Note: Prior to completing and submitting the [Insert Grant Program Name] Grant Agreement Schedules, please review the Drafting Instructions and Additional Information sheet. Insert the required information as directed in the Red Font brackets.
There should be no edits to the language in Black Font which is required language for this competitive grant program.
FEDERAL HIGHWAY ADMINISTRATION
[BRIDGE INVESTMENT PROGRAM]
SCHEDULES A TO H TO THE GRANT AGREEMENT WITH THE [CITY OF SAN BERNARDINO] FOR THE
[CITY OF SAN BERNARDINO BRIDGE PLANNING GRANT]
Only language marked with an “X” is applicable.
__X__ Schedules A to H of the Federal Highway Administration (FHWA) Grant Agreement
_____ Grant Agreement Amendment [insert amendment number]
SCHEDULE A
ADMINISTRATIVE INFORMATION
Only language marked with an “X” is applicable.
__X__ Schedules A to H of the Federal Highway Administration (FHWA) Grant Agreement
_____ Grant Agreement Amendment [insert amendment number]
1. Application.
See GrantSolutions, Schedule E, and section 23.5 of the General Terms and Conditions.
2. Recipient’s Unique Entity Identifier.
See GrantSolutions and section 22.3 of the General Terms and Conditions.
3. Recipient Contact(s).
See GrantSolutions.
4. FHWA Project Contact(s).
See GrantSolutions.
5. Payment System.
Only language marked with an “X” is applicable.
USDOT Payment System:
____ FMIS Current Bill (State DOT Recipient) _X__ DELPHI eInvoicing (non-State DOT Recipient )
6. Office for Subaward and Contract Authorization.
Only language marked with an “X” is applicable.
For a State DOT Recipient:
_____ USDOT Office for Subaward and Contract Authorization: FHWA Division Office
For a non-State DOT Recipient:
__X__ FHWA Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management
7. Designated Subrecipient.
Only language marked with an “X” is applicable.
__X__ There is no Designated Subrecipient.
_____ The Designated Subrecipient is: [insert the name of the Designated Subrecipient]
8. Progress and Financial Reporting.
Only language marked with an “X” is applicable.
_____ Quarterly __X___ Semiannual _____ Annual
SCHEDULE B
PROJECT ACTIVITIES
1. General Project Description.
All Project description changes from the application must be documented in Schedule E.
See the application in GrantSolutions.
2. Statement of Work.
All changes to the statement of work (scope) from the application must be documented in Schedule E. This includes changes to the Project development phases and/or Project components described in the grant application. See the application in GrantSolutions.
SCHEDULE C
AWARD DATES AND PROJECT SCHEDULE
Only language marked with an “X” is applicable.
__X__ Schedules A to H of the Federal Highway Administration (FHWA) Grant Agreement
_____ Grant Agreement Amendment [insert amendment number]
1. Award Dates.
Budget Period End Date:
The budget period identifies the period of time from the start date of a funded portion of the award to the end date of that funded portion when eligible costs can be incurred (work performed) on a project for reimbursement with Grant funds under this agreement (2 CFR 200.1). See the Drafting Instructions and Additional Information sheet for more details.
Only language marked with an “X” is applicable.
__X__ Federal Obligation Type is Single. Budget Period End Date: [insert month, date, and year].
_____ Federal Obligation Type is Multiple. See Table.
Fund Obligation Budget Period Start Date Budget Period End Date
First Fund Obligation [list project development phases
using grant funds]
Effective Date of Grant
Agreement
[insert month, date,
and year]
Second Fund Obligation [list project development
phases using grant funds]
Effective Date of Grant
Agreement Amendment
[insert month, date,
and year]
Period of Performance End Date: [insert month, date, and year]. Also see FMIS.
The period of performance means the interval between the start and end date of a Federal award. 2 C.F.R. 200.1. See the Drafting Instructions and Additional Information sheet for more details.
2. Estimated Project Schedule.
All changes to the Project schedule in the application must be documented in Schedule E.
See the Drafting Instructions and Additional Information sheet for more details.
Only language marked with an “X” in the table is applicable.
Selection Grant Type Milestone Date
Capital/Construction Planned Substantial Completion and Open to Traffic Date:
[insert month and
year]
X Planning Planned Project Completion Date: [insert month and year]
Non-Construction Planned Project Completion Date: [insert month and year]
3. Special Milestone Deadlines.
If the additional critical dates include railroad coordination agreements that need to be executed for this Project, add a milestone for each agreement, prefixed with “Railroad Coordination Agreement:” See section 21.6 of the General Terms and Conditions.
Milestone Deadline Date
NEPA Completion Date [insert month and year]
[insert milestone] [insert month and year]
SCHEDULE D
AWARD AND PROJECT FINANCIAL INFORMATION
Only language marked with an “X” is applicable.
__X__ Schedules A to H of the Federal Highway Administration (FHWA) Grant Agreement
_____ Grant Agreement Amendment [insert amendment number]
1. Award Amount.
Grant Amount: $[ 676,348]
2. Federal Obligation Information.
Only language marked with an “X” is applicable.
