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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: August 6, 2025
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager
C. Jeannie Fortune, Interim Director of Finance & Management Services
Department: Finance & Management Services
Subject: Approve Agreements for Temporary Employee Staffing Services for an Aggregate Amount Not-to-Exceed
$1,9730,000 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute agreements with temporary staffing agencies in an aggregate amount not-to-exceed $1,973,000 (includes a 10% contingency), for the provision of temporary staffing services on an as-needed basis across City departments, for a term beginning July 1, 2025 through June 30, 2027, with an option to extend for two (2) additional years.
Executive Summary
To support the City’s transition to a new Enterprise Resource Planning (ERP) system, a portion of permanent staff have been reassigned to focus exclusively on ERP implementation activities, creating temporary gaps in essential operational functions. To maintain service continuity and organizational performance during this period, previously appropriated funds for temporary staffing will be used to engage a pool of qualified vendors for temporary staffing services. This effort aims to secure flexible, cost-effective agreements with vendors who can provide skilled personnel across key areas such as finance, HR, IT, and administration.
Negotiations will prioritize rapid deployment, competitive pricing, quality assurance, and the ability to scale staffing levels based on evolving needs, ensuring a smooth ERP transition without compromising day-to-day operations.
Background
On November 20, 2024, Mayor and City Council approved the ERP Migration Plan, associated agreements, and supplemental staffing services to ensure a successful 2 7
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implementation process. This project is essential to modernize and integrate core functions including finance, budgeting, human resources, and procurement, for improving efficiency, data accuracy, and service delivery.
ERP implementation is a resource-intensive process that demands full or partial dedication of internal subject matter experts for planning, testing, system design, training, and cutover activities. As key employees are temporarily reassigned and involved in ERP project duties, temporary staff are needed to maintain service levels and minimize disruption to daily operations.
Discussion
To ensure the City can continue to meet service delivery expectations during the ERP migration, the Finance Department issued RFQual (F-24-6003) on January 24, 2025 to prequalify temporary staffing firms. The RFQual closed on February 21, 2025 with 98 qualification proposals received. Proposals were reviewed and evaluated on several criteria, including:
Number of years in service
Experience in supporting public sector clients
Breadth of available positions
Cost competitiveness
Responsiveness and flexibility
Performance History
Based on this evaluation, staff recommend entering into agreements with the following firms:
Vendor Name Location
1. 22 nd Century Technologies, Inc. Los Angeles, CA
2. Adil Business Systems, Inc. San Bernardino, CA
3. AppleOne Inc. San Bernardino, CA
4. AtWork Personnel Services Riverside, CA
5. CathyJon Enterprises Inc. Redlands, CA
6. MV Cheng and Associates Upland, CA
7. Partners in Diversity, Inc. Santa Fe Springs, CA
8. Sierra Cybernetics Anaheim Hills, CA
9. Tomorrow’s Talent San Bernardino, CA
10. Zion Cloud Solutions LLC San Bernardino, CA
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The selected staffing agencies will be treated as a qualified vendor pool from which City departments can request temporary personnel as needed, based on availability, job requirements, and cost-effectiveness. This pool approach provides flexibility and reduces the administrative burden of procuring services on a case- by-case basis.
These agreements will be structured as master services agreements, enabling departments to request temporary support as needed (on-call) and within approved budget limits. A copy of the agreement template is attached to this report. 2021-2025 Strategic Targets and Goals
Investments that support efficient services to the community support Key Strategic Goal 2b: Focused, Aligned Leadership and Unified Community - Evaluate operations and performance, investment in resources, technology, and tools to continually improve organizational efficiency and effectiveness; and Goal 3.
Improved Quality of Life.
Fiscal Impact
There is sufficient funds in the FY25/26 budget for these agreements.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute agreements with temporary staffing agencies in an aggregate amount not-to-exceed $1,973,000 (includes a 10% contingency), for the provision of temporary staffing services on an as-needed basis across City departments, for a term beginning July 1, 2025 through June 30, 2027, with an option to extend for two (2) additional years.
Attachments
Attachment 1- Master Professional Services Agreement Template Ward:
All Wards
Synopsis of Previous Council Actions:
No previous actions.