CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: May 7, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager;
Ernesto Salinas, Interim Director of Parks, Recreation, and Community Services
Department: Parks, Recreation, and Community Services
Subject: Approval of a Funding Agreement with the County of San Bernardino in the amount of $569,250 with $189,750 of
City matching funds for Newmark Field Improvements
(Ward 4)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025-280:
1. Authorizing the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $569,250 in County funds for Newmark Field Improvements; and
2. Approve matching funding in the amount of $189,750 from the City’s CIP Fund; and
3. Authorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and
4. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $758,425 for the Newmark Field Improvements.
Executive Summary
This Funding Agreement with the County of San Bernardino (“County”) will provide $569,250 in additional funding assistance from the County for baseball field improvements at Newmark Fields. The term of the Funding Agreement is through April 28, 2027 with a matching minimum contribution of $189,750 from the City’s CIP Fund for a total of $758,425 for the Newmark Field improvements.
Background
Over the past several years, the San Bernardino County Board of Supervisors has been a generous and consistent supporter of the City’s parks and public infrastructure. Their contributions have also played a significant role in funding much- needed repairs and improvements to ballfields across the City.
In response to the aging infrastructure and growing community needs, the City has made it a priority to address deferred maintenance and enhance the overall condition of its ballfields. Efforts have included the repair and replacement of dugouts, backstops, perimeter and interior fencing, shade structures, and walkways, as well as improvements to parking lot surfaces and related amenities at Parks.
The ongoing support from the County has been instrumental in helping the City move forward and quicker with these enhancements, ensuring that local recreational facilities remain safe, functional, and welcoming for residents and visitors alike.
Discussion
This Funding Agreement with the County will provide $569,250 in funding assistance for much-needed baseball field improvements at Newmark Field. The funding comes from the County’s Fifth District through the County’s District Specific Priorities Program. This program utilizes the County Board of Supervisors Discretionary Fund, which allows each Supervisor to provide financial assistance for specific programs and projects within their district. The funding assistance for Newmark Fields is being provided for the following specific improvements, which are outlined under Section B.1 of the Funding Agreement:
Table 1 Improvement Projects at Newmark Park
Item Description
Upgrade dugouts at main field Landscaping at main
entrance
Repair and paint backstop
fencing at main field
Install new entry sign
Add fencing and raise backstop
at softball field
Repair fencing throughout the
park
Install permanent shade
structure at all dugout
Add concrete walkways
throughout bleachers
Slurry seal and restripe parking
lot
The terms of the Funding Agreement require the improvements to be completed by April 28, 2027. The County may provide an extension if requested by the City in writing; however, the extension cannot exceed twelve (12) months, nor can it result in a change to the project goals or scope of services. It is important to note that the County’s Fifth District Supervisor is the final authority in all matters pertaining to the agreement’s terms, services, and scope of work; any extension will require the Fifth District Supervisor’s approval, and any amendments to the agreement must be approved by the full Board of Supervisors.
Additionally, the Funding Agreement requires the City to provide a minimum matching contribution of at least 25% of the agreement amount. This equates to a minimum match of $189,750 from the CIP Fund.
The Funding Agreement must first be approved by the Mayor and City Council before going to the entire County Board of Supervisors for final approval. County staff anticipate bringing the Funding Agreement for Board approval at their May 2025, Board Meeting, provided the agreement is approved by the City’s Mayor and City Council.
2021-2025 Strategic Targets and Goals
Authorizing the Funding Agreement with the County of San Bernardino for Newmark Field Improvements aligns with Strategic Target No. 3: Improved Quality of Life.
Fiscal Impact
There is no fiscal impact as the match requirement is satisfied using available funding in the CIP fund from projects that have excess funding.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025-280:
1. Authorize the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $569,250 in County funds for Newmark Field improvements; and
2. Approve matching funding in the amount of $189,750 from the City’s CIP Fund; and
3. Authorize the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and
4. Authorize the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $758,425 for the Newmark Field improvements.
Attachments
Attachment 1 – Resolution No. 2025-280
Attachment 2 – County Funding Agreement
Ward:
Fourth Ward
Synopsis of Previous Council Actions: N/A