__X__ Under this grant agreement, the Federal Obligation Type is Single and all of the grant funds will be obligated in one obligation.
_____ Under this grant agreement the Federal Obligation Type is Multiple and the grant funds will be obligated as identified in the Fund Obligation Table in accordance with section 4.2 of the General Terms and Conditions.
If there are more than two fund obligations, add as many rows as needed.
Fund Obligation Table
Portion of the Project Portion of the Grant
Amount
First Fund Obligation [$XXX]
Second Fund Obligation [$XXX]
3. Approved Project Budget.
Only language marked with an “X” is applicable.
_____ The Recipient is a State DOT and the Approved Project Budget is in FMIS. Also see schedule E for changes to the Project budget described in the application. __X__ The Recipient is a non-State DOT and the Approved Project Budget is in the Eligible Project Costs table below.
If there is only a single Project component, use only the total column and remove other columns. If there are more than two Project components, add columns.
Eligible Project Costs
[Project
Component 1]
[Project
Component 2] Total
Grant Funds: [ $XXX ] [ $XXX ] [ $676,348]
Other Federal Funds: [ $XXX ] [ $XXX ] [ $XXX ]
State Funds: [ $XXX ] [ $XXX ] [ $XXX ]
Local Funds: [ $XXX ] [ $XXX ] [ $XXX ]
In-Kind Match: [ $XXX ] [ $XXX ] [ $169,087 ]
Other Funds: [ $XXX ] [ $XXX ] [ $XXX ]
Total: [ $XXX ] [ $XXX ] [ $845,435]
4. Approved Pre-award Costs
Only language marked with an “X” is applicable.
__X__ None. The FHWA has not approved under this award any costs incurred under an advanced construction authorization (23 U.S.C. 115), any costs incurred prior to authorization (23 C.F.R. 1.9(b)), or any pre-award costs under 2 C.F.R. 200.458. _____ Yes. The FHWA authorized advance construction. See FMIS. _____ Yes. On [insert month, date, and year], [Recipient] sent a written request to the FHWA for pre-award approval under 2 C.F.R. 200.458 for costs to [insert activity]. The pre-award approval request would allow the Recipient to [describe the reason for pre- award authority]. [Recipient] requested pre-award approval for $XXX in [insert grant program name] Grant funds or non-Federal funds for match.
The FHWA Office of Acquisition and Grants Management determined that the pre-award costs were incurred directly pursuant to the negotiation and in anticipation of the Federal award and were necessary for efficient and timely performance of the scope of work.
That office issued a notice to proceed with pre-award costs on [insert month, date, and year].
5. General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “Federal Highway Administration Competitive Grant Program General Terms and Conditions” dated April 22, 2025, which is available at https://www.fhwa.dot.gov/pgc/.
The General Terms and Conditions reference the information contained in the schedules A - H to this agreement. The General Terms and Conditions are part of this agreement. (b) The Recipient states that it has knowledge of the General Terms and Conditions. (c) The Recipient acknowledges that the General Terms and Conditions impose legally binding terms on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action which may include but is not limited to terminating the Grant under this grant agreement, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the Grant under this grant agreement, and reporting the non-compliance in the Federal-government-wide integrity and performance system.
6. Special Terms and Conditions.
Only language marked with an “X” is applicable.
__X__ There are no special terms and conditions.
_____ There are special terms and conditions for this Grant. For each condition, identify the special term title and insert the special term text. Repeat and modify as needed. [Special Term Title].
[special term text]
7. Information Contained in the Federal Award
Notice of Funding Opportunity (NOFO): [NOFO 693JJ324NF00006 and date published on Grants.gov Feb 16, 2024 12:43:56 PM EST]
Assistance Listings Number (ALN): [20.205 -- Highway Planning and Construction]
SCHEDULE E
PROJECT CHANGES
Only language marked with an “X” is applicable.
__X__ No Changes from Application: If this option is selected, then only complete section 1 of schedule E.
_____ Changes From Application: The purpose of this section is to clearly and accurately document the changes in scope, schedule, and budget to establish the parties’ knowledge and acceptance of the changes.
_____ Grant Agreement Amendment [insert amendment number]: The purpose of this section is to clearly and accurately document the changes in scope, schedule, and budget to establish the parties’ knowledge and acceptance of the changes.
1. Federal Award Description: Refer to the [insert full application title as it appears on the SF 424] grant application submitted on [insert month, date, and year from Box 3 of the SF-424] which is incorporated by reference to the grant agreement.
2. Project Changes
Scope: (see Drafting Instructions and Additional Information sheet for how to document scope changes):
Schedule: (see Drafting Instructions and Additional Information sheet for how to document schedule changes):
The table below compares the Project milestone dates.
Only language marked with an “X” in the table is applicable.
