951-782-0707 770 lowa Avenue #10
rickengineering.com iverside, CA 9250
RICK
Revised: January 10, 2025
October 8, 2024
Boules Ghaly, EIT
Public Works-Engineering Division
City of San Bernardino
210 N. E. Street, 2nd Floor SAN LUIS OBISPO SANTA CLARITA PHOENIX TUCSON LAS VEGAS DENVER San Bernardino, CA
SUBJECT: TASK ORDER NUMBER 002 FOR ENGINEERING SERVICES
LYNWOOD DRIVE STORM DRAIN
REC JOB #16749-K
Dear Boules,
As we discussed, you would like Rick Engineering Company (RICK) to provide civil engineering services for the City of San Bernardino. The city is interested in constructing approximately 500 ntersection of Lynwood Drive/N. Pepper St. to an existing catch basin and under sidewalk curt drain at the south end of Pepper St cul-de-sac. Based on an initial review of the site, the proposer
SACRAMENTO
estimated spring water flow rate.
RIVERSIDE
The scope of work is described in detail below.
SCOPE OF WORK
Rick enaineerina Comoanv ORANGE
compensation stated below in Secion I agrocs lo perform the following listed sarvices for the Engineering Services
SAN DIEGO
A. Research
Consultant will conduct research with the City of San Bernardino, County of San Consultant will prepare a CAD file based on the boundary survey described below showing the existing utilities discovered in the research.
Boules Ghaly-City of San Bernardino
Lynwood Drive Storm Drain Task Order Number 002
Revised: January 10, 2025; August 8, 2024
B. Right of Way and Boundary Analysis
Consultant will research and obtain record mapping for street centerlines and right of ways in question. Consultant will prepare a field centerline survey of the project parcels in question and search for and field survey existing street and boundary monumentation. Note that the use and reliance of existing monuments of record is required to complete this task. If monuments of record do not exist in the field, this item will be subject to additional costs to be billed per additional scope and fee.
Consultant will analyze field located monuments compared with the record mapping and prepare a calculated/reduced Centerline and Right of way boundary of Pepper Street approximately 275 feet North of Lynwood Drive and Southerly into the cul- de-sac Southerly of Lynwood Drive. Along with a portion of Piedmont Drive between the Southerly prolongation of the Westerly Right of way of said Pepper Street going Westerly to Central Avenue. Right of ways will be based on Record Mapping only.
Consultant will review a Preliminary Title • Report for APN 285-103-19 for the alignment of an existing Storm Drain Easement. Title report to be provided by the C. Existing Topography
Consultant will provide a field survey of surface improvements for design purposes; including street cross sections along the above said limits of said Pepper Street anc Piedmont Drive; concrete curbs, gutters, and ditches; finished surface shots withir the delineated project limits. Consultant will provide a field survey of observable utilities within the project limits, including locating center of manhole rims; corners of structures at surface; size, orientation, and depth of connecting pipes (if able to dip existing manholes); fire hydrants; valves; irrigation boxes; traffic signal poles and equipment; utility poles and conduits and ground level. topographic map with a contour interval of one foot, showing existing planimetric features. The Topographic Survey will be within the limits of the street right of ways as described above. Survey will also dip existing manholes in the area, if found.
The above-described topographic mapping will be delivered at a 1"=20' scale in a CAD format.
All field work is assumed to be at prevailing wage.
D. Potholing
Consultant's subconsultant, C Below, will perform four (4) potholes as indicated in the client provided preliminary potholing exhibit. Consultant will prepare a final pothole plan for the site and review with the City of San Bernardino prior to commencement of the potholing. A standard pothole is 12 in x 12 in, performed to the top of pipe or encasement with sand backfill and a permanent surface patch.
Proposal assumes max depth of 10' for potholes
Additional costs: Potholes outside of our standard will be billed based on actual depth or conditions. Limitations on work hours may cause additional mobilization or traffic control charges. Permitting fees will be adjusted to actual costs. licp.rickeng.com/projects/C_RIV_G\16749\16749K_RO\2024\San_Bernardino_SD_Lynwood Revised_2024_1008 _agreement on- R call list_task_order_2.docx
RICK
Boules Ghaly-City of San Bernardino
Lynwood Drive Storm Drain Task Order Number 002
Revised: January 10, 2025; August 8, 2024
If C Below is not hired to mark the locations of the potholes, they will be performed off of the utility provider's marks under the client's direction. Utility providers typically do not mark out sewer or storm drain lines. Dry holes are considered billable _ocating is a separated line item that will be represented on vour estimate.
Client will be provided a detailed potholing report at the conclusion of the investigation.
