Agenda, regular meeting, second session — Mayor and City Council, December 17, 2025 (part 1 of 4)

Mayor and City Council of the City of San Bernardino Page 1

CITY OF SAN BERNARDINO
AGENDA

FOR THE

REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO,

MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR

AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT

AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE

HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO

ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY

WEDNESDAY, DECEMBER 17, 2025
4:00 PM - CLOSED SESSION 5:00 PM - OPEN SESSION
NORMAN F. FELDHEYM CENTRAL LIBRARY • 555 WEST 6TH STREET • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG

Theodore Sanchez Helen Tran

Dr. Treasure Ortiz
COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7
MAYOR
Sandra Ibarra Eric Levitt
COUNCIL MEMBER, WARD 2 CITY MANAGER
Juan Figueroa

Sonia Carvalho
MAYOR PRO TEM, WARD 3 CITY ATTORNEY
Fred Shorett

Telicia Lopez
COUNCIL MEMBER, WARD 4 CITY CLERK
Kim Knaus

COUNCIL MEMBER, WARD 5
Mario Flores

COUNCIL MEMBER, WARD 6
Welcome to a meeting of the Mayor and City Council of the City of San Bernardino

PLEASE VIEW THE LAST PAGES OF THE AGENDA FOR PUBLIC

COMMENT OPTIONS, OR CLICK ON THE FOLLOWING
LINK: TINYURL.COM/MCCPUBLICCOMMENTS
PLEASE CONTACT THE CITY CLERK'S OFFICE (909) 998-2680 TWO

WORKING DAYS PRIOR TO THE MEETING FOR ANY REQUESTS FOR

REASONABLE ACCOMMODATIONS
To view PowerPoint presentations, written comments, or any revised documents for this meeting date, use this link: tinyurl.com/agendabackup.

Select the corresponding year and meeting date folders to view documents.

Mayor and City Council of the City of San Bernardino Page 2

CALL TO ORDER

Attendee Name
Council Member, Ward 1 Theodore Sanchez
Council Member, Ward 2 Sandra Ibarra
Mayor Pro Tem, Ward 3 Juan Figueroa
Council Member, Ward 4 Fred Shorett
Council Member, Ward 5 Kim Knaus
Council Member, Ward 6 Mario Flores
Council Member, Ward 7 Dr. Treasure Ortiz
Mayor Helen Tran
City Manager Eric Levitt
City Attorney Sonia Carvalho
City Clerk Telicia Lopez
4:00 P.M.

CLOSED SESSION PUBLIC COMMENT

CLOSED SESSION Pg. 15

A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1):
i. Brian Pellis, et al. v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2226731
ii. City of San Bernardino, et al. v. Hangsing Li, et al., San Bernardino Superior Court Case No. CIVSB2528870
iii. Treasure Ortiz v. City of San Bernardino, et al , United States District Court Case No. 2:25-cv-10650
B) CONFERENCE WITH LEGAL COUNSEL - Significant Exposure to Litigation (Pursuant to Government Code Section 54956.9(d)(2)): (2) Cases C) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): (1) Case

5:00 P.M.

INVOCATION AND PLEDGE OF ALLEGIANCE

CLOSED SESSION REPORT
Mayor and City Council of the City of San Bernardino Page 3

APPOINTMENTS

1. Personnel Commission Appointment of Jeanine M. Ferrell (Mayor’s Appointment) Pg. 16 CITY MANAGER UPDATE

PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA We ask that you please observe proper decorum, and do not speak out of turn or make comments from your seat. If you wish to address the Mayor and City Council please be sure to submit a speaker slip. If you speak out of turn or disrupt the meeting a warning may be given and/or you will be asked to leave the meeting pursuant to Government Code Section 54957.9 and Penal Code 403.

CONSENT CALENDAR
Items on the Consent Calendar are Considered Routine and are Voted on in a Single Motion Unless the Mayor and City Council or a Staff Member has Pulled the Item for More Discussion.

2. Adoption of Resolutions Associated with the June 2, 2026, City of San Bernardino Primary Municipal Election Pg. 22
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, take the following actions to conduct the Primary Municipal Election on June 2, 2026:

1. Adopt Resolution No. 2025- 400 calling for the holding of a Primary Municipal Election to be held on Tuesday June 2, 2026, for the election of certain officers as required by the provisions of the San Bernardino City Charter;

2. Adopt Resolution No. 2025-401 Requesting the Board of Supervisors of the County of San Bernardino consolidate a Primary Municipal Election to be held on June 2, 2026, with the Statewide Primary Election to be held on the date pursuant to 10403 of the Elections Code;

3. Adopt Resolution No. 2025- 402 adopting regulations for Candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, June 2, 2026.

3. Approval of Various Mayor and City Council Meeting Minutes Pg. 37 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the meeting minutes for the following dates:

1. May 30, 2024 Special Meeting Draft Minutes

2. January 15, 2025 Regular Meeting Draft Minutes

3. November 5, 2025 Regular Meeting Draft Minutes

Mayor and City Council of the City of San Bernardino Page 4

4. Adoption of Ordinance No. MC – 1657, Municipal Code Amendment (All Wards) Pg. 86
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Ordinance No. MC – 1657 approving Municipal Code Amendment to Title 10, Article I, Chapter 10.24, adding Section 10.24.195 to adopt Citywide Truck Routes (Attachment 1).

5. Accept $60,000 in Additional Funds from the Johns Hopkins Bloomberg Center of Public Innovation 2.0 Project - Love Your Block Grant (All Wards) Pg. 94 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-403, and:

1. Authorizing the City Manager, or designee, to accept additional grant award funds in the amount of $60,000.00 for the Bloomberg Center of Public Innovation 2.0 Project (Love Your Block Grant); and

2. Authorizing the City Manager, or designee, to amend the agreement with Johns Hopkins University (JHU) for the Bloomberg Center for Public Innovation 2.0 Project (Love Your Block Grant) to extend the period for service deliverables through October 31, 2026; and

3. Authorizing the Director of Finance & Management Services to amend and appropriate the $60,000.00 for the Love Your Block Grant award in revenues and expenditures to the Fiscal Year 2025/26 & 2026/27 Operating Budget.

6. Accept 2024 Homeland Security Grant in the amount of $59,941 (All Wards) Pg. 148 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-404:

1. Authorizing the City Manager to accept the 2024 Homeland Security Grant Program funds in the amount of $59,941; and

2. Authorizing the Director of Finance and Management Services to amend Fiscal Year 2025/26 Adopted Budget in revenues and expenditures by $59,941.

Mayor and City Council of the City of San Bernardino Page 5

7. Approval of Agreement with National Auto Fleet Group for the Purchase of One (1) Freightliner Forestry Truck Utilizing Sourcewell Contract No. 032824-NAF (All Wards) Pg. 194
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve the Cooperative Goods Purchase Agreement with National Auto Fleet Group for the purchase of one (1) 2026 Freightliner 114SD Plus chassis with Versalift VO - 256-REV aerial forestry body in the amount of $370,496.74; utilizing Sourcewell Contract No. 032824-NAF; and

2. Approve a contingency allowance in the amount of $18,524.84, or 5%, to accommodate potential supplier-driven price increases and authorize staff to increase the purchase order and amend the Cooperative Goods Purchase Agreement as needed to reflect verified cost adjustments associated with labor, material, and freight escalations; and.

3. Authorize the City Manager to execute all related documents necessary to effectuate this purchase; and

4. Authorize the Interim Director of Finance and Management Services to issue a purchase order in the amount of $370,496.74

8. Approve Amendment No. 1 to the Professional Services Agreement with CREDE Construction Advisory LLC for Construction Management and Construction Inspection Services for the SB HOPE Campus, Extending the Contract Term and Increasing the Not-To-Exceed Amount by $1,272,363 (Ward 1) Pg. 275 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Amendment No. 1 to the Professional Services Agreement with CREDE Construction Advisory, LLC (“CREDE”) for construction management and construction inspection services for the San Bernardino HOPE Campus (“Navigation Center”) increasing the not-to-exceed amount by $1,272,363, for a new total contract amount not to exceed $2,363,511, and extending the term of the Professional Services Agreement; and

2. Authorize the City Manager or his designee to execute all necessary documents with CREDE Construction Advisory LLC

9. Award Professional Design Services Agreement for The City Hall Parking Structure (5 Level) Improvements Project to IDS Group, Inc. in the amount of $140,633 and Contingency of $9,367 for a Total Amount of $150,000 (Ward 1) Pg. 338 Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California;

1. Approve the award of a Professional Design Services Agreement with IDS Group, Inc. in the amount of $140,633 for the City Hall Parking Structure (5 Level) Improvements Project; and

2. Authorize a contingency amount in total of $9,367 for the project, bringing the total project budget to $150,000; and

3. Authorize the City Manager or designee to execute all documents with IDS Group; and
Mayor and City Council of the City of San Bernardino Page 6

4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

10. Approve Amendment No. 2 to the Professional Services Agreement with Miller Architectural Corporation for the Encanto Community Center Improvement Project for $73,400 and Professional Services Contingencies in the amount of $26,600. (Ward 1) Pg. 443
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Amendment No. 2 to the Professional Services Agreement with Miller Architectural Corporation in the amount of $73,400 for the Encanto Community Center Project (Project), increasing the not -to-exceed amount to $329,580, and extending the term to July 31, 2027; and

2. Authorize Professional Services Contingencies in the amount of $33,000 for a total Project professional services budget of $362,580; and

3. Authorize the City Manager or designee to execute all documents with Miller Architectural Corporation; and

4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

11. Approve Amendment No. 2 to the Progressive Design Build Contract with Tilden- Coil Constructors for the California Theater Improvements Project in the amount of $125,000 (Ward 1) Pg.469
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Find Amendment No. 2 to the Progressive Design- Build Contract with Tilden-Coil Constructors, Inc. in the amount of $125,000 for the California Theater Improvements (Project) exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines section 15301 (Class 1 – Existing Facilities)

2. Adopt Resolution 2025-405 Authorizing the Director of Finance and Management Services to amend the FY 2024/25 Capital Improvement Plan budget with an additional $125,000 from the Cultural Development Construction Fund for the project; and

3. Approve Amendment No. 2 to the Progressive Design-Build Contract with Tilden-Coil Constructors, Inc. in the amount of $125,000 for the California Theater Improvements (Project); and

4. Authorize the City Manager or his designee to execute all necessary documents with Tilden-Coil Constructors.

Mayor and City Council of the City of San Bernardino Page 7

12. Ratify the Acceptance of the Extreme Heat and Community Resilience Program (EHCRP) Grant in the amount of $175,000, for San Bernardino Community Resilience and Greening Planning Project (All Wards) Pg. 601
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-406:

1. Ratifying the acceptance of the Extreme Heat and Community Resilience Program grant award in the amount of $175,000.00 for the project titled San Bernardino Community Resilience and Greening Planning; and

2. Authorizing the City Manager, or designee, to execute the grant agreement and any subsequent amendments with the Governor’s Office of Land Use and Climate Innovation; and

3. Authorizing the City Manager, or designee, to execute all related agreements and documents with Tinkercraft: Design & Advocacy Group, the collaborative project partner, necessary to implement the project in accordance with the grant requirements; and

4. Authorizing the Interim Director of Finance & Management Services to establish all required revenue and expenditure accounts and to process all financial transactions necessary to implement the grant.

13. Receive and File the City of San Bernardino Municipal Water Department Fiscal Year 2024-2025 Annual Comprehensive Financial Report and Single Audit on Federal Awards (All Wards) Pg. 650
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file the City of San Bernardino Municipal Water Department Annual Comprehensive Financial Report and Single Audit on Federal Awards.

DISCUSSION

14. Election of Mayor Pro Tempore (All Wards) Pg. 775
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, open nominations for a member of the City Council to serve as Mayor Pro Tempore.

Mayor and City Council of the City of San Bernardino Page 8

15. Conditional Commitment of $5M in HOME Funds, a $1.2M Loan in Low-Mod Funds for Impact Fees; and a Land Loan in the amount of $3.59 Million for the Purchase Price of the City Property; and Approving an Option to Purchase the Real Property to JHC Acquisitions LLC for the Development of Affordable Housing at Surplus Land Act Site 12 located at 5th Street and Meridian Ave (Ward 6) Pg.779 Recommendation:

It is recommended that the Mayor and City Council of San Bernardino, California adopt Resolution No.2025-407:

1. Authorize a Conditional Funding Commitment of $5 million in HOME Investment Partnerships Program funds to West Fifth Street Housing Partners LP, (“Partnership”) an affiliate of Jamboree Housing Corporation, a California nonprofit public benefit corporation (“JHC”) for the development of affordable housing. The 106 unit affordable housing project (“Project”) will be located on approximately 3.5 acres of City-owned surplus land, identified as Site 12 (the “Property”), along with an adjacent privately owned parcel to be purchased by JHC (APN 0142-522-10);

2. Authorize the issuance of a City Promissory Note to the Partnership in the amount of $1.2 million to be funded with Low - and Moderate-Income Housing Asset Funds (“Low -Mod Funds”), to cover eligible project -related impact and permit fees, to be repaid from a portion of the residual receipts of the Project’s operations;

3. Authorize the City to enter an Option to Purchase Agreement with the Partnership for Site 12, to provide the Partnership with a right to purchase the Property for fair market value ($3.59 million), using seller carryback financing under which the purchase price will be paid from residual receipts of the Project's operations in accordance with a Promissory Note secured against the Property with a deed of trust. The Option to Purchase Agreement is intended to provide “site control” of the Property and thereby enable the Partnership to apply for necessary project financing while the City will maintain ownership of the Property until all Project financing is secured; provided, however, that the exercise of the option is subject to the City Council's approval of a final disposition and development agreement; and

4. Authorize the City Manager and City Attorney, or their designees, to take any further actions and execute any further agreements or documents as necessary including minor and substantive changes; provided that a final Disposition Development Agreement and the City HOME Loan, the City Land Loan, and the City Impact Fee Deferral Loan shall return to City Council for final approval.

16. Property Tax Resolution for LAFCO 3275, a 26- acre totally surrounded island generally located northerly of Meyers Road and easterly of Martin Ranch Road, known as the Spring Trails Specific Plan project. Pg.835 Recommendation:

It is recommended that the City Council adopt Resolution No. 2025- 408 of the Mayor and City Council of the City of San Bernardino, California, determining the amount of property tax revenue to be exchanged between the City of San Bernardino, the County of San Bernardino, San Bernardino County Fire Protection District and its Valley Service Zone and County Service Area 70, for the jurisdictional change described in LAFCO 3275, a 26- acre island generally located southerly of LAFCO 3274, generally northerly of Meyers Road and easterly of Martin Ranch Road (known as the Spring Trials Specific Plan Project).

Mayor and City Council of the City of San Bernardino Page 9

MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS

ADJOURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on January 21 , 2026, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m.

Mayor and City Council of the City of San Bernardino Page 10

CERTIFICATION OF POSTING AGENDA

I, Telicia Lopez, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the December 17, 2025, Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, 92401 at the Norman F. Feldheym Central Library located at 555 West 6th Street, San Bernardino, California, 92410 and on the City's website sbcity.org on Friday, December 12, 2025.

I declare under the penalty of perjury that the foregoing is true and correct.

Telicia Lopez, CMC, City Clerk
Mayor and City Council of the City of San Bernardino Page 11 NOTICE:

In accordance with Resolution No. 2018-89 adopted by the Mayor and City Council on March 21, 2018, the following are the rules set forth for Public Comments and Testimony:

Public Comments and Testimony:

Rule 1. Public comment shall be received on a first come, first served basis. If the presiding officer determines that the meeting or hearing may be lengthy or complicated, the presiding officer may, in his or her discretion, modify these rules, including the time limits stated below.

Rule 2. All members of the public who wish to speak shall fill out a speaker' s reservation card and turn in the speaker reservation card to the City Clerk prior to the time designated on the agenda. Comments will be received in the order the cards are turned in to the City Clerk. Failure of a person to promptly respond when their time to speak is called shall result in the person forfeiting their right to address the Mayor and City Council.

Rule 3. The presiding officer may request that a member of the public providing comment audibly state into the microphone, if one is present, his or her name and address before beginning
comment. If that person is representing a group or organization the presiding officer may request that the speaker identify that group or organization, including that group or organization' s Address.

Rule 4. Notwithstanding the provisions of Rule 2 and 3 above, a person shall not be required to provide their name or address as a condition of speaking.

Rule 5. Time Limits:

5.01 Each member of the public shall have a reasonable time, not to exceed three ( 3) minutes per meeting, to address items on the agenda and items not on the agenda but within the subject matter jurisdiction of the Mayor and City Council.

5.02 Notwithstanding the time limits set forth in subsection 5. 01 above, any member of the public desiring to provide public testimony at a public hearing shall have a reasonable time, not to exceed ( 3) minutes, to provide testimony during each public hearing.

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Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three- minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public.

Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. (Must provide a minimum of 15 copies)

The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code.

Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed.

Mayor and City Council of the City of San Bernardino Page 13 ALTERNATE MEETING VIEWING METHOD:

If there are any technical issues with the live stream or recording from the main agenda portal or if you require an option with Closed Captioning, you may view the meeting from the following location (TV3).

https://reflectsanbernardino.cablecast.tv/CablecastPublicSite/watch/1?channel=6

PUBLIC COMMENT OPTIONS
Please use ONE of the following options to provide a public comment:

Written comments can be emailed to [email protected]. Written public comments received up to 2:30 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be provided to the Mayor and City council and made part of the meeting record. Written public comments will not be read aloud by city staff. Written correspondence can be accessed bythe public online at tinyurl.com/agendabackup .

Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair decides the cutoff time for public comment, and the time may vary per meeting. If you wish to submit your speaker slip in advance of the meeting, please submit your request to speak using the form on the following page: tinyurl.com/mccpubliccomments. Any requests to speak submitted electronically after the 2:30 p.m. deadline will not be accepted.

Please note: messages submitted via email and this page are only monitored from the publication of the final agenda until the deadline to submit public comments. Please contact the City Clerk at 909-998-2680 or [email protected] for assistance outside of this timeframe. Written correspondence submitted after the deadline will be provided to the Mayor and City Council at the following regular meeting.

MEETING TIME

NOTE: Pursuant to Resolution No. 2024-029, adopted by the Mayor and City Council on February 21, 2024:

“Section 3. All meetings are scheduled to terminate at 10:00 P.M. on the same day it began. At 9:00 P.M., the Mayor and City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and will continue all other items on which additional time is required until a future Mayor and City Council meeting. A majority vote of the Council is required to extend a meeting beyond 10:00 P.M. to discuss specified items.” Mayor and City Council of the City of San Bernardino Page 14

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CLOSED SESSION
City of San Bernardino
Request for Council Action
Date: December 17, 2025
To: Honorable Mayor and City Council Members
From: Sonia Carvalho, City Attorney
Department: City Attorney's Office
Subject: CLOSED SESSION
Recommendation:

A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1):

Brian Pellis, et al. v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2226731
City of San Bernardino, et al. v. Hangsing Li, et al., San Bernardino Superior Court Case No. CIVSB2528870
Treasure Ortiz v. City of San Bernardino, et al, United States District Court Case No. 2:25-cv-10650

B) CONFERENCE WITH LEGAL COUNSEL - Significant Exposure to Litigation (Pursuant to Government Code Section 54956.9(d)(2)): (2) Cases

C) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): (1) Case

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APPOINTMENTS
City of San Bernardino
Request for Council Action
Date: December 17, 2025
To: Honorable Mayor and City Council Members
From: Helen Tran, Mayor
Department: Mayor's Office
Subject: Personnel Commission Appointment of Jeanine M. Ferrell (Mayor’s Appointment)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Jeanine M. Ferrell to the Personnel Commission representing the Mayor’s appointment. Jeanine M. Ferrell will replace Donna P. Howard. Council Staff has verified that appointee is a registered voter within the City.

Executive Summary
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Jeanine M. Ferrell to the Personnel Commission representing the Mayor’s appointment.

Background
The Personnel Commission was established under Charter Section 604 and is responsible for hearing appeals of disciplinary action filed by classified City employees.

The commission is composed of five (5) members who shall be appointed by a vote of the Mayor and entire City Council, as provided for in section 304(b) of the Charter, to serve without compensation.

2021-2025 Strategic Targets and Goals
The proposed commission appointment aligns with Key Target No. 2: Focused, Aligned Leadership and Unified Community by building a culture that attracts, retains, and motivates the highest quality talent.

Fiscal Impact
No fiscal impact to City.

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Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Jeanine M. Ferrell to the Personnel Commission representing the Mayor’s appointment. Jeanine M. Ferrell will replace Donna P. Howard. Council Staff has verified that appointee is a registered voter within the City.

Attachments
Attachment 1 – Commission application – Jeanine M. Ferrell Attachment 2 – Charter Section 604
Ward:

All Wards

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SECTION 604. PERSONNEL COMMISSION.

A Personnel Commission consisting of five (5) members shall be appointed by a vote of the Mayor and entire Council, as provided for in section 304(b) of this Charter, to serve without compensation. The Mayor and entire Council may remove Commissioners in the same manner. The Commission’s sole responsibility shall be to hear appeals of disciplinary action by City employees, subject to the provisions of adopted labor agreements. Decisions of the Commission shall be final without further review within the City.

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 17, 2025
To: Honorable Mayor and City Council Members
From: Telicia Lopez, City Clerk
Department: City Clerk
Subject: Adoption of Resolutions Associated with the June 2, 2026, City of San Bernardino Primary Municipal Election
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, take the following actions to conduct the Primary Municipal Election on June 2, 2026:

1. Adopt Resolution No. 2025-400 calling for the holding of a Primary Municipal Election to be held on Tuesday June 2, 2026, for the election of certain officers as required by the provisions of the San Bernardino City Charter;

3. Adopt Resolution No. 2025-402 adopting regulations for Candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, June 2, 2026.

City Manager's Comments
The City Manager defers to the City Clerk recommendation.

Executive Summary
Adopt the resolutions associated with the City of San Bernardino June 2, 2026, Primary Municipal Election calling the Election; requesting the consolidation of the Election with the Statewide Primary, and setting regulations for candidate statements.

Background
Pursuant to Article 8, Section 800, of the City Charter, the primary and general municipal election shall be held in said City in consolidation with the State Primary Election and the State General Election and every two (2) years thereafter. City

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elections shall follow the provisions and procedures of the State Elections Code as applicable to general law cities.

In accordance with the City Charter, the City will participate in the statewide Primary Election on June 2, 2026, and may participate in the statewide General Election on November 3, 2026, if a municipal run-off election is necessary.

The following offices are subject to election in 2026:
The Office of the Mayor of the City of San Bernardino; Member of the City Council from the First Ward;
Member of the City Council from the Second Ward; and
Member of the City Council from the Fourth Ward.

Discussion
Pursuant to Section 10400 of the Elections Code, the Mayor and City Council of the City of San Bernardino must request that the Board of Supervisors of the County of San Bernardino consolidate the City’s Municipal Primary Election with the consolidated Statewide Primary Election to be held on Tuesday, June 2, 2026. Further, the County requires a resolution from the City of San Bernardino authorizing the San Bernardino County Registrar of Voters to conduct the election and canvass the returns. The County will provide most of the election services. The City Clerk will be responsible for providing and transmitting the necessary documents to the County to hold the election and provide for receipt of all candidates' statements and related documents, including dissemination of information to prospective candidates. The candidate nomination period will begin on Monday, February 9, 2026, and will end on Friday, March 6, 2026.

Results of the primary election shall be certified to the Mayor and City Council of the City of San Bernardino.

Based on the cost estimate received from the San Bernardino County Registrar of Voters the cost of this primary election will be $242,000. The final invoice with actual costs will be provided by the Registrar of Voters approximately one-hundred-twenty days (120) after the election is certified.

Pursuant to sections 13307 and 13308 of the California Elections Code each candidate for nonpartisan elective office in any local agency, including any city, county, city and county, or district, may prepare a candidate’s statement on an appropriate form provided by the election’s official. The statement may include the name, age, and occupation of the candidate and a brief description, of no more than 200 words, of the candidate’s education and qualifications expressed by the candidate himself or herself.

However, the governing body of the local agency may authorize an increase in the limitations on words for the statement from 200 to 400 words. The statement shall not include the party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be limited to a recitation of the candidate’s own personal background and qualifications and shall not in any way make reference to other candidates for that office or to another candidate’s qualifications, character, or activities. The Mayor and City Council can direct staff to increase the number of words

Packet Page. 23

in the statement from 200 to 400 words.

Approval from the Mayor and City Council will result in the scheduling of the Primary Municipal Election on Tuesday, June 2, 2026, for the Office of the Mayor and three (3) Members of the City Council for Wards 1, 2, and 4, to the voters of the City.

