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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 3, 2025
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approval of Task Order No. 2026-001 with Hilltop Geotechnical Inc. for Annual On-Call Geotechnical and
Construction Material Testing Services to Support the
Capital Improvement Program (CIP) Projects (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize Task Order No. 2026-001 with Hilltop Geotechnical Inc. in the amount not to exceed $300,000 for on-call geotechnical investigation and construction material testing services to support various Capital Improvement Program (CIP) projects through June 30, 2026; and
2. Authorize the City Manager or designee to execute the task order and any related documents necessary to implement these services, consistent with the terms of the existing On-Call Professional Services Agreement with Hilltop Geotechnical Inc.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
Task Order No. 2026- 001 to Hilltop Geotechnical Inc. utilizes the City’s existing On- Call Professional Services Agreement and will provide the City with geotechnical investigation and construction material testing services. These services are needed to support the Engineering Division in delivering ongoing and upcoming Capital Improvement Program (CIP), including bridge and pavement rehabilitation projects as well as park improvement projects. Funding for these services will be drawn from various CIP project budgets.
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Background
In 2021, the City entered into an On-Call Professional Services Agreement with Hilltop Geotechnical Inc. to provide as-needed geotechnical investigation and construction material testing services for the Public Works Department. The agreement allows the City to issue task orders for specific services as needed to support project delivery and quality assurance.
The agreement was extended through September 21, 2026, under the same terms and conditions, to ensure continued support for CIP projects requiring specialized geotechnical expertise.
Discussion
Hilltop Geotechnical Inc. provides critical services that support the successful completion of City infrastructure and park improvement projects. These services include geotechnical investigations, soil testing, material testing, and related inspection support necessary to ensure construction quality and compliance with project specifications.
This task order will support a variety of CIP projects, including the rehabilitation of the Cross Street Bridge, pavement rehabilitation projects such as the 14 Streets Pavement Project and other arterial improvements, and park projects such as Speicher Ballfield and Newmark Park. These projects represent continuing efforts from the prior fiscal year and require ongoing testing and verification to maintain construction quality and schedule integrity.
Funding for this task order will come from the individual CIP project budgets that require these services. No General Fund allocation or additional appropriation is needed. 2021-2025 Strategic Targets and Goals
Authorizing this agreement aligns with Strategic Goal No. 3d: Improved Quality of Life, Constantly evaluate public safety service delivery models to enhance the quality of service. The work directly supports the City’s capital improvement projects, helping deliver cleaner parks and improved streets for residents to enjoy.
Fiscal Impact
The total fiscal impact associated with this item is $300,000. Funding for these services will be provided from various CIP project budgets. No additional appropriation is requested as sufficient funding for this task order has already been adopted into FY25/26 CIP.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize Task Order No. 2026-001 with Hilltop Geotechnical Inc. in the amount not to exceed $300,000 for on-call geotechnical investigation and construction material testing services to support various Capital Improvement Program (CIP) 3 0
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projects through June 30, 2026; and
2. Authorize the City Manager or designee to execute the task order and any related documents necessary to implement these services, consistent with the terms of the existing On-Call Professional Services Agreement with Hilltop Geotechnical Inc.
Attachments
Attachment 1 – Task Order No. 2026-001 – Hilltop Geotechnical Attachment 2 – On-Call Professional Services Agreement– Hilltop Geotechnical Inc.
Attachment 3 – Contract Extension Letter
Ward:
All Wards
Synopsis of Previous Council Actions:
May 15, 2024 Award of Professional Services Agreement for Pavement Management Program and Asset Inventory (
CC Eric Levitt, City Manager