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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 19, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approval of Task Order Number 003 with Rick
Engineering for Design Services for Baldridge Canyon
Drive Storm Improvements (Pleasant Hill Drive Storm
Drain) from Baldridge Canyon Drive to Drainage
Channel for a Total Amount Not to Exceed $126,060
(Ward 4)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-267:
1. Approving Task Order Number 003 with Rick Engineering Company, Inc,. in the amount of $57,300.00 for design services for Baldridge Canyon Drive Storm Improvements (Pleasant Hill Drive Storm Drain) from Baldridge Canyon Drive to Drainage Channel (Project); and
2. Authorizing design contingencies, project management, and administrative costs in the amount of $11,460.00; and
3. Authorizing the Interim Director of Finance and Management Services to amend the FY 2024/25 Capital Improvement Plan by re-allocating $68,760.00 from the Storm Drain Upgrade project to the Baldridge Canyon Drive Storm Improvements (Pleasant Hill Drive Storm Drain) from Baldridge Canyon Drive to Drainage Channel project; and
4. Authorizing the City Manager or designee to execute an all documents necessary for the Task Order with Rick Engineering Company; and
5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
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Executive Summary:
Approving the task order for design services for Pleasant Hill Drive Storm Drain will address drainage issues resulting from the erosion affecting the property at 3480 Pleasant Hill Drive. This task order aligns with the City’s commitment to maintaining and upgrading essential infrastructure, ensuring the safety and well-being of residents, and allowing the project to proceed on schedule as part of ongoing improvements to the City's stormwater management system. This Task Order is being issued through an existing pre-approved on-call list, and the design services will be funded by the Storm Drain Construction fund.
Background
The project is located within an existing easement situated between Baldridge Canyon Drive and a Flood Control channel to the west. It specifically addresses erosion concerns that have been impacting the property at 3480 Pleasant Hill Drive.
This initiative aims to mitigate erosion risks and improve the drainage capacity in the area to prevent further property damage. For consistency and clarity throughout this staff report, the project will be referred to as the "Pleasant Hill Drive Storm Drain" project.
The Storm Drain Upgrade is an ongoing initiative aimed at addressing various stormwater management needs throughout the city. The project fund is used to support the completion of storm drain improvements, upgrades, and maintenance, including efforts such as the Lynwood Drive Storm Drain project. As of the current period, the Storm Drain Upgrade project has an available balance of approximately $1,853,580.84. This fund is utilized to support projects like the one being proposed, ensuring the city's storm drain infrastructure is effectively managed and enhanced.
This project is funded with the use of Development Impact Fees (DIF). The fees are charged on new development projects to fund the necessary infrastructure and public services required by the growth. These fees are typically used for the construction and improvement of roads, parks, schools, and other essential facilities. However, DIF funds are restricted to being used only for the purposes for which they were collected, ensuring they directly benefit the development areas that generate them.
On November 16, 2022, the Mayor and City Council approved the award of five- year On-Call Services Agreements with various engineering firms to provide a broad range of professional services to the city. These agreements allow the City to streamline procurement processes and efficiently engage qualified firms as needed for specific projects. Rick Engineering is one of the approved on-call services providers.
On June 26, 2024, the Mayor and City Council adopted Resolution No. 2024-142, approving and adopting the City of San Bernardino’s Operating Budget and Capital Improvement Plan for Fiscal Years 2024/25 and 2025/26. This resolution sets the framework for the City’s strategic priorities, which include enhancing infrastructure and addressing critical needs within the community. The approval of the Capital 2 2
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Improvement Plan ensures that necessary projects, such as the storm drain improvements at Pleasant Hill Drive, receive the appropriate funding and resources to proceed in alignment with the City’s long-term planning goals.
Discussion
The Pleasant Hill Drive Storm Drain project aims to address the ongoing erosion and drainage issues within the easement between Baldridge Canyon Drive and the adjacent Flood Control channel. This area has been impacted by the flow of stormwater, which has caused significant erosion at the property located at 3480 Pleasant Hill Drive. The project involves replacing approximately 250 linear feet of deteriorated concrete and corrugated metal pipe storm drain and implementing a design solution to prevent further erosion damage. The design will include the installation of a new headwall, rip rap, and grading to repair the eroded slope within the City’s storm drain easement.
City staff sought proposals from pre-approved on-call engineering consultants to assess the current drainage system, perform the necessary hydrological analysis, and develop a comprehensive design solution. Proposals were evaluated based on the technical approach, the consultant's experience, and cost, to select the most suitable vendor to complete the project.
