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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 19, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager
Gabriel Elliott, Director of Community Development &
Housing
Department: Community Development & Housing
Subject: Approval to allocate $600,000 from the General Fund for a Rapid Rehousing Program in partnership with the
Salvation Army (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Resolution No. 2025-265 to amend the FY 2024/2025 Operating Budget, authorizing the allocation of $600,000 from the General Fund’s fund balance for Rapid Rehousing Services.
2. Approve The Salvation Army as the single-source provider for Rapid Rehousing Services, based on their expertise and established infrastructure.
3. Authorize the City Manager or designee to execute a Professional Services Agreement (PSA) with The Salvation Army for the Rapid Rehousing Program, including any necessary amendments, extensions, or related documents.
Executive Summary
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The City of San Bernardino proposes allocating $600,000 from the City’s General Fund to establish a Rapid Rehousing Program in partnership with the Salvation Army. Rapid Rehousing will provide financial assistance, housing navigation, and case management services to at least 70 households experiencing homelessness. The initiative aims to accelerate housing transitions and reduce the risk of individuals and families returning to homelessness by leveraging the Salvation Army's expertise and established infrastructure. The program aligns with the City’s strategic objectives to combat homelessness, decrease reliance on temporary shelter programs, and support long-term housing stability for unhoused residents.
Background
On September 4, 2024, the Mayor and City Council reaffirmed the Homelessness State of Emergency, emphasizing the City’s commitment to addressing homelessness through innovative and sustainable strategies. Subsequently, the City’s Motel Voucher Program experienced increased participation due to the resumption of encampment clean-ups, further straining temporary housing resources.
Staff have identified Rapid Rehousing as a best practice approach and critical intervention tool to transition individuals and families from motels into permanent housing. The Salvation Army was selected as the sole provider based on its proven track record, existing outreach framework, and ability to deliver immediate results under the proposed $600,000 allocation.
The funding allocation and service agreement will enable The Salvation Army to:
Provide direct financial assistance, including rental support, utility deposits, and security deposits.
Deliver case management services focused on housing navigation and self- sufficiency planning.
Maintain compliance with federal, state, and local regulations through robust reporting and performance tracking systems.
Discussion
The City is establishing a new Rapid Rehousing (RRH) Program to address the urgent need for permanent housing solutions and alleviate pressure on the City’s homelessness resources. This citywide initiative is designed to enhance pathways to stable housing for unhoused residents by providing rental assistance and supportive services that promote long-term stability.
This Rapid Rehousing initiative will be solely funded by General Funds in the amount of $600,000. Rapid rehousing represents a cost-effective, evidence-based approach to transitioning individuals and families experiencing homelessness into permanent housing while providing critical support services to ensure long-term stability.
The Salvation Army’s current role as the City’s sole homeless outreach provider uniquely positions it to implement this program effectively and efficiently. Its established expertise in Rapid Rehousing, demonstrated through successful partnerships in cities such as San Diego, Moreno Valley, and Redlands, ensures seamless integration with the City’s 2 5
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existing homeless outreach services.
Additionally, their familiarity with the local unhoused population, particularly individuals engaged in the City’s Motel Voucher Program, equips The Salvation Army to quickly identify and support eligible participants. Without leveraging The Salvation Army’s 2 5
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established framework, individuals would face prolonged stays in motels, reduce available resources for new participants, and exacerbate the City’s homelessness crisis.
The $600,000 in Rapid Rehousing Funds will go towards program administration and implementation covering the following core components:
Administration (10% of Budget)
Administrative Costs
oEligible Activities: Allowable costs for program administration, capped at 10% of the total program budget.
oRequired Documentation: Itemized records or invoices for administrative expenditures.
oBilling Frequency: Monthly
Case Management and Support Services:
oHousing navigation, including landlord engagement and addressing rental barriers.
oIndividualized self-sufficiency planning to support long-term housing retention.