SERVICE INCLUDES
Dig Alert Coordination & Delineation
Encroachment Permit at cost plus 15% for processing fee Vacuum Excavation to top of utility, encasement or stop depth Standard Traffic Control
Permanent Cold Patch
Sand Backfill
Removal of Debris
Pothole Report
SERVICE DOES NOT INCLUDE
Hot Patching Slurry Backfill
Engineered Traffic Control Plans
Extensive Traffic Control
Flagging for Traffic Control
Sidewalk Concrete Panel Replacement
Removal of Dig Alert Marks
Survey of Pothole Locations pre or post pothol
lease request a quote if any of the above services are neede If additional potholes are found to be needed, an additional scope and fee will be required
m Survey of Pothole Locations
Consultant will perform a field survey after the pothole work has been completed to determine the finished surface at each of the four (4) pothole locations. Field work in depo revie based on Che field wil ances penning report prepared in scope above.
F. Storm Drain Plans
Consultant will prepare one (1) set of storm drain plans (approximately 500 LF) t ick up the existing drainage flow from a natural spring water located north of thi under sidewalk curb drain may be required and upstream inlet would be replaced licp.rickeng.com\projects C_RIV_G\16749\16749K_RO\2024\San_Bernardino_SD_Lynwood Revised 2024_1008 agreement on- R call list task order 2.docx
RICK
Boules Ghaly-City of San Bernardino
Lynwood Drive Storm Drain Task Order Number 002
Revised: January 10, 2025; August 8, 2024
with drop inlet to accommodate proposed storm drain. Scope assumes existing wall at APN 285-103-19 would remain and be protected in place. lans will be submitted to the City of San Bernardino at 30%, 60%, and fina Sprit will include the storm drain plans and bond estimate of the proposec 30% submittal is intended only to get clearance from the City of San Bernardino on the horizontal alignment of the system. Vertical design may not be provided at this time.
Scope assumes that all storm drain structures will be prepared per standard plans and no structural design/details for system will be required.
This scope assumes that topographic information for the area tributary to the project will be available from the City and/or County of San Bernardino.
Scope does not include any existing utility relocation plans if any conflicts are found during design/construction. Traffic Control plans are not included with this scope and fee. It is assumed that the storm drain is only picking up the existing spring flows based on an estimated flow rate. No storm flows are beina picked up in the system, except for at the end of the cul-de-sac on Pepper Street.
Specifications are per separate scope item below.
G. Final Drainage Study
Consultant will prepare and submit to the City of San Bernardino one (1) drainage study to be used for the final engineering design of the storm water conveyance system and conveyance of flows through the project. Included are preparing the modified rational method hydrology for pre-project and post-project conditions (for up to 5 acres of tributary area, sizing pipes (utilizing WSPGW for the mainline), sizing up to two inlet locations, identifying a riprap outlet location (where applicable), preparing the drainage study maps for pre-project and post-project conditions, and preparing the report. This scope assumes that topographic information for the area tributary to the project will be available from the City and/or County of San The hydrologic analysis will analyze the 10-year and 100-year storm event in accordance with the San Bernardino County Hydrology Manual (dated August 1986). The hydrologic analysis will also utilize site topography, observations and historical aerial imagery to determine an approximate base flow for the tributar natural spring to document the performance of the proposed collection system.
The Drainage Study will be submitted to the City of San Bernardino at 30% an 50% stages of desian and then will be considered as final with the third submittal H. Meetings, Management, and Coordination
and agencies unment final enording with den, cients her cos sland, Scope includes project licp.rickeng.com/projects C_RIV_G\16749\16749K_RO\2024 San_Bernardino_SD_Lynwood Revised_2024_1008_agreement on- R call list task order 2.docx
RICK
Boules Ghaly-City of San Bernardino
Lynwood Drive Storm Drain Task Order Number 002
Revised: January 10, 2025; August 8, 2024
management time. Actual time constraint is unknown. A budget of twenty-five (25) hours has been assumed for this task.
1. Direct Expenses
eimbursable expenses include copying, printing, report binding, delivery, mailing nd mileage expenses incurred for the items described within the scope of work c this proposal. These expenses will be on a time and materials basis for a not-to- exceed amount below.
J. Specifications and Estimate
Consultant will prepare and provide technical specifications to the City of San Bernardino at 60% and final submittal following the Standard Specifications for Public Works Construction ("Greenbook"). Consultant will also provide an opinion of probable cost and bid schedule based on the signed improvement plans. Scope is only for specifications for the improvement plans covered in this proposal. Any additional scope to plans may require additional scope for specifications.
ASSUMPTIONS
1. The project will be awarded as a single prime contract for construction. Phased design and/or issue of early documents are not required.
2. The City will distribute bidding documents and prepare and administer the contract, including front end specifications, for construction.
