CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: May 21, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager; C. Jeannie Fortune, Interim Director of Finance and Management Services
Department: Finance & Management Services
Subject: Review of Administrative Budget Transfers From January 1, 2025 Through March 31, 2025 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and file all listed administrative budget transfers from January 1, 2025, through March 31, 2025.
Executive Summary
Finance & Management Services requests the Mayor and City Council to review and file department to department administrative budget transfers made from January 1, 2025, through March 31, 2025.
Background
On May 4, 2022, the Mayor and City Council adopted Ordinance No. MC-1568 which amended Section 3.05.010 in the Municipal Code regarding budget transfers.
Specifically, the amendment to the ordinance nullified the not-to-exceed amount of $25,000 per budget transfer; authorized the Director of Finance & Management Services to approve budget transfers within a department’s personnel budget into their operating budget; authorized the Director of Finance & Management Services to approve department to department budget transfers; established that budget transfers will not increase or decrease a department’s approved budget, nor will it increase or decrease the approved fund budget without council approval; and stated that any cumulative amount of more than $5,000 transferred between departments in a 12- month period must be reported to the Mayor and City Council during the regular Quarterly Report.
Discussion
Budget transfers are requests received by Finance & Management Services from departments to move funds from one account to another after the adoption of the original budget. Transfers occur when a department needs to correct its originally adopted budget or move funds to accommodate a change in the department’s planned expenditures. When processing budget transfers, Finance & Management Services verifies that the transfer properly allocates resources based on the strategic objectives and goals set forth by the Mayor and City Council and reflects the priorities of the community.
The table below provides the list of the administrative transfers that have been processed.
Date of
Transfer From To Amount
1/22/2025 Community Development &
Housing
Economic
Development $350,464.95
2/27/2025 Economic Development City Manager’s
Office $151,130.65
As part of the departmental restructuring, responsibilities previously held by Community Development & Housing have been transferred to Economic Development.
Consequently, a total of $350,464.95 has been reallocated within the general fund to support operational needs now managed by the Economic Development Department.
This includes funding for the security contract at the Regal Theater, which was formerly administered by Community Development & Housing. In addition, a portion of the reallocated funds has been directed toward engineering, land development design, appraisal and title services, and other related expenses in support of projects aligned with the City’s Strategic Initiatives.
The transfer of $151,130.65 within the general fund from Economic Development back to the City Manager’s Office reallocates the budget for the Senior Management Analyst position. This adjustment follows an earlier decision by the City Manager to place the position under Economic Development. Upon further evaluation, the position was returned to the City Manager’s Office to better align responsibilities with the department’s strategic direction. This reallocation reflects the City Manager’s intent to optimize organizational resources and strengthen the department’s capacity to effectively support citywide initiatives.
2021-2025 Strategic Targets and Goals
Authorization of this file and receive item aligns with three of the adopted 2021-2025 Key Strategic Targets and Goals. Finance & Management Services reporting on departmental administrative budget transfers completed within the quarter that meet the requirements of the Mayor and City Council helps Improved Operational & Financial Capacity by effectively creating a framework for spending decisions.
Administering budget transfers meets the Focused, Aligned Leadership and Unified Community goal by developing and implementing a community engagement plan where the community and staff actively adapt to ensure needs of the community are fulfilled. Improved Quality of Life is met by ensuring that service levels are funded proactively to integrate customer-service orientation and metrics into all City operations.
Fiscal Impact
There is no General Fund impact to the City.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, review and file all listed administrative budget transfers from January 1, 2025 through March 31, 2025.
Attachments
Ordinance MC-1568
Ward:
All Wards
Synopsis of Previous Council Actions:
On February 19, 2025, Mayor and City Council received and filed a quarterly administrative budget transfer report from October 1,
2024 through December 31, 2024.
On November 6, 2024, Mayor and City Council received and filed two separate quarterly administrative budget transfer reports from
April 1, 2024 through June 30, 2024 and July 1, 2024
through September 30, 2024.
On August 7, 2024, Mayor and City Council received and filed a quarterly administrative budget transfer report from Jan 1, 2024
through March 31, 2024.
On March 6, 2024, Mayor and City Council received and filed a quarterly administrative budget transfer report from July 1, 2023 through December 31, 2023.
On July 19, 2023, Mayor and City Council received and filed a quarterly administrative budget transfer report from April 1, 2023 through June 30, 2023.
On January 18, 2023, Mayor and City Council received and filed a quarterly administrative budget transfer report from July 1, 2022 through December 15, 2022.
On August 17, 2022, Mayor and City Council received and filed a quarterly administrative budget transfer report from April 5, 2022 through June 30, 2022.
On May 4, 2022 Mayor and City Council adopted Ordinance No. MC- 1568, amending section 3.05 on the Municipal Code.
On December 1, 2021 Mayor and City Council heard the FY 2021/22 1st Quarter Report; Adopted Resolution No. 2021-289
amending the City of San Bernardino’s FY 2021/22
Operating Budget; and introduced, read by title only,
and waived further reading of Ordinance No. MC-1568,
amending section 3.05 of the Municipal Code
pertaining to budget transfers.