As the City’s Election Officer, the City Clerk is to be directed to publish a notice of the primary election which shall contain the following:

A. The time of the election.

B. The offices to be filled, specifying full or short term.

C. The hours the polls/vote centers will be open.

2021-2025 Strategic Targets and Goals
Adopting the Resolutions associated with the 2026 General Election aligns with Key Strategic Target Goal No. 1a: Establish a clear policy direction and predictable organization structures.

Fiscal Impact
Funding will be requested as part of the FY 2026/27 Operating Budget.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, take the following actions to conduct the Primary Municipal Election on June 2, 2026:

1. Adopt Resolution No. 2025-400 calling for the holding of a Primary Municipal Election to be held on Tuesday June 2, 2026, for the election of certain officers as required by the provisions of the San Bernardino City Charter;

3. Adopt Resolution No. 2025-402 adopting regulations for Candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, June 2, 2026.

Attachments
Attachment 1 Resolution No. 2025-400 - Noticing and Calling the Primary Municipal Election
Attachment 2 Resolution No. 2025-401 - Requesting to Consolidate the Primary Election with the County Board of Supervisors Statewide Primary Election

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Attachment 3 Resolution No. 2025-402 - Establishing a Candidate Statement Policy
Ward:

All Wards
CC: Eric Levitt, City Manager

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Resolution No. 2025-400

Resolution 2025-400
December 17, 2025

Page 1 of 3 ends

RESOLUTION NO. 2025-400

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

CALLING FOR THE HOLDING OF A PRIMARY

MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
JUNE 2, 2026, FOR THE ELECTION OF CERTAIN

OFFICERS AS REQUIRED BY THE PROVISIONS OF THE

SAN BERNARDINO CITY CHARTER

WHEREAS, under the provisions of the San Bernardino City Charter, a Primary Municipal Election shall be held on Tuesday, June 2, 2026, for the purpose of electing a Mayor for the full term of four years; and Members of the City Council from Wards 1, 2, and 4 for the full term of four years.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That pursuant to the requirements of the San Bernardino City Charter, there is called and ordered to be held in the City of San Bernardino, California, on Tuesday, June 2, 2026, a Primary Municipal Election for the purpose of electing a Mayor and Members of the City Council from Wards 1, 2, and 4 for the full term of four years.

SECTION 3. That the ballots to be used at the election shall be in form and conte nt as required by law.

SECTION 4. That the City Clerk is authorized, instructed, and directed to coordinate with the County of San Bernardino to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 5. That ballot drop boxes and vote centers shall be open and remain continuously open for the times consistent with the Statewide Primary Election pursuant to the California Elections Code; and that vote-by-mail procedures and timing, the election officers, and all other persons and procedures for the Primary Municipal Election shall be the same as those utilized by the County of San Bernardino pursuant to the California Elections Code.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

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Resolution No. 2025-400

Resolution 2025-400
December 17, 2025

Page 2 of 3 ends

SECTION 7. That the Mayor and City Council authorize the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

SECTION 8. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 9. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 10. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 11. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 17
th day of December 2025.

Helen Tran, Mayor
City of San Bernardino

Attest:

Telicia Lopez, CMC, City Clerk

Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2025-400

Resolution 2025-400
December 17, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )

I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-400, adopted at a regular meeting held on the 17 th day of December 2025 by
the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
KNAUS _____ _____ _______ _______
FLORES _____ _____ _______ _______
ORTIZ _____ _____ _______ _______

WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2025.

Telicia Lopez, CMC, City Clerk

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Resolution No. 2025-401
Resolution 2025-401
December 17, 2025

Page 1 of 3 ends

RESOLUTION NO. 2025-401

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF SAN BERNARDINO CONSOLIDATE A

PRIMARY MUNICIPAL ELECTION TO BE HELD ON
JUNE 2, 2026, WITH THE STATEWIDE PRIMARY

ELECTION TO BE HELD ON THE DATE PURSUANT TO
§ 10403 OF THE ELECTIONS CODE

WHEREAS, the City Council of the City of San Bernardino called a Primary Municipal Election to be held on June 2, 2026, for the purpose of the election of a Mayor and three (3) Members of the City Council, for the full term of four (4) years; and;

WHEREAS, it is desirable that the Primary M unicipal Election be consolidated with the Statewide Primary Election to be held on the same date and that within the city the precincts, polling places (vote centers) and election officers of the two elections be the same, and that the county election department of the County of San Berna rdino canvass the returns of the Primary Municipal Election and that the election be held in all respects as if there were only one election;

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That pursuant to the requirements of § 10403 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a Primary Municipal Election with the Statewide Primary E lection on Tuesday, June 2, 2026, for the purpose of the election of a Mayor and three (3) Members of the City Council, for the full term of four (4) years.

SECTION 3. That the county election department is authorized to canvass the returns of the Primary Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the Statewide Primary Election.

SECTION 4. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 5. That the City of San Bernardino recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.

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Resolution No. 2025-401
Resolution 2025-401
December 17, 2025

Page 2 of 3 ends

SECTION 6. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of San Bernardino.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

SECTION 8. The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 9. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 10. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 17
th day of December 2025.

Helen Tran, Mayor
City of San Bernardino

Attest:

Telicia Lopez, CMC, City Clerk

Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2025-401
Resolution 2025-401
December 17, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )

I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-401, adopted at a regular meeting held on the 17th day of December 2025 by the following vote:

WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2025.

Telicia Lopez, CMC, City Clerk

Packet Page. 31

Resolution No. 2025-402
Resolution 2025-402
December 17, 2025

Page 1 of 5 ends

RESOLUTION NO. 2025-402

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

ADOPTING REGULATIONS FOR CANDIDATES FOR

ELECTIVE OFFICE PERTAINING TO CANDIDATE

STATEMENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD ON TUESDAY, JUNE 2, 2026

WHEREAS, §13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the optional candidate statement; and

WHEREAS, Section 13307(b) of the California Elections Code states that the Statement of each candidate shall be printed in type of uniform size and darkness, and with uniform spacing; and

WHEREAS, the City Clerk is responsible for enforcing formatting requirements that exceed those acceptable by the County and wishes to streamline the review process by imposing limits relating to the format of candidate statements to block format, and prohibit Bold ing, Capitalized Words, Italics, and Underlining. The City Clerk has final sign- off and approval of all candidate statements for elected city offices in accordance with state and local law.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN

BERNARDINO, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. General Provisions. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of San Bernardino on Tuesday, June 2, 2026, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

The City Clerk shall require each candidate filing a statement to pay a deposit in advance, as a condition of having his or her statement included in the voters' pamphlet.

SECTION 2. Foreign Language Policy.

A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of San Bernardino. The County is required to translate candidate’s statements into the following languages: Spanish.

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Resolution No. 2025-402
Resolution 2025-402
December 17, 2025

Page 2 of 5 ends

B. The County will print and mail sample ballots and candidate statements to all voters in English and Spanish. The County will make the sample ballots and candidates statements in the required languages available at all polling places, on the County’s websi te, and in the City Clerk’s Department for the City of San Bernardino.

SECTION 3 Endorsements. It is the policy of the San Bernardino County Registrar of Voters that any named individual or specific organization listed as an endorsement in a candidate statement must be verified by the City Clerk of the City of San Bernardino as endorsing the candidate prior to printing in the Voter Information Guide and Sample Ballot. Verification of the endorsement must be in the form of a copy of a letter of endorsement, or in a direct communication from the endorser to the City Clerk in the form of email or mailed correspondence. All endorsements or verification of endorsements from an individual or organization of a candidate must be submitted to the City Clerk no later than 5 PM on the last day of the filing period for review and verification. The verified endors ements will then be provided to the San Bernardino County Registrar of Voters.

SECTION 4. Payment.

A. Translations:

1. The candidate shall be required to pay for the cost of translating the candidate’s statement into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to Federal and\or State law.

2. The candidate shall be required to pay for the cost of translating the candidate’s statement into any foreign language that is not required as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and\or State law, but is requested as an option by the candidate.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidate’s statement in English in the main voter pamphlet.

2. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet.

3. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language requested by the candidate per (B) of Section 2 above, in the main voter pamphlet.

4. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language required by (A) of Section 2 above, in the facsimile voter pamphlet.

The Cit y Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. An estimated payment is required, and the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may,

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Resolution No. 2025-402
Resolution 2025-402
December 17, 2025

Page 3 of 5 ends

on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 5. Miscellaneous.

A) All translations shall be provided by professionally certified translators.

B) The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

SECTION 6 . Additional Materials. No candidate will be permitted to include additional materials in the sample ballot package.

SECTION 7. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 8. That all previous resolutions establishing council policy on payment for candidate statements are repealed.

SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

SECTION 10 . The Mayor and City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 11. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 12. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 17
th day of December 2025.

Helen Tran, Mayor
City of San Bernardino

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Resolution No. 2025-402
Resolution 2025-402
December 17, 2025

Page 4 of 5 ends

Attest:

Telicia Lopez, CMC, City Clerk

Approved as to form:

Sonia Carvalho, City Attorney

Packet Page. 35

Resolution No. 2025-402
Resolution 2025-402
December 17, 2025

Page 5 of 5 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )

I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-402, adopted at a regular meeting held on the 17th day of December 2025 by the following vote:

WITNESS my hand and official seal of the City of San Bernardino this __ day of December 2025.

Telicia Lopez, CMC, City Clerk

Packet Page. 36

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 17, 2025
To: Honorable Mayor and City Council Members
From: Telicia Lopez, City Clerk
Department: City Clerk
Subject: Approval of Various Mayor and City Council Meeting Minutes
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the meeting minutes for the following dates:

1. May 30, 2024 Special Meeting Draft Minutes

2. January 15, 2025 Regular Meeting Draft Minutes

3. November 5, 2025 Regular Meeting Draft Minutes
Click or tap here to enter text.

Click or tap here to enter text.

Packet Page. 37

City of San Bernardino
201 North E Street
San Bernardino, CA 92401
http://www.sbcity.org

DRAFT MINUTES

For The
Special Meeting of the Mayor and City Council of the City of San Bernardino, Mayor and City Council of the City of San Bernardino Acting as the Successor Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Housing Authority, and Mayor and City Council of the City of San Bernardino Acting as the San Bernardino Joint Powers Financing Authority

THURSDAY, MAY 30, 2024
5:45 P.M.

The Special Meeting of the Mayor and City Council of the City of San Bernardino and State of the City Event was called to order at 5:52 p.m. by Mayor Helen Tran on Thursday May 30, 2024, at the Inland Empire Room at the Doubletree by Hilton Hotel , located at 285 East Hospitality Lane, San Bernardino, California 92408.

CALL TO ORDER
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Absent
Juan Figueroa Mayor Pro-Tem, Ward 3 Absent
Fred Shorett Council Member, Ward 4 Present
Ben Reynoso Council Member, Ward 5 Absent
Kimberly Calvin Council Member, Ward 6 Present
Damon L. Alexander Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton City Manager Present
Thomas Rice Assistant City Attorney Present
Genoveva Rocha City Clerk Present

Mayor Helen Tran
Council Members
Theodore Sanchez
Sandra Ibarra
Juan Figueroa
Fred Shorett
Ben Reynoso
Kim Calvin
Damon Alexander

Packet Page. 38

Special Meeting Draft Minutes May 30, 2024
Mayor and City Council of the City of San Bernardino Page 2

5:45 PM

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA
Treasure Ortiz expressed concern that the meeting, required attendees to pay $75 per person, but was considered a Brown Act Special Meeting . The speaker questioned whether staff time and sponsorship funds were appropriately accounted for.

5:56 PM

RECEPTION

6:00 PM

PROGRAM

1. State of the City Presentation
Public Information Officer Jeff Kraus introduced Latrice Christine who sang the National Anthem.

Mr. Kraus recognized the following event sponsors Transtech, Best Best and Krieger, Burrtec, San Bernardino International Airport, San Manuel Band of Mission Indians, Hillwood, IEHP, Willdan, C alifornia State University of San Bernardino, San Bernardino Valley College, Assemblymember James C. Ramos, SoCalGas, and WCA.

Dr. Christopher Thornberg presented a Forecast on the State and Future Economy.

The Mayor and City Council recognized three local heroes: Jaden Daniels, who received the 2023 Heisman Trophy; Terry “Terrible” Washington, a eight -time world champion boxer; and Anthony Parnther, Music Director and Conductor of the San Bernardino Symphony Orchestra, who has conducted music for films such as Avatar, Wakanda Forever, Encanto, and most recently Oppenheimer, which received an Academy Award.

The Mayor and City Council spoke about progress and accomplishments in the City, including commercial development, economic growth, and completed projects.

ADJOURNMENT
The Special Meeting of the Mayor and City Council and State of the City event was adjourned on Thursday May 30, 2024 at 7:56 p.m.

The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday, June 05, 2024, at the Norman F. Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m.

Telicia Lopez, CMC, City Clerk

Packet Page. 39

City of San Bernardino
201 North E Street
San Bernardino, CA 92401
http://www.sbcity.org

Draft Minutes

FOR THE

REGULAR MEETING OF THE MAYOR AND CITY COUNCIL

OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND

CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY

COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING

AUTHORITY

WEDNESDAY, JANUARY 15, 2025
4:00 PM

The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 4:03 PM by Mayor Helen Tran on Wednesday, January 15 , 2025, at Feldheym Central Library, San Bernardino, CA.

CALL TO ORDER

Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Council Member, Ward 3 Present
Fred Shorett Mayor Pro-Tem, Ward 4 Present
Kim Knaus Council Member, Ward 5 Present
Mario Flores Council Member, Ward 6 Present
Dr. Treasure Ortiz Council Member, Ward 7 Present
Helen Tran Mayor Present
Rochelle Clayton Acting City Manager Present
Sonia Carvalho City Attorney Present
Genoveva Rocha City Clerk Present
Telicia Lopez Chief Deputy City Clerk Present

Mayor Helen Tran
Council Members
Theodore Sanchez
Sandra Ibarra
Juan Figueroa
Fred Shorett
Kim Knaus
Mario Flores
Dr. Treasure Ortiz

Packet Page. 40

Regular Meeting Draft Minutes January 15, 2025
Mayor and City Council of the City of San Bernardino Page 2 4:00 P.M.

CLOSED SESSION PUBLIC COMMENT
There was one public comment for Closed Session.

Kimberly Calvin spoke on Item C, expressing concern about delays in the evaluation process for appointed positions and recommending that feedback be provided by the previous Council Members who served during the evaluation period.

CLOSED SESSION
A) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9(a) and (d)(1):
i.) Janet Aguayo v. City of San Bernardino, Workers’ Compensation Case No.

ADJ179431
ii.) Michael Fowler v. City of San Bernardino, Workers’ Compensation Case Nos. ADJ12765435; ADJ2417513; ADJ4532837; ADJ4488737; and ADJ10324224
iii.) John Phillips v. City of San Bernardino, Workers’ Compensation Case No.

ADJ4660620
iv.) Tiffany Ann Har rison v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2325880
v.) Angelica Ortega v. City of San Bernardino, San Bernardino Superior Court Case No. CIVSB2308185
vi.) Damion “David” Wood v. City of San Bernardino, et al., United States District Court Case No. 5:23-cv-00925-JAK-AS
vii.) Mark Detinne, a minor by and through his Guardian ad Litem Todd Allen Detinne v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS2016739
viii.) Brian Pellis, et al. v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2226731

B) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)): One Item

C) PUBLIC EMPLOYEE APPOINTMENT AND PERFORMANCE EVALUATION PROCESS (Criteria, Timing, Goal Setting, and Other Preliminary Matters) Titles: City Attorney, City Clerk, City Manager

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Regular Meeting Draft Minutes January 15, 2025
Mayor and City Council of the City of San Bernardino Page 3

CLOSED SESSION REPORT
City Attorney Sonia Carvalho stated th at there was reportable action on multiple items from Closed Session. City Attorney Carvalho reported that Ashley Granick of the law firm of Goldman, Madeline and Strassmann presented three cases to the city council. All three cases were approved for settlement.

Item A(i) for Janet Aguayo was approved for $125,000 by a 7 to 0 unanimous vote.

Item A(ii) Micheal Fowler was approved for $35,000 by a 7 to 0 unanimous vote.

Item A(iii) for John Phillips case was approved for $150,000 by a 7 to 0 unanimous vote.

Amir Raza of the law firm of Lawrence, Beach, Ellen and Choi presented two cases by a 7 to 0 unanimous vote.

Item A(v) Angelina Ortega case was approved for a settlement of $97,500 by a 7 to 0 unanimous vote.

Item A(vi) David Wood was approved for a settlement of $299,500, with a vote of 5 to 2, with Council Members Ortiz and Shorett voting in opposition.

Victor Ware of the law firm Graves and King presented on Item A (iv.) Tiffany Ann Harrison and a settlement of $69,999 was approved by a unanimous vote.

Updates were provided on the remaining items and Item C would be heard at the conclusion of the open session agenda.
5:00 PM
The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 5: 30 PM by Mayor Helen Tran on Wednesday, January 15, 2025, at Feldheym Central Library, San Bernardino, CA.

Packet Page. 42

Regular Meeting Draft Minutes January 15, 2025
Mayor and City Council of the City of San Bernardino Page 4

INVOCATION AND PLEDGE OF ALLEGIANCE
Chaplain Nelson Glass from San Bernardino Police Department Chaplains lead the invocation. Council Member Dr. Treasure Ortiz lead the Pledge of Allegiance to the Flag.

PRESENTATIONS

1. Proclamation Honoring Disabled American Veterans Chapter 12 for 100 Years of Service in the City of San Bernardino – January 2025 (All Wards)

The Mayor and City Council presented the proclamation to Junior Vice Commander for the Department of California DAV, and also local DAV chapter 12 Commander Jose Mendoza; Past state Commander / Purple Heart recipient Joseph Mosley ; Past State Commander/ Purple Heart recipient Richard Valdez ; Senior Vice Commander/ Purple Heart recipient Jared Behee ; Sergeant in arms Alonzo Lewis ; Assistant Cassandra Samuel; DAV Garden Supervisor Purple Heart recipient Ruben Luis ; DAV chapter 12 maintenance crew; Eric Bass, Jeremy Farmer, Marco Garrett, and Miguel Amada ; DAV Chaplain Ching Trenchard; DAV Auxiliary Commander Mary Ann Baca; DAV Auxiliary adjutant Joanne Mendoza; DAV Auxiliary senior Vice Commander Julie Behee ; DAV Auxiliary Junior Vice Commander Irma Profitt ; DAV members, Dave McCammick , and Chris Williams.

CLOSED SESSION REPORT
The Closed Session report was provided prior to the call to order for the regular meeting.

The City Manager update was heard before public comments.

CITY MANAGER UPDATE
Jeff Kraus, Public Information Officer, provided city wide updates. Highlights included reporting on recent fires and expressing appreciation to the County Fire Protection District, $14 million in federal grants for an EV charging network, updates on encampment cleanups , upcoming homeless point -in-time count, progress on citywide street sign replacements, the grand opening of Yoshinoya, the vacant positions on city boards and commissions, and the upcoming Lunar New Year celebration on February 1 st.

PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA Al Palazzo addressed the Mayor and City Council in support of Mr. Lee and Amy’s owners of American Sports Uni versity humanitarian effort to renovate a downtown property to provide shelter for fire victims, commending their leadership, community investment, and commitment to creating local jobs.

Russell Degman, Operation New Hope, reported on the program successes, including exceeding youth workforce goals, reduced city shootings, and continued growth of the Violence Intervention Program (VIP), an outreach initiative benefiting the community.

Barbara Sky expressed concern about water pressure, infrastructure, and evacuation safety in the Verdemont and Foothill areas, urging the Council to consider a moratorium on new housing developments until infrastructure issues are addressed.

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Mayor and City Council of the City of San Bernardino Page 5 Erika Hernandez, President of the Shandin Hills Neighborhood Association, described the impact of the August 2024 Edgehill Fire on her family and neighbors and requested City support to expedite approvals for rebuilding plans so residents can return home and restore their community.

Chad Keeville, resident of Ward 6, requested assistance from the city to repair numerous potholes near his home before the rainy season to prevent further street damage.

Victoria Sanchez spoke about the recent Little Mountain fire and the city’s overall preparedness for natural disasters. She thanked emergency responders for their quick action, raised concerns about evacuation routes and infrastructure, and emphasized the importance of effectively allocating ARPA funds to support the community.

Ji Li, local property owner, discussed plans to redevelop their property into a Digital Media Center and Convention Center, aiming to create local job opportunities and training for students in media production. He also proposed temporarily housing fire victims in a renovated dormitory building and requested the city’s support with permits, inspections, and overall collaboration to move the project forward.

Georgia L. expressed concern about ongoing inhumane conditions at the city’s animal shelter, citing recent incidents and lack of improvement since last year. She urged the city to end its partnership with Best Friends Animal Society and take action toward proper animal care and accountability.

Amy Xee, a local business owner, offered to provide temporary housing for fire victims in her 130-room property and requested the city’s help to expedite repair permits. She also expressed plans to host community events to support downtown revitalization.

Erick Marquez praised the San Bernardino Symphony Guild’s Christmas concert, and introduced his new community nonprofit, The People of San Bernardino. He also expressed interest in joining the Parks and Recreation Commission and noted plumbing issues at the community garden on Pedley and Sixth Street.

Mike Hartley clarified that his previous comment on San Bernardino potentially becoming a sanctuary city was about illegal immigration, not race, and stated he is not racist.

Malibu congratulated new city officials Kim Knaus, Dr. Treasure Ortiz, and Mario Flores, urging them to work collaboratively. She also expressed concern over the city’s legal team, calling for accountability, and prosecution for those who misappropriated millions in VIP program funds.

Kimberly Calvin thanked Public Works, asked about the timing of street sweeping signs and paving schedules, and expressed concern about displaced residents being pushed into unsafe conditions. She also acknowledged upcoming improvements at Gutierrez Park and Encanto.

Tia Johnson, owner of Three Little Bluebirds, raised safety concerns about insufficient lighting near her downtown business, which has affected her operating hours, and reported a malfunctioning traffic light at Fourth and F Street that poses an accident risk.

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Mayor and City Council of the City of San Bernardino Page 6 Sylvia Lopez asked the City Council about plans for redeveloping San Ber nardino’s old and abandoned structures, improving affordable housing, addressing homelessness with proper facilities, and reducing the city’s financial deficit to support growth an revitalization.

Less spoke on concern about recalling certain Council Members, restoring Zoom for public comments, addressing city building funding and vacant properties, insurance issues related to fires, and living conditions in some rental buildings, urging the city to take action to protect residents and utilize empty buildings effectively.

Victor Beecha stated that the San Bernardino collaboration provided food, housing and resources to hundreds of residents without city funding and requested coordination with the city to better serve the community.

Thomas Burpee, founder of Unity in the Community, reported that the organization has been bringing rival gangs together and providing activities, food, and support for youth, and the homeless, all funded personally. He also requested that Encanto Park lights remain on, and bathrooms be accessible on Sundays.

Brian Russ, member of Unity in the Community spoke about giving back to San Bernardino and supporting local efforts to uplift the community.

Ronnie Miller, founder and CEO of Sisters Making a Difference, congratulated new Council Members and thanked Council Member Flores for his support. She highlighted a three-day Christmas tour that served over 3,000 residents without city funding and urged greater collaboration between the city and local organizations.

Junior Carrillo, Public Safety Commission member shared his recovery story after heart surgery, expressing renewed commitment to serving San Bernardino. He emphasized the importance of utilizing city commissions to address community concerns efficiently before they reach the council.

City Clerk Rocha announced that written comments were also received. Copies were provided to the Mayor and City Council and available online.

PUBLIC HEARINGS

2. Resolution Approving the Issuance of Revenue Obligations by the California Enterprise Development Authority through Benevolence Industries Inc., a Federally qualified Health Center Agency within San Bernardino City Limits Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino (“City”) adopt Resolution No. 2025- 001 approving the issuance of revenue obligations by the California Enterprise Development Authority (“Authority”) following a public hearing in accordance with the requirements of the Federal Tax Equity and Fiscal Responsibility Act (“TEFRA”) to conduct such a hearing under the authority of the local jurisdiction, and Internal Revenue Code of 1986 as amended (“Code”).

Mayor Tran opened the public hearing at 6:49 p.m.

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Director of Community Development and Housing, Gabriel Elliott provided an overview of the request to approve Resolution No. 2025-001by Benevolence Industries Inc.

There were four (4) requests to speak, however it was determined that the speakers signed up for the incorrect item.

The public hearing was closed at 6:58 p.m.

Council Member Ibarra sought clarification on a funding item.