The City received three proposals included in the table below.
In the proposal request, vendors were asked to provide a detailed plan to address the erosion and drainage issue affecting the property at 3480 Pleasant Hill Drive, as well as the surrounding areas. The scope of work outlined in the proposal included all necessary engineering and design efforts to resolve the drainage problems caused by the erosion within the easement between Baldridge Canyon Drive and the Flood Control channel to the west. The proposals received were evaluated based on their technical approach, experience, and cost to ensure the selection of the best-suited vendor for the task. The expectation was that all relevant information for the project would be provided in the attached documentation, including detailed plans for mitigating the drainage concerns and preventing further damage to the affected property.
Staff has reviewed the proposals and recommend Rick Engineering Company of Riverside, California to complete the design for this project. The proposal demonstrated a clear understanding of the project needs and includes a competitive price of $57,300.00. Additional funds are recommended for design contingencies, project management, and administrative costs in the amount of $11,460.00 The total ProposalsRick Engineering Riverside, CAIMEGPasadena, CAHernandez, Kroone & Associates San Bernardino, CA 2 2
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cost of design, design contingencies, project management, and administrative costs is $68,760.00.
At the close of the last fiscal year, the funding balance for the Storm Drain Upgrade project was $1,548,098.54. After allocating funds for the Hill & Acacia Storm Drain and 19th Street Storm Drain projects, the remaining balance for the Storm Drain Upgrade was $1,346,188.54. This fiscal year, the funding balance for the project has increased to $1,853,580.84, due to an additional budget allocation of $500,000.00 approved during the fiscal year budget adoption.
The Storm Drain Upgrade project typically funds similar drainage improvement projects, and creating a separate capital improvement project will streamline project management and administrative processes. This proposed allocation will not impact any other ongoing storm drain projects. The current balance of $1,853,580.84 reflects the increased budget, with $70,260.00 designated for the Lynwood Drive Storm Drain project and $68,760.00 allocated for the Pleasant Hill Storm Improvements project, leaving a total remaining balance of $1,714,560.84 in the Storm Drain Upgrade. Please note that this balance is pending approval by the Mayor and City Council (MCC) on March 19, 2025.
The table below shows the project balance after both storm drain projects are adopted:
2021-2025 Strategic Targets and Goals
This project is consistent with Key Strategic Target and Goal No. 1: Improved Operational & Financial Capacity – Minimize risk and litigation exposure. Approval of this design services will result in public improvements being constructed that minimize property damage and health risks through upgrading the existing drainage system.
Fiscal Impact
There is no General Fund impact associated with this action. The fiscal impact for this item is $68,760.00. Fiscal Year 2024/25 CIP Budget will be amended to reallocate $68,760.00 from the Storm Drain Upgrade project to the Pleasant Hill Drive Storm Drain project.
Design CostDesign Fee$57,300.00Contingency$11,460.00Total Design Cost$68,760.00 Project BalanceStorm Drain Upgrade $1,853,580.84Lynwood Drive Storm Drain $70,260.00Pleasant Hill Storm Improvements$68,760.00Remaining Budget for Storm Drain Upgrade$1,714,560.84 *Pending March 19, 2025 MCC Approval 2 2
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Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-267:
1. Approving Task Order Number 003 with Rick Engineering Company, Inc,. in the amount of $57,300.00 for design services for Baldridge Canyon Drive Storm Improvements (Pleasant Hill Drive Storm Drain) from Baldridge Canyon Drive to Drainage Channel (Project); and
2. Authorizing design contingencies, project management, and administrative costs in the amount of $11,460.00; and
3. Authorizing the Interim Director of Finance and Management Services to amend the FY 2024/25 Capital Improvement Plan by re-allocating $68,760.00 from the Storm Drain Upgrade project to the Baldridge Canyon Drive Storm Improvements (Pleasant Hill Drive Storm Drain) from Baldridge Canyon Drive to Drainage Channel project; and
4. Authorizing the City Manager or designee to execute all documents necessary for the Task Order with Rick Engineering Company; and
5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Resolution 2025-267
Attachment 2 Task Order Number 003 – Rick Engineering Company Attachment 3 Location Map
Ward:
Fourth Ward
Synopsis of Previous Council Actions:
June 26, 2024 Mayor and City Council adopted Resolution No. 2024-142 approving and adopting the City of San Bernardino’s Operating Budget and Capital Improvement Plan for Fisal Years 2024/25 and 2025/26.
November 16, 2022 Mayor and City Council approved award of a five-year On-Call Services Agreements with various engineering firms.