3. Plans will be submitted electronically to the City.
4. The city's contracted representative will coordinate and submit deliverables for the processing and approvals of applicable construction permits.
5. Agency review is limited to City of San Bernardino Public Works. Changes to the plans because of reviews by agencies not listed above will be prepared under a separate agreement.
6. All Services not listed in scope of services above are excluded.
COMPENSATION
We propose to provide the above-described services for a fixed fee of $58,550 broken down as follows:
SERVICES FEE
A. Research $2,500
B. Right of Way and Boundary Analysis $7,850
C. Existing Topography $7,500
D. Potholing $11,400
E. Survey of Pothole Locations $1,600
F. Storm Drain Plans $9,500
G. Final Drainage Study $6,000
licp.rickeng.com/projects/C_RIV_G\16749\16749K_RO\2024\San_Bernardino_SD_Lynwood Revised_2024_1008 _agreement on- R call list_task_order_2.docx
RICK
Boules Ghaly-City of San Bernardino
ynwood Drive Storm Drain Task Order Number 002
Rage di January 10, 2025; August 8, 2024
H. Meetings, Management, and Coordination $5,700
1. Direct Expenses $1,500
J. Specifications and Estimate $5,000
TOTAL FIXED FEE $58,550
SERVICES NOT INCLUDED
The following items may be required but are not included in the scope of work outlined above.
Additional authorization will be required for these services.
A. Changes in scope of design directed and authorized by Client, in writing, after the start of working drawings. In this case, the amount of extra work shall be that required to bring the revised work to the same stage of completion as the original work, at the time of the change order. In the event the Client desires any changes to the above scope of work, the terms and conditions indicated in Sections Ill and IV are subject to revision.
B. Work of a general or promotional nature not connected with the actual design, approval, or construction of the project.
• Design and approval of a water or sewer net analysis, booster stations, pressure- reducin tations, sewer pump stations, reclaimed water systems or other utility systems, and th legal descriptions or plat preparations thereof.
D. Administration, processing, or negotiations to obtain approvals and/or signatures from third parties for such items as Letters of Permission, easements, access roads, driveways, etc.
E. Aerial Topography
F. Traffic Control Plans
G. Revisions/relocations of any existing utilities
H. Revisions/relocation to existing street improvements I. Traffic Analysis
J. 3-D grading model
K. WQMP - This should not be required as the project is not anticipated to be considered a Priority Project. Instead it is considered to fall under the category of a routine maintenance activity to maintain original line and grade, hydraulic capacity, and/or original purpose of the facility. If a WQMP is requested by the City of San Bernardino, a separate scope and fee may be required.
L. HCOC/HMP analysis - This should not be required as the project is not anticipated to be considered a Priority Project.
M. SWPPP - This is not anticipated to be required as the project is anticipated to disturb less than an acre of area. If requested, a separate scope and fee may be required.
N. Off-site Drainage Analysis - Flows tributary to the project area will be analyzed with the drainage analysis included in the Drainage Study task item above. However, off-site flows licp.rickeng.com/projects/C_RIV_G\16749\16749K_RO\2024\San_Bernardino_SD_Lynwood Revised_2024_1008 _agreement on- R call list_task_order_2.docx
RICK
Boules Ghaly-City of San Bernardino
Lynwood Drive Storm Drain Task Order Number 002
Revised: January 10, 2025; August 8, 2024
that are conveyed in the storm drain system upstream and downstream of the project will not be analyzed.
O. Geotechnical Investigation
P. Critical Course Sediment Yield Analysis
Q. Alternative Compliance
R. FEMA - The project improvements will be outside of the FEMA floodplain/floodway limits; therefore, any submittals/processing thru FEMA should not be applicable.
S. Environmental work of any nature
T. LOMR/CLOMR
U. Any surveying or mapping tasks other than those noted above V. Easements
W. Construction staking
X. Construction Administration
Y. Processing with Caltrans, Department of Fish and Game, Coastal Commission or the Corps of Engineers
Z. Preparation of bid packages
AA. Construction observation services
BB. Storm water collection and analysis services
CC. As-built measurements
DD. Dry utility coordination/design
EE. Existing utility study
FF. Structural Calculations
GG. Any other services performed at the direction of the Client, which are not defined in the above-listed services, shall be in addition to those set forth in Item Ill of this agreement.
We will begin our services following acceptance of this task order for engineering services.
Please provide the appropriate City of San Bernardino contract for execution.
Sincerely,
RICK ENGINEERING COMPANY
Risociato incipa. E. No. 63285, LEED AP, ASD
licp.rickeng.com/projects/C_RIV_G\16749\16749K_RO\2024\San_Bernardino_SD_Lynwood Revised_2024_1008 _agreement on- R call list_task_order_2.docx
RICK