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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: July 16, 2025
To: Honorable Mayor and City Council Members
From: Bill Gallardo, Interim City Manager
Department: Economic Development
Subject: Authorize a Budget Amendment for Fiscal Year 2025/26 for Security Services for The Regal Theatre in Connection
with the Redwood Private Security, LP Services Second
(2nd) and final one year extension option of the
Professional Services Agreement (PSA) not-to-exceed
Eighty Thousand Dollars ($80,000) (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-329:
1. Authorizing the Director of Finance and Management Services, or designee, to amend the FY 2025/26 Operating Budget in the amount of $80,000 within the Cultural Development Fund for Security Services at the Regal Theatre; and
2. Authorizing the Director of Finance and Management Services, or designee, to issue a purchase order in the amount of $80,000 to Redwood Private Security, LP.
Executive Summary
This amendment appropriates Eighty Thousand Dollars ($80,000) from the Cultural Development Fund, to cover security services at The Regal Theatre under the second (2nd) and last one year extension that is allowed under the existing Professional Services Agreement (PSA) with Redwood Private Security, LP. managed by the Economic Development Department. The Security Services are required for The Regal Theatre as the building is a City owned asset and the lease agreement requires Security Services.
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Background
On January 4, 2012, Regal Cinemas entered into a lease agreement with the City in order to operate a movie theater in Downtown San Bernardino. The lease rent term is ten (10) years, with four (4) successive options to extend for five (5) years, each followed by one (1) option to extend for four (4) years, and subject to earlier termination as provided by the lease; and pursuant to Section 9.02(7) of the Lease Agreement, the City must provide security services for the open-air areas adjacent to the movie theater (the “Regal Movie Theatre”).
On September 30, 2021, Pursuant to the Lease, the (Tenant) Regal Cinemas notified the (Landlord) the City of its intent to exercise its first five (5) year option to extend the term of its lease. The term of the lease now is set to expire June 30, 2027.
On September 6, 2023, following a formal RFP, the City entered into a Professional Services Agreement (PSA) with Redwood Private Security, LP to provide Armed Security Services at The Regal Theatre, in Downtown San Bernardino. This agreement includes patrolling and monitoring activities on The Regal Theatre premise Monday through Sunday, 12 PM to 2 AM, to discourage criminals and ensure the environment is safe and secure for movie-goers.
On November 7, 2024, the City executed a Letter of Intent to exercise the first of two one-year extension options. This extended the Professional Services Agreement (PSA) with a new good through date of June 30, 2025, allowing services to continue, a purchase order to be opened and invoices processed.
On April 30, 2025, the City executed a Letter of Intent to exercise the second and final one-year extension option. This extended the Professional Services Agreement (PSA) with a new good through date of June 30, 2026, allowing services to continue come July 1, 2025, with no lapse in security services at The Regal Theatre.
Discussion
A budget amendment of $80,000 is requested to continue providing security services for The Regal Theatre in Downtown San Bernardino through the City’s existing contract with Redwood Private Security, LP. The Regal Theatre is a longstanding cultural asset within the downtown core, and ensuring its safety and continued operation directly supports the vitality and attractiveness of the area for residents and visitors alike.
To fund the extension of the agreement with Redwood Private Security, LP., staff is proposing to use the Cultural Development Fund. Per Chapter 15.57 of the Municipal Code funds are to be used for the promotion of fine art culture and other cultural enhancements as the Mayor and City Council may direct. Enhancement of cultural development is deemed to be a public benefit to all citizens of the community. By funding this essential public safety service, the City upholds its commitment to fostering a secure and welcoming environment that enables cultural venues to thrive. The $80,000 maintains the same annual cost for providing Security Services to The Regal Theatre. 2 7
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Approval of this budget amendment will allow for a seamless continuation of contracted security services through June 30, 2026, under the terms of the final extension of the Professional Services Agreement (PSA) with Redwood Private Security, LP.
After June 30, 2026, the Police Department (PD) will be responsible for initiating a contract amendment to the Citywide contract to include The Regal Theatre and secure budget to cover the additional services.
2021-2025 Strategic Targets and Goals
The proposed amendment to the Policy aligns with Strategic Goal No. 1: Improved Operational & Financial Capacity - Minimize risk and litigation exposure and Strategic Goal No. 3: Improved Quality of Life - Improve the City’s appearance, cleanliness, and attractiveness. Approval of this resolution will result in reallocating the funds needed for security services that will help keep the City-owned asset, protected and monitored.
Fiscal Impact
There is no General Fund impact with this item. $80,000 will be amended to the FY 2025/26 Operating Budget from the Cultural Development Fund to fund this contract.
There is sufficient Fund Balance within the Cultural Development Fund to support this item. Additional funds will need to be secured by the Police Department in upcoming budget cycles to meet the long-term obligations for a new contract established and approved during FY 2026/27.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-329:
1. Authorizing the Director of Finance and Management Services, or designee, to amend the FY 2025/26 Operating Budget in the amount of $80,000 within the Cultural Development Fund for Security Services at the Regal Theatre; and
2. Authorizing the Director of Finance and Management Services, or designee, to issue a purchase order in the amount of $80,000 to Redwood Private Security, LP.
Attachments
Attachment 1 Resolution No. 2025-329-
Attachment 2 Exhibit A PSA with Redwood Private Security, LP Attachment 3 Exhibit B RFP F-22-80A
Attachment 3 Exhibit C - Letter of Intent Extension Option One (1) Attachment 4 Exhibit D – Letter of Intent Extension Option Two (2) Attachment 5 Exhibit E - Lease Agreement with Regal Cinemas Ward:
First Ward
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Synopsis of Previous Council Actions:
September 6, 2023 The Mayor and City Council adopted Resolution 2023-141, approving and authorizing The Agency Director of
Administrative Services to approve the FY 2023/24 Budget by appropriating Eighty Thousand Dollars ($80,000) from the General Fund to the Community Economic Development
Department Professional / Contractual Fund to provide
funding for the Professional Services Agreement and issue a purchase order to Redwood Security Services, LP pursuant to RFP F-22-80A.