the Climate and Economic Justice Screening Tool (CEJST) to identify higher priority areas that are located within disadvantaged communities within the Baseline Street study corridor surrounding areas.
This analysis can be used to identify areas that may be prioritized for implementation of infrastructure based on the goal of creating an equitable active transportation system. A series of GIS-based maps that document and summarize several community characteristics will be prepared for the project area. Our GIS team will work with the City to determine the most appropriate format and ensure layout consistency.
TASK 5.2 IDENTIFY COUNTERMEASURES AND PROJECT OPPORTUNITIES Based on information gathered during our engagement (Task 2) and collision history assessment (Task 4), KOA will map priority areas and the locations along the Baseline Street study corridor to improve transportation safety issues.
Through these efforts, KOA will identify tailored countermeasures that will seek to address the infrastructure deficiencies identified by the stakeholders, community, and the collision analysis. The KOA team will analyze the following potential countermeasures for the Baseline Street study corridor to identify solutions that best address the specific issues identified along the corridor:
• Corner extensions/bulb-outs
• Road diet measures (narrow lanes, rumble strips)
• Evaluating warrants for Rectangular Rapid Flashing Beacons (RRFB's) intersections • High visibility crosswalks
• Electronic speed feedback signs
• Class I, II, and III Bike Lanes
• Leading Pedestrian Interval (LPI) signal phasing
Raised Crosswalks at midblock locations
for High-Stensily Acivaten Crosal acon lightinal i result of rostet traffc • Evaluation of edge lines
The KOA team will identify and develop a comprehensive list of strategies for each emphasis area of the Baseline Street study corridor. These strategies and countermeasures will focus on a Safe System Approach, effective interventions, and consider multidisciplinary activities. To the extent practical, data limitations are identified and mitigated. The countermeasures and strategies will include those that are identified as FHWA Proven Safety Countermeasures and NHTSA's Countermeasures that Work. A matrix will be developed that includes these countermeasures and strategies.
It will include the Crash Modification Factor (CMF) or NHTSA star rating, if available, the application (e.g., spot, corridor, systemic) and priority location, cost threshold (e.g., low, medium, high), emphasis area, and source (e.g., workshop input, SHSP). It will also include a lead agency and potential partners. The KOA team will consider the impacts and cost/benefit of the recommended countermeasure. The Team will provide a matrix of potential countermeasures to respond to the experienced crash types and the location where they occurred.
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TASK 5.3 LIST OF PRIORITIZED PROJECTS AND CONCEPT DESIGNS The KOA team will create an implementation matrix that includes a prioritized list of strategies and countermeasures for the Baseline Street study corridor high-crash and/or high-risk locations, with funding sources identified. Concept designs and cost estimates will be developed for the identified infrastructure improvements on the Baseline Street study corridor.
These concept designs for the priority projects will be developed as fact sheets that can be utilized for future grant applications to implement the projects.
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EUCALYPTUS
HIGHLAND AVENUE DRIVE
STANCARD SONS
HOLAST
CITY OF SAN TORNARDINO. CALM ORNIA
KRA
CONCEPT PLAN-COUNTER MEASURES
HOMLAND, AVENUE AND EUCALMIUS DRIVE
Concept Design Plan, San Bernardino LRSP, KOA
TASK 5.4 EVALUATION METRICS
The KOA team will work with the City of San Bernardino to identify key performance metrics that will help to inform stakeholders, elected officials, and the public of the City's progress towards meeting program goals, including zero fatal and severe injury crashes. Metrics may include mitigation efforts (number of safety improvements implemented), and estimated reduction of fatal and severe injury crashes. The data sources and reporting templates will be developed and submitted for approval. Safety Action Plan Implementation and performance tracking will be made available through a public interactive performance dashboard. Our team has developed interactive dashboards using tools such as PowerBl to provide key statistics in an easy-to-understand manner. The dashboard will be hosted via the project webpage along with all project plans for transparency.
Task 5 Deliverables
• 5.1 - Equity analysis maps and summary included in the draft and final Plan • 5.2 - List of countermeasures and opportunities
• 5.3 - List of priority projects and concept designs
• 5.4 - Evaluation metrics summary included in the draft and final Plan PROPOSAL FOR BASELINE STREET STUDY ANALYSIS AND STRATEGY DESIGN FOR SAFE STREETS AND ROADS 98
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TASK 6 - DRAFT AND FINAL REPORT
TASK 6.1 DRAFT SAFETY ACTION PLAN
KOA will document and compile all deliverables that were reviewed, analyzed, created, and designed from Tasks 2-5 and prepare the Draft Safety Action Plan. This document will include a comprehensive safety vision, with a focus on action for strategic implementation of projects identified for the Baseline Street study corridor. It will also include concept designs on the identified infrastructure improvements developed from the various analyses and stakeholder/community engagement feedback.
The draft Safety Action Plan will be submitted to the City for review before the last stakeholder and community engagement event to receive feedback on the Plan.
PREPARATION OF ONE GRANT APPLICATION
Once the team completes the project prioritization process, an infrastructure project will be selected for a grant application through coordination with the City's project manager. The team will coordinate with the City's project manager to identify the most appropriate grant application, either the Highway Safety Improvement Program (HSIP) or the Safe Streets and Roads for All (SS4A) grant programs and based on the grant submittal deadlines.