Acting City Manager Clayton confirmed that while the city must approve the issuance of bonds for the medical facility due to its location within the jurisdiction, the city holds no financial obligation now or in the future.

RESULT: ADOPTED RESOLUTION NO. 2025001 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Kim Knaus, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

3. Resolution Approving Street Vacation (15.30442) of a Portion of Iola Place East of North “D” Street and North of West Baseline Street, and the Reservation of Utilities Therein (Ward2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-00
2 of the Mayor and City Council of the City of
San Bernardino, California, approving the vacation of a portion of Iola Place east of North “D” Street, and north of West Baseline Street, and the reservation of utilities therein.

M
ayor Tran opened the public hearing at 6:59 p.m.

Deputy Director of Economic Development, Josh Dramitinos provided a presentation.

There were four (4) requests to speak from the previous Public Hearing.

Yolanda Macias thanked Public Works for keeping the area clean and urged continued efforts, citing ongoing issues with trash and disturbances behind their property. She also expressed skepticism about some organizations providing food to the homeless, questioning their motives and the resulting litter problems.

Elba Cordoba thanked the city for the recent cleanup efforts around D Street and Baseline but shared ongoing concerns about unhoused related issues, including property damage and water theft. She also expressed skepticism about organizations providing aid to the unhoused individuals.

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Mayor and City Council of the City of San Bernardino Page 8 Martha Carvillo shared concerns about safety near her home at the old Smart & Final.

She has a grandchild with special needs and worries about hazards like needles in the area. Her fence was destroyed, she’s had trespassing incidents, and there have been reports of vandalism. She also noted streetlights have been out for two years, making the area very dark, and requested continued attention to improve safety.

The public hearing was closed at 7:06 p.m.

The City Council discussed future commercial development, in which no applications are currently pending. Staff confirmed the proposal aligns with the existing general plan.

Notices were properly posted within a thousand feet, with no objections. The site will have on-site security, and a trespassing form is on file to help manage unauthorized access, though the area cannot be gated due to open access requirement.

RESULT: ADOPTED RESOLUTION NO. 2025002 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

4. Public Hearing on Annexation No. 47 (Drivethrough Restaurant located south of Hospitality Ln and west of Tippecanoe Ave) to Community Facilities District 20191 (Maintenance Services) (Ward 3)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Hold a Public Hearing

2. A
dopt Resolution No. 2025
-00
3 of the Mayor and City Council of the City of
San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2019
-1 (
Maintenance Services)
(Annexation No. 47); and

3. H
old a special Landowner election and canvass the election ;
and

4. A
dopt Resolution No. 2025
-004
of the Mayor and City Council of the City of
San Bernardino, California, declaring election results for Community Facilities District No. 2019
- 1 (
Maintenance Services) (Annexation No. 47); and

5. I
ntroduce, read by title only, and waive further reading of Ordinance No.

MC-1646 of
the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC -15
22 and levying special taxes to be
collected during Fiscal Year 2024
-202
5 to pay annual costs of the maintenance
and servicing of landscaping, lighting, and streets, a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 2019
-1
(Maintenance Services);
and

6. S
chedule the adoption of Ordinance No. MC-164
6 for February 5, 2025.

M
ayor Tran opened the public hearing at 7:10 p.m.

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Mayor and City Council of the City of San Bernardino Page 9 There were no public speakers or requests to speak.

City Clerk Rocha reported there were no written protests received.

The public hearing was closed at 7:11 p.m.

RESULT: ADOPTED RESOLUTION NO. 2025003 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

RESULT: ADOPTED RESOLUTION NO. 2025004 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

City Clerk Genoveva Rocha read the title of Ordinance MC-1646 into the record.

RESULT: INTRODUCED FOR FIRST READING ORDINANCE NO. MC 1646 [70]
MOVER: Juan Figueroa, Council Member, Ward 3
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

5. Public Hearing on Annexation No. 48 (Piedmont Mobile Home Estates located north of Highland Ave and east of N. Piedmont Ave) to Community Facilities District 20191 (Maintenance Services) (Ward 4)

Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Hold a Public Hearing; and

2. A
dopt Resolution No. 2025
-00
5 of the Mayor and City Council of the City of
San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2019
-1 (
Maintenance Services) (Annexation No.
48); and

3. Ho
ld a special landowner election and canvass the election; and

4. A
dopt Resolution No. 2025
-00
6 of the Mayor and City Council of the City of
San Bernardino, California, declaring election results for Community Facilities District No. 2019
- 1
(Maintenance Services) (Annexation No. 48); and

5. Introduce, read by title only, and waive further reading of Ordinance No. MC -1 647 of the Mayor and City Council of the City of San Bernardino, California, amending

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Mayor and City Council of the City of San Bernardino Page 10 Ordinance No. MC -15 22 and levying special taxes to be collected during Fiscal Year 2024
-20
25 to pay annual costs of the maintenance and servicing of lighting, street maintenance, park maintenance, graffiti abatement, and a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 2019 -1
(
Maintenance Services); and

6. Schedule the adoption of Ordinance No. MC-1 647 for February 5, 2025.

Mayor Tran opened the public hearing at 7:13 p.m.

There were no public speakers or requests to speak.

City Clerk Rocha reported there were no written protests received.

The public hearing was closed at 7:14 p.m.

RESULT: ADOPTED RESOLUTION NO. 2025005 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Mario Flores, Council Member, Ward 6
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

RESULT: ADOPTED RESOLUTION NO. 2025006 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Kim Knaus, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

City Clerk Genoveva Rocha read the title of Ordinance MC-1647 into the record.

RESULT: INTRODUCED FOR FIRST READING ORDINANCE NO. MC 1647 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

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Mayor and City Council of the City of San Bernardino Page 11 Prior to taking a vote on the Consent Calendar, Acting City Manager Clayton announced that Item No. 26 was being pulled from the agenda, and Item Nos. 9 and 16 had corrections, and memos were provided for those items.

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion.

RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEMS
NO.6, NO. 7, NO. 13, NO. 15, NO. 16, NO. 22, AND NO. 23 FOR A SEPARATE VOTE [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

6. Accept $1,000 Grant Funding from Best Friends Animal Society (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-007
:

1. A
uthorizing the Department of Animal Services to accept grant funding in the amount of $1,000 from Best Friends Animal Society for animal sheltering programs; and

2. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 Budget to appropriate $1,000 of the grant funding in both revenues and expenditures for animal shelter programs and services.

Council Member Ibarra pulled th e item and requested that the Animal Control Commission provide a monthly breakdown of expenditures under the current contract, including costs for microchips and leashes, to improve transparency.

Director of Animal Services Kris Watson clarified that the Commission met quarterly and currently reported actions on that schedule. Staff stated they could provide the expenditure information monthly via email to the Commission.

RESULT: ADOPTED RESOLUTION NO. 202500 7 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

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7. Adoption of Ordinance MC1645 Development Code Amendment 2404 (ADU 2024 Legislative Update)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California accept for final reading and adopt Ordinance No. MC -1645, approving
Development Code Amendment 24
-0
4 amending Chapter 19.04 (Residenti al
Zones); Section 19.04.030(2)(P) (Residential Zones Specific Standards - A
ccessory
Dwelling Units) of the City of San Bernardino Development Code (SBMC Title 19) in order to update the development standards for Accessory Dwelling Units in compliance with recent changes in state law; and finding such action statutorily exempt from the California Environmental Quality Act under Public Resources Code Section 21080.17 (Attachment 1 and Attachment 2).

C
ouncil Member Ortiz noted ongoing parking issues related to ADU development and requested that the City explore implementing on- street parking permits for affected areas.

Acting City Manager Clayton stated they could look into the option and bring an item back for future consideration.

RESULT: ADOPTED ORDINANCE NO. MC 164 5 [61]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Kim Knaus, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: Shorett

8. Imposing Liens totaling $243,380.52 on Certain Real Property to Recover Costs for Code Enforcement Abatements (All Wards)
Recommendation:

Adopt Resolution No. 2025-00 8 of the Mayor and City Council of the City of San Bernardino, California, imposing liens on certain real property located within the City San Bernardino for the costs of public nuisance abatements.

RESULT: ADOPTED RESOLUTION NO. 2025008 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

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9. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 20191 (Maintenance Services): Annexation No. 49, Tax Zone No. 49 (Watt EV Electric Truck Charging Facility at the intersection of W. Century Ave. and South E St.) (Ward 3)
Recommendation:

It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2025
-009
of the Mayor and City Council of San Bernardino,
California, declaring its intention to annex territory into Community Facilities District No. 2019
-1 (
Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 49) and authorizing the levy of a special taxes therein.

A correction was required for A ttachment No. 6 – Petition to Annex . The requirement is that the Petition to Annex must be dated within 90 days of the Resolution of Intent hearing.

RESULT: ADOPTED RESOLUTION NO. 2025009 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

10. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 20191 (Maintenance Services): Annexation No. 50, Tax Zone No. 50 (Chipotle located at the northeast corner of G St and 5th St) (Ward 1) Recommendation:

It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2025
-010
of the Mayor and City Council of San Bernardino,
California, declaring its intention to annex territory into Community Facilities District No. 2019
-1 (
Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 50) and authorizing the levy of a special taxes therein.

RESULT: ADOPTED RESOLUTION NO. 2025010 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

11. Resolution Updating the Computershare Debt Trustee Services Signature Authority (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution 2025
-011
updating the City’s bank and debt trustee
account signature authority for Computershare Trust Company.

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Mayor and City Council of the City of San Bernardino Page 14 RESULT: ADOPTED RESOLUTION NO. 2025011 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

12. Investment Portfolio Report for October 2024 (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, accept and file the Monthly Investment Portfolio Report for October 2024.

RESULT: APPROVED STAFF’S RECOMMENDATION [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

13. Technical Correction to the Appropriations Limits for Fiscal Years 202223, 202324, and 202425 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. A
dopt Resolution No. 2025
-022
of the Mayor and City Council of the City of San
Bernardino, California, approving the technical correction to the Appropriations Limit for Fiscal Years 2022-2
3;

2. A
dopt Resolution No. 2025
-023
of the Mayor and City Council of the City of San
Bernardino, California, approving the technical correction to the Appropriations Limit for Fiscal Years 2023-2
4;

3. A
dopt Resolution No. 2025
-024
of the Mayor and City Council of the City of San
Bernardino, California, approving the technical correction to the Appropriations Limit for Fiscal Years 2024-2
5;

4. R
e
-es
tablish the City’s Appropriations Limits for Fiscal Years 2022 -23,
2023
-
2 4, and 2024
-25 a
s required by Article XIII of the California State Constitution.

Acting City Manager Clayton provided an update on a technical correction related to the Gann Limit, which the City’s auditors discovered.

Interim Finance Director Fortune explained that the error involved an incorrect population factor used in calculating the spending cap, dating back three years. The correction does not affect actual revenue or fiscal health, as the City’s current revenue of approximately $196 million remains well below the updated cap of $480 million. She also indicated that corrected resolutions would be brought forward to the City Council.

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Mayor and City Council of the City of San Bernardino Page 15 RESULT: ADOPTED RESOLUTION NO. 2025022, NO. 2025 02 3, AND 2025 024 [70]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

14. Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for October 2024 (All Ward)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for October 2024.

15. American Rescue Plan Update (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file a report on the American Rescue Plan Act (ARPA) funds allocation and expenditures to date.

Council Member Ortiz inquired about the status of the City’s American Rescue Plan Act (ARPA) funds.

Acting City Manager Clayton and Director of Finance Fortune reported that the City received $77.6 million in May 2021 and was required to obligate all funds by December 31, 2025. They confirmed that 100% of the funds have been allocated, with $34 million awarded to contractors and sub-recipients, $17 million through interagency agreements, and $25 million already spent. There is no General Fund impact associated with the expenditure. They also stated that projects are in various stages of completion and will provide quarterly updates to the City Council, consistent with U.S. Treasury reporting requirements.

Council Member Ortiz expressed appreciation for staff’s efforts in managing the obligation to the ARPA Funds.

RESULT: APPROVED STAFF’S RECOMMENDATION [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

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16. Approving Job Classifications and Amending the Citywide Classification and Compensation Plan
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-012
:

1. E
stablishing salary assignments for the classifications of Homeless Outreach Specialist Homeless Outreach Coordinator, Police Records Manager, Police Dispatch Manager, Economic Development Specialist, Senior Economic Development Manager and Veterinarian; and

2. A
mending the City -w
ide salary schedule for full -t
ime, part -t
ime, temporary,
and Seasonal positions.

A correction was required for this item. The s alary for the Veterinarian was correct in the staff report, however incorrect on the Resolution.

Council Member Ortiz thanked Director Watson and staff for returning with the proposed change to a per-diem veterinarian role, noting that the community had advocated for this adjustment and acknowledging the national shortage of veterinarians previously raised by HR and staff. She also sought clarification regarding the salary structure.

Director of Human Resources Andrea Russell confirmed that the prior salary range was removed and replaced with a set salary.

RESULT: ADOPTED RESOLUTION NO. 2025012 [70]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

17. PreApproval of Mayor’s Reimbursable Travel for FY 2024/2025 Yale Mayors College & 151st CEO Caucus (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre
-ap
prove the Mayor’s reimbursable travel to Yale Mayors College & 151st CEO Caucus for Fiscal Year 2024/25.

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18. Approve the Purchase of a Mobile Stage Trailer in the amount of $191,390 for Special and Citywide Events (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025
-01
3:

1. A
pproving the award of a Mobile Stage Trailer Agreement with Stageline Mobile Stage in the amount of $191,390 for the purchase of a mobile stage trailer; and

2. Authorizing the City Manager or his designee to execute the Professional Services Agreement (PSA) between the City of San Bernardino and Stageline Mobile Stage; and

3. Authorizing the Director of Finance & Management Services to issue a purchase order in the amount of $ 191,390 to Stageline Mobile Stage for the purchase of the mobile stage trailer.

RESULT: ADOPTED RESOLUTION NO. 2025013 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

19. Accept the Kaiser Permanente California Community Foundation Grant in the amount of $60,000, and Appropriate Funds for the Operation Splash 2024 and 2025 Summer Aquatics Programs in the Amount of $60,000 for FY’s 20242026 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025
-01
4:

1. A
uthorizing the City Manager to accept the grant award from Kaiser Permanente in the amount of $60,000; and

2. Authorizing the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant awards; and

3. Authorizing the Director of Finance & Management Services to amend the FY 2024/25 Operating Budget by appropriating $60,000 of grant funds in both revenue and expenditures.

RESULT: ADOPTED RESOLUTION NO. 2025014 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

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20. Accept the FY 2023 $175,000 Department of Justice Project Safe Neighborhoods Grant (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-015
authorizing:

1. T
he City Manager or designee to accept the FY 2023 Department of Justice, Project Safe Neighborhoods grant funding.

2. The Interim Director of Finance and Management Services to amend FY 2024/25
Adopted Budget appropriating $175,000 in both revenue and expenditures.

RESULT: ADOPTED RESOLUTION NO. 2025015 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

21. Authorize the City Manager to Execute a 6th Amendment with Dignity Health Corporation for a Police Services Agreement at Community Hospital San Bernardino and St. Bernardine’s Medical Center. (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the City Manager to execute a 6th Amendment with Dignity Health Corporation, entering into a Police Services Agreement until December 31, 2027.

2. Authorize the Interim Director of Finance and Management Services to amend the FY 2024/25 Operating Budget by appropriating $188,801 in both revenue and expenditures accordingly.

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Regular Meeting Draft Minutes January 15, 2025
Mayor and City Council of the City of San Bernardino Page 19

22. Award of Construction Agreement for the Energy Efficiency & Conservation Grant Voucher Program Solar Retrofit in the amount of $249,590 to Retrofit Ornamental Light Poles with Solarpowered LED fixtures (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino California;

1. Authorize the City Manager or designee to approve the award of an agreement with Sierra Pacific Electrical Contracting in the amount of $149,776 for the implementation of the Energy Efficiency and Conservation Grant (EECBG) Voucher Solar Retrofit 2024 project; and

2. Authorize the Director of Finance & Management Services to approve construction contingencies in the total amount of $99,814 for construction of the Project, for a total not to exceed project budget of $249,590; and

3. Authorize the City Manager or designee to execute all documents with Sierra Pacific Electrical Contracting; and

4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

Council Member Ortiz thanked staff for their ongoing work on the Encanto project, noting the significance of the effort.

RESULT: ADOPTED RESOLUTION NO. 202500 7 [70]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Mario Flores, Council Member, Ward 6
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

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Mayor and City Council of the City of San Bernardino Page 20

23. Award of Construction Agreement for Improvements at Gutierrez Park to Zeco Inc., and Authorize a Project Budget of $1,100,228.38 (Ward 6) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025
-01
6:

1. A
pproving the award of a Construction Agreement with Zeco Inc. in the amount of $887,224.55 for Improvements at Gutierrez Park (Project); and

2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $177,444.91.

3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $100,228.38 from the AB 1600 Parkland and Op Fund to bring the total project budget to $1,100,228.38.

4. Authorizing the City Manager or designee to execute all documents with Zeco Inc.; and

5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).

Council Member Flores thanked staff, colleagues, the County, and Supervisor Baca for their ongoing support of park initiatives.

RESULT: ADOPTED RESOLUTION NO. 2025016 [70]
MOVER: Mario Flores, Council Member, Ward 6
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

24. Rejecting Construction Bids for Storm Drain Improvement Project (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025
-017
Rejecting the Construction Bids for the
Storm Drain Improvement Project.

RESULT: ADOPTED RESOLUTION NO. 202501 7 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

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Mayor and City Council of the City of San Bernardino Page 21

25. Amendment No. 2 to Agreement with Infrastructure Engineers, A Bowman Company (Wards 1, 2, 3, 6 & 7)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve Amendment No. 2 to the Professional Services Agreement with Infrastructure Engineers, A Bowman Company, extending the term until June 30, 2025 to continue the provision of construction management and inspections services for the creation and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections on three corridors: Baseline Street, Mount Vernon Avenue, and Highland Avenue.

26. Award of Construction Agreement for Improvements at Ruben Campos Community Center to Perfection Painting Corp, and Authorize a Project Budget of $392,520 (Ward 1)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025
-0
18:

1. Approving the award of a Construction Agreement with Perfection Painting Corp in the amount of $327,100.00 for the Improvements at Ruben Campos Community Center (Project); and

2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $65,420.00 for construction of the project.

3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $178,084.00 from the AB 1600 Parkland and Op Fund to bring the total project budget to $392,520.00.

4. Authorizing the City Manager or designee to execute all documents with Perfection Painting Corp; and

5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).

PULLED BY STAFF, NO ACTION TAKEN ON THIS ITEM

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27. Award of Construction Agreement for Improvements at Encanto Park to Global Builders Inc., and Authorize a Project Budget of $238,665.60 (Ward 6) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025
-0
19:

1. Approving the award of a Construction Agreement with Global Builders Inc. in the amount of $198,888.00 for Improvements at Encanto Park (Project); and

2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $39,777.60 for the construction of the project.

3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $24,178.80 from the AB 1600 Parkland and Op Fund to bring the total project budget to $238,665.60.

4. Authorizing the City Manager or designee to execute all documents with Global Builders Inc.; and

5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”).

RESULT: ADOPTED RESOLUTION NO. 2025019 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

28. Approval for Remaining Grant Funds Allocation for Change Orders – Clean California Local Grant Program Project (Ward 1)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025
-02
0:

1. Authorizing the Director of Finance and Management Services the use of the remaining $79,009.90 in unallocated grant funds for contract change orders and additional unforeseen field conditions related to Southern California Edison utility work; and

2. Authorizing the City Manager or designee to execute all necessary documents, including contract change orders, with SDC Engineering, Inc.; and

3. Authorizing the City Manager or designee to approve and execute contract change orders as neces sary to complete the project within the approved budget; and

4. Authorizing the Director of Finance and Management Services to amend the Capital Improvement Program (CIP) adopted budget to reflect the approved changes.

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RESULT: ADOPTED RESOLUTION NO. 2025020 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Juan Figueroa, Council Member, Ward 3
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

DISCUSSION

29. Vanir Building Lease Options for a Permit and Plan Check Counter Location and Office Space Needs
Recommendation:

Mayor and City Council Receive an update on the lease options for additional office space in the Vanir Building at 290 N. D Street and provide direction to staff.

Senior Management Analyst William Lampi and Acting City Manager Clayton provided a presentation.

The Mayor and City Council discussed the fiscal impacts of establishing a one- stop shop and relocating staff, raising concerns about repair responsibility, long- term lease costs, and potential cost escalations. They also discussed the need for detailed assessments and broader space-use planning, including City Hall options, and ultimately directed staff to work with Miller Architects and the building owner to provide cost estimates, responsibilities, and lease terms, and to return with findings at the second meeting in February.

RESULT: DIRECTED STAFF TO HAVE MILLER ARCHITECTS DETERMINE A COST ESTIMATE TO IMPLEMENT THE ONE ST OP SHOP ON THE

FIRST FLOOR OF VANIR AND IDENTIFY THE CONTRACT TERMS
AND CONDITIONS FOR THE OBLIGATIONS FOR MAINTENANCE .

RETURN TO THE MAYOR AND CITY COUNCIL AT THE SECOND
MEETING IN FEBRUARY. [60]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Treasure Ortiz, Council Member, Ward 7
AYES: Sanchez, Figueroa, Shorett, Knaus, Flores, Ortiz
ABSENT: Sandra Ibarra

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Mayor and City Council of the City of San Bernardino Page 24

30. Unaudited FY 2023/24 YearEnd Update General Fund Financial Update Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino receive and file the FY 2023/24 Unaudited Year-E
nd Update.

I
nterim Director of Finance Jeannie Fortune provided a presentation.

The Mayor and City Council emphasized the importance of communicating the city’s improved fiscal position while cautioning about fiscal stability, highlighting the need to prioritize one- time investments, address longstanding vacancies, and adjust staffing levels through the upcoming classification and compensation study. They also stress ed maintaining community services, ensuring transparency in fiscal reporting, and aligning future staffing and budget decisions with long-term sustainability.

RECEIVE AND FILE REPORT – NO ACTION TAKEN

31. Program Update and Amendments to Violence Intervention and Prevention Program Service Provider Agreements and Budget (All Wards) Recommendation:

It is recommended the Mayor and City Council of the City of San Bernardino, adopt Resolution No. 2025-021:

1. A
uthorizing the City Manager, or designee, to execute an amendment to the agreement and budget with the Board of State and Community Corrections (“BSCC”) for the California Violence Intervention and Prevention Program Cycle 4 grant (“Grant”)
; a
nd

2. A
uthorizing the City Manager, or designee, to terminate a Professional Services Agreement (“PSA”) with Victory Outreach San Bernardino (“Victory Outreach”) ; and

3. A
uthorizing the City Manager, or designee, to execute an amendment to the PSA with Operation New Hope; a
nd

4. A
uthorizing the City Manager, or designee, to execute a Subrecipient Agreement with Young Visionaries Youth Leadership Academy (“Young Visionaries”), and PSAs with The Connie Rice Institute for Urban Peace (“Connie Rice”), and Loma Linda University Institute for Community Partnerships (“Loma Linda”) for community violence intervention services ; an
d

5. A
uthorizing the Interim Finance and Management Services Director to issue Purchase Orders to Young Visionaries in a not to exceed (“NTE”) amount of $249,000 (“$249K”), Operation New Hope in a NTE amount of $458,000 (“$458K”), Connie Rice in a NTE amount of $110,000 (“$110K”) ; and
Loma
Linda in a NTE amount of $142,000 (“$142K”) from BSCC funding for community violence intervention services
; an
d

6. A
uthorizing the Interim Finance and Management Services Director to reallocate $104,969.41 in American Resue Plan Act (“ARPA”) funding from Victory Outreach to Young Visionaries (in the amount of $50,578.88) and Operation New Hope (in the amount of $54,390.53).

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Mayor and City Council of the City of San Bernardino Page 25 Violence Intervention Prevention Coordinator Angelica gave the presentation.

The Mayor and City Council expressed appreciation for staff diligence in uncovering contract violations and emphasized the need for stronger accountability, requesting quarterly reports from service providers and clarification on expenditures and corrective actions. They also discussed remedies for improper billing and amended the motion to include the quarterly reporting requirement.

RESULT: ADOPTED RESOLUTION NO. 2025021 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz

MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS At this time, the Mayor and City Council provided updates to the community. Highlights included thanking city staff, first responders, and local organizations for their ongoing service. They also encouraged public participation in commission appointments and upcoming community efforts, including the Point-in-Time Count, while expressing optimism about council collaboration in the new year. The Mayor attended the Rodale Fellowship for state leaders. Council Members offered condolences to community members and staff who recently passed away and requested that the meeting be adjourned in their memory.

