Attachment 2 - Executed Agreement for ECHRP Project - CSB and LCI — Mayor and City Council, December 17, 2025

Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 D: 0650-SPPD24131

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev. 04/2020) SPPD24131 LCI-0650

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME
Governor's Office of Land Use and Climate Innovation, hereinafter referred to as STATE

CONTRACTOR NAME
City of San Bernardino, hereinafter referred to as GRANTEE

2. The term of this Agreement is:

START DATE
May 30, 2025

THROUGH END DATE
December 31, 2027

3. The maximum amount of this Agreement is:
$175,000.00 [Hundred Seventy Five Thousand Dollars and Zero Cents]

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title Pages
Exhibit A Scope of Work 8
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions 3
+ Exhibit D Special Terms and Conditions 12
+
Exhibit E EHCRP Guidelines 1
+
Exhibit F Award Letter
+ - Exhibit G Grant Application and Attachments 10
Ttems shown with an asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of San Bernardino
CONTRACTOR BUSINESS ADDRESS CITY STATE TzIP
290 North D Street, Floor 3 San Bernardino CA 92401

PRINTED NAME OF PERSON SIGNING TITLE
Bill Gallardo Interim City Manager

CONTRACTOR AUTHABAZEDYSIGNATURE DATE SIGNED
Bill Gallar do 5/16/2025
320024091D804F0..

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Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BEO-281CF2AEBB83 D: 0650-SPPD24131

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev. 04/2020) SPPD24131 LCI-0650

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME
Governor's Office of Land Use and Climate Innovation
CONTRACTING AGENCY ADDRESS CITY STATE zIP
1400 Tenth Street Sacramento CA 95814

PRINTED NAME OF PERSON SIGNING TITLE
Abby Edwards Senior Deputy Director, SPPD
CONTRACTING AGENCY AigneD ED SIGNATURE DATE SIGNED
Abby Edwards 5/27/2025
CALIFORNIA DEPARTMENTOFDGENBRALSERVICES APPROVAL EXEMPTION (If Applicable) SCM Vol 1. 4.04 (A)(4)

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Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Exhibit A: SCOPE OF WORK

1. Purpose of the Agreement 3

2. The Project is Defined by the Application and Award Letter

3. Grant Term

4. Authorized Signatories

5. Party Representatives

6. Grantee Responsibilities

7. Document Submission

8. Reporting Requirements

9. No Work Outside the Project Area

10. Conditions for Beginning Work
Exhibit B: Budget Detail and Payment Provisions _

1. Fiscal Administration and Payment

2. How to Submit Invoices

3. Invoice Dispute 10

4. Budget Contingency Clause 10

5. Payment Provisions

6. Travel Reimbursement

7. Work Plan and Budget Modifications

8. Amendments _ 12
Exhibit C, General Terms and Conditions — 13

1. Approval 13

2. Amendment

3. Assignment 13

4. Records Retention 13

5. Audit and Accounting. 13
Indemnification 14

7. Disputes

8. Independent Grantee 14

9. Non-Discrimination Clause 14

10. Timeliness 15

11. Governing Law 15

12. Unenforceable Provision 15

13. Revenue - 15
Exhibit D, Special Terms and Conditions _ 16

1. Compliance with Laws and Regulations 16

2. Subcontractors and Partners . 6

3. No Third-Party Beneficiaries

4. Project Monitoring and Oversight 16

5. Dispute Resolution 17

6. Termination 18

7. Waiver of Rights 19

8. Insurance Requirements 19

9. Stop Work 20

10. Remedies of Nonperformance 20

11. Publicity 20

12. Drug-Free Workplace Certification 22

13. Americans with Disabilities Act 22

14. Air/Water Pollution Violation Certification 22

15. Payee Data Record Form - STD 204 23

16. Equipment _ 23

17. Infrastructure 24

18. Debt Security 24

19. Force Majeure 24

20. Expatriate Corporations 25

21. Corporation Qualified to do Business in California 25

22. Self-Dealing and Arm's Length Transactions 25
25 24. Child Support Compliance Act 25

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25. Environmental Justice 25

26. Union Organizing 26

27. Prevailing Wages and Labor Compliance _ 26
Exhibit E, EHCRP Guidelines - 28
Exhibit F, Award Letter 29
Exhibit G, Grant Application_ 30
Attachment 1: Authorized Signatory Form _ 31
Attachment 2: Work Plan 33
Attachment 3, Budget Detail Worksheet _ 35
Attachment 4, Invoice. 36
Attachment 5, Invoice Dispute Notification 38

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1. Purpose of the Agreement
The purpose of this agreement, which includes Standard Agreement form 213 (STD 213), and all exhibits and attachments (collectively referred to as "Grant Agreement") is to memorialize the terms and conditions related to the Governor's Office of Land Use and Climate Innovation (LCI) award of grant funds to City of San Bernardino ("the Grantee").

