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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: April 16, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager;
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Amendment No 2. to the Cooperative Agreement No 21-782 with the County of San Bernardino and Adopting a New
Cooperative Agreement for Rehabilitation of Old
Waterman Canyon and Other Roads (Wards 1, 2, 4, 5, 6, & 7)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino California adopt Resolution 2025-277;
1. Approving the Road Maintenance and Rehabilitation Account (RMRA) revised project lists for submittal to the California Transportation Commission during the reporting period in October of 2025; and
2. Adopting a list of projects for Fiscal Year 2025/2026 and future years to be funded by Measure I; and
3. Approve Amendment No. 2 to the Cooperative Funding Agreement No 21-782 with County of San Bernardino for Citrus Street and Other Roads Phase I; Lynwood Drive and Other Roads; Muscoy Area and Other Roads Phase I, and authorize the City Manager or designee to execute the Cooperative Funding Agreement; and
4. Approve the New Cooperative Funding Agreement with the County of San Bernardino for Old Waterman Canyon Road and Other Roads and authorize the City Manager or designee to execute the Cooperative Funding Agreement; and
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5. Authorizing the Director of Finance and Management Services to amend the FY 2025/2026 and future years Capital Improvement Plan, recording a budget amendment in the amount of $3,344,750.00 from Measure I for the mentioned projects.
Executive Summary
The City of San Bernardino and San Bernardino County (SBCO) are entering into a new cooperative agreement and Amendment No. 2 to the cooperative agreement No 21-782 to facilitate the implementation of paving projects, sidewalk improvements and upgrading American Disability Act (ADA) compliant ramps that will improve road infrastructure within the city's jurisdiction. This partnership is aimed at leveraging resources, optimizing project efficiency, and ensuring cost-effective delivery of roadway improvements that benefit both city and county residents.
This collaboration will prioritize high-traffic corridors, deteriorated roadways, and areas requiring immediate attention based on pavement condition, sidewalk and ADA ramps assessments.
Background
The County of San Bernardino and the City of San Bernardino share jurisdiction of many streets in the area. Conducting cooperative projects on streets of shared jurisdiction is more efficient and cost effective compared to separate projects issued by each jurisdiction. Cooperative Agreements with adjacent jurisdictions provide a logical means of completing projects with a minimum of inconvenience to the traveling public and adjacent businesses/residents.
On September 15, 2021, the City Council approved the Cooperative Funding Agreement with the County of San Bernardino, Agreement No 21-782 which included the following projects
1- Arden Avenue and other Roads Project
2- Blake Street and other Roads Project
3- Citrus Street and other Roads Project
4- Lynwood Drive and other Roads Project
5- Third Street and other Roads Project
6- North San Bernadino Area Curb Ramps project
On February 1, 2023, the City Council amended the Cooperative Funding Agreement with the County of San Bernardino, Agreement No. 20-946 to include 40 th Street and other roads previously called Arrowhead Farms.
On June 26, 2023, the City Council amended the Cooperative Funding Agreement with the County of San Bernardino, Agreement No. 23-826 to include 5 th St & Pedley Road.
Both 40th and other roads and 5th St and Pedley Rd were completed in 2024.
In addition, on June 26, 2023, the City Council authorized the Agency Director of Finance to amend the FY 2023/24 Capital Improvement
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Discussion
The City of San Bernardino and San Bernardino County have worked together on various projects within their shared jurisdiction for many years. On September 15, 2021, they signed Cooperative Agreement No. 21-782. However, due to rising costs and funding challenges, the project timeline has been delayed, preventing the County from moving forward with all locations at once. As a result, the County has decided to amend Cooperative Agreement No. 21-782 and enter into separate agreements for each project.
Under these new agreements, the County will serve as the Lead Agency, responsible for managing the engineering, design, construction, inspection, and CEQA compliance for the projects. The City will be involved in reviewing, approving, and providing feedback on the project plans and specifications within its jurisdiction.
The new agreements will cover the following projects: the Citrus Street and Other Roads Project (Phase I), Muscoy Area and Other Roads Project (Phase I), Lynwood Drive and Other Roads Project, and Old Waterman Canyon and Other Roads Projects.
Citrus Street and other roads segment are under the shared jurisdiction of the County of San Bernardino and the City of San Bernardino. The improvements will take place along Barton St, Conejo Dr, Del Rosa Ave, Dwights Way, Garden Dr, Glasgow Ave, Perris Hill, Sterling Ave, Tippecanoe Ave and Yates St.
Lynwood Dr and other roads segment is under the shared jurisdiction of the County of San Bernardino and the City of San Bernardino. The improvements will take place along Del Norte Drive, Del Rosa Avenue, E Street, Echo Drive, Edgemont Drive, Eureka Street, Foothill Drive, Forty-Eighth Street, Fourth Avenue, Hill Drive, Ironwood Street, Lynwood Drive, Magnolia Drive, Marshall Blvd, Modesto Drive, Mountain Avenue, Thirty-Fifth Street And Thirty-Ninth Street.
Muscoy area rehabilitation Phase I (previously Named as Blake Street and other roads) is under the shared jurisdiction of the County of San Bernardino and the City of San Bernardino. The improvements will take place along June Place, Porter Street, Adams Street, June Street, California Street, State Street And Macy Street.
Old Waterman Canyon Road, along with another road segments, falls under the joint jurisdiction of the County of San Bernardino and the City of San Bernardino. The planned improvements will be carried out along a 2.77-mile stretch of Old Waterman Canyon Road, with 0.52 miles falling under the City’s jurisdiction.
