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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 3 , 2025
To: Honorable Mayor and City Council Members
From: Gabriel Elliott, Director of Community Development and Housing Michael Rosales, Senior Planner
Department: Community Development & Housing
Subject: Event Fee Waiver for YMCA Annual Christmas Parade Located at 808 E. 21ST Street (APN:0147-031-12), Within the Public Park (PP) zone (Ward 2)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino California, authorize the City Manager to waive $13,466.99 in fees for the annual YMCA Christmas Parade starting and ending location at 808 E. 21 ST Street (APN:0147-031-12), on December 13, 2025.
City Manager's Comments
The fee waiver for the Parade is consistent with the waiver that was provided in 2024.
The fee waiver helps this important community event continue in San Bernardino.
Executive Summary
Your local YMCA is requesting a waiver of fees associated with permits issued by the City of San Bernardino Community Development and Housing Department. The fees are imposed by the Public Works, Police Department, and Parks and Recreation for the annual YMCA Christmas Parade commencing on December 13, 2025. The starting location will be at 808 E. 21 st Street, heading west along E. 21 st Street, to north on Valencia Avenue up to east on E. Highland Avenue; and back south to the ending location of 808 E. 21st Street (APN:0147-031-12) within the Public Parks (PP) zone.
Background
Chapter 3.13 of the City of San Bernardino Municipal Code regulates the Request for a Waiver or a Refund. Chapter 3.13 states where a charitable non-profit organization, corporation, foundation or religious institution or affiliate thereof, that meets the criteria stated in the Section, submits an application to any department of the city for a permit waiver or reimbursement, the procedures in the Chapter shall govern. This would be the second year the YMCA has asked for a fee waiver due to rising cost to host such an event.
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The YMCA of the East Valley is an association of people of all ages, ethnic groups, and religious affiliations founded on religious principles and dedicated to building strong kids, strong families, and strong communities through programs that develop spirit, mind, and body. This would be the 48th annual YMCA parade and is a part of the City of San Bernardino tradition for the community. The parade will feature the Mayor of the City of San Bernardino as the parade marshal, marching bands from local schools, local car clubs, and dance groups.
Discussion
The YMCA Christmas Parade will take place from 10:00 a.m. to 12:00 p.m. The event will start at 808 E. 21 st Street, heading west along E. 21 st Street, to north on Valencia Avenue, up to east on E. Highland Avenue, and back south to the ending location of 808 E. 21st Street (APN:0147-031-12) within the Public Parks (PP) zone. Set-up for the event will start at 8:30 a.m. on December 13, 2025, with time allotted after the parade end (12:00 noon) for cleanup. Following immediately after the parade, there will be a Winter fun event at the YMCA location of 808 E. 21st Street, commencing from 12 noon until deemed complete.
Associated fees with this event are as follows:
Special Event Fee: $1279.20
Public Work Fee: $1737.79
Park and Rec Fee: $2150.00
Police Department Fee: $8,300.00 (7AM-2PM)
Total $13,466.99
City of San Bernardino Staff involvement includes the Traffic Division coordination of setting up barricades at the deemed approved locations for parade crossing, erecting signage throughout the parade route, and assisting the Police Department with traffic control when necessary, whilst 16 (sixteen) Police Officers will assist in traffic control, oversight of any barricades, and will deem the parade complete. The event coordinators have hired security for the event and will have volunteers running the event operations. The City of San Bernardino Mayor is the marshal of the parade. 2021-2025 Strategic Targets and Goals
Approving a fee waiver would be providing City support for a non-profit business that’s bringing a community event to the people of the City of San Bernardino, this aligns with Goal No. 2: Focused Aligned Leadership and Unified Community.
Fiscal Impact
Waiving the event permit fees will reduce permit revenue from the General Fund in the amount to total of $13,466.99, however it is keeping with a tradition that has brought comradery to the City of San Bernardino for the last 48 years. 3 0
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Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve an Event Fee waiver for the annual YMCA Christmas Parade starting and ending location at 808 E. 21 ST Street (APN:0147-031-12) on December 13, 2025.
Attachments
1. Attachment Special Event 25-031 Fee Waiver Request Packet Ward:
Second Ward
Synopsis of Previous Council Actions:
Fees for the Event were waived administratively last year in the amount of $3,016.99, the cost of the Police Department was offset by the Police Chief being in the Parade as the Honorary Marshall.
CC: Eric Levitt, City Manager