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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 3, 2025
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Approve Amendment No. 2 to the Design Services Agreement with RHA Landscape Architects – Planners Inc. for the Seccombe Lake Park Revitalization Project
extending the term to June 30, 2027. (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve Amendment No. 2 to the Professional Design Services Agreement with RHA Landscape Architects – Planners Inc. for the Seccombe Lake Park Revitalization Project (Project), extending the term of the agreement to June 30, 2027; and
2. Authorize the City Manager or designee to execute all documents with RHA Landscape Architects – Planners Inc.
City Manager's Comments
The City Manager concurs in recommending approval.
Executive Summary
RHA Landscape Architects – Planners Inc. was originally contracted to establish design plans for the complete renovation and restoration of Seccombe Lake Park.
Amending the Design Services Agreement for Seccombe Lake Park would extend the term through the end of the current construction phase and allow RHA Landscape Architects – Planners Inc. to remain under contract for the second phase. Another amendment would be presented to the Mayor and City Council at a later date to include the design services needed to construct the second phase of the Project. This amendment carries no additional cost, as it solely extends the contract term. 3 0
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Background
On September 21, 2022 Mayor and City Council approved Design Services Agreement award for Seccombe Lake Park Revitalization Project with RHA Landscape Architects – Planners Inc. RHA’s scope includes designing and planning comprehensive park improvements such as restroom replacements, lake enhancements, ADA upgrades, irrigation updates, and new low-maintenance landscaping to revitalize Seccombe Lake Park while improving safety, visibility, and long-term sustainability. Their role also involves collaborating with City staff to evaluate design options for planting, irrigation, and site furnishings to ensure the improvements support beautification, durability, and future maintenance needs.
On July 19, 2023, the Mayor and City Council approved a concept plan that included a variety of park improvements. The improvements included, but are not limited to, playground equipment, lighting, ADA accessibility, exercise stations, gazebo renovations, parking lot rehabilitation, renovation of dirt/gras areas, and new restrooms.
On March 20, 2024 the Mayor and City Council approved Amendment No. 1 to the Design Services Agreement with RHA to provide additional services and increase the total compensation by $53,000. The additional services were necessary for RHA to complete electrical design work after significant damage to the park’s electrical system was discovered during a site visit. These were damages that occurred after the original agreement was awarded and these services were required to restore proper electrical function and allow continued park operations.
Discussion
The first phase of the Project is currently under construction and will revitalize the Seccombe Lake Park with new amenities, and restoration of existing infrastructure.
RHA Landscape Architects – Planners Inc. (Consultant) prepared construction documents for this project and is currently providing construction support services. This phase is funded with ARPA allocations, which must be expended by December 31, 2026. The current phase of the project is anticipated to be completed by June 2026.
The ARPA funding allocated for the Seccombe Lake Park Project totals $13,792,332 million, $1 million of this is from the San Manuel grant. From this amount, funds have been committed to several key components of the project, including $10,539,509.65 million to Landscape Support Services for construction, $700,305 for CSG Consultants for construction management and inspection services, and $590,855 for RHA Landscape Architects. An additional $1,070,000.00 million is reserved for project contingencies to address unforeseen needs during construction. $22,721.60 is allocated to administrative cost.
Approximately $42,600 remains in the San Manuel grant balance which is anticipated to be used for the future interpretive signage. The following table demonstrates expenditures from this grant as of November 2025:
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The table below demonstrates the remaining ARPA balance as of November 2025:
Amendment No. 2 extends the term through June 30, 2027, allowing RHA to continue to provide their services through the end of the ongoing construction work. It will allow RHA to remain under contract in anticipation of the next phase of the Project (Phase II), which would be funded by the approximately $5,000,000 State allocation.
No additional compensation for RHA services is requested at this time. Once the State funding is received, another amendment will be presented to the Mayor and City Council to incorporate additional services and compensation for the upcoming Phase II of work.
2021-2025 Strategic Targets and Goals
Authorizing the execution of this amendment aligns with Key Target No. 4: Economic Growth & Development. The additional amenities to Seccombe Lake Park will improve community participation for recreational activities and provide a safe and well- maintained community park.
Fiscal Impact
There is no General Fund impact associated with this item. This item will utilize previously allocated funding provided by the America Rescue Plan Act and San Manuel Band of Mission Indians.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
Landscape Support Services $4,988,681.69
CSG Consultants $210,061.30
RHA Landscape $103,430.00
Administrative Cost $9,464.82
Project Contingency $1,070,000.00
Total ARPA Balance $6,381,637.81
Remaining ARPA Balance
San Manuel Grant $1,000,000.00
Dave Bang Associates -$585,444.22
Coast Recreation -$221,141.19
RHA Landscape -$147,285.00
Administrative Cost -$3,496.25
Remaining Amount $42,633.34
San Manuel Grant Fund Table
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1. Approve Amendment No. 2 to the Professional Design Services Agreement with RHA Landscape Architects – Planners Inc. for the Seccombe Lake Park Revitalization Project (Project), extending the term of the agreement to June 30, 2027; and
2. Authorize the City Manager or designee to execute all documents with RHA Landscape Architects – Planners Inc.
Attachments
Attachment 1 Amendment No 2. to the Design Services Agreement with RHA Landscape Architects – Planners Inc.
Attachment 2 Amendment No 1. to the Design Services Agreement with RHA Landscape Architects – Planners Inc.
Attachment 3 Agreement with RHA Landscape Architects - Planners Inc.
Attachment 4 Location Map
Ward:
First Ward
Synopsis of Previous Council Actions:
September 21, 2022 Approved design services agreement award for Seccombe Lake Park Revitalization Project.
July 19, 2023 Approved the Concept Plan for the Seccombe Lake Park Revitalization Project.
March 20, 2024 Amendment No. 1 to Agreement with RHA Landscape Architects – Planners Inc. for Seccombe Lake Park Revitalization Design Services (Ward 1)
CC: Eric Levitt, City Manager