At 9:13 p.m. the Mayor and City Council convened into Closed Session for Item C on the Closed Session Agenda.

CLOSED SESSION REPORT
There was no reportable action from Closed Session.

ADJOURNMENT
The meeting of the Mayor and City Council was adjourned on Wednesday, January 15 , 2025, at 10:29 p.m. in memory of Jessica Torres, Mercedes Flores Rocha, and city employees who have lost loved ones. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the Regular Meeting on February 05, 202 5, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 4:00 p.m. and the Open Session will begin at 5:00 p.m.

Telicia Lopez, CMC, City Clerk

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City of San Bernardino
201 North E Street
San Bernardino, CA 92401
http://www.sbcity.org

Draft Minutes

FOR THE

REGULAR MEETING OF THE MAYOR AND CITY COUNCIL

OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN

BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND

CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY

COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING

AUTHORITY

WEDNESDAY, NOVEMBER 5, 2025
3:00 PM

The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 3: 01 PM by Mayor Helen Tran on Wednesday, November 5, 2025 , at Feldheym Central Library, San Bernardino, CA.

CALL TO ORDER
Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Mayor Pro-Tem, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Kim Knaus Council Member, Ward 5 Present
Mario Flores Council Member, Ward 6 Present
Dr. Treasure Ortiz Council Member, Ward 7 Present
Helen Tran Mayor Present
Eric Levitt City Manager Present
Albert Maldonado Deputy City Attorney Present
Telicia Lopez City Clerk Present
Perla Lopez Deputy City Clerk Present

Mayor Helen Tran
Council Members
Theodore Sanchez
Sandra Ibarra
Juan Figueroa
Fred Shorett
Kim Knaus
Mario Flores
Dr. Treasure Ortiz

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Mayor and City Council of the City of San Bernardino Page 2 4:00 P.M.

CLOSED SESSION PUBLIC COMMENT
There were no public comments or requests to speak for Closed Session.

Prior to convening to Closed Session, Deputy City Attorney Albert Maldonado stated that under Item B, there were two cases of significant exposure to litigation. One was related to Mandeville, and the other was related to outstanding property taxes on the Regal Theater.

Council Member Ortiz announced that she would be recusing herself from Items C and D of Closed Session, due to being the subject of the claim.

CLOSED SESSION
A) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1):
i.) Christina Nedrebo v. City of San Bernardino, San Bernardino Superior Court Case No. CIVSB2402094

B) CONFERENCE WITH LEGAL COUNSEL with Legal Counsel - Significant Exposure to Litigation (Pursuant to Government Code Section 54956.9(d)(2)): (2) Cases

C) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Significant Exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)):
i.) Notice of Claim Treasure Ortiz, dated March 28, 2025, Claim No. GHC0082770

D) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION i.) Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): (1) Case

E) PUBLIC EMPLOYEE EVALUATION (Pursuant to Government Code Section 54957)
Title: City Manager
5:00 PM
The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 5: 07 PM by Mayor Helen Tran on Wednesday, November 5, 2025, at Feldheym Central Library, San Bernardino, CA.

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Attendee Name Title Status Arrived
Theodore Sanchez Council Member, Ward 1 Present
Sandra Ibarra Council Member, Ward 2 Present
Juan Figueroa Mayor Pro-Tem, Ward 3 Present
Fred Shorett Council Member, Ward 4 Present
Kim Knaus Council Member, Ward 5 Present
Mario Flores Council Member, Ward 6 Present
Dr. Treasure Ortiz Council Member, Ward 7 Present
Helen Tran Mayor Present
Eric Levitt City Manager Present
Albert Maldonado Deputy City Attorney Present
Telicia Lopez City Clerk Present
Perla Lopez Deputy City Clerk Present

INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Paul E. Jones from Independent Trinity Benjamin E. Jones Community Resource Center led the invocation, and Selena Zamudio from Marshall Elementary led the Pledge of Allegiance to the Flag.

CLOSED SESSION REPORT
Deputy City Attorney Albert Maldonado stated there was no reportable action from Closed Session.

PRESENTATIONS

1. San Bernardino Community College District (SBCCD) Presentation (All Wards)
This item was pulled and was not presented.

2. Citizen of the Month – Andy Fuentes, San Bernardino High School, Civic Engagement
Council Member Ortiz presented the certificate of Civic Engagement to Andy Fuentes.

3. Citizen of the Month – Johnny Carrera, Angel Heart Bio Trauma, Civic Engagement
Council Member Ortiz presented the certificate of Civic Engagement to Johnny Carrera.

At this time , Mayor Tran reordered the agenda, hearing Item No. 11 of the Consent Calendar before Public Hearing.

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CONSENT CALENDAR

11. Approve $12,000 from Supervisor Joe Baca Jr. from the County of San Bernardino for Blair Park Batting Cage Improvements (Ward 5) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-385
:

1. A
uthorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and

2. Authorizing the Director of Finance and Management Services to amend the FY 2025/26 operating budget in both revenues and expenditures, and appropriate $12,000 for Blair Park Batting Cage improvements.

RESULT: A DOPTED RESOLUTION NO. 20253 85 [70]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Kim Knaus, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

The Mayor and City Council were presented with a check by Supervisor Joe Baca Jr for Blair Park Batting Cage Improvements.

At this time the regular agenda was resumed.

PUBLIC HEARING

4. Appeal 2507 for Conditional Use Permit 2301 & Public Convenience or Necessity 2301 (Ward 2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California take the following action:

1. A
dopt Resolution No. 2025
- 3
80 of the Mayor and City Council
of the City of San Bernardino, California, denying Appeal 25 -07,
thereby upholding the Planning Commission’s denial of
Conditional Use Permit 23
-0
1 and Public Convenience or
Necessity 23
-01 an
d not allowing the request for an Alcoholic
Beverage Control Type 20 (Off -S
ale Beer & Wine) License
within an existing, approximately 1,434 square
-f
oot Arco gas
station and convenience store, located at 189 W. Highland Avenue (APN: 0146
-013
-25)
within the Commercial General
(CG-
1) zone (Attachment 1).

2. A
dopt Resolution No. 2025
- 38
1 of the Mayor and City Council

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Mayor and City Council of the City of San Bernardino Page 5 of the City of San Bernardino, California, approving Appeal 25-07, thereby overturning the Planning Commission’s denial of Conditional Use Permit 23-01 and Public Convenience or
Necessity 23-01 to allow the request for an Alcoholic Beverage Control Type 20 (Off -Sale Beer & Wine) License within an existing, approximately 1,434 square- foot Arco gas station and convenience store, located at 189 W. Highland Avenue (APN:
0146- 013- 25) within the Commercial General (CG -1) zone (Attachment 2).

Mayor Tran opened the Quasi-Judicial Public Hearing at 5:25 p.m.

City Clerk Lopez swore-in the speakers.

Assistant Planner Angelyn Mendoza gave a presentation to the Mayor and City Council.

At this time, the Council discussed and reviewed crime data indicating significant activity in the area over both one and two -year periods, including serious Part 1 and Part 2 offenses, multiple arrests at the proposed location, and numerous additional incidents involving weapons, trespassing, indecent exposure, and unhoused individuals.

Council Members expressed concern about the existing saturation of liquor licenses in nearby neighborhoods and asked for clarification on whether the business is automatically grandfathered in. Staff clarified that licenses were not automatically grandfathered, as any new operator would require a person- to-person transfer through the Department of Alcoholic Beverage Control.

Mayor Pro Tem Figueroa asked for clarification on how the City Council is making its decision. Deputy City Attorney Maldonado clarified that it was acting in a quasi -judicial capacity under a de novo hearing, requiring it to independently determine whether the findings necessary for approval could be met.

In accordance with the requirements of a Quasi -Judicial hearing , the appellant was given 15 minutes to speak and a five-minute rebuttal.

ARCO gas station owner Kevin Vivian explained that he sought approval for a Type 20 beer-and-wine license and outlined numerous voluntary mitigation measures, including reduced alcohol -sales hours, enhanced security, LEAD -trained staff, and no exterior alcohol advertising. He emphasized his company’s long track record of compliant operations at more than 25 stations, noted that crime data showed only one alcohol - related incident at the site, and described investments in surveillance, lighting, and community partnerships with the San Bernardino Police Department. He stated that the request was consistent with the city's general plan, aligned with corridor revitalization goals, and would support business growth and local hiring.

Council Members asked the applicant about his characterization of minor overages in alcohol-license counts. They expressed concern that even small increases contributed to broader crime and oversaturation issues affecting nearby neighborhoods. The council

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Mayor and City Council of the City of San Bernardino Page 6 also pressed the applicant on several unmet findings of fact , particularly proximity to places of worship, exceeding the state- allocated number of licenses, and potential detrimental impacts to surrounding residential and commercial areas . T he applicant defended the request by citing mitigation measures, safety practices, and customer convenience. Council Members emphasized that their decision must be based on the city’s established standards rather than on comparative practices in other census tracts.

There were nine (9) public comments.

Alexander Schmutzer, representative of Green Shack Marketplace, urged the council to deny Arco’s appeal, citing existing alcohol outlets nearby and recent crime in the area.

He highlighted a long-abandoned building causing safety issues and argued the corridor needed cleanup and enforcement, not another liquor license.

Isaiah Martinez spoke in support, noting that the business has responsible practices, cooperates with police, supports local hiring, and contributes to the community. He urged the Council to approve the license, emphasizing that supporting such businesses strengthens the city.

Christian Shaughnessy , who works near the ARCO, urged the council to deny the alcohol license, citing high levels of homelessness and crime at the intersection. He warned that additional alcohol could endanger the unhoused and residents and stressed the need for council consensus to prioritize public safety over liquor sales.

Andrew Vasquez, a San Bernardino Valley College student, urged the Council t o approve the Arco appeal, noting that the business had taken proactive safety measures and cooperated with police. He also spoke on fairness and consistency, stating that supporting responsible local businesses contributes to community growth and safety.

Victor Gonzalez, an 18- year-old resident, spoke in support of the ARCO appeal, noting the business’s strict ID checks, law -abiding practices, and reputation for safety and cleanliness. He highlighted that supporting responsible businesses helps create jobs and strengthen community safety.

Charlene Gross spoke in support of the beer and wine license, noting that the business is responsible, follows the rules, hires locally, and works with law enforcement, and that denying it would discourage local entrepreneurs.

Luis Ojeda spoke about existing license holders needing oversight, not about new businesses being blocked. He suggested 24/7 security and collaboration, noting homelessness and addiction won’t be solved by denying the license. Granting the license shows the city is open for business.

Maelena Enriquez, a youth advisory board member, expressed concern about giving a liquor license due to the high presence of alcohol and vulnerable people in the area. She noted that even with ID checks, minors can access alcohol using fake IDs, potentially harming local families.

Less spoke in opposition to the liquor license, noting that San Bernardino doesn’t need another alcohol outlet, especially near a halfway house. He also mentioned that alcohol

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Mayor and City Council of the City of San Bernardino Page 7 can contribute to criminal behavior and emphasized that any crime is harmful to the community.

At this time, the business owner had a five-minute rebuttal.

Mr. Vivian responded by emphasizing that their responsibility is limited to this location.

He noted the area has improved over the past five years and highlighted that clerks are trained to detect fake IDs. He stressed that selling alcohol is a privilege, is open to periodic reviews, and asked for the chance to demonstrate their responsible track record at other locations.

C
ouncil Members asked if the appellant had opposed another liquor license ; the
appellant denied it and said he supports local businesses. Council Members expressed concern that adding alcohol would increase crime and oversaturate the area, noting nearby schools, churches, and existing stores. They suggested the business could grow without selling alcohol.

T
he public hearing was closed at 6:33 p.m.

RESULT: ADOPTED RESOLUTION NO. 20253 80 DENYING THE APPEAL [70]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

5. Public Hearing on Annexation No. 51 to Community Facilities District 20191 (Maintenance Services) – Cajon Industrial Park (Ward 6) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Hold a Public Hearing; and

2. A
dopt Resolution No. 2025
-382
of the Mayor and City Council of the
City of San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2019 -1

(Maintenance Services) (Annexation No. 51); and

3. Ho
ld a special landowner election and canvass the election; and

4. A
dopt Resolution No. 2025
-383
of the Mayor and City Council of the
City of San Bernardino, California, declaring election results for Community Facilities District No. 2019
-1
(Maintenance Services)
(Annexation No. 51); and

5. I
ntroduce, read by title only, and waive further reading of Ordinance No.

MC- 1655 of
the Mayor and City Council of the City of San Bernardi no,

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Mayor and City Council of the City of San Bernardino Page 8 California, amending Ordinance No. MC-15 22 and levying special taxes to be collected during Fiscal Year 2025
-2
026 to pay annual costs of the
maintenance and servicing of landscaping, lighting, streets, drainage, and a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 2019
-1 (
Maintenance Services); and

6. S
chedule the adoption of Ordinance No. MC-1655
for November 19,
2025.

M
ayor Tran opened the public hearing at 6:35 p.m.

There was a consensus from the Mayor and City Council to waive the presentation.

There were no public comments or requests to speak.

Mayor Tran closed the Public Hearing at 6:38 p.m.

City Clerk Lopez read the title of the Ordinance into the record.

RESULT: ADOPTED RESOLUTION NO. 2025382 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None
Council Member Ortiz left the dais at 6:39 p.m.

RESULT: ADOPTED RESOLUTION NO. 20253 83 [60]
MOVER: Mario Flores, Council Member, Ward 6
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores NOES: None
ABSENT: Treasure Ortiz

Council Member Ortiz returned to the dais at 6:40 p.m.

RESULT: APPROVED STAFF’S RECOMMENDATION; INTRODUCED
ORDINANCE NO. MC165 5 [70]
MOVER: Mario Flores, Council Member, Ward 6
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 9

CITY MANAGER UPDATE
City Manager Eric Levitt provided the City Manager Update. Highlights included partnering with SCAG for safety improvements to 49 intersections along three traffic corridors, groundbreaking for 92 affordable housing units, an update on Nicholson Park, the San Bernardino Unified School District opened two new facilities, the city was named Salvation Army Partner of the year, and on November 8
th, the celebration to honor veterans.

PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA Al Palazzo requested a role in helping revitalize Mount Vernon, citing his experience and vision. He said San Bernardino could surpass cities by creating a vibrant, destination- style corridor and urged the council to empower the community to drive economic change.

Mike Hartley thanked Public Works for quickly restoring the wiring of stolen streetlights and urged the city to take code enforcement seriously. He argued that having only 16 officers was inadequate and pressed the council to hire many more to help clean up and beautify the city.

Christian Shaughnessy spoke in support of the approval of 30 additional veteran housing units to help reduce homelessness in the city, asked the city to release a clear paving schedule to address potholes that burden working families, and thanked the council for unanimously denying the alcohol license request.

Georgia L. spoke on the recent animal deaths and nearly four thousand this year, arguing that conditions at the shelter have not improved. She raised concerns about department leadership, warned the city could face lawsuits, and urged stronger action on homelessness, especially for unhoused people with pets.

Jim Smith, chair of the Arts and Historical Preservation Commission, invited everyone to the commission meeting and mentioned that the next guest speaker is the Public Works Director. He also spoke about recent successes, including the Mount Vernon Bridge dedication, progress toward reopening City Hall, and addressing the Carousel Mall site.

Luis Ojeda spoke on the denial of the liquor license. The city should ensure existing businesses follow rules on cleanliness and landscaping. He also mentioned several organizations, along with We Are the Change, Council Member Ibarra, and code enforcement, recently helped a family’s home, inspiring neighbors to clean their block too.

Joe Salas th anked Council Member Shorett for his service and recognized Native American Heritage Month. He discussed a recent town hall meeting at which residents raised concerns about short -term rentals in the Edgerton and Skylark areas. The police department is taking steps to improve safety, and a parking district with guest decks could help residents manage the area.

Delores Armstead thanked the city staff for their work. Spoke on Item No. 18, residents’ concerns about contaminated soil were ignored, and the housing being built on the Oxbow.

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 10 Kim Calvin spoke on the contracts City Manager Levitt shared at the previous meeting and mentioned that the Mayor and City Council have ignored former Interim Manager Clayton’s harassment claim and concerns about JL Group’s flawed investigations. She stated that s pending $800,000 on questionable reports raises serious questions about transparency, fairness, and accountability.

The following speakers addressed the condition of the Shandin Hills Golf Course and its status as a vital community asset serving local students, families, and events. It brings both social and economic value, and they urge the city to continue supporting and investing in it.

Nancy Acevedo Dulce Becera Dorothy Bernhard Frank Becera Ray Lassance Orlando Soriano Dominic Gutierrez

Michael Segura spoke about t he Garcia Center for the Arts and its partners working to create the E Street Corridor cultural district. Thank you to the city for supporting the grant and community sessions. They have mapped over 380 cultural assets, and with continued partnership, we can strengthen the district and support local artists and businesses.

Miriam Nieto thanked the city leaders who attended the Oct. 24 California Arts Council session. Their participation showed support for the E Street Corridor Cultural District effort, which can bring funding, economic opportunity, and cultural preservation to our community.

Carmen Gallegos lives a few blocks from the police station, and her building still has unfixed fire and gas alarm issues, with workers causing more problems. She stated the city urgently need stronger code enforcement. She also urged the city to review alcohol licenses near schools and churches, as they contribute to ongoing community issues.

Ethan Lepore spoke in s upport of Item 17, affordable housing for veterans. He spoke on the challenges veterans face and the unsafe conditions while living on the streets. They deserve a safe place to sleep and rebuild their lives.

Karmel Roe spoke on the homelessness crisis in San Bernardino, where veterans, seniors, and families are living in tents or cars, while rent is unaffordable , and the city must stop criminalizing the unhoused and provide shelter, safety, and support.

Malena Enriquez spoke about how affor dable housing for veterans is crucial to help those who have protected America. As a youth advocate experiencing homelessness, urge the city to provide supportive housing for veterans.

Less spoke about City leaders ignoring public input, mishandling issues such as homelessness and downtown safety, and lacking transparency.

Tim Prince, a lifelong San Bernardino resident, and noted that the council often avoids transparency through closed sessions and Sunday meetings, that downtown streets are dark and unsafe, and that the Carousel Mall shows inaction. Leaders must focus on serving the public and keeping them informed.

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Mayor and City Council of the City of San Bernardino Page 11

City Clerk Telicia Lopez advised that written comments were also received and would be available on the City’s website for public review

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion.

RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEM NO. 11 FOR A SEPARATE VOTE AND ITEM NOS. 7 AND 13 FOR
FURTHER DISCUSSION [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

6. Approval of Various Mayor and City Council Meeting Minutes Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the meeting minutes for the following dates:

1. August 28, 2023 Special Meeting Draft Minutes

2. January 31, 2024 Special Meeting Draft Minutes

3. August 20, 2025 Regular Meeting Draft Minutes

4. September 17, 2025 Regular Meeting Draft Minutes

5. October 14, 2025 Special Meeting/State of the City Draft Minutes

RESULT: APPROVED STAFF’S RECOMMENDATION [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 12

7. Approve Amendment No. 1 to the Agreement with Mandeville Modular for the Navigation Center’s Modular Units Extending the Contract Term Date Through December 31, 2026, and Increasing the NotToExceed Amount by $224,406.14 ;
A
pprove Change Order No. 2 ;
and Authorize an Additional Allocation of
$214,420 in Project Contingencies (Ward 1)
R
ecommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California,

1. A
pprove Amendment No. 1 to the Agreement for Design Services and Purchase and Delivery of Goods with Mandeville Modular extending the term of the Original Agreement through December 31, 2026, and increasing the not-t
o
- ex
ceed amount by $224,406.14 for a new total contract amount not to exceed $10,317,433.14; and

2. A
pprove Change Order No. 2 with Mandeville Modular in the amount of $1,239,668 for structural steel cost increases; and

3. Authorize additional project contingencies in the amount of $214,420, increasing the total project budget for the modular units to $10,531,853.14; and

4. Authorize the City Manager, or designee, to expend the contingency fund, if necessary, to complete the project.

Council Member Sanchez pulled the item to express appreciation to staff regarding the quality of the staff report.

RESULT: APPROVED STAFF’S RECOMMENDATION [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Fred Shorett, Council Member, Ward 4
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

8. Investment Policy Statement Update (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file the updated Investment Policy Statement for FY 2025/26.

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Mayor and City Council of the City of San Bernardino Page 13

9. Resolution to Approve the Recognized Obligation Payment Schedule (ROPS) 2026 27 A and B (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, acting in its capacity as the Successor Agency to the Redevelopment Agency of the City of San Bernardino:

1. A
dopt Resolution No. 2025
-384 t
o App rove the Recognized Obligation
Payment Schedule (ROPS) 26
-2
7 A and B; and

2. A
uthorize the City Manager, as the Successor Agency’s Executive Director or designee,
a. T
ransmit the ROPS 26-27
A and B to the State Department of Finance
and other designated agencies as prescribed by the California Health and Safety Code (HSC);
b. Ma
ke ministerial revisions to ROPS 26
-27 A and B, wh
ich may include,
but are not limited to restating the information included within ROPS 26 -
27 A and B in any format that may be requested by the State Department of Finance;
c. T
ake such other actions and execute such other documents as are necessary to effectuate the ROPS; and
d. I
mplement ROPS 26
-27
A and B on behalf of the Successor Agency,
including authorizing and causing such payments as authorized by ROPS 26 -27 A
and B.

RESULT: ADOPTED RESOLUTION NO. 20253 84 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

10. Approve Updates to the Memorandum of Understanding with the San Bernardino Police Officers’ Association (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve updates to the Memorandum of Understanding (MOU) with the San Bernardino Police Officers’ Association (SBPOA) for Police Safety Employees.

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 14 This item was heard at the beginning of the meeting.

11. Approve $12,000 from Supervisor Joe Baca Jr. from the County of San Bernardino for Blair Park Batting Cage Improvements (Ward 5) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-385
:

1. A
uthorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and

12. Acceptance and Approval of Amendment No. 1 for the FY 20242027 Modernization for Older Californians Act/Nutrition Services Grant Award in the amount of $90,000 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-386
:

1. A
uthorizing the City Manager or designee to accept and approve Amendment No. 1 revised contract and budget in the total amount of $189,900 from the San Bernardino County Department of Adult and Aging Services – Public Guardian Modernization of Older Californians Act (MOCA)/Nutrition Services Grant; and

2. Authorizing the City Manager or designee to conduct all negotiations, signing, and submitting necessary documents to receive the grant award funds; and

3. Authorizing the Director of Finance and Management Services to amend the FY 2025/26 operating budget in both revenues and expenditures, and appropriate $90,000 in grant award funds to be used towards intergenerational activities and infrastructure improvements.

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 15 RESULT: ADOPTED RESOLUTION NO. 20253 86 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

13. Technical Correction for the San Manuel Community Grant Fund Restricted Grant Agreement – Third Amendment (All Wards) Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-3
87, authorizing the Director of Finance
& Management Services to amend the Fiscal Year 2025/26 Operating Budget to increase appropriations by $838,258.33 in expenditures to reflect funding associated with the Third Amendment to the San Manuel Community Grant Fund Restricted Grant Agreement.

C
ouncil Member Ortiz pulled this item for further discussion. Council Members Shorett, Sanchez, and Mayor Tran all recused themselves from this item due to a Levine Act financial conflict for receiving campaign contributions from San Manuel.

C
ouncil Member Knaus stated that she voluntarily recused herself last time ; how
ever,
she is no longer within the confines of the Levine Act.

C
ouncil Member Ortiz asked staff the reason why the funds were not allocated correctly.

P
olice Captain Nelson Carrington stated that there was budget oversight ; f unds weren’t
carried over into the new fiscal year, totaling $800,000 for FY 25/26. The funds were intended for vehicle purchases, but earlier grant funds were used instead. The contract allows the remaining funds to be used at any time during the grant period because the previously purchased vehicles remain in service.

