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Consent Calendar
City of San Bernardino
Request for Council Action
Date: February 19, 2025
To: Honorable Mayor and City Council Members
From: Tanya Romo, Acting City Manager;
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award Task Order with Willdan Engineering for the Traffic Calming Measures on 28th Street in the amount
of $59,500 (Ward 7)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Task Order with Willdan Engineering in the amount of $59,500 for the Traffic Calming Measures on 28th Street (Project); and
2. Authorize the project design cost and contingency cost for unforeseen conditions costs for a potential agreement in the total amount of $5,950.
3. Authorize the City Manager, Public Works Director or City Engineer to execute all documents with Willdan Engineering; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Executive Summary
Awarding the task order for the Traffic Calming Measures at 28 th Street will reduce vehicle speeds and improve overall traffic flow in this area. The Task Order would allow the City to issue Willdan Engineering a Notice to Proceed, initiating the process to design the improvements. This Task Order is being issued through an existing pre-approved on-call list, and the design services will be funded by Measure S.
Background
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In 2023, the Public Safety and Human Relations Commission (PSHRC) approved a road diet plan using lane striping as a short-term measure to address traffic intrusions concerns from both H Street and E Street on 28th Street as a bypass avoiding 30th Street on the north and Highland Ave on the south. following requests from citizens in the area for safer streets. This action was taken to reduce vehicle speeds in the neighborhood. Public Works designed and implemented a road diet plan, which included reducing lane widths, edge lines, rumble strips, and upgrading the existing faded traffic control devices to meet the California MUTCD standards.
The PSHRC directed Public Works to monitor the impact of these changes to assess their effectiveness in reducing intrusions along this segment of this roadway. Based on the results and feedback gathered, a long-term phase of the project will be designed and installed to introduce physical barriers and more permanent features for traffic calming on 28th Street.
On June 5, 2024, the City Council held a public hearing to present the City Manager's proposed budgets for Fiscal Year 2024/25 and Fiscal Year 2025/26. The continuation of this hearing on June 26, 2024, allowed for further discussion and provided an opportunity for the Council to review and approve the City Manager's FY 2025 Operating Budget, as well as the Capital Improvement Plan (CIP) for 2025- 2029. However, only a one-year budget for FY 2024/25 was adopted at this time.
Funding for the Project was established with $170,500 allocated for FY 2024/25 in Measure S.
This segment of the roadway has been identified by Public Works staff for improvements to reduce traffic speeds and discourage its use as a bypass route.
The Institute of Transportation Engineers (ITE) has recommended various traffic calming strategies, which have been incorporated into the City’s conceptual design for the area.
With the implementation of Traffic Calming Measures on 28th Street, Staff intends to reduce vehicle speeds and discourage the use of the street as a bypass route, while preserving on-street parking where practical. The primary objective of this project is to enhance accessibility for both residents and pedestrians, thereby improving the overall livability and quality of life in the neighborhood.
Discussion
This project aims to implement traffic calming measures on 28th Street, focusing on reducing vehicle speeds, improving accessibility for both vehicular, pedestrian, and student traffic. The consultant will assist the City in evaluating the feasibility of various traffic calming components, analyzing the appropriate materials and construction methods, and addressing other initial planning considerations. City Staff has provided the consultant with a list of applicable project improvements, identifying which measures are most critical to address within the current project budget. The consultant will help develop a comprehensive plans, specifications, and estimates package that can be advertised within the available budget. 1 6
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Staff utilized the On-Call Consultant Services list, approved by the Mayor and City Council on November 16, 2022, to solicit proposals for the traffic calming design services on 28th Street. A design proposal was sent to six qualified firms from the list, and three firms responded with their proposals. These submissions were carefully reviewed to assess each firm's qualifications, experience, and approach to the project.
Proposals City Fee
Willdan Engineering Industry, CA $59,500.00
TKE Consultants Riverside, CA $92,031.00
Rick Engineering Riverside, CA $85,680.00
The three received proposals were evaluated, and Staff recommends City Council to approve a Task Order in the amount of $59,500 with Willdan Engineering City of Industry, CA for Design Services for this Project. Staff also recommends that City Council approve a design contingency in the amount of $5,950, for a total agreement amount of $65,450.
2021-2025 Strategic Targets and Goals
This project aligns with the City's Key Strategic Target and Goal No. 3: Improved Quality of Life, specifically section C, which focuses on evaluating and enhancing public safety services. By implementing traffic calming measures on 28th Street, the City aims to reduce vehicle speeds and improve accessibility for both pedestrians and residents. These measures will help create safer streets and contribute to a more livable neighborhood. This project directly supports the City’s commitment to improving the overall quality of life for the community.
Fiscal Impact
The cost of this design services totals to $65,450.00, will be funded through Measure S, as allocated in the FY 2024/25 Capital Improvement Plan (CIP) budget.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Task Order with Willdan Engineering in the amount of $59,500 for the Traffic Calming Measures on 28th Street (Project); and BudgetTask Order with Willdan Engineering$59,500.00Design Contingency $5,950.00Total Agreement $65,450.00 1 6
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2. Authorize the project design cost and contingency cost for unforeseen conditions costs for a potential agreement in the total amount of $5,950.
3. Authorize the City Manager or designee to execute all documents with Willdan Engineering; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Task Order with Willdan Engineering
Attachment 2 Proposal from Willdan Engineering
Attachment 3 Location Map
Ward:
Seventh Ward
Synopsis of Previous Council Actions:
June 26, 2024 Continuation of June 5, 2024, Public Hearing: Presentation of the City Manager’s Proposed Fiscal Year 2024/25 & Fiscal year 2025/26 Budget and Approval of the City Manager’s FY 2025 & FY 2026 Operating Budget & CIP 2025-2029 (All
Wards).