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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 19, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award of Construction Agreement to Prestige Paving Company Inc., for the Re-Paving of the Ruben Campos
Community Center Parking Lot for a Total Amount Not to
Exceed $292,993.27 (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino California;
1. Approve the award of a Construction Agreement with Prestige Paving Company Inc., in the amount of $244,161.06 for the Re-Paving of the Ruben Campos Community Center Parking Lot (Project); and
2. Authorize construction contingencies, construction management, and administrative costs in the total amount of $48,832.21 for construction of the project; and
3. Authorize the City Manager or designee to execute all documents with Prestige Paving Company Inc.; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project; and
5. Find the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
Executive Summary
Awarding the agreement for the re-paving of the Ruben Campos Community Center parking lot will ensure the continued usability and safety of the facility’s exterior infrastructure. The agreement will allow the City to issue Prestige Paving Company Inc., a Notice to Proceed, initiating the process for demolition and resurfacing of the 2 4
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parking lot. The scope of work includes demolition of existing pavement, grading, repaving, striping, and improvements to ADA-compliant parking spaces and pathways.
The project will be funded from budget allocated under Measure S.
Background
The Ruben Campos Community Center, located at 1717 5th Street, San Bernardino, CA 92411, serves as a cornerstone of community engagement, offering a variety of programs and services that cater to residents of all ages. The facility includes a spacious multi-purpose room, designated areas for senior citizens and recreational activities, and provides programs such as Arts & Crafts, Nutrition Education, and Homework Help. The center is a vital hub for the community, serving low- and moderate-income individuals through various initiatives.
As part of ongoing improvements to the facility, the City has undertaken necessary upgrades, including HVAC system replacements, restroom fixture upgrades, gym flooring enhancements, and ADA-compliant access improvements. These facility upgrades underscore the importance of maintaining the surrounding infrastructure, particularly the parking lot, which has significantly deteriorated. The current state of the parking lot poses accessibility challenges and safety concerns for visitors. The re- paving of the parking lot is essential to complement the recent facility enhancements and ensure compliance with ADA standards while improving usability for the community.
On June 2, 2021 the Mayor and City Council reviewed and approved funding for this project, which was adopted as part of the FY 2021-22 budget under Measure S, with an allocated budget of $625,000. This funding was allocated to address the needed improvements to the facility, including the Ruben Campos Community Center parking lot.
Discussion
The proposed project includes the full demolition and resurfacing of the parking lot at the Ruben Campos Community Center. The existing pavement has reached the end of its useful life and requires reconstruction to restore proper functionality. The scope of work involves removing the deteriorated pavement, grading and preparing the sub- base, installing new asphalt paving, and striping parking spaces to meet current standards, including designated ADA-compliant parking stalls. In addition, improvements will be made to the accessibility pathways to better comply with ADA requirements. Necessary drainage adjustments will also be incorporated to prevent water pooling and ensure long-term durability of the pavement.
Staff recommends authorizing the City Manager or their designee to execute all necessary documents with Prestige Paving Company and to manage the project, including the expenditure of contingency funds if needed. These actions are necessary to ensure the successful completion of Ruben Campos Community Center asphalt paving project, which will provide valuable community engagement opportunities at this park. The recommended actions are aimed at facilitating the 2 4
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timely and efficient progress of this project.
The project was advertised for public bidding on December 19, 2024, on PlanetBids.
Eleven sealed bids were received and opened on January 21, 2025. The total base bid plus additive alternate prices are as follows:
Staff has reviewed all bid packages and determined that Prestige Paving Company Inc., of La Mirada, CA, submitted the lowest responsible and responsive bid and met all project requirements. The total cost for the project is estimated at $292,993.27, including the construction contract, contingencies, and administrative costs.
Funding for this project was adopted on July 1, 2021, under Measure S as part of the budget adoption process, with an allocated budget of $625,000. Of this amount, $292,993.27 is needed for the construction and repaving of the asphalt, leaving a remaining balance of $332,006.73 for future expenses or additional project needs.
Environmental Impact
The Project is categorically exempt from the California Environmental Quality Act Budget Ruben Campos Communtiy Center Improvement Budget $625,000.00Asphalt Paving Project Total Cost$292,993.27Remaining Budget for Ruben Campos Communtiy Center Improvements$332,006.73 BidLowest Bid$244,161.06Contingency & Administrative Cost$48,832.21Total Construction Cost $292,993.27 BidderCityBidPrestige Paving CompanyLa Mirada, CA$244,161.06 All American AsphaltCorona, CA$251,935.95 Onyx Paving CompanyAnaheim, CA$262,000.00 Century PavingLa Mirada, CA$263,197.19 Matich CorporationSan Bernardino, CA$281,976.00 NPG Inc.Perris, CA$286,483.01 DM Contracting Inc.Colton, CA$300,974.62 S. Christensen EngineeringApple Valley, CA$310,988.63 Pave West Inc.Artesia, CA$355,767.00 Hardy & Harper Inc.Lake Forest, CA$370,000.00 Asphalt Fabric and EngineeringSignal Hill, CA$477,040.50 2 4
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(“CEQA”) pursuant to State CEQA Guidelines Section 15302, Replacement or Reconstruction (“Class 2”). The Class 2 exemptions allow for the replacement or reconstruction of existing structures or facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Here, the Project involves minor improvements and reconstructing the park facilities located on the same site.
The City has also considered whether the proposed Project is subject to any exception to the Class 2 exemption, as set forth in State CEQA Guidelines section 15300.2. No exception applies for the following reasons:
a) The location exception only applies to Class 3, 4, 5, 6, and 11 exemptions, none of which are being utilized here.
b) The proposed Project would not result in any significant cumulative impacts on the environment. The cumulative impacts exception does not apply because the Project has no
incrementally significant impacts on the environment.
c) A categorical exemption may be subject to an exception where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual
circumstances. The proposed Project does not involve any unusual circumstances and has no potential to result in a significant impact on the environment.
d) Under the “scenic highways” exception, a categorical exemption may be subject to an exception where the project may result in damage to scenic resources within a highway officially
designated as a state scenic highway. The exception does not apply here as the Project would not damage any scenic
resources within a state scenic highway.
e) The Project is not located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code. f) The Project site does not contain a historical resource. 2021-2025 Strategic Targets and Goals
Authorizing this agreement aligns with Key Target No. 3: Improved Quality of Life. The completion of this project will improve safety, accessibility, and functionality of the community center’s parking facilities, benefiting all visitors.
Fiscal Impact
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The project will be funded through Measure S, which was adopted as part of the City’s budget on July 1, 2021, with an allocation of $625,000. There is sufficient budget within the department’s FY24-25 CIP budget to fund this agreement.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino California:
1. Approving the award of a Construction Agreement with Prestige Paving Company Inc., in the amount of $244,161.06 for the Re-Paving of the Ruben Campos Community Center Parking Lot (Project); and
2. Authorizing construction contingencies, construction management, and administrative costs in the total amount of $48,832.21 for construction of the project; and
3. Authorizing the City Manager or designee to execute all documents with Prestige Paving Company Inc.; and
4. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project; and
5. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).
Attachments
Attachment 1 Agreement with Prestige Paving Company Inc.
Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal
Attachment 4 Location Map
Ward:
Ward 1
Synopsis of Previous Council Actions:
June 2, 2021 Fiscal Year 2021/22 Budget Presentation (All Wards)