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DISCUSSION
City of San Bernardino
Request for Council Action
Date: April 2, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager
Department: City Manager's Office
Subject: City of San Bernardino Boards, Commissions, and Citizen Advisory Committees - Updating the Regular
Meeting Dates, Times, and Locations (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California,
1. Review and discuss current regular meeting dates, times, and locations for City Boards, Commissions, and Citizen Advisory Committees; and
2. If appropriate, adopt Resolution No. 2025-272, repealing Resolution No. 2019- 22, amending the regular meeting dates, times, and locations for City Boards, Commissions, and Citizen Advisory Committees.
Executive Summary
It is appropriate for the Mayor and City Council to periodically consider amendments to the business procedures of the City’s boards, commissions, and citizen advisory committees such as setting regular meeting dates, times, and locations. Administrative changes are often necessary to accommodate meeting space availability, safety concerns, or to improve participation, transparency, and public access.
Background
Section 601 of the City Charter stipulates "Except as provided elsewhere in this Charter, the appointment, removal, and terms of office of boards, commissions, committees and their members and the rules and regulations pertaining to the conduct of board, commission or committee business shall be as prescribed by a vote of the Mayor and entire Council, as provided in section 304(b) of this Charter.” In October of 2018, the Mayor and City Council reviewed the existing advisory body 2 5
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system and made changes to ensure continued public involvement in the decision- making process while streamlining the number of commissions to more efficiently manage staff time. The Council adopted Resolution No. 2018-275, bylaws for the City’s boards, commissions, and Citizen advisory committees, and Resolution No. 2018-276, regular meeting dates, times, and locations.
In 2019, the Mayor and City Council repealed Resolution No. 2018-276 and replaced it with Resolution No. 2019-22, adding a meeting date, time, and location for the newly formed Arts and Historical Preservation Committee.
Discussion
Staff liaisons from the Library Board of Trustees and Water Board do not recommend amendments to their meeting date, time, or location due to historical practices and the potential for any changes to cause a lack of a quorum. Additionally, staff do not recommend amending the date, time, or location of the Personnel Commission.
Hearings of the commission typically last the entire business day due to the nature of their work and are often held in closed session. As a result, changing their meeting time would create operational challenges.
Below is a table outlining the current regular meeting dates, times, and locations for each of the City’s boards, committees, and commissions, based on the 2024 Maddy Act Local Appointments list published on the City’s website.
Board, Commission,
Committee Current Meeting Time Current Meeting
Location
1. Animal Control
Commission
Quarterly on the second
Wednesday of January,
April, July, and October
at 4 p.m.
Kellogg Rooms A & B
Feldheym Central Library
555 W. Sixth St., 92410
2. Arts and
Historical
Preservation
Commission
Third Monday of each
month at 4 p.m.
Board Room at 201 North
“E” Street, San Bernardino,
CA 92401
3. Charter Review
Committee Meets as needed
Board Room at 201 North
“E” Street, San Bernardino,
CA 92401
4. Downtown
Advisory
Committee
Meets as needed
Board Room at 201 North
“E” Street, San Bernardino,
CA 92401
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5. Elected Official
Compensation
Advisory
Commission
Meets as needed
Board Room at 201 North
“E” Street, San Bernardino,
CA 92401
6. General Plan
Advisory
Committee
Meets as needed
Board Room at 201 North
“E” Street, San
Bernardino, CA 92401
7. Library Board
of Trustees
Second Tuesday of
each month at 3 p.m.
Feldheym Central Library
Administration Board
Room located at 555 West
6th Street, San Bernardino,
CA 92410
8. Measure "S"
Citizens Oversight
Committee
Meets quarterly
Board Room at 201 North
“E” Street, San
Bernardino, CA 92401
9. Parks, Recreation,
and Community
Services
Commission
Third Thursday of each
month at 4 p.m.
Board Room at 201 North
“E” Street, San
Bernardino, CA 92401
10.Personnel
Commission
Second and fourth
Tuesday of each month
at 8:30 a.m. as required
to hear disciplinary
appeals
Board Room at 201 North
“E” Street, San
Bernardino, CA 92401
11.Planning
Commission
Second Tuesday of each
month at 6 p.m.
Board Room at 201 North
“E” Street, San Bernardino,
CA 92401
12.Public Safety
and Human
Relations
Commission
Second Monday of
each month at 6 p.m.
Board Room at 201 North
“E” Street, San Bernardino,
CA 92401
13.Water Board
Second and fourth
Tuesday of each month
at 9:30 a.m.
Water Department
Boardroom located at 399
Chandler Place, San
Bernardino CA, 92408
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2021-2025 Strategic Targets and Goals
Amending the regular meeting dates, times, and locations for the City’s boards, commissions, and citizen advisory committees aligns with Strategic Goal No.1a Focused Aligned Leadership & Unified Community – Build a culture that attracts, retains, and motivates the highest quality talent.
Fiscal Impact
There is no fiscal impact associated with adopting a resolution amending regular meeting date, times, and locations of Mayor and City Council boards, commissions, and advisory committees.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California,
1. Review and discuss current regular meeting dates, times, and locations for City Boards, Commissions, and Citizen Advisory Committees; and
2. If appropriate, adopt Resolution No. 2025-272, repealing Resolution No. 2019- 22, amending the regular meeting dates, times, and locations for City Boards, Commissions, and Citizen Advisory Committees.
Attachments
Attachment 1 Resolution No. 2025-272
Attachment 2 Resolution No. 2025-272; Exhibit A (Maddy’s Act Local Appointment List (2024)
Attachment 3 Resolution No. 2019-22
Attachment 4 Resolution No. 2018-276
Ward:
All Wards
Synopsis of Previous Council Actions:
October 3, 2018 Mayor and City Council adopted Resolution No. 2018-276 establishing regular meeting times for the City’s boards, commissions, and citizen advisory committees.
February 6, 2019 Mayor and City Council adopted Resolution No. 2019-22 repealing Resolution No. 2018-276.