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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: November 5, 2025
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approve Amendment No. 2 to the Agreement with IMEG Consultants Corporation Regarding Civil Engineering
Services for the Cross Street Bridge Replacement in the amount of $31,000 for a total amount not to exceed
$221,190 (Ward 2)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 2 to the Civil Engineering Services Agreement with IMEG Consultants Corp. in the amount of $31,000, which is inclusive of $11,000 in project contingencies, for Cross Street Bridge Replacement, and extending the term of the agreement to March 31, 2026; and
2. Authorize the City Manager or designee to execute all documents with IMEG Consultants Corp.
City Manager's Comments
The City Manager requests authorization of the amendment No. 2 in the amount of $31,000.
Executive Summary
Amending the Agreement for Civil Engineering Services for the Cross Street Bridge Replacement Project would provide funding for additional Civil Engineering services and construction support services required to complete the ongoing construction of the Cross Street Bridge Replacement Project. The term of the agreement will also be extended to allow sufficient time for the consultant services till the end of the construction.
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Background
The Cross Street bridge is located at 1367 Cross Street, and it spans over a San Bernardino County Flood Control District (SBCFCD) flood control channel. It serves as the sole access point to a residential neighborhood. The bridge was condemned in late February 2023 following a fire incident that resulted in the complete loss of access, including emergency services access to this neighborhood, and was subsequently closed for both vehicular and pedestrian traffic.
In response to these emergency conditions, the City evaluated available options and determined that the open field within the northeastern part of the adjacent school property, Fairfax Elementary School, could be utilized to establish a temporary access route from East 17th Street to North Fairfax Drive. On April 19th, 2023, the City Council officially approved an MOU with the San Bernardino City Unified School District (SBCUSD) to allow temporary access thru the school until the restoration of the bridge was completed. With the cooperation of the SBCUSD, an access road that connects North Fairfax Drive to East 17th Street through the school property was built to restore temporary access
Given the emergency nature of the situation, the City’s on-call consultant, IMEG, was promptly issued a task order in the amount of $88,750 to conduct structural assessments and preliminary design work, in accordance with City Municipal Code Section 3.04.030. The assessment determined that replacing the bridge would be more cost-effective than attempting to restore it. On October 18, 2023, due to the urgent timeline, the Mayor and City Council approved an amendment to IMEG’s scope of work for a new total of $190,190 for bridge replacement design services. All costs associated with IMEG’s original task order and subsequent amendments are funded from the same project contingency already allocated in the approved Capital Improvement Program (CIP) budget for the Cross Street Bridge Project.
On July 3, 2024, the project was awarded to Jilk Heavy Construction, Inc. in the amount of $2,945,503.50 for Cross Street Bridge Replacement and Fairfax Elementary School Playground Restoration.
Discussion
Approval is requested to utilize Cross Street Bridge Project contingency funds for the additional Civil Engineering services provided by IMEG Consultants Corp. and extend the term of the agreement to March 31, 2026.
The additional services include:
Structural Engineering Services
Civil Engineering Services
The total cost of these additional services is $20,000, with an additional $11,000 set aside as contingency for future construction support services necessary to complete 3 0
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the ongoing Cross Street Bridge Replacement Project. The revised total for IMEG Consultants Corp., inclusive of all previous amendments, is $221,190.00.
All costs associated with this amendment, as well as any future amendments for IMEG related to this project, will be fully funded from the existing contingency already approved in the project’s adopted Capital Improvement Program (CIP) budget. No additional appropriations are required.
IMEG Agreement Funds
Original Agreement $88,750.00
Amendment No. 1 – 10/18/2023 $101,440.00
Amendment No. 2 - Current $20,000
Contingency $11,000
Total $221,190.00
Sufficient funding is available in the existing budget for the Cross Street Bridge Emergency Rehabilitation Project.
Contingency Budget
Allocated Contingency $467,440.78
Construction Change Orders – To date $(264,808.03)
Amendment No. 2 – Current IMEG Increase $(20,000)
Contingency $(11,000)
Remaining Funds in $171,632.75
2021-2025 Strategic Targets and Goals
Approval of this amendment to the agreement aligns with Key Target No. 3: Improved Quality of Life. The completion of this project will improve the community’s quality of life by restoring bridge access to the community, improving local streets, and improving the Fairfax Elementary Playground
Fiscal Impact
The total fiscal impact of this action is $31,000 ($20,000 for additional services and $11,000 for contingency). Funding will come from General Fund monies already included in the adopted FY 2025/26 CIP budget for the Cross Street Bridge Replacement Project. The project’s approved budget of $3,412,944.28 is sufficient to cover this amendment; no additional appropriations are required.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 2 to the Civil Engineering Services Agreement with IMEG Consultants Corp. in the amount of $31,000, which is inclusive of 3 0
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$11,000 in project contingencies, for Cross Street Bridge Replacement, and extending the term of the agreement to March 31, 2026; and
2. Authorize the City Manager or designee to execute all documents with IMEG Consultants Corp.
Attachments
Attachment 1 Amendment No. 2 To Agreement with IMEG Consultants Corp.
Attachment 2 Amendment No. 1 To Agreement with IMEG Consultants Corp.
Attachment 3 Agreement with IMEG Consultants Corp.
Attachment 4 Location Map
Ward:
Second Ward
Synopsis of Previous Council Actions:
April 19, 2023 Ratify Memorandum of Understanding for Temporary License between the City of San Bernardino and the San Bernardino City Unified School District and Southern California Gas Company.
October 18, 2023 Amendment No. 1 to Memorandum of Understanding for Temporary License between the City of San Bernardino and the San Bernardino City Unified School District, and Southern California Gas Company; and Approve a Task Order for Design Services for the Cross Street Bridge Emergency Replacement (Ward 2)
July 3, 2024 Award of Agreement for Construction of the Cross Street Bridge Replacement and Fairfax Elementary School
Playground Restoration (Ward 2)
CC: Eric Levitt, City Manager