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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 2, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager;
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Authorize a Vendor Services Agreement with DM & G Construction and Engineering Services Inc. for
Installation of Guardrails in the amount of $193,560
(All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Vendor Services Agreement with DM & G Construction and Engineering Services Inc. for the installation of guardrails; and
2. Authorize the Director of Finance and Management Services to issue a purchase order not to exceed the amount of $193,560 for FY 25/26; and
3. Authorize the Director of Finance and Management Services to issue a purchase order not to exceed the amount of $100,000 for FY 26/27 and $100,000 for FY 27/28.
Executive Summary:
The proposed agreement with DM & G Construction and Engineering Services will allow the City to install and maintain guardrails that protect motorists, pedestrians, and infrastructure. Guardrails serve as critical roadside safety features, particularly in areas such as curves, slopes, and near fixed objects. This agreement will be funded by Gas Tax and Traffic Safety funds. It supports the City’s roadway safety goals by proactively addressing locations where barriers are necessary to reduce crash severity.
Background
The Public Works Department, through its Traffic Engineering section, is responsible for evaluating and addressing roadway safety needs throughout the 2 2
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City. Based on traffic analysis, collision data, and field inspections, certain roadway segments have been identified as needing guardrail installations to protect both the traveling public and roadside infrastructure.
Guardrails are designed to prevent vehicles from leaving the roadway and to shield hazards such as embankments, utility poles, culverts, roadside land uses or fixed objects. The scope of this agreement includes:
New guardrail installation at identified locations, and minor associated improvements, including terminal end treatments and posts.
This proactive infrastructure enhancement effort is based on a combination of engineering analysis and community safety priorities.
Public Works staff uses the following criteria to assess and prioritize guardrail installation:
Field inspections conducted by engineering staff
Roadway risk assessments
Citizen and stakeholder feedback received through CRM
Evaluation of roadway geometry and proximity to hazards Discussion
The Vendor Service Agreement with DM & G Construction and Engineering Services Inc. outlines the installation of guardrails throughout the City. The agreement is in the amount of $193,560 for the next fiscal year of 2025/2026. The term of the proposed agreement shall be from July 1, 2025 to June 30, 2028.
The scope of work includes materials, equipment, and traffic control necessary to install a complete metal beam guardrail system in accordance with Caltrans Standard Plan A77 (latest edition). The project is expected to be completed within this fiscal year timeframe, with work anticipated to begin immediately upon contract execution. This agreement ensures timely delivery of critical safety improvements as identified by the Public Works Department.
On February 27, 2025, the Traffic Engineering section of Public Works, with the Purchasing Department, initiated a formal process to solicit proposals for the guardrail installation. Request for Qualifications RFA No. F-25-4034 with a due date of March 27, 2025. The solicitation resulted in three proposals that were evaluated based on responsiveness and cost. DM & G Construction and Engineering Services submitted a competitive proposal and demonstrated qualification in performing guardrail work for public agencies.
This selection was based on the lowest quote received as shown below:
Vendor City Cost
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DM&G Construction and
Engineering Services Chino , CA $64,825
Ferreria Construction Co Rancho
Cucamonga, CA $249,000
Global Builders Inc Laguna , CA $170,000
Staff recommends awarding the agreement to DM & G based on their experience, proposed pricing, and recent performance on similar contracts. The award is based on the unit cost of $129.65 per linear foot, which is the most competitive of the three vendors and represents the best pricing the City has received.
The term of the proposed agreement shall be from July 1, 2025, to June 30, 2028. 2021-2025 Strategic Targets and Goals
This project is consistent with Key Strategic Target and Goal No. 3c: Improved Quality of Life - Evaluate and enhance the quality of public safety services. Guardrail installation is an effective way of preventing vehicles from running off the roadway.
Fiscal Impact
There is no General Fund impact associated with this item. Sufficient funds exist in the FY 2025/26 adopted budget. Funding for future years will be accounted for in the future budget cycles, as this will be a contractual obligation.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Vendor Services Agreement with DM & G Construction and Engineering Services Inc. for the installations of guardrails; and
2. Authorize the Director of Finance and Management Services to issue a purchase order not to exceed the amount of $193,560 for FY 25/26; and
3. Authorize the Director of Finance and Management Services to issue a purchase order not to exceed the amount of $100,000 for FY 26/27 and $100,000 for FY 27/28.
Attachments
Attachment 1 Vendor Services Agreement with DM & G Construction and Engineering Services
Ward:
All Wards
Synopsis of Previous Council Actions:
None
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