CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 6, 2025
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager;
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approve Amendment No. 1 to the Design Services of Sierra Way Storm Drain to JMA Engineering Inc (Ward
7)
Recommendation
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 to the Design Services Agreement with JMA Engineering Inc. for a contract amount increase of $3,722.70 for Sierra Way Storm Drain (“Project”), for a total contract amount of $183,542.70 to complete the design phase, and will extend the term of the agreement through the anticipated completion date of December 30, 2026; and
2. Authorize project contingencies in the total amount of $3,457.00 for additional services for the Project; and
3. Authorize the City Manager, or designee, to execute all necessary documents with JMA Engineering Inc.
Executive Summary
Approving Amendment No. 1 in the amount of $3,722.70, which revises the Contractor’s name from Ludwig Engineering Associates Inc. to JMA Engineering Inc. will facilitate the Contractor’s ability to secure the required insurance bonds to proceed with the Project. The proposed project aligns with the City’s commitment to maintaining and upgrading essential infrastructure, ensuring the safety and well-being of residents, will capture surface runoff from the street, reduce potential sludging and improve traffic safety during rainy weather.
Background
The Public Works Department is responsible for maintaining the citywide storm drain system. The existing drainage conditions for Sierra Way from 31 st Street to 40 th Street reflect a general flow of southerly surface water with four existing catch basins on Sierra Way at 31st Street.
On June 1, 2022, the Mayor and City Council approved Resolution No. 2022-102 adopting the City’s Annual Operating Budget for Fiscal Year 2022/23. The budget included CIP Project for Sierra Way Storm Drain (“Project”). Funding to support the Project has been established in the amount of $3,965,209.00.
On August 16, 2023, the Mayor and City Council approved the award of the Design Services Agreement to Ludwig Engineering Associates, Inc. for the Sierra Way Storm Drain Improvements project in the amount of $179,820.00. The proposed project will improve traffic safety during rainy weather.
Discussion
Approving Amendment No. 1 will also allow JMA Engineering Inc. to secure the necessary bonding and insurance required to move forward with the Project without delay. By ensuring that the Contractor’s name is consistent with their registered corporate identity, the City can facilitate the continuation of work in compliance with all legal and contractual obligations. This update is essential to maintain the project’s timeline and minimize disruptions to the work schedule.
Amendment No. 1 to the Design Services Agreement will update the Contractor’s name from Ludwig Engineering Associates Inc. to JMA Engineering Inc. This name change is a formal update, reflecting the passing of Glen Ludwig, Principal of Ludwig Engineering Associates Inc. As a result, JMA Engineering Inc. will continue to provide services as part of its organizational structure. The Amendment will ensure that the Contractor’s legal identity aligns with their official business records, which is required for the completion of the necessary documentation and formalities tied to the Project.
JMA Engineering Inc. provided a proposal for an amendment to the contract in the amount of $34,570.00 to complete the design phase of the project. Approving this Amendment No. 1 will also extend the original term of the agreement through the anticipated completion date of December 2026.
Budget for Fiscal Year 2022/2023 & ExpendituresApproved Budget for Storm Drain $3,965,209.00Contract Amount $179,820.00Salaries $13,879.00County Flood Control Plan Check $12,168.00Z & K Service Management $720.00Total Remaining Budget$3,758,622.00 2021-2025 Strategic Targets and Goals
Authorizing the execution of Amendment No. 1 to the Agreement aligns with Key Target No. 4: Economic Growth & Development. Completion of Sierra Way Storm Drain project will result in public improvements, being constructed that minimize risk and litigation exposure through improving the City’s infrastructure.
Fiscal Impact
There is no General Fund impact associated with this action. Project budget for the proposed work was previously established through approved Storm Drain Construction Fund in FY 2022/23.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 1 to the Design Services Agreement with JMA Engineering Inc. for a contract amount increase of $3,722.70 for Sierra Way Storm Drain (“Project”), for a total contract amount of $183,542.70 to complete the design phase, and will extend the term of the agreement through the anticipated completion date of December 30, 2026; and
2. Authorize project contingencies in the total amount of $3,457.00 for additional services for the Project; and
3. Authorize the City Manager, or designee, to execute all necessary documents with JMA Engineering Inc.
Attachments
Attachment 1 Amendment No. 1
Attachment 2 JMA Engineering Inc. Fees Proposal
Attachment 3 Harrington & Associates Letter
Attachment 4 Original Agreement with Ludwig Engineering Associates Inc.
Attachment 5 Location Map
Orginal Construction Contract Amount $179,820.00Expended Amount$148,972.70Total Remaining Amount on Contract$30,847.30Ludwig Engineering Associates, Inc. Bid:
Proposal Fees Amount $34,570.00Remaining Amount on Contract$30,847.30Total Increase Amount on Contract$3,722.70JMA Engineering, Inc. Proposal:
Ward
Seventh Ward
Synopsis of Previous Council Actions
June 1, 2022 The Mayor and City Council of the City of San Bernardino adopted Resolution No. 2022-102 approving Capital Improvement Program FY 2022/23. The budget included CIP Project for Sierra Way Storm Drain (“Project”).
August 16, 2023 The Mayor and City Council of the City of San Bernardino authorized the City Manager to approve the award of an Agreement with Ludwig Engineering Associates Inc. in the amount of $179,820.00 for the Improvements of Sierra Way Storm Drain.