RESULT: ADOPTED RESOLUTION NO. 20253 87 [50]
MOVER: Treasure Ortiz, Council Member, Ward 7
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Ibarra, Figueroa, Knaus, Flores, Ortiz
NOES: None
RECUSE: Sanchez, Shorett, Mayor Tran

14. Award of Agreement for Construction of Rudy Hernandez Community Center Gym Flooring Replacement with McWil Sports Surfaces in the amount of $256,800.60 (Ward 1)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025
-388
; and

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 16

1. Approve the termination of the Agreement with HUR Flooring Corp. in the amount of $185,578.00 for the Rudy Hernandez Community Center Gym Flooring Replacement Project (“Project”); and

2. Approve the award of an Agreement with McWil Sports Surfaces in the amount of $256,800.60 for the Project; and

3. Authorize project construction, construction contingencies, construction management, and administrative costs in the total amount of $321,001.00 for the Project; and

4. Authorize the Director of Finance and Management Services to amend the FY 2025/26 Capital Improvement Program (CIP) budget by allocating an additional $96,001.00 from available Cultural Development Funds, increasing the total project budget from $225,000 (comprised of $177,952 in Grant Funds and $47,048 in General Fund) to $321,001.00; and

5. Authorize the City Manager or designee to execute all documents with McWil Sports Surfaces; and

6. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

RESULT: ADOPTED RESOLUTION NO. 20253 88 [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

15. Approve Amendment No. 2 to the Agreement with IMEG Consultants Corporation Regarding Civil Engineering Services for the Cross Street Bridge Replacement in the amount of $31,000 for a total amount not to exceed $221,190 (Ward 2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve Amendment No. 2 to the Civil Engineering Services Agreement with IMEG Consultants Corp. in the amount of $31,000, which is inclusive of $11,000 in project contingencies, for Cross Street Bridge Replacement, and extending the term of the agreement to March 31, 2026; and

2. Authorize the City Manager or designee to execute all documents with IMEG Consultants Corp.

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 17 RESULT: APPROVED STAFF’S RECOMMENDATION [70]
MOVER: Fred Shorett, Council Member, Ward 4
SECONDER: Theodore Sanchez, Council Member, Ward 1
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

16. Approve Memorandum of Understanding (MOU) between the City of San Bernardino and Southern California Association of Governments (SCAG) for Technical Assistance on the Planning for Main Streets Project – Waterman Avenue (Route 18) between Arrowhead Road and 30th Street to 40th Street (Ward 4 and 7)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Approve the Memorandum of Understanding (MOU) between the City of San Bernardino and the Southern California Association of Governments (SCAG) for technical assistance on the Planning for Main Streets Project along Waterman Avenue (Route 18) from Arrowhead Road to 30
th Street; and

2. Authorize the City Manager, or designee, to execute all documents with SCAG.

DISCUSSION

17. Approval of the Loan and Regulatory Agreements between the City of San Bernardino and E. Street Veterans Apartments, LP, A California Limited Partnership (Ward 2)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the execution of the Loan and Regulatory Agreements between the City of San Bernardino and E. Street Veterans Apartments, LP, a California Limited Partnership, for the allocation of $1,985,401 in Permanent Local Housing Allocation funds and $2,014,599 in Low and Moderate Income Housing Asset Funds, totaling $4 million, to support the development of the E. Street Veterans Apartments located at 1351 N. E Street, San Bernardino, California;

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 18 and

2. A
dopt Resolution No. 2025
-38
9, authorizing the Director of Finance
and Management Services to amend the Fiscal Year 2025/2026 operating and capital budget by $4 million, allocating $1,985,401 in Permanent Local Housing Allocation funds and $2,014,599 in Low and Moderate Income Housing Asset Funds; and

3. A
uthorize the City Manager, or designee, to take any further actions and execute any and all documents or instruments, including but not limited to subordination agreements for senior lenders, subject to review and approval by the City Attorney to facilitate execution of the agreements and release of funds.

There was a consensus from the Mayor and City Council to waive the presentation.

Council Member Ibarra asked staff if a deadline had been given to use the funds.

H
ousing Division Manager Trina Perez stated that the funding has no immediate deadline
; i
t’s part of the permanent local housing allocation.

RESULT: ADOPTED RESOLUTION NO. 202538 9 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Kim Knaus, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

18. Introduce, Read by Title Only, and Waive Further Reading, Ordinance No.

MC1656 Amending Section 8.24.100 of Chapter 8.24 of Title 8 of the San Bernardino Municipal Code, Relating to the Construction and Demolition Debris Recycling Program (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino California:

1. I
ntroduce, read by title only, and waive further reading, Ordinance No.

MC- 1656
amending Section 8.24.100 of Chapter 8.24 of Title 8 of the San Bernardino Municipal Code, relating to the Construction and Demolition Debris Recycling Program; and

2. S
chedule the adoption of Ordinance MC-
1656 for the regular meeting of
the Mayor and City Council on December 3, 2025.

T
here was a consensus from the Mayor and City Council to waive the presentation.

Council Member Ortiz asked how this applies to Oxbow.

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 19 Director of Public Works Lynn Merrill responded that this program applies only to new construction or demolition projects, not the existing Oxbow debris.

RESULT: APPROVED STAFF’S RECOMMENDATION; INTRODUCED
ORDINANCE NO. MC165 6 [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Kim Knaus, Council Member, Ward 5
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

City Clerk Lopez read the title of the Ordinance into the record.

ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS
There was consensus amongst the Mayor and City Council to vote on items 19 -21 in one motion.

19. S
taff to Bring Back the Following for Council Consideration with 45 days: (1) Adoption/Update to the San Bernardino Encampment Ordinance to Define “Persistent Camping,” Prohibit Encampments in Sensitive Areas, and Establish Progressive Measures for Multiple Refusals; a
nd (2) A “No Unsanctioned DropOff” Ordinance Requiring Documented Consent, Receiving Provider Acceptance, 48 hour Advance Notice to the City, and Penalties for Violating Agencies.(Council Member Knaus)

RESULT: APPROVED ITEM TO BE CONSIDERED AT FUTURE MEETING [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

20. Consideration of bringing back the Veterans Day Parade for the 2026 Calendar Year. Historically, the parade concluded at Seccombe Lake Park, where the community gathered to celebrate and pay tribute to local heroes. To ensure a successful and inclusive event it is requested to explore partnership opportunities with local veteran and community organizations, including but not limited to: The Veterans Chamber of Commerce, Disabled American Veterans (DAV) Chapter 12, Inland Empire Military Museum, and City of San Bernardino American Legions and Veterans of Foreign Wars (VFW). (All Wards) – (Council Member Flores)

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Regular Meeting Draft Minutes November 5, 2025
Mayor and City Council of the City of San Bernardino Page 20 RESULT: APPROVED ITEM TO BE CONSIDERED AT FUTURE MEETINGS [70]
MOVER: Theodore Sanchez, Council Member, Ward 1
SECONDER: Sandra Ibarra, Council Member, Ward 2
AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None

21. At the Completion of the Street Improvement Assessment Study, Bring Forth a Discussion Item to Create a 5 to 10 Year City Wide Paving Schedule and Funding Plan to Begin in Fiscal Year 26/27. Funding Discussion to Include but are not Limited to Possible Use of Measures S, Measure I, Cannabis Tax, Property Tax Reimbursements, Franchise Fees, Impact Fees, Grant Opportunities and Water Department Project Collaborations. (All Wards) – (Council Member Ortiz)

MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS At this time, the Mayor and City Council provided updates to the community. Highlights included numerous community initiatives and accomplishments. Volunteers from We Are the Change helped rehabilitate homes for families in need, while code enforcement continues to assist residents, especially seniors. The city celebrated events like the Garcia Center’s anniversary, Dia de L os Muertos festivities, and various school and youth programs, including career days and fall festivals. Achievements were recognized, including local students, sports teams, the Salvation Army partnership, and the San Bernardino International Airport , securing $6 million to attract more flights. Council Members also emphasized downtown cleanups, cultural district efforts along E Street, and ongoing support for veterans and the community, honoring both contributions and those who have passed.

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Mayor and City Council of the City of San Bernardino Page 21

ADJOURNMENT
The meeting of the Mayor and City Council was adjourned on Wednesday, November 5, 2025, at 8:34 p.m. Closed in honor of Veterans Day, with a moment of silence held for Deputy Andrew Nunez, Janet Chaney, and Barbara Babcock. The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on November 19, 2025, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m.

Telicia Lopez, CMC
City Clerk

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3 1
1 4

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 17, 2025
To: Honorable Mayor and City Council Members
From: Gabriel Elliott, Director of Community Development & Housing Department: Community Development & Housing
Subject: Adoption of Ordinance No. MC – 1657, Municipal Code Amendment (All Wards)
Recommendation:

Executive Summary
In September 2024, Governor Newsom signed Assembly Bill 98 (AB 98) into law, establishing statewide warehouse design and build standards and requiring cities to adopt designated truck routes by amending the Circulation Element of their General Plans before January 1, 2026. The first reading for Ordinance No. MC – 1657 was introduced to the Mayor and City Council at the December 3, 2025 hearing.

Background
On December 3, 2025, the City Council considered Ordinance No. MC – 1657 and Resolution No. 2025-393 to establish Citywide truck routes. The City Council unanimously approved the first reading for Ordinance No. MC – 1657 and continued the adoption of Resolution No. 2025-393 to December 10, 2025. Resolution No. 2025- 393 establishes the General Plan truck routes, while Ordinance No. MC-1657 amends the Municipal Code to include a reference to those General Plan truck routes.

Discussion
On December 3, 2025, the Mayor and City Council introduced and approved Ordinance No. MC – 1657 to amend the Municipal Code to include a reference to the General Plan truck routes. Ordinance No. MC – 1657 will become effective thirty (30) days after the second reading. The City Council also recommended modifications to Truck Route Map presented to them at the December 3rd meeting. Based on those

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3 1
1 4
recommendations, modifications have been made to the Truck Route Exhibit reflecting City Council recommendations. Those modifications were presented to the City Council at a special meeting held on the 10th of December.

Specifically, Council requested to see how the City’s Truck Routes align with truck routes from adjacent jurisdictions and the county. The presented Truck Route Map shows the truck routes from the cities of Highland, Rialto, Colton, Loma Linda, and the county.

Also, the revised map shows the following deleted routes:

1. S. Valley View Avenue

2. S. E Street

3. W. Mill Street between S. Mount Vernon Avenue and the 215 Freeway

4. S. Sierra Way between E. Mill Street and W. Rialto Avenue

5. W. Rialto Avenue between E. Mill Street and S. Waterman Avenue

6. E. Baseline Road from the City’s westerly boundary to Del Rosa

7. E. 9thStreet between N. Waterman Avenue and Del Rosa 2021-2025 Strategic Targets and Goals
Once established, the proposed truck routes align with Goal 4. Economic Growth and Development as it updates the General Plan and the Municipal Code. The proposed truck routes will create an economic benefit to the commercial/industrial businesses in the City and, at the same time, protect the health and safety of the community by limiting trucks to routes designated as truck routes.

Fiscal Impact
City will install signage as required by AB98. Engineering staff have completed a preliminary cost estimate for these signs in the amount of $75,000. The Commercial Enforcement Unit of the Police Department will be monitoring the impact of adoption of truck routes on staffing and will determine whether additional resources will be required.

Conclusion
It is recommended that the Mayor and City Council of San Bernardino, California, adopt Ordinance No. MC – 1657 approving Municipal Code Amendment to Title 10, Article I, Chapter 10.24, adding Section 10.24.195 to adopt Citywide Truck Routes (Attachment 1).

Attachments
Attachment 1 Ordinance No. MC – 1657
Attachment 2 Modified Truck Route
Ward:

All Wards

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Synopsis of Previous Council Actions:

December 3, 2025 Mayor and City Council introduced Ordinance No. MC – 1657 CC: Eric Levitt, City Manager

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ORDINANCE NO. MC-1657
1 ORDINANCE NO. MC-1657

ORDINANCE OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

APPROVING MUNICIPAL CODE AMENDMENT TO
TITLE 10, ARTICLE I, CHAPTER 10.24, ADDING SECTION

10.24.195 TO ADOPT CITYWIDE TRUCK ROUTES

WHEREAS, on November 10, 2025, the Planning Commission of the City of San Bernardino held a duly- noticed public hearing to consider public testimony and the staff report, and adopted Resolution No. 2025- 051 recommending approval of General Plan Amendment 25- 03 to the Mayor and City Council to amend Municipal Code Title 10, Article I, Chapter 10.24, by adding Section 10.24.195, adopting Citywide Truck Routes and finding that the project is subject to a Categorical Exemption under the California Environmental Quality Act and directing staff to comply with Warehouse Design and Build Standards pursuant to AB98; and

WHEREAS, notice of the December 3, 2025 public hearing for the Mayor and City Council's consideration of this proposed Ordinance was published in The Sun newspaper on November 22, 2025; and

WHEREAS, Municipal Code Amendment adds Section 10.24.195 to Title 10, Article I, Chapter 10.24 to adopt Citywide Truck Routes; and

WHEREAS, pursuant to the California Environmental Quality Act CEQA Guidelines Section 15301, the recommended action is categorically exempt from CEQA in that they relate to operation of public streets and do not propose an expansion of use of the public street; and

WHEREAS, together, General Plan Amendment 2 5-03 and the Municipal Code Amendment enable the adoption of the Citywide truck yards; and

WHEREAS, a Notice of Exemption (“NOE”) was prepared for the Project; and

WHEREAS, notice of the December 3 , 2025 public hearing for the Mayor and City Council's consideration of this proposed Resolution was published in The Sun newspaper on November 22, 2025; and

WHEREAS, pursuant to the Municipal Code, the Mayor and City Council have the authority to take action on the subject Municipal Code Amendment to enable addition of truck routes to the Municipal Code; and

NOW THEREFORE, THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, DO ORDAIN AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Compliance with the California Environmental Quality Act. The City Council having independently reviewed and analyzed the record before it, the Notice of Exemption

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ORDINANCE NO. MC-1657
2 and written and oral testimony, and having exercised their independent judgment, finds that there is no substantial evidence supporting a fair argument that approval of the Project will result in a significant effect on the environment.

SECTION 3. Finding of Facts – Municipal Code Amendment : The City Council finds that the proposed Municipal Code Amendment is necessary to implement the proposed General Plan Amendment to add truck routes to the Circulation Element of the General Plan. The proposed Amendment would make the Municipal Code consistent with the mos t recent General Plan and would enable the enforcement of the truck routes.

SECTION 4. Municipal Code Amendment to add truck routes to the Municipal Code , attached hereto and incorporated herein by reference as Exhibit A, is hereby approved.

SECTION 5. Notice of Determination: The Planning Division of the Community and Development and Housing Department is hereby directed to file a Notice of Exemption with the County Clerk of the County of San Bernardino within five (5) working days of final project approval certifying the City’s compliance with the California Environmental Quality Act in approving the Project.

SECTION 6. Severability: If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisi ons, sentences, clauses, or phrases be declared unconstitutional, invalid, or ineffective.

SECTION 7. Effective Date. This Ordinance shall become effective thirty (30) days after the date of its adoption.

SECTION 8. Notice of Adoption. The City Clerk of the City of San Bernardino shall certify to the adoption of this Ordinance and cause publication to occur in a newspaper of general circulation and published and circulated in the City in a manner permitted under Section 36933 of the Government Code of the State of California.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 17th day of December, 2025.

Helen Tran, Mayor
City of San Bernardino

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ORDINANCE NO. MC-1657
3 Attest:

Telicia Lopez, City Clerk

Approved as to form:

Sonia Carvalho, City Attorney

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ORDINANCE NO. MC-1657
4 CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF SAN BERNARDINO )

I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Ordinance No. MC-1657, introduced by the City Council of the City of San Bernardino, California, at a regular meeting held the 3 rd day of December 2025. Ordinance No. MC -1657 was approved, passed and adopted at a regular meeting held the 17th day of December by the following vote:

Council Members: AYES NAYS ABSTAIN ABSENT

SANCHEZ
IBARRA

FIGUEROA

SHORETT
KNAUS
FLORES
ORTIZ

WITNESS my hand and official seal of the City of San Bernardino this ___ day of _________, 2025.

Telicia Lopez, CMC, City Clerk

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ORDINANCE NO. MC-1657
1 Exhibit A
Municipal Code Amendment

Amend Municipal Code Title 10, Article I, Chapter 10.24, By adding Section 10.24.195:

“The City of San Bernardino General Plan Truck Routes designated in Figure C -3 in the City’s General Plan are hereby adopted herein by this reference, and as amended from time to time.”

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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 17, 2025
To: Honorable Mayor and City Council Members
From: Eric Levitt, City Manager
Department: Economic Development
Subject: Accept $60,000 in Additional Funds from the Johns Hopkins Bloomberg Center of Public Innovation 2.0
Project - Love Your Block Grant (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-403, and:

1. Authorizing the City Manager, or designee, to accept additional grant award funds in the amount of $60,000.00 for the Bloomberg Center of Public Innovation 2.0 Project (Love Your Block Grant); and

City Manager's Comments
The City Manager recommends approval.

Executive Summary
The Love Your Block Grant is designed to benefit the residents of the City of San Bernardino by creating community-led revitalization projects in collaboration with Community Based Organizations. The additional grant funds, in the amount of $60,000.00, are dedicated to exclusively funding additional staff to support the program. The Grant funding must be used by October 31, 2026.

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Background
In December 2024, the City of San Bernardino began receiving grant funding from the Johns Hopkins Bloomberg Center for Public Innovation (BCPI), with the full $100,000.00 award scheduled to be received by December 2025. In addition to supporting community projects, this grant provides critical staffing resources for the Love Your Block Program, including a dedicated part-time Fellow and an AmeriCorps VISTA volunteer. Because these roles are funded through federal and external sources, the program is particularly susceptible to staffing disruptions such as those experienced in 2025.

From April 28, 2025, until June 10, 2025, AmeriCorps experienced a withdrawal of funding by the Federal Government. Subsequently, VISTA volunteers were placed on administrative leave and were not permitted to report to their assignments.

From October 1, 2025, until November 12, 2025, the Federal Government experienced a shutdown while a budget was negotiated in Congress. AmeriCorps, a federally funded program, was temporarily furloughed during this period. Both of these instances resulted in an interruption in service for the VISTA Volunteer and a staffing shortage for the Love Your Block Program.

Discussion
BCPI is awarding the City of San Bernardino an additional $60,000 to fully fund a second part-time Fellow position through October 31, 2026. Following the funding gaps experienced during the first year of the Love Your Block Program in 2025, BCPI acknowledged the need for greater stability in grant-funded staffing.

The additional $60,000 in grant funds will be dedicated exclusively to supporting a second temporary staff position for the City of San Bernardino. It is anticipated that the current AmeriCorps VISTA volunteer will transition into the Fellow role in January 2026. 2021-2025 Strategic Targets and Goals
This project is consistent with Goal No 3. Improved Quality of Life. Participation in the Love Your Block Grant will improve the City’s appearance, cleanliness and attractiveness through the proposed community-led revitalization projects.

Fiscal Impact
There is no General Fund Impact. The FY 2024/25 Operating Budget will be amended to appropriate an additional $60,000 in grant revenues and expenditures.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-403, and:

1. Authorizing the City Manager, or designee, to accept additional grant award funds in the amount of $60,000.00 for the Bloomberg Center of Public Innovation

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2.0 Project (Love Your Block Grant); and

Attachments
Attachment 1 Resolution No. 2025-403
Attachment 2 Original Subaward Agreement
Attachment 3 Year 2 Award of Additional Funding Memo
Ward:

All Wards
Synopsis of Previous Council Actions:

September 18, 2025 – Mayor and City Council accepted the Johns Hopkins Bloomberg Center for Public Innovation 2.0 Project – Love Your Block Grant CC: Eric Levitt, City Manager

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Resolution No. 2025-403

Resolution 2025-403
December 17, 2025

Page 1 of 3 ends

RESOLUTION NO. 2025-403

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE CITY MANAGER, OR DESIGNEE,

TO ACCEPT ADDITIONAL GRANT AWARD FUNDS IN
THE AMOUNT OF $ 60,000 FOR THE BLOOMBERG
CENTER OF PUBLIC INNOVA TION 2.0 PROJECT (LOVE
YOUR BLOCK GRANT); AND AUTHORIZING THE CITY

MANAGER, OR DESIGNEE, TO EXECUTE AMENDMENT
#1 TO THE SUBAWARD AGREEMENT WITH JOHNS

HOPKINS UNIVERSITY (JHU) FOR THE BLOOMBERG
CENTER OF PUBLIC INNOVATION 2.0 PROJECT (LOVE

YOUR BLOCK GRANT) TO EXTEND THE SERVICE
DELIVERABLES TO OCTOBER 31, 2026; AND

AUTHORIZING THE DIRECTOR OF FINANCE &

MANAGEMENT SERVICES TO AMEND AND
APPROPRIATE THE $ 60,000 FOR THE LOVE YOUR

BLOCK GRANT AWARD IN BOTH REVENUES AND
EXPENDITURES FOR F ISCAL YEAR 2025-2026 & 2026-
2027 OPERATING BUDGET.

WHEREAS, The Bloomberg Center for Public Innovation, under Johns Hopkins University, established the Love Your Block ( LYB) Grant program awarding $100,000 to each City participating; and

WHEREAS, the City submitted a LYB funding application to The Bloomberg Center for Public Innovation and was awarded $100,000 in grant funding;

WHEREAS, The Bloomberg Center for Public Innovation, under Johns Hopkins University, awarded additional funds for the Love Your Block (LYB) Grant Program in the amount of $60,000 dedicated for staffing; and

WHEREAS, The Bloomberg Center for Public Innovation requires that the City designate a signatory authority to execute project agreements and certifications for the project.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The Mayor and City Council hereby accept additional grant funding for The Bloomberg Center for Public Innovation - Love Your Block ( LYB) Grant in the amount of $60,000 and designate the City Manager, or her designee, as the signatory authority to execute all agreements and certifications in support of the LYB Grant.

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Resolution No. 2025-403
Resolution 2025-403
December 17, 2025

Page 2 of 3 ends

SECTION 2. The Director of Finance & Management Services is hereby authorized to amend and appropriate $60,000 for the LYB award in both revenues and expenditures to the FY 2025-2026 & FY 2026-2027 Operating Budget.

SECTION 3. The City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 5. Effective Date. This Resolution shall become effective immediately.

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the Acting City Clerk this 17
th day of December 2025.

Helen Tran, Mayor
City of San Bernardino

Attest:

Telicia Lopez, CMC, City Clerk

Approved as to form:

Sonia Carvalho, City Attorney

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Resolution No. 2025-403
Resolution 2025-403
December 17, 2025

Page 3 of 3 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss

CITY OF SAN BERNARDINO )

I, Telicia Lopez, CMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2025-403, adopted at a regular meeting held on the 17th day of December 2025 by the following vote:

Telicia Lopez, CMC, City Clerk

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SUBAWARD AGREEMENT
T
his document constitutes the subaward agreement (“Subagreement”) between the Johns Hopkins University (“JHU”) and City of San Bernardino (“Subrecipient”) under which Subrecipient shall perform the work defined below as the statement of work, to enable JHU to complete its obligations under its grant (“Prime Award”) titled “Bloomberg Center of Public Innovation 2.0,” (“Project”) funded by the Jewish Communal Fund (“Sponsor”), which is funded by the Bloomberg Philanthropies (“Prime Sponsor”). All terms and conditions of this Subagreement are subject to applicable law and regulations.

1. S

TATEMENT OF WORK

1. 1 Subrecipient’s work shall conform to its statement of work (“Statement of Work”) approved by JHU, attached and incorporated as Exhibit A.

1. 2 Both parties shall mutually agree upon any change in the Statement of Work in writing, signed by authorized officials of both parties prior to the commencement of Subrecipient’s performance under any such change.

2. P

ERIOD OF PERFORMANCE
Th
is Subagreement is effective for the period 5/1/2024 through 4/30/2026 (the “Period of Performance”), which shall be extended only by mutual written agreement of the parties.

3. PR

ICE AND PAYMENT

3. 1 This is a fixed price Subagreement. The total price for Period of Performance of this Subagreement is $100,000 United States Dollars (USD).

3. 2 Upon full execution of this Subagreement, JHU shall pay Subrecipient an advance payment in the amount of $50,000 USD which is expected to provide adequate funding through 4/30/2025.

3. 3 JHU shall pay Subrecipient for its services adequately rendered and accepted on a work completed basis in accordance with the Milestone Payment Schedule set forth in Exhibit B.

Invoices will not be paid until this Subagreement is fully executed by both parties.

3. 4 All payments will be made upon receipt of an invoice in the format specified in Exhibit C, or Subrecipient’s comparable format, which details the specific deliverable or work product accomplished as referenced in Exhibits A and B.

3. 5 Invoices must be submitted in strict accordance with the schedule set out in Exhibit B to:

Y
amese Diggs
Center for Government Excellence and Public Innovation (GovEx) The Johns Hopkins University
711 W. 40th St., Suite 400
Baltimore, MD 21211
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A PO: 2006514771

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Email: [email protected]

3.6 In addition, with each invoice, an authorized representative of the Subrecipient shall certify that required Deliverable(s) to date have been submitted, and expenditures reported (or payments requested) are for appropriate purposes and in accordance with Exhibits A and B.