In general, the cooperative project provides for the following:
1. Rehabilitation of the pavement locations as detailed on the attached Exhibits A in the agreement.
2. Installation of access ramps to meet the current standards of the Americans with Disabilities Act (ADA).
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Details of the cost sharing for the work to be done are included in Exhibit B in the agreement, attached to the Cooperative Agreement. A map showing the location of the project is also attached to this report as Attachment 3.
The following table shows the adopted budget approved by the Mayor and the City Council in June 26, 2023, for all the projects combined.
The following table summarizes the total funding for all previous Cooperative agreements and proposed funding sources.
Project Name
Previously
Adopted
RMRA-SB1
(125)
Previously
adopted
Measure I (129)
Previously
Adopted Gas
Tax (126)
Measure I
(129)
Proposed
budget
2025/26 &
2026/27
Funding
Needs
Beyond 5
years
Arden Avenue & other
Roads.,
$2,396,250.0
0 $0 $0 $0 $2,396,250.0
0 Muscoy (Blake) & Other
Roads.
$47,500 $0 $0 $468,750.00 None
Citrus & Other Roads $0 $163,674.36 $522,575.64 $298,750.00 None Lynwood Dr & Other
Roads
$0 $1,863,750.0 $0 $2,162,500 None
Project name Previously adopted
funds
City Cost
share
(including 25%
contingency)
through SB1
City Cost share
(including 25%
contingency)
through Gas
Tax
Total City
cost share
Arden Avenue & other Rds.,
Blake & Other Rds.,
Citrus and other Rds.,
Lynwood and other Rds.,
3rd St and other Rds.,
N. SB area Curb ramps
$3,637,000.00
(Measure I)
$2,472,924.36 $522,575.64 $6,632,500
40th Street and other Rds. -
Completed
$915,000.000
($490,000 in
Measure I) and
($425,000 in
Measure S)
$188,843.75 $39,906.25 $1.143,750
Mountain Drive and Fourth
Ave-In design
$0 $624,319.49 $131,930.51 $756,250.00
5th St and Pedley Rd Traffic
signal
(HAWK)-completed
$0 $293,481.76 $62,018.24 $355,500.00
Total $4,552,000.00 $3,579,569.36 $756,430.64 $8,888,000.00 2 4
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3rd St and Other Roads $0 $1,601,250.0 $0 $0 $3,418,000.0 0 N. San Bernardino Curb
Ramps
$29,174.30 $8,325.70 $0 $0 location
Deleted
Old Waterman Canyon
Road and Other Roads
$0 $0 $0 $423,750.00 None
Totals $2,472,924.3
0 $3,637,000.06 $522,575.64 $3,344,750.00 $6,304,000
Staff is requesting appropriating all RMRA-SB1 in the amount of $2,472,924.30 and $522,575.60 to City of San Bernardino future pavement projects. The funding for the County joint projects will be funded thru Measure I funds in the amount of $3,344,750.00 The County is the lead agency on this project and will bill the City for the cost of the environmental clearance, design, utility relocation, construction engineering, construction, inspection, and County overhead. All work will be completed within the existing street right-of-way. The City will approve the plans and issue a “no fee” permit for the work. Any changes (change orders) will be subject to review and approval by the City Engineer.
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 1d. Create a framework for spending decisions and 1f. Create an asset management plan. Approval of the proposed project list will allow staff to move forward in addressing deferred street maintenance needs, and secure project funding resources available through Measure I.
Fiscal Impact
There is no General Fund Impact associated with this item. The total estimated cost for the Total Projects is $20,502,000.00 (County and City) of which the estimated City’s share is $2,675,800.00 plus 25% contingency for a total City expenditure of $3,344,750.00.
Sufficient funds are available in Measure I to cover the City’s share of the cost of these projects. The County will perform the work and bill the City for its fair share of the cost of the project within the City limits of San Bernardino.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino California adopt Resolution 2025-277:
1. Approving the Road Maintenance and Rehabilitation Account (RMRA) revised project lists for submittal to the California Transportation Commission during the reporting period in October of 2025; and
2. Adopting a list of projects for Fiscal Year 2025/2026 and future years to be funded by Measure I; and
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3. Approving Amendment No. 2 to the Cooperative Funding Agreement No 21- 782 with County of San Bernardino for Citrus Street and Other Roads Phase I, Lynwood Drive and Other Roads, Muscoy Area and Other Roads Phase I, and authorize the City Manager or designee to execute the Cooperative Funding Agreement; and
4. Approving the New Cooperative Funding Agreement with the County of San Bernardino for Old Waterman Canyon and Other Roads and authorize the City Manager or designee to execute the Cooperative Funding Agreement; and
5. Authorizing the Director of Finance and Management Services to amend the FY 2025/2026 and future years Capital Improvement Plan, recording a budget amendment in the amount of $3,344,750.00 from Measure I for the mentioned projects.
Attachments
Attachment 1 Resolution 2025-277
Attachment 2 Resolution 2023-094
Attachment 3 Cooperative Agreements
Attachment 4 Location Maps
Ward:
1, 2, 4, 5, 6, and 7
Synopsis of Previous Council Actions:
September 15, 2021 Co-Operative Funding Agreement (Agreement No: 21-782) with County of San Bernardino
February 1, 2023 Amendment No. 1 to Co-Operative Funding Agreement (Agreement No: 20 -946) with County of San Bernardino for Arrowhead Farm Area Street Rehabilitation
June 26, 2023 Resolution Adopting List of Projects under SB1 2023/2024 Road Maintenance Program