Selection Grant Type Milestone Application Agreement Amendment [insert
number]
Capital/
Construction
Planned Substantial
Completion and
Open to Traffic Date:
[insert month
and year]
[insert month
and year]
[insert month
and year]
Planning Planned Project
Completion Date:
[insert month
and year]
[insert month
and year]
[insert month
and year]
Non-Construction Planned Project
Completion Date:
[insert month
and year]
[insert month
and year]
[insert month
and year]
Budget: (see Drafting Instructions and Additional Information sheet for how to document budget changes):
The table below provides a summary comparison of the Project budget.
Application Agreement Amendment [insert
number]
Fund Source $ % $ %
Previously Incurred Costs
Federal Funds
Non-Federal Funds
Total Previously Incurred
Costs
Future Eligible Project
Costs
Grant Funds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs
Other: (see Drafting Instructions and Additional Information sheet for how to document other changes):
SCHEDULE F
GRANT PROGRAM DESIGNATIONS
1. Urban or Rural Designation
Only language marked with an “X” is applicable.
_____ Not Applicable ___X__ Urban _____ Rural
2. Funding Source.
Only language marked with an “X” is applicable.
_____ Highway Trust Fund _____ General Funds
___X__ Multiple Fund Sources (see table below)
Fiscal Year Fund Source Amount
FY25/26 – FY26/27 Grant Funds $676,348
FY25/26 – FY26/27 General Funds $169,087
3. Security Risk Designation.
Security Risk Designation: [Low] [Elevated] designated in accordance with section 17.1 of the General Terms and Conditions.
4. Project Designation.
Designation: [Planning]
5. Funding Act.
[enter grant program authorizing statute]
[enter grant program appropriation statute(s)]
6. Funds Obligation.
[enter fund obligation deadline(s) for each funding source and year of funds, if applicable, or enter “Available until expended”]
7. Cancellation Date.
[enter fund obligation deadline(s) for each funding source and year of funds, if applicable, or enter “Available until expended”]
SCHEDULE G
GRANT PERFORMANCE MEASUREMENT INFORMATION
Only language marked with an “X” is applicable.
__X__ Schedules A to H of the Federal Highway Administration (FHWA) Grant Agreement
_____ Grant Agreement Amendment [insert amendment number] Study Area: The study area covers eleven (11) City-owned bridges within the City of San Bernardino included in the Bridge Investment Program (BIP) Planning Grant-Bridge Rehabilitation Planning Project. Baseline data will be collected for each structure spanning major waterways and key transportation and rail corridors, including the Santa Ana River, East Twin Creek, Lytle Creek, Del Rosa Channel, and Twin Warm Creek. These data will form the basis for the performance measures identified in this schedule and will be reported in accordance with Article 8 of the FHWA General Terms and Conditions dated April 22, 2025.
Baseline Measurement Date:February 2026
Baseline Report Date:April 2026
Table 1: Performance Measure Table
Measure Category and Description Measurement Frequency
Completion of
bridge condition
assessments and
structural analyses
Category: Project Outputs
Description: Number of bridges evaluated through detailed condition assessments and structural analyses to establish baseline conditions for future rehabilitation.
Quarterly
Development of
Plans,
Specifications and
Estimates (PS&E)
packages
Category: Engineering Deliverables
Description: Number of bridges with completed PS&E
packages and supporting technical specifications prepared in accordance with Caltrans and FHWA standards.
Quarterly
Incorporation of
multimodal design
features
Category: Mobility & Accessibility
Description: Percentage of bridge designs incorporating bicycle and pedestrian accommodations consistent with the City’s Active Transportation Plan.
Semi-Annual
Preparation of cost
estimates, project
schedules, and
environmental
documentation
Category: Project Readiness
Description: Completion of bridge-level construction plans (PS&E), planning-level cost estimates, project schedules, and environmental documentation necessary to advance the project to construction funding and implementation.
Quarterly
Measure Category and Description Measurement Frequency
Community and
stakeholder
engagement
Category: Public Involvement
Description: Number of public outreach meetings and
stakeholder coordination sessions conducted throughout the planning phase.
Semi-Annual
SCHEDULE H
LABOR AND WORK
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate:
The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) X
The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule E. (Identify the relevant actions from schedule E in the supporting narrative below. See the Drafting Instructions and Additional Information sheet for more information.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.
2. Supporting Narrative.
The City of San Bernardino will implement the Bridge Investment Program Planning Grant through professional engineering and consulting services procured in accordance with all applicable federal and state contracting requirements. All consulting firms engaged under this grant will comply with relevant labor laws and standards, including the Fair Labor Standards Act and California’s Prevailing Wage Law, as applicable to publicly funded projects.
The City’s procurement procedures ensure equal employment opportunity and encourage participation of small, minority- and women-owned businesses in a manner consistent with federal nondiscrimination requirements. In compliance with the U.S. Department of Transportation (DBE) Interim Final Rule issued October 3, 2025, the City will temporarily suspend numerical DBE goals in solicitations and agreements until new DBE certification and goal-setting procedures are issued by Caltrans and USDOT.
All professional services agreements will include clauses addressing worker protections, nondiscrimination, and fair compensation. Although this planning phase does not include construction activities, the City will apply these same labor and inclusion standards to all subsequent bridge rehabilitation construction projects developed from this planning effort.