4. KEY PERSONNEL

4.1 The Project Director and Technical Representative at JHU for this Subagreement is Beth Blauer (“JHU PI”). JHU PI is not authorized to alter or amend this Subagreement, except that the JHU PI’s written concurrence shall be required to alter or amend Subrecipient’s Statement of Work and/or Budget.

4.2 The Project Director for Subrecipient shall be Stephanie Castro (“Subrecipient Project Director”).

An authorized official of JHU must approve in writing any proposed change in the Project Director. Should JHU not give its approval, this Subagreement shall be terminated in the manner provided below in Section 13 (Termination).

5. REPORTS

AND DELIVERABLES

5.1 Subrecipient shall submit all deliverables, work product and reports as specified in Exhibits A and B to JHU PI.

5.2 Failure by Subrecipient to submit any deliverable, work product, and/or report by its due date shall be considered just cause for JHU to withhold any payment until such deliverable, work product and/or report is received and accepted by JHU. JHU may also terminate this Subagreement in accordance with Section 14 (Termination), should Subrecipient fail to timely provide agreed upon deliverables, work product, and/or reports set forth in Exhibits A and B.

6. APPROVALS AND NOTICES

6.1 Subrecipient shall submit all notices and requests for approval, changes and administrative matters to:

Martin Domack
Johns Hopkins University Research Administration (JHURA) The Johns Hopkins University
1101 E 33rd Street, C310
Baltimore, Maryland 21218
Phone: 667-208-8781
Email: [email protected]

6.2 Subrecipient shall submit all notices and requests for approvals on financial matters to the individual designated in Section 3.5 above.

Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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6.3 Notices regarding changes in the Statement of Work, Deliverable(s), Budget or Project Director, and programmatic matters, including publication reviews, should be sent to JHU PI:

Beth Blauer
Center for Government Excellence and Public Innovation (GovEx) The Johns Hopkins University
711 W. 40th St., Suite 400
Baltimore, MD 21211
Email: [email protected]

With a copy to the contact provided in Section 3.7 for changes to the Budget, Statement of Work, and/or Project Director.

6.4 Subrecipient’s authorized official for receiving notices of alterations or amendments to this Subagreement shall be:

Mary Alvarez-Gómez
City of San Bernardino
290 North D Street, Third Floor
San Bernardino, CA 92401
Email: [email protected]

With a copy to: Stephanie Castro, email: [email protected]

7. PUBLICITY AND USE OF NAME

7.1 Neither party shall use directly or by implication the names of the other party, nor any of the other party’s affiliates or contractors, nor any abbreviations thereof, or of any staff member, faculty member, student, or employee of the other party in connection with any products, publicity, promotion, financing, advertising, or other public disclosure without the prior written permission of the other party. All requests for JHU approval shall be forwarded to the Office of Communications, http://hub.jhu.edu/media/contact/
, with a copy to the JHU PI.

7.2 Subrecipient shall provide JHU a copy of any proposed Media Release or Donor Acknowledgment, each as defined below, for the purposes of obtaining the approval of Sponsor with respect to the content, timing and means of distribution of any such Media Release or Donor Acknowledgment prior to its distribution. Additionally, at Sponsor’s and Prime Sponsor’s request, Subrecipient shall reference Prime Sponsor in all Donor Acknowledgments. To the extent that Subrecipient provides Media Releases and/or Donor Acknowledgments to JHU for Sponsor approval, Subrecipient represents that it owns or otherwise has obtained all rights necessary to use, reproduce, publicly perform and distribute (including the right to sublicense) all works contained or used in the Media Releases and/or Donor Acknowledgments. For purposes of this Subagreement, “Media Release” shall mean any publication, advertising, speech, lecture, interview, press release, internet web page or other media venue of any kind that makes reference to the Prime Award or Project and “Donor Acknowledgments” shall mean each of its Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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donor acknowledgements (print and digital) related to the Project, Subrecipient’s other projects supported by Prime Sponsor and all other crediting of Subrecipient’s organizational support. The parties intend that no such recognition constitutes, directly or indirectly, a more than incidental benefit

8. PUBLICATIONS

8.1 Each party shall have the right to publish and disseminate information derived from the performance of work under this Subagreement.

8.2 Qualification for authorship shall be in keeping with generally accepted criteria. The order of authorship shall be a joint decision of the co-authors in any co-authored publication. Each author shall have participated sufficiently in the work to take public responsibility for the content.

8.3 Subrecipient shall provide JHU PI with a copy of any proposed publication for review and comment at least thirty (30) days prior to submission.

8.4 Publications shall carry appropriate acknowledgment of funding support by a statement such as the following:

“This publication (journal article, etc.) was supported by a Subagreement from The Johns Hopkins University with funds provided by a grant from the Jewish Communal Fund funded by the Bloomberg Philanthropies . Its contents are solely the responsibility of the authors and do not necessarily represent the official vie ws of the Jewish Communal Fund, The Johns Hopkins University or Bloomberg Philanthropies.”

9. CONFIDENTIALITY

9.1 “Confidential Information” means all non-public, confidential, and/or proprietary information that is marked as “Confidential Information” as described below and which is disclosed by one party to the other, including, but not limited to, software, inventions (whether patentable or not), algorithms, diagrams, drawings, processes, reagents, research, product or strategic plans or collaborations or partnerships, financial information, business models, and information relating to corporate finance and governance. Confidential Information, if in tangible or readable form, shall be marked as such at the time of disclosure and if disclosed orally, shall be reduced to writing, marked confidential, and addressed to the other party within ten (10) days after disclosure.

9.2 Each party shall have the right to refuse to accept any Confidential Information proffered to it by the other party. If necessary, the parties will exchange Confidential Information only under the provisions set forth herein. The party who receives Confidential Information (the “Receiving Party”) shall (i) hold the Confidential Information in confidence using the same care it affords its own confidential information of a similar nature, but not less than a reasonable degree of care; (ii) use the Confidential Information only for the performance of this Agreement; and (iii) restrict Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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disclosure of the Confidential Information to employees whose duties justify the need to know the Confidential Information in furtherance of the performance of this Agreement and who are advised as to the confidential nature of the information and required to comply with the provisions of this Agreement. The Receiving Party shall not provide any third parties with access to the Confidential Information unless such third party has agreed to be bound by confidentiality and non-disclosure obligations in a form of an agreement reasonably acceptable to the party disclosing the Confidential Information (the “Disclosing Party”).

9.3 Confidential Information shall not include any information disclosed to the Receiving Party that the Receiving Party can demonstrate (i) was previously in its possession, as shown by its pre- existing records, without violation of any obligation of confidentiality; (ii) was received from a third party without violation of any obligation of confidentiality; (iii) was publicly known and made generally available prior to such disclosure; (iv) becomes publicly known or made generally available at a later date, through no fault of the Receiving Party, and only then after such later date; or (v) was independently developed without use of or reliance upon any Confidential Information by the Receiving Party, its employees, or consultants.

9.4 If the Receiving Party is required to disclose Confidential Information of the Disclosing Party by order of a court of competent jurisdiction, administrative agency or governmental body, or by subpoena, summons, or other legal process, the Receiving Party shall give the Disclosing Party prompt written notice of such requirement so that the Disclosing Party may seek a protective order or take other appropriate action, cooperate reasonably with Disclosing Party in connection with Disclosing Party’s efforts to seek such relief, and thereafter to disclose only the minimum information required to be disclosed in order to comply.

9.5 Upon termination of this Subagreement or the Disclosing Party’s request, Confidential Information shall be promptly returned to the Disclosing Party or destroyed, at the Disclosing Party’s option, with such destruction confirmed in writing. The Receiving Party may retain one archival copy of such Confidential Information for purposes of fulfilling its obligations under this Subagreement and/or under the Prime Award, as applicable.

9.6 The obligations of confidentiality under this Section 9 shall continue for a period of three (3) years following conclusion or early termination of this Subagreement.

10. INTELLECTUAL PROPERTY

10.1 Inventions and Patents.

10.1.1 Subrecipient understands and acknowledges that JHU, through its employees, has knowledge, experience and expertise, which has been acquired over a substantial number of years prior to entering into this Subagreement (“JHU Background Intellectual Property”). JHU shall retain all rights to such JHU Background Intellectual Property. Nothing in this Subagreement shall confer any right to Subrecipient to acquire by assignment or license, exclusive ownership or use of JHU Background Intellectual Property.

10.1.2 Subrecipient shall (i) retain title to any Inventions first conceived or actually reduced to practice in the performance of the work funded by this Subagreement solely by its faculty member(s) and/or employee(s) and/or student(s), provided, however, Subrecipient shall promptly notify the JHU Principal Investigator in writing of any such Inventions and Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Subrecipient hereby grants to JHU a non-exclusive, royalty-free, worldwide, perpetual license, to all of Subrecipient’s rights in all media, now known or hereafter developed, to reproduce, distribute, publicly display, perform and create derivative works from all works developed by the Subrecipient as part of the Subagreement.

10.1.3 JHU shall retain ownership of any Inventions first conceived or actually reduced to practice in the performance of the work funded by this Subagreement solely by a JHU faculty member(s) and/or employee(s) and/or student(s).

10.1.4 Subrecipient and JHU shall be joint owners of any Inventions first conceived or actually reduced to practice in the performance of the work funded by this Subagreement jointly by faculty member(s) and/or employee(s) and/or student(s) of Subrecipient and JHU. For any jointly owned Inventions, JHU shall have the opportunity to preview and comment on all documents of record used in filing, prosecuting, and maintaining of any patent application and to participate in the selection of the patent attorney.

10.2 Copyrights.

10.2.1 Disposition of any copyrights or any copyrightable material created by Subrecipient in performance of the Statement of Work will be determined by the policy of the Subrecipient, subject to this Section 10.2.

10.2.2 Subrecipient shall provide copies of all copyrighted or copyrightable materials to the JHU PI.

Subrecipient hereby grants to JHU an irrevocable, royalty-free, non-exclusive, worldwide right and perpetual license to all of Subrecipient’s rights, in all media now known or hereafter developed, to distribute, use, copy, reproduce, create derivative works from, display, publish, perform, publicly display and sublicense any copyrights or copyrighted material (including any computer software and its documentation and/or databases) developed under this Subagreement for the purpose of education and research and/or to the extent required to meet JHU’s obligations under its Prime Award.

10.3 Data. Subrecipient will own the data it generates under this Subagreement. Subrecipient hereby grants to JHU the right to receive copies of such data and to use such data for the purpose of education and research and/or to the extent required to meet JHU’s obligations under its Prime Award.

11. EQUIPMENT

No Equipment shall be purchased using funds awarded under this Subagreement.

12. CHANGES

12.1 Funds awarded under this Award may only be used for the Project.

12.2 Subrecipient agrees to provide JHU with sufficient justification and supporting materials to support any requested change. All requests for approval required by this Section shall be submitted to the persons cited in Sections 3.7 and 6.1.

12.3 Subrecipient may not issue any subawards under this Subagreement without the express prior written consent of JHU. Should lower tier subawards be approved by JHU, Subrecipient is solely Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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responsible to comply with all of its obligations under this Subagreement and to ensure that the agreement to a lower tier subrecipient reflects all the requirements of this Subagreement and applicable law, the Prime Award, and any document referenced in any of these sources, as well as all other provisions necessary or prudent to effectuate such requirements and otherwise exercise appropriate monitoring of its lower tier subrecipients.

13. INSPECTION AND AUDIT

13.1 JHU, Sponsor and Prime Sponsor, or their assignee(s), reserve the right to inspect, upon reasonable advance notice and during normal business hours (except in the case of an emergency), Subrecipient’s physical facilities, all aspects of the Statement of Work undertaken under this Subagreement, and all books, records, receipts, accounts, and other documentation of any kind pertaining to the Subagreement. Subrecipient agrees to provide copies of any and all such books, records, receipts, accounts, or other documentation to JHU, Sponsor or Prime Sponsor, or their assignee(s), in a timely fashion as reasonably requested by JHU, Sponsor or Prime Sponsor, or their assignee(s).

13.2 Subrecipient will keep all usual and proper records and books of accounts in accordance with Generally Accepted Accounting Principles (GAAP) relating to performance of the Statement of Work for a minimum period of three (3) years after the date of receipt of the final payment.

During this period, JHU or an authorized representative shall have the right to audit, at its own expense, all books, receipts, accounts, records, and other documentation of funds received and costs and commitments incurred under this Subagreement. If an audit reveals a material discrepancy or error in reporting, Subrecipient will reimburse JHU upon request for the costs and expenses associated with such audit and will repay the unallowable costs.

14. TERMINATION

This Subagreement may be terminated by either party at any time upon thirty (30) days written notice to the other party; however, JHU may terminate on less than thirty (30) days’ notice in the event such termination occurs pursuant to a notice of termination from the Sponsor to JHU. Upon such notification, Subrecipient shall proceed in an orderly fashion to limit or terminate any outstanding commitments, and to conclude the Project. Subrecipient shall submit a final financial report and/or progress report (if applicable) to JHU within forty-five (45) days of the effective date of termination. In the event that the Subagreement is terminated as a result of a breach by Subrecipient, non-cancellable expenses incurred by the Subrecipient in relation to the Project may be allowable, but only up to the date that Subrecipient receives the notice of the breach. If the Subagreement is terminated for any other reason, non-cancelable expenses incurred by the Subrecipient in relation to the Project through the date of termination may be allowable.

15. LIABILITIES AND LOSS

Subrecipient agrees to indemnify, protect, defend, and hold JHU, Sponsor, Prime Sponsor, their affiliates and related companies, and the employees, agents, officers, managers and directors of each (“Indemnified Parties”), harmless from and against any losses, costs, damages, claims or Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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expenses, including reasonable attorneys’ fees, arising out of or resulting from (i) Subrecipient’s breach of this Subagreement, (ii) the negligence or willful misconduct of Subrecipient or any of its agents, subrecipients, contractors, sub-contractors or employees, and (iii) performance of the Project, or which otherwise arise by, through or under Subrecipient. Subrecipient agrees that any activities by JHU, Sponsor or Prime Sponsor in connection with the Project, such as its review or proposal of suggested modifications to the Project, will not modify or waive the Indemnified Party’s rights under this Section 14. Subrecipient’s obligations are limited to the extent permitted or precluded under applicable laws, including state governmental immunity acts or state constitution. Nothing in this Subagreement will constitute an express or implied waiver of Subrecipient’s governmental or sovereign immunities, if any.

16. INSURANCE

Subrecipient represents that it carries sufficient insurance coverage to comply with the requirements of federal, state and local laws as well as its obligations under this Subagreement.

17. HUMAN SUBJECTS/ANIMAL RESEARCH COMPLIANCE

17.1 Protection of Human Subjects. Subrecipient agrees that no research involving the use of human subjects will be conducted under this Subagreement.

17.2 Vertebrate Animals. Subrecipient agrees that no research involving the use of vertebrate animals will be conducted under this Subagreement.

18. EXPORT CONTROLS

18.1 Each party to this Subagreement assumes responsibility for determining whether its performance is subject to, and in compliance with, U.S. export control and sanction program laws and regulations (“U.S. Export Controls”), including but not limited to the Export Administration Regulations (Department of Commerce), the International Traffic in Arms Regulations (Department of State), and the sanctions programs embodied in regulations administered by the Department of the Treasury’s Office of Foreign Assets Control (OFAC). Each party shall be responsible for obtaining and/or invoking for its own organization any authorization needed from a cognizant, government authority, in order to ensure its performance under this Subagreement, including export/re-export or import licenses and exemptions/exceptions. The parties shall cooperate to promote one another’s compliance with U.S. Export Controls, but any such cooperation, including notice, advice or other assistance, shall not be relied upon as one party’s assumption of any portion of another party’s independent legal responsibility to comply.

18.2 In the spirit of such cooperation, JHU anticipates that fulfillment of this Subagreement will not require Subrecipient to receive Controlled Items from JHU. In the context of this Subagreement, Controlled Items are tangible or intangible items (e.g., commodities or technology) that are listed within U.S. Export Controls, such as the dual-use items found on the Commerce Control List (see 15 CFR 774), or the defense articles found on the U.S. Munitions List (see 22 CFR 121).

18.3 JHU further anticipates that fulfillment of this Subagreement will not require Subrecipient to Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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enter into transactions or other activities that invoke one or more U.S. sanctions programs or embargoes.

18.4 JHU and Subrecipient shall independently assume full responsibility for their own release of Controlled Items to, or controlled transactions with, a foreign country or its citizens.

18.5 If either party discovers that it cannot reasonably ensure its lawful performance of activities involving Controlled Items or sanctions programs or embargoes, whether anticipated or unanticipated, where such activities are required in order to fulfill its obligations under this Subagreement, then the parties will make a good-faith effort to contemplate feasible, alternative activities. If the parties cannot mutually agree upon such alternative activities, and if that renders either or both parties unable to fulfill their respective obligations under this Subagreement, then the Subagreement may be terminated or amended as covered by Section

13. 19. ANTI-TERRORIST COMPLIANCE

19.1 Subrecipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Subrecipient to ensure compliance with these Executive Orders and laws.

19.2 Subrecipient hereby agrees that all funds, including Subawards to lower-tier Subrecipients, will be used in compliance with all applicable United States anti-terrorist financing and asset control laws, regulations, rules and executive orders.

19.3 This provision must be included in all subagreements issued under this Subagreement.

20. GOVERNING LAW AND VENUE

20.1 This Subagreement shall be governed by, construed, and enforced for all purposes in accordance with the laws of the State of Maryland.

20.2 Each of the parties hereto agrees to venue in and submits to the exclusive jurisdiction of the state and/or federal courts located within the State of Maryland for any suit, hearing or other legal proceeding of every nature, kind and description whatsoever in the event of any dispute or controversy arising hereunder or relating hereto, or in the event any ruling, finding or other legal determination is required or desired hereunder. Both parties hereto agree to waive their respective rights to a trial by jury.

21. DISPUTES

Every effort shall be made to resolve any disputes arising in connection with this Subagreement in an amicable and informal manner. Failing to reach resolution, any dispute shall be finally settled under the Rules of Conciliation and Arbitration of the International Chamber of Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Commerce by one arbitrator, appointed in accordance with said Rules. Any and all hearings shall be conducted in the English language at a location mutually agreed upon by the parties.

Judgment upon the award rendered may be entered into any court having jurisdiction.

22. FORCE MAJEURE

Neither party will be responsible or liable to the other party for non-performance or delay in performance of any terms or conditions of this Subagreement due to acts or occurrences beyond the control of the nonperforming or delayed party, including, but not limited to, acts of God, acts of government, terrorism, wars, riots, strikes or other labor disputes, shortages of labor or materials, fires, and floods, provided the nonperforming or delayed party provides to the other party written notice of the existence of and the reason for such nonperformance or delay, and shall work diligently to mitigate its effects and make best efforts to resume performance as soon as practicable.

23. ORDER OF PRECEDENCE

Any inconsistency in this Subagreement shall be resolved by giving precedence in the following order:

23.1 The Subagreement;

23.2 Exhibit A, Statement of Work

23.3 Other documents, exhibits, and attachments.

24. ASSURANCES AND CERTIFICATIONS

24.1 General. Subrecipient represents and certifies that it has filed and will maintain all assurances or other documentation with the appropriate government agencies to the extent such assurances and documentation are required.

24.2 Debarment. Subrecipient certifies that neither Subrecipient nor any of its officers, employees, or agents performing any service under this Subagreement (including the Project Director) are presently or proposed to be debarred, suspended, declared ineligible or voluntarily excluded from participation in this transaction, under investigation for a crime or otherwise engaged in conduct for which a person can be debarred by any federal agency, and Subrecipient will immediately notify JHU upon any inquiry concerning commencement of any such proceeding concerning Subrecipient or such person referred to in this subparagraph.

24.3 Prohibited Uses. Subrecipient represents and warrants that it shall not use any part of the Subagreement funds or the income therefrom for any of the following purposes: (1) to fulfill any existing legally binding pledge of the Sponsor or Prime Sponsor or any other advisor to the account; (2) to provide any private benefit to the Prime Sponsor or any other advisor to the account, any family member thereof, any other person described in Section 4958(f)(7) of the Code with respect to the account, or to any individual who is not an appropriate beneficiary of the Subrecipient’s charitable programs; (3) for lobbying, political contributions or to support political campaigns; or (4) for any other purpose other than one specified in Section 170(c)(2)(B) Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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of the Code. Subrecipient further represents and warrants that it does not and will not knowingly provide financial support or other resources to any individual or entity to further unlawful acts including acts of violence or terrorism, and Subrecipient is in compliance with all laws, statutes, and regulations restricting U.S. persons from dealing with any individuals, entities, groups, or countries subject to Office of Foreign Assets Control sanctions. Subrecipient will not provide any tax substantiation letter to JHU, Sponsor or Prime Sponsor or any other advisor to the account in connection with this Subagreement.

24.4 Equal Opportunity. Prime Sponsor gives high priority to the realization of equality of opportunity for all members of society. Prime Sponsor works to implement this poli cy in a variety of ways, internationally as well as in the United States, with due respect for the great diversity of situations in different countries and cultural contexts. Accordingly, it is Prime Sponsor’s and Sponsor’s expectation that Subrecipient wi ll take appropriate steps to ensure equal employment opportunities to the fullest extent allowable under applicable law and will not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as a qualified individual with a disability or any other category of protected class or category as defined by any applicable law. Further, Subrecipient represents and warrants that it has established and shall maintain appropriat e policies and procedures for training staff and receiving and addressing complaints regarding discrimination, harassment, retaliation, and other forms of workplace misconduct.

24.5 Changes. Subrecipient agrees to notify JHU promptly if there is any change of status in any of the above assurances and certifications.

25. RESEARCH MISCONDUCT

25.1 Subrecipient must maintain, and effectively communicate to its personnel, written policies and procedures for inquiring into, investigating, and addressing allegations of research misconduct. Research misconduct means the fabrication, falsification, or plagiarism in proposing, performing, or reviewing research, or in reporting research results.

25.2 If Subrecipient initiates a research misconduct investigation, it must notify JHU’s research integrity officer within five (5) business days. Where research misconduct has affected data validity or reliability, JHU may require the Subrecipient and its collaborator authors to submit a correction or retraction of the data to a journal, publish the corrected data, or both. If Subrecipient does not comply with this requirement, JHU may invoke its rights to access the data (including copyrightable material developed under the Subagreement), have the data reviewed, and submit the correction.

26. MISCELLANEOUS

26.1 Neither party may assign or transfer this Subagreement, in whole or in part, without the written consent of an authorized representative of the other party. Any attempt to assign without prior written consent is void.

Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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26.2 The relationship of the parties is that of independent contractors and they are not agents, employees, partners, or joint venturers of one another. No party has the authority to bind any other party in contract or to incur any debts or obligations on behalf of any other party, and no party (including any employee or other representative of a party with responsibility for program matters) shall take any action that attempts or purports to bind any other party in contract or to incur any debts or obligations on behalf of any other party, without the affected party’s authorized representative’s prior written approval.

26.3 Subrecipient certifies and represents that the Statement of Work shall be performed in a professional and workmanlike manner and that any Deliverable shall be original to Subrecipient and will not infringe on any copyright held by any third party.

26.4 The Section headings appearing in this Subagreement have been inserted for the purpose of convenience and ready reference. They do not purport to, and shall not be deemed to, define, limit or extend the scope of intent of the Section to which they appertain.

26.5 If any provision of this Subagreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Subagreement which can be given effect without the invalid provision, and to this end the provisions of this Subagreement are declared to be severable.

26.6 No waiver of any term or provision of this Subagreement whether by conduct or otherwise in any one or more instances shall be deemed to be, or construed as, a further or continuing waiver of any such term or provision, or of any other term or provision, of this Subagreement.

26.7 This Subagreement and Exhibits contain the entire agreement between the parties, and no statements, promises, or inducements made by either party or agent of either party that are not contained in this written Subagreement shall be valid or binding; and this Subagreement may not be enlarged, modified, or altered except in writing signed by an authorized representative of the parties.

26.8 This Subagreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together shall constitute one and the same agreement.

27. TAX STATUS

Subrecipient shall notify JHU within five (5) business days after learning of a change in the Subrecipient’s tax status.

[SIGNATURE PAGE FOLLOWS]

Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Please indicate acceptance of this Subagreement by having a duly authorized official sign this document.