Program Metrics and Outcomes:
oServe at least 70 households, prioritizing individuals and families currently residing in motels or experiencing literal homelessness. oAchieve a minimum 85% success rate in transitioning participants to permanent housing.
oReduce recidivism rates through targeted supportive services.
Reconciliation Reporting
oRequired Reporting:
Services delivered during the billing period, including housing placements, financial assistance, and supportive services provided to participants.
Expenditures are categorized by eligible activities, such as rent, security deposits, and utility assistance.
Implementation (90% of Budget)
Rental Assistance:
oEligible Activities: Payments for rent on behalf of participants transitioning to permanent housing for up to six months.
oRequired Documentation: Copies of rental agreements, payment receipts, or proof of direct payments to landlords.
oBilling Frequency: Monthly
oFunding to assist participants in meeting eligibility requirements for rental agreements
Security Deposits
oEligible Activities: One-time payments for security deposits to secure housing. oRequired Documentation: Proof of payment for deposits (e.g., receipts, transaction records).
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oBilling Frequency: Monthly.
Utility Assistance
oEligible Activities: Payments for utility deposits.
oRequired Documentation: Invoices or payment receipts from utility companies. oBilling Frequency: Monthly
Rapid rehousing will only be utilized for those with income (i.e., work, entitlements, pensions, VA benefits) who can sustain themselves after rapid rehousing services have ended. A Single Source Justification substantiated the Salvation Army’s expertise and capacity to implement this program. Immediate action is essential to meet the City’s obligations under the Homelessness State of Emergency and maintain motel room availability for new participants. If approved by the Council, this program is set to terminate on December 31, 2026, which is the sunset of the ARPA funding used to pay the Salvation Army for Homeless Street Outreach. If the program proves successful, staff will search for other available funds to renew the program.
The Agreement with The Salvation Army is being brought forward for the Mayor and City Council’s approval in accordance with Section 3.04.010 D.3. of the City’s Municipal Code (Attachment 3) and Section V (e) of the City’s Purchasing Policy (Attachment 4). As outlined in both the Municipal Code and Purchasing Policy, a purchase that is otherwise approved by the action of the Mayor and City Council in a public meeting is exempt from the City’s Purchasing Policy.
2021-2025 Strategic Targets and Goals
This program directly supports Strategic Target No. 3: Improved Quality of Life by reducing homelessness and its associated impacts, enhancing access to permanent housing solutions, and promoting community well-being through targeted service delivery.
Fiscal Impact
This initiative will allocate $600,000 from the General Fund for FY 2024/2025 to support Rapid Rehousing Services, including rental subsidies, supportive services, case management, and administrative costs.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Resolution No. 2025-265 to amend the FY 2024/2025 Operating Budget, authorizing the allocation of $600,000 from the General Fund, fund balance for Rapid Rehousing Services.
2. Approve The Salvation Army as the single-source provider for Rapid Rehousing Services, based on their expertise and established infrastructure.
3. Authorize the City Manager or designee to execute a Professional Services Agreement (PSA) with The Salvation Army for the Rapid Rehousing Program, including any necessary amendments, extensions, or related documents. 2 5
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Attachments
Attachment 1 Rapid Rehousing PSA with The Salvation Army Attachment 2 Resolution No. 2025-265
Attachment 3 Municipal Code Chapter 3
Attachment 4 Purchasing Policy
Ward:
All Wards
Synopsis of Previous Council Actions:
February 1, 2023 Mayor and City Council approved a Homelessness State of Emergency Declaration.
December 6, 2023 Mayor and City Council approved a Motel Voucher Program and authorized Professional Service
Agreements with motel operators to provide interim
shelter.
September 4, 2024: The Mayor and City Council reaffirmed the Homelessness State of Emergency, focusing on
addressing homelessness through innovative
strategies and expanding resources.
December 18, 2024 Mayor and City Council approved a Professional Service Agreement with the Salvation Army for
homeless outreach services.
. .