KOA will coordinate with the City to prepare all information and exhibits required for the project selected for the preparation of either the HSIP or SS4A grant application. KOA will provide a data request list to the City to obtain any additional information needed for the application that is not available through the development of the Baseline Street Study Analysis. This may include, depending on the project and grant application type:
• Traffic volume and ADT
• Previous grant applications information
• Existing field photos of the project area
• Completion of grant required forms
• Signatures on final grant application forms
KOA will fill out the grant application with project data and draft the grant application narratives and other information required for the grant application. KOA will clarify any details needed for the grant application with the City, such as the project description, project identification, location history, and project schedule. KOA will provide advice on schedule to ensure the project meets all relevant grant deadlines.
KOA will submit all grant materials in PDF format to the City for review. KOA will make one round of revisions based on City comments. KOA will then finalize the application and provide all grant application materials to the City for final TASK 6.2 FINAL SAFETY ACTION PLAN
Upon receipt of comments by stakeholders, staff, and City staff, KOA will develop the Final Plan. The Safety Action Plan will be developed to satisfy the eight components of the SS4A Safety Action Plan as described in USDOT's Self Certification Checklist for SS4A Action Plan compliance as described in the scope of work section of the City's Request for Proposals. The Plan will include information on methodology, project selection, prioritization, cost estimates, concept designs, and funding sources to implement project recommendations, and a timeline for implementation.
Task 6 Deliverables
• 6.1 Draft Safety Action Plan
• 6.1 Preparation of One Grant Application
• 6.2 Final Safety Action Plan
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INNOVATIVE OR ADVANCED TECHNIQUES
The list below describes a number of innovative tools/methodologies that KOA has created or utilized in completing similar projects:
1. KOA Collision Tool: An Excel-based tool that was developed by KOA to process and compile both SWITS and TIMS collision data locally and regionally. This can also be used with Crossroads data. This tool converts raw collision attributes into meaningful statistics and identifies top collision intersections and roadways. This tool is used on Local Roadway Safety Plans (LRSP), SS4A Action Plans and is highlighted in this proposal.
2. In-House Active Transportation Network Selection Model: KOA has developed an automated network selection model that utilizes an array of existing conditions datasets to select high-priority transit, bicycle, and pedestrian corridors. The purpose of these tools is to use a data-driven approach when recommending improvements. We have used this tool for active transportation plans.
3. ArcGIS Hub: ArcGIS hub is an easy-to-configure cloud platform that organizes people, data, and tools to accomplish project initiatives and goals. We have used this tool for many types of planning projects. KOA used ArGIS Hub as a project website for Ontario ATP which can be found at this link - https://tinyurl.com/md9wmy3h Rise 360 (by Articulate): A web app that is used as an e-learning public outreach tool. The creation of a web- based learning module allows online users to learn more about project history and background, interactively considerations -https://tinyurl.com/ywm8pmfe
5. ArcGIS StoryMaps: Story authoring web-based application that enables the user to bridge a narrative or story with multimedia content such as videos, photos, or maps. StoryMaps are dynamic and intuitive and allow the user to harness the full potential of a story. KOA has used StoryMaps for interviews and project presentations. Here is an example of one we created for Riverside - https://tinyurl.com/54pn9nha Bicycle Level of Traffic Stress (LTS) and Pedestrian Level of Comfort (LOC): One of the transportation industry's best practices for analyzing the comfort and connectivity of bicycle and pedestrian networks. KOA has built upon traditional industry standards and developed their own LTS/LOC methodologies, analyzing a multitude of existing conditions datasets (posted speed, number of travel lanes, AADT, roadway classification, bicycle facilities, sidewalk presence). This model is applied at both the segment and census block level.
7. Intersection Pedestrian Level of Comfort Analysis (ILOC): An in-house tool/methodology developed by KOA — a point-based model of pedestrian and user experience within and along formal crosswalks or crossing designations.
Pairs nicely with pedestrian LOC because it looks at the intersection in conjunction with the segment.
8. Use of GoToMeeting, Microsoft Teams, and Other Platforms for Presentations: These programs are used to host various project workshops, outreach meetings, project progress meetings, and other communications when a face-to-face meeting is not possible.
PROPOSAL FOR BASELINE STREET STUDY ANALYSIS AND STRATEGY DESIGN FOR SAFE STREETS AND ROADS 100
CITY OF SAN BERNARDINO
KRA
A LOCHNER COMPANY
PROJECT SCHEDULE
2025
PROJECT SCHEDULE
1 PROJECT MANAGEMENT, COORDINATION, AND ADMINISTRATION
1.1 Kick-off Meeting
1.2 Project Coordination Meetings
1.3 General Project Management
2 STAKEHOLDER AND COMMUNITY ENGAGEMENT
2.1 Stakeholder List
2.2 Project Website
2.3 General Project Survey
24 Online Mapping Tool
.5 Outreach Materials (Flyers and Fact Sheet
2.6 Social Media
2.7 Public and Stakeholder Meetings
2.8 Engagement Summary
3 STATE OF THE SYSTEM REVIEW
3.1 Policy Review and Analysis
3.2 Identify Opportunity Areas
4 CRASH HISTORY ASSESSMENT
4.1 Collision Data Collection
4.2 Collision Analysis
4.3 Identify Emphasis Areas
4.4 Prioritization of High Collision Locations
5 COMPREHENSIVE SAFETY, DATA, AND INFRASTRUCTURE ANALYSIS
5.1 Equity Analysis
5.2 Identify Countermeasures and Project Opportunities
5.3 List of Prioritized Projects and Concept Designs
5.4 Evaluation Metrics
6 DRAFT AND FINAL REPORT
6.1 Draft Safety Action Plan
6.1 Final Safety Action Plan
Task In-Progress
Client Review/Deliverables Submission
PROPOSAL FOR BASELINE STREET STUDY ANALYSIS AND STRATEGY DESIGN FOR SAFE STREETS AND ROADS 101
CITY OF SAN BERNARDINO