ACCEPTED FOR:

THE JOHNS HOPKINS UNIVERSITY CITY OF SAN BERNARDINO

________________________________ ______________________________ Martin Domack Name:

Contracts Associate Title:

JHU Research Administration (JHURA)

DATE: __________________________ Date: ________________________

Attached Exhibits

Exhibit A – Statement of Work
Exhibit B – Milestone Payment Schedule
Exhibit C – Sample Fixed Price Invoice
Exhibit D – Additional Terms and Conditions

Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A Rochelle Clayton
9/30/2024
Acting City Manager
10/2/2024

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1 Follow @publicinno
Love Your Block
Statement of Work
Overview
The primary purpose of this project is the design and implementation of Love Your Block, an impact volunteering grant program supporting volunteer-fueled projects that address local public problems. This grant program focuses on supporting cities to partner with community groups and activate resident volunteers to repair, remediate, and address blight in their neighborhoods.

The award of $100,000 over two years will support resident-led revitalization efforts and fund a Love Your Block Fellow (“Fellow”) recruited from the target community in accordance with this Agreement. The funding recognizes the City’s commitment to engage volunteers in blight prevention and/or remediation activities such as housing repair and vacant lot transformation to revitalize low-income neighborhoods. An AmeriCorps VISTA member will provide additional capacity to this effort. The City and City Lead (as hereinafter defined) shall work fully and cooperatively with the Bloomberg Center for Public Innovation at Johns Hopkins (BCPI) and its strategic partners to achieve the goals of the Program.

Exhibit A
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Form Name: Love Your Block
Submission Time: December 1, 2023 8:10 pm
Browser: Chrome 119.0.0.0 / Windows
IP Address: 47.153.78.115
Unique ID: 1170068517
Location: 33.8137, -117.2228
Section 1/7
City San Bernardino
State California
First Name Amanda
Last Name Hernandez
Your Title Economic Development Division Manager
How long you have been in your role? 2 years
Your work email [email protected]
Your work phone number (909) 384-5207
Your physical mailing address 201 North E St.

The name and title of your direct
supervisor
Mary Lanier, Interim Director of Community Development & Housing The city’s EIN number 95-6000772
Will you lead the proposed project? Yes
Section 2/7
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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1. Please tell us about the public
problem the eligible organization hopes
to alleviate or solve with the proposed
project. Specifically include the scale of
the problem, who is impacted, and how.

Please provide quantitative and
qualitative data to describe the scale of
the problem and the impact of this
issue.

The City of San Bernardino is grappling with the dual challenges of urban blight and limited economic opportunities, particularly pronounced in its disadvantaged areas. Community partners have identified various vacant lots throughout the City, many of which are in states of neglect, contributing to the deterioration of many neighborhoods' aesthetics and safety.

Economic indicators further highlight the scope of the challenge. According to the 2020 U.S. Census Bureau QuickFacts, San Bernardino's 5.5% unemployment rate exceeds the national average of 3.9%, and the median household income of $65,311 trails behind the state's $84,907 average. In addition, 15% of its residents live below the federal poverty line compared to the 12% statewide average, illustrating the economic hurdles residents face.

The impact of blighted properties on the community extends beyond economic metrics. These neglected spaces have become a source of safety concerns, diminishing the sense of security among residents. The decline in neighborhood quality due to blight has adversely affected community cohesion, as these areas become less conducive to social interactions and community activities. Furthermore, the city's image suffers, affecting local pride and deterring potential investments and new residents.

In response to these challenges, the City of San Bernardino, through a collaborative effort involving the Mayor's Office, the Economic Development department, and the Grants team, proposes a project centered around public engagement and beautifying public spaces. The initiative will transform neglected areas into vibrant, community-focused spaces through the installation of murals, public art, and clean-ups of vacant lots. These efforts are not only expected to improve the physical environment but also to stimulate local commerce, raise property values, and enhance community pride and engagement.

Integral to this project's success are community partners such as Making Hope Happen: Uplift San Bernardino and Music Changing Lives. These organizations will be pivotal in mobilizing community resources and encouraging public participation. The City of San Bernardino is committed to reversing the tide of urban decline, leveraging these challenges as opportunities for sustainable economic growth and community revitalization.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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2. Please describe the eligible
organization’s commitment to
addressing this problem and why it is a
priority. Describe how the mayor or city
chief executive has prioritized this
problem. If relevant also, describe what
has already been done to address this
problem.

The City of San Bernardino recognizes the challenges of addressing urban blight and stimulating economic development as critical priorities for the well-being and growth of the community. The City's prioritization of this issue is evident in the city's strategic planning and policy-making. The Mayor and city executives have placed a significant emphasis on revitalization and economic development, recognizing that the health and vitality of the city's neighborhoods are inextricably linked to its overall economic success and the quality of life of its residents. This focus is underscored by the Mayor's active involvement in championing projects aimed at neighborhood improvement and economic revitalization.

Based on the City's 2020-2025 Consolidated Plan, its commitment to addressing the problem of urban blight and limited economic opportunities is evident and deeply rooted in strategic planning and community engagement. This aligns with the City's status as an entitlement city receiving CDBG funding to serve low- to moderate-income households and address urgent community development needs, including preventing or eliminating slums and blight.

The city's objectives, as outlined in the Needs Assessment of the Consolidated Plan, include addressing homelessness, affordable housing, expanding homeownership, and improving facilities and infrastructure, all of which contribute to economic development. In addition, the city has historically held a strong commitment to citizen participation and consultation processes. The engagement of a diverse group of stakeholders, including residents, business owners, and interest groups, has been central to identifying community priorities and shaping the city's strategic plans. This inclusive approach ensures that the strategies and goals set by the city are reflective of the community's needs and aspirations.

3. Please provide a brief description of
your proposed project. In a few
sentences, share your project’s elevator
pitch.

The proposed project will beautify public spaces, transforming blighted areas into vibrant community hubs and using art as a catalyst for change.

Key activities include the installation of murals, public art projects, and the revitalization of vacant lots. Spearheaded by the Mayor's Office and in partnership with community organizations, the project will rejuvenate the cityscape, enhance local business prospects, and champion a sense of community pride.

Section 3/7
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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4. How will volunteers be engaged in the
project? How many volunteers do you
expect to engage? Please describe what
activities volunteers will take on and the
volunteering frequency.

The project includes actively engaging volunteers through strategic collaborations with Community-Based Organizations and with the support and facilitation of the City, the AmeriCorps VISTA member, and the Love Your Block Fellow. The project is designed to harness the energy and commitment of the local community, channeling it into meaningful and impactful activities.

The engagement of volunteers will be a cornerstone of this initiative. The City anticipates engaging a significant number of volunteers, potentially in the hundreds, depending on the scale of each individual project and the community response. These volunteers will be drawn from diverse areas of the community, including local schools, businesses, community groups, and individual residents.

Volunteers will be involved in a range of activities, including:

Mural and Public Art Creation: Volunteers will have opportunities to assist in the creation and installation of murals and public art pieces. This may involve painting, preparation of sites, and assisting artists and project leaders.

Beautification and Clean-Up: Volunteers will play a key role in clean-up efforts in blighted areas, including trash removal, landscaping, and general beautification efforts to transform vacant and neglected spaces.

Community Outreach and Engagement: Some volunteers will be involved in outreach efforts, helping to spread the word about the project, engaging more community members, and organizing local events related to the project.

Project Support and Logistics: Volunteers may also assist with logistical aspects of the project, such as organizing materials, coordinating events, and supporting project management tasks.

The frequency of volunteering will vary based on the project phase and the specific needs of each activity. Some volunteers may participate in one-off events such as a specific clean-up day or mural painting event. In contrast, others may engage more regularly, contributing to ongoing activities throughout the project's duration.

By leveraging the strengths and resources of CBOs and the City, the project will create a structured yet flexible volunteering framework. This approach will not only facilitate effective and impactful volunteer participation but also ensure that volunteering experiences are rewarding and meaningful for all those involved.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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5. How will you recruit volunteers who
are from and/or currently live in the
impacted communities and who are
representative (e.g., gender, race, age,
different-ability) of the area of focus?
The City will recruit volunteers from and living in the impacted communities who are representative of the focus area. This will involve collaboration with City Council members, local organizations, and using the City's social media presence and email marketing capabilities.

City Council members, known for their close connections with constituencies, are integral to volunteer recruitment. They will leverage community meetings, local events, and their personal networks to reach out to residents, informing them about volunteer opportunities and encouraging participation. Additionally, partnerships with local organizations, such as nonprofits, educational institutions, and community groups, will be instrumental. These organizations have established trust within the community and can effectively mobilize volunteers from various demographic segments.

Furthermore, the City plans to use social media platforms to amplify the project's messaging and reach a diverse audience. The social media campaigns will be tailored to highlight the project's community impact, featuring stories and visuals that resonate with the local population to encourage participation.

Email marketing is another key component of the City's recruitment strategy. Targeted email campaigns will disseminate information about volunteering opportunities, ensuring broad outreach across different community groups. The content of these emails will be designed to be inclusive and engaging, catering to a wide spectrum of residents, including those with varying levels of digital literacy.

The City's approach to volunteer recruitment emphasizes inclusivity and targeted outreach. The goal is to reflect the diverse demographic makeup of the area in the volunteer team. Special efforts will be made to ensure accessibility for differently-abled individuals, providing them with meaningful opportunities to contribute. Through this multifaceted approach, the City will form a volunteer base that truly embodies the spirit and diversity of the community, thereby enhancing the project's effectiveness and impact.

6. Who will act as the executive sponsor
(e.g., chief of staff, deputy mayor,
deputy chief of staff) of this project
within the mayor’s office and ensure the
project has executive support?
The executive sponsor of this project within the Mayor's office, ensuring executive support and oversight, is Kenesha Boyd, who holds the position of Program Lead in the Office of the Mayor.

As the executive sponsor, Boyd will act as a liaison between the project team and the Mayor's office, facilitating communication and decision-making processes, ensuring that the Mayor's vision for urban revitalization and community engagement is reflected.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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7. What role will the mayor or city chief
executive play during the design,
implementation, and celebration of the
project?
The Mayor will be pivotal as a champion and supporter throughout its design, implementation, and celebration stages. During the design phase, the Mayor will actively advocate for the project, ensuring it aligns with the city's broader goals and garners necessary stakeholder support. As the project is implemented, the Mayor's continuous advocacy and involvement will be crucial in addressing challenges, facilitating resources, and sustaining momentum among teams and community partners. This leadership will extend to the celebration stage, where the Mayor will be central in public events and communications, highlighting the collaborative achievements and the project's community impact. The Mayor's consistent support and visibility throughout these phases will be instrumental to the project's success in creating transformative community development in San Bernardino.

8. When would the project launch? The project will launch approximately three months after the award announcement, anticipated on February 6, 2024. This timeline allows for the necessary City Council award acceptance and the execution of the grant agreement. Therefore, the anticipated launch date for the project would be estimated for early May 2024, providing adequate time for all necessary preparations and approvals ensuring a solid foundation for the project's successful start.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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9. Which city departments/agencies will
be involved in the project? What will
their roles be throughout the project?
Several key City departments will be involved in the project, including the Mayor's Office, the Economic Development Department, and the Grants Team.

The Mayor's Office will provide essential support, advocating for the project and ensuring alignment with the city's strategic objectives. The Mayor's Office will also facilitate collaborations between stakeholders and play a role in high-level decision-making and mobilizing resources necessary for the project's success.

The Economic Development Department will oversee the day-to-day operations of the project, ensuring that all activities are carried out efficiently and effectively. The Economic Development Department will coordinate with the Mayor's Office, the Grants Team, community partners, the Love Your Block Fellow, and Americorps VISTA to ensure smooth implementation of the project activities. This department will also monitor the project's progress and impact, making adjustments as necessary to achieve the desired outcomes.

The Grants Team will be responsible for ensuring grant compliance. This includes managing the financial aspects of the grant, ensuring that all activities adhere to the grant's terms and conditions, and maintaining accurate and timely reporting. Their role is crucial in ensuring that the project stays on track with the goals and objectives and that all financial transactions and documentation are handled appropriately.

Each of these departments and agencies brings unique expertise and resources to the project. Their collaborative efforts are essential in ensuring the project's effective implementation, compliance with grant requirements, and overall success.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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10. Which community partners will be
involved in this project? What will their
roles be throughout the project? For
example: nonprofits, community based
organizations, businesses, schools,
churches, colleges/universities,
hospitals, corporate partners and other
interested community partners.

Two key community partners will be involved in the project, Making Hope Happen: Uplift San Bernardino and Music Changing Lives.

Making Hope Happen: Uplift San Bernardino will primarily focus on volunteer engagement and logistics. Their responsibilities will include recruiting volunteers, which is crucial for the hands-on aspects of the project. They will also provide meeting space, facilitating the project's coordination and stakeholder collaboration. Additionally, Making Hope Happen will deploy volunteers to identify potential project sites, ensuring that the revitalization efforts are targeted to areas most in need and where they can have the greatest impact.

Music Changing Lives will serve as the primary point of contact for a diverse group of participants and contributors. They will convene meetings among the core team and maintain effective communication and coordination. Furthermore, Music Changing Lives will liaise with artists, contractors, researchers, and community groups, ensuring that all parties are aligned with the project's goals and timelines. Their role as the central coordinator will be vital in streamlining efforts and maintaining the project's momentum.

Both organizations, with their complementary roles, will be integral to the project's success, ensuring effective community involvement, efficient project management, and successfully realizing the project's objectives.

Section 4/7
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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11. What result(s) do you expect to
achieve through Love Your Block? For
example: number of volunteers
engaged, volunteer hours, community
projects completed, pounds of trash
removed, square feet of graffiti
removed, trees planted, and community
partners engaged.

Through the Love Your Block initiative, the City expects to achieve tangible and impactful results that will significantly contribute to the revitalization and development of the community.

A primary result will be successfully completing various community-driven projects. These projects, ranging from the installation of public art and murals to the beautification and clean-up of vacant lots, will transform blighted areas into vibrant community spaces. The successful execution of these projects will not only improve the aesthetic appeal of the neighborhoods but also encourage a sense of community pride and ownership.

Another expected outcome is volunteer engagement from within the community. The project will mobilize residents, empowering them to play an active role in transforming their neighborhoods. The number of volunteers participating will be a key metric, reflecting community involvement and commitment to the initiative.

The project also anticipates engaging with various community partners, such as local organizations, businesses, and groups, including local artists, that will collaborate in various aspects of the project. The involvement of these partners is essential to bring diverse resources, expertise, and perspectives to the project, enhancing its scope and impact.

These outcomes will collectively contribute to the project's goal of supporting community development, enhancing the quality of life for residents, and driving economic growth in the city.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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12. How will you measure the impact of
Love Your Block? Please identify up to
five (5) measures the mayor and other
key executives (e.g., council members,
chief of staff, etc.), as well as engaged
residents and community partners will
receive to show the impact of the
project on the stated public challenge.

The impact of the Love Your Block project will be measured through a combination of quantitative and qualitative metrics. This includes regular community surveys, which will gather feedback from residents and stakeholders on their perceptions of the neighborhood improvements and the overall effectiveness of the projects. The surveys will be used to collect data throughout the project phases of pre-during and -post-implementation.

Another crucial measure will be the number of projects completed, serving as a quantitative indicator of the initiative's reach in physically transforming blighted areas. The degree of community engagement will also be closely monitored, including tracking volunteer participation rates and involvement of local organizations, reflecting the community's support and involvement.

Additionally, the physical transformation of targeted areas will be assessed through before-and-after analyses, using photographic documentation and site visits to visually capture the changes.

Finally, the long-term impact on social cohesion will be measured through follow-up surveys and interviews, evaluating changes in community interaction and social ties post-project completion. These measures will collectively provide a measurable overview of the Love Your Block initiative's success in revitalizing neighborhoods and enhancing the quality of life for San Bernardino residents.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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13. How will you track metrics for the
project (e.g., dashboard, bi-weekly
status meeting, etc.)? You may provide
examples of how the city has tracked
similar project-related metrics.

The City of San Bernardino will employ a multifaceted approach to track metrics for the Love Your Block project through combined regular stakeholder meetings, updates to the City Council, and the use of technology for real-time tracking and visualization of project developments.

Regular stakeholder meetings will be a key component of the tracking strategy. These meetings will provide a platform for discussing project progress, addressing challenges, and sharing insights and feedback. They will involve representatives from the city departments, community partners, volunteers, and other relevant stakeholders. The frequency of these meetings will reflect timely and effective communication.

The project team will also provide regular updates to the City Council.

These updates will include detailed reports on the project's progress, including the number of projects completed, volunteer engagement statistics, and the impact on community cohesion and neighborhood improvement. This will ensure that the city's leadership is kept abreast of the initiative's progress and can provide guidance and support as needed.

Leveraging technology, the city will use an ESRI map to visually track project metrics. This interactive map will include project development timelines, allowing stakeholders to see the geographical spread and progress of various initiatives in real time. This tool has been effective in past city projects for its ability to provide a clear and dynamic overview of project developments.

In the past, the City of San Bernardino has successfully used similar methods to track project-related metrics. For instance, stakeholder meetings and council updates have been standard practices in maintaining transparency and accountability in city initiatives. Using ESRI maps for tracking has provided an innovative and efficient way to monitor and communicate project progress to all involved parties.

By combining these methods, the city will ensure that the Love Your Block project is tracked effectively, with clear, accessible, and up-to-date information available, facilitating informed decision-making and continuous improvement.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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14. How often does the eligible
organization collect demographic data?
Who is tasked with this data collection?
The City collects demographic data on a regular basis using ESRI for data collection and analysis. This platform enables the city to access and analyze comprehensive demographic information efficiently.

The frequency of demographic data collection can vary based on project requirements and objectives. For a project like Love Your Block, where understanding community composition is crucial for effective planning and implementation, the city will collect and review demographic data periodically throughout the project lifecycle. This will take place bi-annually to ensure that the data remains current and relevant.

The responsibility for this data collection typically falls to a designated team or department within the city organization. For this project, this will include the Economic Development Department and the Mayor's office. These teams responsible for demographic data collection would use ESRI to gather, update, and analyze relevant demographic information, providing crucial insights for decision-making and project adaptation. Regular collection and analysis of demographic data are essential for understanding the community's changing needs and dynamics, enabling the city to tailor its initiatives effectively and ensure that they are as inclusive and impactful as possible.

15. What demographic data does the
eligible organization collect, and how is
that information used?
Using ESRI technology, the City of San Bernardino collects various demographic data, including ethnicity, income levels, household information, and the number of residents without access to private transportation. This data is crucial in ensuring that the city's projects are tailored to the diverse needs of its community. Ethnicity data helps understand cultural diversity, enabling the city to design inclusive and culturally sensitive projects. Information on income levels identifies economically disadvantaged areas to prioritize projects and maximize impact on living standards and economic opportunities. Household data detailing size and composition is helpful in addressing the specific needs of different household types, from families with children to elderly residents.

Additionally, data on access to private transportation is important to plan accessible events and attractions, especially for those reliant on public transport. This demographic information, analyzed using tools like ESRI, enables data-driven decision-making, ensuring projects like Love Your Block are inclusive, equitable, and responsive to the community's unique characteristics, ultimately enhancing project effectiveness and encouraging community engagement.

Section 5/7
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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16. Please describe how the eligible
organization has made grants to
community partners and residents in
the past. If the eligible organization has
not provided such grants, please
describe how you will implement such a
process and what, if any, support you
will need to do so, including partnering
with a city agency, nonprofit, or
university.

Historically, the City of San Bernardino has facilitated the provision of grants to community partners and residents through a structured and transparent process. This process typically involves an application procedure and competitive bidding, often realized through Requests for Proposals (RFPs).

The application process is designed to be accessible and equitable, allowing a diverse range of community organizations and residents to apply for funding. Applicants must provide detailed information about their proposed projects, including objectives, target populations, budgets, and anticipated outcomes. This ensures that the city has a comprehensive understanding of each proposal and can assess its potential impact and feasibility.

The competitive bidding process through RFPs is a critical component of the City's grant-making approach. RFPs are publicly announced, inviting interested parties to submit their proposals. These RFPs clearly outline the criteria and requirements for the grants, ensuring that all applicants are aware of the expectations and evaluation standards. The proposals received are then reviewed and evaluated based on these predefined criteria, which typically include project relevance, potential impact, feasibility, and alignment with the city's strategic objectives.

This "best practice" method ensures a fair and transparent selection process, where grants are awarded based on merit and alignment with the city's goals and priorities. It allows the city to support various initiatives, from community development projects to cultural and educational programs supporting diverse and impactful community engagement. Through this process, the City of San Bernardino's grant-making process supports impactful projects, encourages community involvement, and aligns with the city's broader goals of development and revitalization.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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17. How will you ensure that residents
and community groups with limited or
no involvement are made aware of the
opportunity to apply for Love Your
Block mini-grants? What activities,
resources, or workshops do you plan to
make available for residents and
community groups to support them
during the application process?
To ensure that residents and community groups, particularly those with limited or no previous involvement, are made aware of the opportunity to apply for Love Your Block mini-grants, the City of San Bernardino will employ a multi-channel outreach strategy. This approach will combine digital and physical methods to reach the widest possible audience and encourage diverse participation. These methods include:

Physical Outreach at Community Events: The city will leverage existing community events to conduct outreach. Setting up information booths, distributing flyers, and engaging directly with attendees at these events will help reach residents who might not be aware of the mini-grants.

Economic Development Email Newsletter: Using the city's economic development email newsletter to disseminate information about the mini-grants will capture the attention of subscribers who are already interested in local development issues.

Collaboration with Community-Based Organizations (CBOs): Partnering with CBOs is crucial, as they often have established networks and credibility within various community segments. These organizations include Making Hope Happen: Uplift San Bernardino and Music Changing Lives to help spread the word and encourage applications from groups that might otherwise be unaware of the opportunity.

Involvement of City Council Members: City Council members will play a pivotal role in outreach, particularly within their districts. Their direct communication with constituents and participation in local events can significantly enhance awareness of the mini-grants.

Distribution of Flyers: Flyers will be used as an effective tool for reaching residents in various community spaces, such as libraries, community centers, local businesses, and schools. This ensures that information about the mini-grants reaches a broad audience, including those who may not have digital access.

Workshops for Application and Volunteering: Organizing workshops will not only inform residents and community groups about the mini-grants but also guide them through the application process. These workshops will be instrumental in demystifying the process and encouraging applications from groups who may be less familiar with grant applications.

Through this comprehensive outreach strategy, the City of San Bernardino will ensure that information about the Love Your Block mini-grants reaches all corners of the community, including those groups and residents with limited or no previous involvement in such initiatives. This approach is designed to cultivate inclusivity and encourage wide-ranging participation in the city's community development efforts.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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18. Please describe the eligible
organization’s practices and
considerations around diversity and
inclusion when making grants to
community partners or residents. What
top lessons learned will you translate or
adapt to this grant? If this is a new
commitment, describe what best
practices and considerations you plan
to incorporate. We value learning, so
please highlight any shortcomings with
your past efforts towards diversity and
inclusion that you would improve or
address with this project.

In its commitment to diversity and inclusion, the City of San Bernardino has established specific practices and considerations when making grants to community partners or residents. This approach, which is continually evolving, reflects the city's dedication to fostering an inclusive and equitable community.

A key practice in the city's grant-making and contract award process is prioritizing local vendors, with a particular focus on supporting minority and women-owned businesses. This preference for local vendors not only stimulates the local economy but also ensures that the benefits of the city's projects are directly felt within the community. By actively seeking out and prioritizing businesses owned by underrepresented groups, the city demonstrates its commitment to leveling the playing field and promoting diversity in economic opportunities.

In translating these practices to the Love Your Block grant, the city plans to incorporate several lessons learned from past experiences:

Broadening Outreach: Recognizing that reaching a diverse pool of applicants requires intentional and varied outreach efforts, the city intends to use multiple channels and strategies to engage a wide range of community members, ensuring that information about the grant opportunities reaches underrepresented groups.

Simplifying Application Processes: To make grant opportunities more accessible, the city will simplify the application process. This includes clear, jargon-free guidelines and streamlined procedures, which are particularly important for smaller organizations or businesses that may not have extensive proposal-writing experience.

Capacity Building for Applicants: Offering workshops and support for potential applicants, especially targeting minority and women-owned businesses and organizations, can help build their capacity to successfully apply for grants. This not only aids in the current mini-grant process but also equips them with skills for future opportunities.

Incorporating Feedback Mechanisms: Establishing channels for feedback from past and potential grantees, especially from diverse community sectors, will help the city identify and address any shortcomings in its approach to diversity and inclusion.

Transparent Evaluation and Selection: Ensuring the grant evaluation and selection process is transparent and based on clear, objective criteria will build trust and credibility in the community.

The city acknowledges that there is always room for improvement in efforts towards diversity and inclusion. Past initiatives have highlighted the need for more targeted outreach and support for underrepresented groups, ensuring they are not only aware of grant opportunities but also equipped Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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to apply for them. By implementing these best practices and learning from past experiences, the City of San Bernardino aims to enhance its commitment to diversity and inclusion in its mini-grant-making for the Love Your Block initiative and beyond.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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19. Please describe plans for sustaining
the project after the two-year grant
period. Indicate any relevant
conversations about future funding and
partnerships with the eligible
organization and community partners
such as community foundations, local
businesses, or universities.

