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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: September 3, 2025
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager;
Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approve a Task Order with Rick Engineering Company for La Plaza Park Improvements in the amount of
$304,720 for total design cost and contingencies (Ward 1) Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the Task Order with Rick Engineering Company for the La Plaza Park Improvements in the amount of $276,720 (Project); and
2. Authorize the Project design contingency costs for unforeseen conditions in the total amount of $28,000.
3. Authorize the City Manager or designee to execute all documents with Rick Engineering Company; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.
Executive Summary
Approving the proposed Task Order with Rick Engineering Company will initiate the design phase for key facility improvements at La Plaza Park. The Project includes proposed improvements to the gazebo, restroom, walkways, lighting, turf, ADA accessibility, playground, electrical components, monument sign, and statue. Once the design is completed, the City will be able to make full use of the funding provided by the County of San Bernardino in the amount of $1,342,243 for the completion of the project. The total proposed design cost and contingencies is $304,720. 2 8
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Background
La Plaza Park is located at 685 N Mt. Vernon Ave, within the City‘s First Ward. As part of the City’s ongoing commitment to providing safe and welcoming recreational facilities, the City has made it a priority to address deferred maintenance and enhance the overall park condition.
The County of San Bernardino Board of Supervisors has been a consistent supporter of the City’s parks and other public infrastructure. The County has once again partnered with the City to help advance the ongoing efforts to improve park facilities.
On June 26, 2025, the Mayor and City Council adopted Resolution 2024-142 approving the City’s Fiscal Years 2024/25 and 2025/26 Operating Budget and Capital Improvement Plan, which provided $500,000 for the new Route 66 Parks CIP project.
On June 4, 2025, the Mayor and City Council adopted Resolution 2025-298 approving the City’s Fiscal Year 2025/26 Operating Budget & FY 2026-2030 Capital Improvement Program, which budgeted an additional $2,000,000 for the Route 66 Parks CIP project.
On May 7, 2025, the Mayor and City Council adopted Resolution 2025-281 approving the funding agreement with the County of San Bernardino to receive $1,342,243 for the Project. This Resolution also approved a match in the amount of $447,414 from the City’s CIP fund.
Discussion
On April 11, 2025, staff requested design services proposals to construct improvements at La Plaza Park. A mandatory site visit was held on April 17, 2025, and was attended by three consulting companies. Of the three companies that attended, two submitted proposals. Staff reviewed the proposals to confirm they met the Project needs. The lowest proposal received was from Rick Engineering Company. After a follow-up discussion between staff and Rick Engineering Company, revisions were made to the scope and fee to help ensure the Project needs are met.
List of Consultants
Rick Engineering Company Riverside, CA
IMEG Consulting Ontario, CA
Willdan Did Not Submit Proposal
Staff recommend approving the Task Order to Rick Engineering Company to complete the design for the La Plaza Park improvements.
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The Project’s proposed improvements include, but are not limited to, the following:
Gazebo renovation
Restroom renovation
Walkway reconstruction
Lighting
Turf
ADA accessibility
Playground equipment and
shade
Electrical components
Monument sign & Statue
The design process begins with the Planning Phase, which includes a review of the existing record documents for the project site, accessibility review, completion of any necessary reports/data collection, and prioritization of the proposed improvements.
Following the Planning Phase is the Conceptual Design Phase. This starts the regular progress meetings and begins development of a set conceptual design plans and preliminary construction cost estimate. Next is the Design Development Phase, and the Construction Documents Phase. These two phases incrementally progress the design based on feedback, leading to a set of final plans and specifications that will be advertised for construction.
Rick Engineering Company will also provide bidding and construction support services which include preparation of a construction bid schedule, final cost estimate, review and response to questions during bid and construction, review of submittals, construction site visits, final inspection, and record drawing preparation.
The fee of $276,720 covers each of the services described in the phases, as well as the bidding and construction support. Staff also recommend an additional $28,000 contingency for any unforeseen work that may be identified during the design.
Design Cost
Design Cost $276,720
Contingency $28,000
Total $304,720
To complete the project, $1,342,243 was provided by the County of San Bernardino.
As part of the funding agreement with the County, a minimum City Match of $447,414 is required, which will be provided by the Measure S fund for a total project budget of $1,789,657. The City match was previously approved on May 7, 2025, by Resolution 2025-281.
After allocating $304,720 for design and design contingencies, a remaining budget of $1,484,937 will remain for future La Plaza Park expenses.
Project Budget
County of San Bernardino $1,342,243
City of San Bernardino (Measure S) $447,414
Design Cost ($304,720)
Remaining Budget $1,484,937
2021-2025 Strategic Targets and Goals
This Project is consistent with the City’s Key Strategic Target No.4: Economic Growth & Development. The improved amenities to La Plaza Park will improve community participation for recreational activities and provide a safe and well-maintained community park.
Fiscal Impact
There is no General Fund impact associated with this action. The project will utilize previously approved CIP funds.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the Task Order with Rick Engineering Company for the La Plaza Park Improvements in the amount of $276,720 (Project); and
2. Authorize the Project design contingency costs for unforeseen conditions in the total amount of $28,000.
3. Authorize the City Manager or designee to execute all documents with Rick Engineering Company; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Task Order with Rick Engineering Company
Attachment 2 Original Proposal – Rick Engineering Company Attachment 3 Project Location Map
Ward:
First Ward
Synopsis of Previous Council Actions:
November 16, 2022 Mayor and City Council approved award of a five-year On-Call Services Agreements with various engineering firms.
June 26, 2025 Mayor and City Council adopted Resolution 2024-142 approving the City’s Fiscal Years 2024/25 and 2025/26
Operating Budget and Capital Improvement Plan
June 4, 2025 Mayor and City Council adopted Resolution 2025-298 approving the City’s Fiscal Year 2025/26 Operating Budget & FY 2026-2030 Capital Improvement Program
May 7, 2025 Mayor and City Council adopted Resolution 2025-281 approving the funding agreement with the County of San
Bernardino to receive $1,342,243 for the project.