The City's plan for sustaining the Love Your Block initiative beyond the initial two-year grant period will include future funding and strengthening partnerships. Particularly the possible use of Community Development Block Grant (CDBG) funds, which are specifically allocated for community development purposes, would be an ideal fit for continuing the initiative's objectives.

Additionally, the city will actively seek other grant opportunities, both from government and private sources, to secure ongoing financial support for the project. Collaborations with CBOs will continue to play a vital role, not only in providing manpower and local insights but also in accessing additional funding sources through their networks. These collaborations offer diverse sustainability benefits, from potential financial support to expert guidance and additional resources.

Finally, ongoing community engagement and advocacy will be crucial in maintaining support and interest in the project. Regular communication about the project's progress and its impact will be instrumental in attracting continued support from a variety of stakeholders. Through these strategic approaches, the City of San Bernardino will establish a solid foundation for the Love Your Block initiative to thrive and expand its positive impact in the community well into the future.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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20. Please identify staff who will be
responsible for this project. Provide
their title, full name, the role they will
play in the proposed project, and what
their other responsibilities are. Explain
why this project falls under their
purview.

The City of San Bernardino has designated key staff members who will be responsible for overseeing and managing various aspects of the project.

Each staff member will ensure the project's successful implementation and alignment with the city's broader goals. Their roles, titles, and other responsibilities are outlined as follows:

Mary Alvarez-Gomez, Grants Division Manager, will manage the administration of the grant. This includes overseeing the budget, ensuring compliance with grant requirements, and managing reporting and documentation. As a Grant Division Manager, Mary's role involves managing various city grants, ensuring that they are utilized effectively and in compliance with all stipulations. The Love Your Block project falls under Mary's purview due to her expertise in grant management and her role in ensuring that city projects funded through grants meet their objectives and adhere to funding guidelines.

Amanda Hernandez, Economic Development Division Manager, will oversee the execution and day-to-day operations of the Love Your Block project. She will ensure that all project activities are carried out efficiently and effectively. Her role includes coordinating with various stakeholders, including the Mayor's Office, the Grants Team, community partners, the Love Your Block Fellow, and AmeriCorps VISTA, to ensure smooth implementation of project activities. Additionally, Hernandez will monitor the project's progress and impact, making necessary adjustments to meet the desired outcomes. Amanda's broader role in the Economic Development Division involves overseeing various economic development initiatives and projects within the city, aimed at promoting growth and prosperity in the community. The Love Your Block project falls under her purview due to her leadership role in the Economic Development Division, where she is responsible for managing projects that drive economic growth and community development, which align with the objectives of the proposed project.

Kenesha Boyd, Program Lead, Office of the Mayor, will serve as the Program Lead in the Mayor's Office and will play a pivotal role in liaising between the project team and the Mayor's Office. She will be involved in facilitating high-level decision-making, strategic guidance, and project advocacy. Kenesha's other responsibilities include overseeing various programs and initiatives under the Mayor's Office, ensuring they align with the Mayor's vision and the City's strategic goals. The Love Your Block project falls under her purview due to her position in the Mayor's Office, which involves overseeing key city initiatives and ensuring their alignment with the city's overall strategic objectives.

Section 6/7
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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21. Please describe how the eligible
organization will recruit, manage, and
support the AmeriCorps VISTA member
and how the VISTA will support the
implementation of the project. Describe
how the eligible organization plans to
train, support, and deploy the
AmeriCorps member. Include the
organizational structure, where the
AmeriCorps VISTA will be placed in the
organization and to whom they will
report. Please include in the
organizational structure the office of the
mayor, city chief executive, and/or
department director. Please describe
how the VISTA will lead volunteer
recruitment and impact volunteering
through outreach, marketing
campaigns, building a social media
presence and other key activities.

AmeriCorps VISTA members’ time must
be used in accordance with the core
principles of the VISTA program to
improve lives, strengthen communities,
and foster civic engagement through
service and volunteering. Include any
information about previous experience
the city has had with AmeriCorps VISTA
members.

The City of San Bernardino has an existing structured recruitment process that involves collaboration between the Mayor's Office, Human Resources, Economic Development Staff, and CBOs to ensure wide dissemination of the employment opportunity to attract suitable candidates that are representative of the community.

Once recruited, the AmeriCorps VISTA member will undergo comprehensive training similar to other city staff, ensuring they are well-equipped to undertake their responsibilities effectively. This training will incorporate guidelines specific to their role and responsibilities within the context and core principles of the Love Your Block project, focusing on improving lives, strengthening communities, and fostering civic engagement.

The AmeriCorps VISTA will be integrated within the city's organizational structure, which includes the office of the mayor, the city chief executive, and the department director. They will report to the Economic Development Division Manager, who will ensure clear lines of communication and accountability. This organizational placement is designed to provide the VISTA with the necessary oversight and support while positioning them effectively to contribute to the project's goals.

The AmeriCorps VISTA will lead volunteer recruitment and impact volunteering through various activities, including outreach, marketing campaigns, building a social media presence, and collaborating with the Public Information Officer and marketing staff. Their role will be critical in amplifying the project's reach and engaging the community meaningfully.

The VISTA's efforts will be supported by managerial staff from key City departments, who will provide them with the necessary resources and guidance for training and implementing effective marketing and outreach strategies.

The City of San Bernardino has not yet had the opportunity to experience working with AmeriCorps VISTA members. This Love Your Block project will be an initial experience integrating AmeriCorps VISTA members into a project.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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22. Please describe how the eligible
organization will recruit, manage, and
support the Love Your Block Fellow for
two years. Please describe how the city
plans to recruit, train, support, and
deploy the two-year Love Your Block
Fellow, including where the Fellow will
be placed in the organizational
structure, and who will supervise the
Fellow.

Implementing a similar recruitment process as previously mentioned for the AmeriCorps VISTA, the City will recruit, manage, and support the Love Your Block Fellow over a two-year period, focusing on leveraging local talent and expertise. The recruitment process for the Fellow will emphasize the importance of strong community ties, prioritizing candidates who are either current residents or have a longstanding connection to the neighborhood, coupled with a history of building local relationships. This focus will ensure that the Fellow is deeply rooted in the community they will serve, an essential factor for the role's focus on community engagement.

Upon selection, the Fellow will undergo training structured similarly to the City's internship program training to equip them with the necessary skills and knowledge for their role. This training will be overseen by the Economic Development Department, which will also manage the Fellow's day-to-day activities. The Fellow will be placed within this department, working under the direction of the Economic Development Division Manager. This placement provides a clear line of supervision and support, crucial for the Fellow's effective integration into the city's organizational structure.

The primary responsibilities of the Love Your Block Fellow include developing and implementing a community engagement strategy and managing various program activities. The Fellow will be key in fostering participation and support for the Project, working closely with residents, community organizations, and other stakeholders. By focusing on candidates with strong community connections and providing them with training and support, the Fellow will significantly contribute to the success of the proposed Love Your Block project.

Section 7/7

23. Is your city currently a member of
the Cities of Service coalition?
No
Letters of support from the critical
departments/agencies.
https://drive.google.com/a/jhupublicinnovation.org/uc?id=1Ce4TUhkLz_U9 ME9JqRQpO6o6I4xXA60s&export=download&display=/SanBernardino_15 2226022_LettersofSupport_CriticalDepartments.pdf
Letters of support from the critical
community partners.
https://drive.google.com/a/jhupublicinnovation.org/uc?id=1bQWu8aT8Tccs 4YsizsKVrzQ0f-dP6amS&export=download&display=/SanBernardino_1522 26170_LettersofSupport_CommunityPartners.pdf
Organizational chart that shows the
relationship between the staff
responsible for this project to the mayor
and senior leadership.
https://drive.google.com/a/jhupublicinnovation.org/uc?id=1A9OMTn7vE2hA 7N1iPE_bmfdrFGxvvEps&export=download&display=/SanBernardino_152 226188_LYBOrganizationalChart.pdf
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Upload the completed Declaration of
Service here.
https://drive.google.com/a/jhupublicinnovation.org/uc?id=1dgm1RAr4-AQd MZAIfZzrNb6EvFm6z171&export=download&display=/SanBernardino_152 225890_LoveYourBlockGrant.pdf
Please provide your initials here: Signature image not available.

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

Packet Page. 134

Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

Packet Page. 135

290 North D St, San Bernardino, CA 92401 | P: 909-384-5242 | F: 909-384-5043 | www.SBCity.org

December 1, 2023

Amanda Daflos, Executive Director
Bloomberg Center for Public Innovation
At John Hopkins University
[email protected]

RE: Letter of Support for the City of San Bernardino Love Your Block Grant Application

Dear Amanda Daflos,

I am writing on behalf of the City of San Bernardino’s Economic Development Department to express our enthusiastic support for the City of San Bernardino's Love Your Block (LYB) grant application. Our organization, which supports renovation through community innovation and creativity, is deeply invested in improving our city's neighborhoods.

The LYB grant program's focus on community -driven solutions to address blight and improve neighborhoods aligns perfectly with our own objectives. We are excited about the prospect of engaging our members and volunteers in meaningful projects that will beau tify our city and strengthen our community's bonds.

The City of San Bernardino plans to rejuvenate the cityscape, enhance local business prospects, and expand the sense of community pride.

We stand ready to assist in ensuring the success of the LYB project in San Bernardino and believe that together, we can transform our shared vision of vibrant, thriving neighborhoods into reality.

Sincerely,

Amanda Hernandez
Amanda Hernandez
Economic Development Division Manager
City of San Bernardino
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

Packet Page. 136

290 North D St, San Bernardino, CA 92401 | P: 909-384-7272 | www.SBCity.org December 1st, 2023

Amanda Daflos, Executive Director
Bloomberg Center for Public Innovation
At Johns Hopkins University
[email protected]

RE: Letter of Support for the City of San Bernardino Love Your Block Grant Application

Dear Amanda Daflos,

I am writing on behalf of the Grants Division of the Office of the City Manager for the City of San Bernardino to express our enthusiastic support for the City of San Bernardino's Love Your Block (LYB) grant application. The Grants Division focuses on pursuing funding opportunities that work to improve city programs, critical infrastructure, and the needs of our community. We actively engage with community stakeholders who are deeply invested in improving our city’s neighborhoods through collaboration to improve community-driven results.

The LYB grant program's focus on community -driven solutions to address blight and improve neighborhoods aligns perfectly with our objectives. We are excited about the prospect of engaging our members and volunteers in meaningful projects that will beautify our city and strengthen our community's bonds.

The City of San Bernardino’s Grants Division will provide resources to the staff implementing this project through technical assistance and grant management best practices to ensure successful delivery of program objectives and outcomes.

We stand ready to assist in ensuring the success of the LYB project in San Bernardino and believe that together, we can transform our shared vision of vibrant, thriving neighborhoods into reality.

Sincerely,

Mary Alvarez-Gomez
Grants Division Manager
Grants Division, Office of the City Manager
[email protected]
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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909-245-1454 | makinghope.org
341 W. Second Street, Suite 7 San Bernardino, CA. 92401 November 30, 2023
Amanda Daflos, Executive Director
Bloomberg Center for Public Innovation
At Johns Hopkins University
[email protected]
Subject: Letter of Support for the City of San Bernardino Love Your Block Grant Application Dear Amanda Daflos,
I am writing on behalf of Uplift San Bernardino, a collective impact initiative at the Making Hope Happen Foundation to express our enthusiastic support for the City of San Bernardino's Love Your Block (LYB) grant application. Through our partners and in collaboration with the community, Uplift San Bernardino is building a generation of successful adults who are committed to building roots in San Bernardino, and we are all deeply invested in improving our city's neighborhoods.

The LYB grant program's focus on community-driven solutions to address blight and improve neighborhoods aligns perfectly with our own objectives. We are excited about the prospect of engaging our members and volunteers in meaningful projects that will beautify our city and strengthen our community's bonds.

We stand ready to assist in ensuring the success of the LYB project in San Bernardino and believe that together, we can transform our shared vision of vibrant, thriving neighborhoods into reality.

Sincerely,
Niki Dettman Karen Suarez
Chief Executive Officer Vice President of Collective Impact Making Hope Happen Foundation Uplift San Bernardino
Making Hope Happen Foundation
Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Exhibit A
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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1 Follow @publicinno
Love Your Block
Milestone Payment Schedule
Milestone Payment Schedule
Funding will be disbursed in two equal payments of $50,000.

Payment 1: $50,000 issued upon execution of the award agreement The first $50,000 payment will be disbursed after this Agreement has been fully executed.

Payment 2: $50,000 issued on August 1, 2025 upon receipt of Annual Report covering Year 1 program activities.

The second $50,000 payment will be disbursed upon satisfactory completion, in BCPI’s sole discretion, of Year 1 grant activities and submission of the first annual report due July 31, 2025, to include narrative, budget, and metrics reporting for the period of July 1, 2024-June 30, 2025.

Exhibit B
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Page 21 ends

Exhibit C

Sample Fixed Price Invoice
Subrecipient shall submit invoices, stated in U.S. dollars, to JHU in accordance with this sample invoice. All invoices must: (i) be sequentially numbered; (ii) indicate the date(s) of performance by the Subrecipient; (iii) state the JHU Purchase Order number, the title of the project, and the name of the JHU Principal Investigator; and (iv) include the Subrecipient's certification that the invoice is just and correct, and that payment for this work has not yet been received; and (v) upon submission of final invoice, state specifically that all of Subrecipient’s work for this project has been successfully completed.

Johns Hopkins University
Remit payment to:

Subrecipient: Bank Name: Foreign only
Subrecipient Address 1: Bank Address:

Subrecipient Address 2: Routing/ABA #:

Contact Person: Account #:

Contact Person E‐mail: SWIFT Code:

JHU's P.I.: Date of invoice:

Subrecipient’s P.I.: Invoice number:

Purchase Order number:

Project title:

Current billing period:

Amount due this invoice:

Description of milestone achieved:

Milestone payment due:

Subagreement
Value
Funds Received
to Date
Current Invoice
Total
Total Cumulative
Invoiced
Remaining
Subagreement
Balance
If receipts are in a foreign language, English translation must be attached.

By signing this invoice, I certify to the best of my knowledge and belief that it is true, complete, and accurate, and the expenditure are for the purposes and objectives set forth in the terms and conditions of this Subaward . I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise.

Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Subrecipient Authorized Signature Date
JHU Principal Investigator Signature of Approval Date
With submission of final invoice (90 days after Subagreement termination date), Subrecipient must additionally certify to the following:
“All requirements and deliverables set forth in this Subagreement have been met and Subrecipient’s scope of work has been successfully completed.” Subrecipient Authorized Signature Date
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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1 Follow @publicinno
Use of Funds
Awarded cities will be expected to use funds in accordance with the intentions of the Love Your Block program and for direct support of the impact volunteering initiatives. Fellowship grant funds are restricted to the direct compensation of the identified Love Your Block Fellow.

Acceptable use of project implementation grant funds includes but is not limited to costs associated with engaging volunteers in:
● Activating vacant lots or empty storefronts/buildings ● Neighborhood clean-ups
● Transforming vacant lots into vibrant community spaces ● Educational outreach and skills-based support for individuals and ● community groups
● Basic code compliance repairs for homes

The Johns Hopkins grant funds may not support:
● Services covered by existing city infrastructure, such as standard trash collection and existing staff salaries
● Rent or utilities
● 501(c)(3) incorporation fees
● Speaker honorariums
● Improvement projects that primarily serve churches and/or other religious organizations ● Scholarships or other direct support to individuals or families ● Partisan political organizations, political candidates, fundraisers, or projects ● Events such as block parties, conferences, festivals, dinners, sports competitions, art exhibits, and fundraisers (e.g. dinners, walks/runs/relays, golf tournaments, and auctions) unless directly in service to the larger strategic initiative ● Capital campaigns, endowments, or endowed chairs

Media, Publicity, and Use of Name

1. The City agrees to acknowledge the Bloomberg Center for Public Innovation at Johns Hopkins (BCPI), solely in the manner described below, in publications, advertising, speeches, lectures, interviews, press releases, internet web pages, and other similar activities and communications related to the Initiative in any format (together, “Media Releases”).

2. The City agrees to acknowledge BCPI, solely in the manner described below, on any plaques, signs, or other means of recognition that attribute support for public space enhancements as part of demonstration projects or mini-grant-funded efforts including benches, gazebos, and the like.

3. Unless otherwise requested or approved in advance by JHU, all Media Releases and all written acknowledgments that refer to the Program or Initiative: (1) shall acknowledge the support of “the Bloomberg Center for Public Innovation at Johns Hopkins University” and (2) shall link to BCPI’s website (https://publicinnovation.jhu.edu/).

4. Prior to any publication, release, distribution, or dissemination of any Media Releases, the City shall provide copies of all draft Media Releases to BCPI and obtain BCPI’s written consent. The City also shall not use JHU’s logo or the names of any of its trustees, officers, Exhibit D
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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2 Follow @publicinno
employees, or agents without the prior written consent of BCPI. All requests for BCPI approval shall be directed to [email protected] with a copy to the City Lead’s primary programmatic contact.

5. The City is also required to verify that all digital properties, media materials, and other relevant items reflect their association with AmeriCorps in accordance with AmeriCorps requirements. The City may not use or display the AmeriCorps VISTA name or logo in connection with any prohibited activities.

Exhibit D
Docusign Envelope ID: B2742B12-9CF5-40DE-B30D-1740D2808B8A

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Nov.

2025

Dear

SAN

BERNARDINO,

Thank

you

for

your

continued

leadership

the

Love

Your

Block

program

SAN

BERNARDINO.

you

prepare

for

Year

BCPI

remains

committed

ensuring

that

your

city

teams

have

the

capacity

and

stability

needed

sustain

resident-led

change.

Contract

Amendments:

Johns

Hopkins

will

issue

amendment

adding

$60,000

additional

funding

help

maintain

expand

local

staﬃng

capacity

and

extending

your

grant

period

through

October

31,

2026
.

●

The

$60,000

one-time

supplemental

award

intended

support

program

staﬃng

one

the

following

approaches:

○

Hire

second

full-time

Fellow
,

○

Split

the

funds

among

multiple

part-time

Fellows
,

○

Allocate

part

existing

staﬀ

member’s

time

Love

Your

Block.

●

Existing

funding

remains

unchanged:

$100,000

paid

over

two

installments,

with

$40,000

for

mini-grants

and

$60,000

for

your

current

Fellow.

●

Your

Senior

Program

Associate

will

with

you

support

planning

and

implementation.

BCPI

remains

committed

local

leadership

and

resident-centered

innovation.

Together,

we’ll

continue

building

stronger,

engaged

communities.

Warm

regards,

Kali-Ahset

Amen

Civic

Engagement

Director

Bloomberg

Center

for

Public

Innovation

Johns

Hopkins

University

1 Follow

@publicinno

Packet Page. 147

CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: December 17, 2025
To: Honorable Mayor and City Council Members
From: Darren Goodman, Chief of Police
Department: Police
Subject: Accept 2024 Homeland Security Grant in the amount of $59,941 (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-404:

1. Authorizing the City Manager to accept the 2024 Homeland Security Grant Program funds in the amount of $59,941; and

2. Authorizing the Director of Finance and Management Services to amend Fiscal Year 2025/26 Adopted Budget in revenues and expenditures by $59,941.

City Manager's Comments
The City Manager recommends approval.

Executive Summary
The City of San Bernardino receives annual formulary grant funds for the Homeland Security Grant Program (HSGP). For Fiscal Year 2024, the City has been awarded $59,941. The Police Department will use the funds to support projects that enhance its ability to prevent and respond to terrorism-related events.

Background
The City of San Bernardino participates in the HSGP which provides funding to state, local, tribal, and territorial jurisdictions to prevent, protect against, mitigate, respond to, and recover from acts of terrorism or other threats. The Police Department administers the grant on behalf of the City and uses the funding to enhance the City’s terrorism- prevention and emergency-response capabilities. Previously awarded funds have been utilized for security-enhancement initiatives, including the installation of security cameras, the installation of a security gate, and the deployment of automated license

Packet Page. 148

plate readers. As a sub-recipient of San Bernardino County, the City receives an annual formula allocation of HSGP funds, less a 5% administrative fee retained by the County. For the Fiscal Year 2024 award cycle, the City has been awarded $59,941.

In July 2025, the City appropriated Fiscal Year 2023 HSGP funds totaling $48,395.

Pursuant to Resolution No. 2025-298, Section 9, donations and grants received during the fiscal year exceeding $100,000 per source or grantor require City Council approval.

Because the previously appropriated amount combined with the current FY 2024 HSGP allocation exceeds this threshold for the same grantor, formal City Council acceptance is required.

Discussion
This item is being presented to the Mayor and City Council to formally accept the awarded funds and authorize the necessary budget adjustments. The grant operates on a reimbursement basis and will be used for projects that support homeland security preparedness, response, mitigation, and recovery. For the current grant cycle, the City intends to utilize the awarded funds for the acquisition of portable security cameras.

The grant performance period runs from September 1, 2024, through March 31, 2027. 2021-2025 Strategic Targets and Goals
This request to authorize the receipt and expenditure of Fiscal Year 2024 HSGP funds aligns with Key Target No. 1. Improved Operational & Financial Capacity: c.

Implement, maintain, and update a fiscal accountability plan.

Fiscal Impact
There is no General Fund impact associated with this item. It is recommended that the FY 2025/26 Operating Budget be amended in the amount of $59,941 in both revenues and expenditures to reflect the HSGP grant award.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California Adopt Resolution No 2025-404:

1. Authorizing the City Manager to accept the 2024 Homeland Security Grant Program funds in the amount of $59,941; and

2. Authorizing the Director of Finance and Management Services to amend Fiscal Year 2025/26 Adopted Budget in revenue and expenditures by $59,941.

Attachments
Attachment 1 – Resolution No. 2025-404
Attachment 2 – HSGP 2024 Grant Approval and Agreement Documents Ward:

All Wards

Packet Page. 149

Synopsis of Previous Council Actions:

March 6, 2024 Mayor and City Council adopted Resolution No. 2024-042 to accept FY 22 HSGP grant funds
July 19, 2023 Mayor and City Council adopted Resolution No. 2023-106 to accept FY 21 HSGP grant funds
January 19, 2022 Mayor and City Council adopted Resolution No. 2022-08 to accept FY20 HSGP grant funds
February 5, 2020 Mayor and City Council adopted Resolution No. 2020-29 to accept the FY18 HSGP grant funds
CC: Eric Levitt, City Manager

Packet Page. 150

Resolution No. 2025-404
Resolution No. 2025-404

Page 1 of 3 ends

December 17, 2025

RESOLUTION NO. 2025-404

RESOLUTION OF THE MAYOR AND CITY COUNCIL OF

THE CITY OF SAN BERNARDINO, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO ACCEPT THE
2024 HOMELAND SECURITY GRANT PROGRAM FUNDS
IN THE AMOUNT OF $59,941 AND AUTHORIZING THE

DIRECTOR OF FINANCE AND MANAGEMENT SERVICES
TO AMEND THE FISCAL YEAR 2025/2 6 ADOPTED
BUDGET REVENUE AND EXPENDITURES BY $59,941.

WHEREAS, The City of San Bernardino is a participating jurisdiction in the Homeland Security Grant Program (HSGP) and has used funds from the program to purchase equipment that enables the City to better prevent, protect against, mitigate, respond to, and recover from acts of terrorism or other threats; and

WHEREAS, on October 3, 2025 the Police Department received notification that the City was awarded $59,941 in HSGP funds from the Fiscal Year 2024 grant program.

BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Manager is hereby authorized to accept the Fiscal Year 2024 HSGP grant in the amount of $ 59,941 and execute any documents as may be necessary to accept grant funds.

SECTION 3. The Director of Finance and Management Services is hereby authorized to amend the FY2025/26 Adopted Budget, appropriating $59,941 in revenue and expenditure.

SECTION 4. That the City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 6. Effective Date. This Resolution shall become effective immediately.

Packet Page. 151

Resolution No. 2025-404
Resolution No. 2025-404

Page 2 of 3 ends

December 17, 2025

APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 17th day of December 2025.

Helen Tran, Mayor
City of San Bernardino

Attest:

Telicia Lopez, City Clerk

Approved as to form:

Sonia Carvalho, City Attorney

Packet Page. 152

Resolution No. 2025-404
Resolution No. 2025-404

Page 3 of 3 ends

Mayor and City CouncilDecember 17, 2025

Mayor and City Council
December 17, 2025