The EHCRP funds local, regional, and tribal planning and implementation projects to mitigate the impacts of extreme heat or the urban heat island effect.

The EHCRP is administered by LCI. The Grant Agreement will be executed between the Grantee and the LCI, which collectively are referred to as "Parties." "Co- applicants", "Contributors", and "Supporters" identified in the EHCRP Application are referred to as "Partners" in this Agreement but are not parties to it. (See Exhibit A, Section 6G, for requirements regarding partnership agreements for Grantees and Partners.)
For fiscally sponsored projects: the Grantee is understood to be the Fiscal Sponsor for the purposes of this agreement, acting on behalf of the sponsored project.

2. The Project is Defined by the Application and Award Letter LCI released the final EHCRP Guidelines for this Grant Agreement on April 5, 2024 (hereafter, "the Grant Guidelines" or "the Guidelines") (Exhibit E). In accordance with the Guidelines, Grantee submitted its application ("Application" (Exhibit G) by May 7, 2024. LCI awarded a grant to fund the project described in the Application, subject to any conditions contained within the Award Letter (Exhibit E). This project, described in the Application and Award Letter, will be referred to as the "Project" throughout this Grant Agreement.

The Guidelines, the Application, and the Award Letter are hereby incorporated into this Agreement.

3. Grant Term
The term of this Grant Agreement will commence on the date that all parties have signed the Grant Agreement on page one of the Standard Agreement (STD 213) and will conclude upon completion of the Project and payment of the last invoice, unless otherwise terminated pursuant to this Agreement (hereafter referred to as "Grant Term").

All work outlined in the Project must be completed within thirty months of executing the Grant Agreement. Submit last invoice by end of month 30.

4. Authorized Signatories
The LCI Director or designee is authorized to sign this Grant Agreement and related documents on behalf of the LCI.

Grantee's Authorized Signatory or designee is authorized to sign this Grant Agreement and grant-related documents as shown in the Authorized Signatory Form (Attachment 1).

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Exhibit A: Scope of Work
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Grantee must keep Authorized Signatory Forms up to date. Within seven (7) working days of any change to the authorized signatory or to the delegated authorized signatory, Grantee shall notify LCI in writing of the change. The written notice shall be sent as an electronic mail (email) attachment to be filed with the Grant Agreement.

5. Party Representatives
The Party Representatives are the primary contacts for the LCI and Grantee. The Party Representatives during the Grant Term are:

LCI
Name Title Phone Number Email
Dr Braden Kay Grant (279) 228-6133 [email protected] Manager
Grantee
Name Title Phone Number Email
Grantee Primary Senior [email protected]
Contact: Management
Gilbert Mosqueda Analyst
Budget Lead: Senior [email protected]
Stacy Hogue Management
Analyst
Authorized Signatory: Acting City (909) 384-7272 [email protected] Rochelle Clayton Manager Ext. 5345
LCI and Grantee must keep the Party Representative(s) up to date. Any changes the Party Representatives by either Grantee or LCI shall be made by providin otice within seven (7) working days of the change to the other party. The writte notice shall be sent as an email attachment to be filed with the Grant Agreement.

6. Grantee Responsibilities
LCI will notify the Grantee when work may proceed. Grantee is responsible for:

A. Using grant funds only as set forth in the Project and within the specified timelines set forth in this Grant Agreement.

B. Completing work on time and within budget. This includes meeting all milestones and deliverables, as described in and in accordance with the Work Plan (Attachment 2), unless otherwise agreed to by all parties through the amendment process described in Exhibit B, Section 8.

C. Submitting invoices for reimbursement pursuant to Exhibit B, Section 2 and using the Invoice template. The Invoice Template will be provided during Invoice Training, and a sample is included in Attachment 5.

D. Meeting all reporting requirements as set forth in Exhibit A, Section 8.

E. Complying with all applicable statutes, rules, and regulations.

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Exhibit A: Scope of Work
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
F. Maintaining an accounting system that accurately reflects all fiscal transactions and provides accounting information, retaining all records and required documents as specified in Exhibit C, Section 4, and providing all required documents during an audit, as specified in Exhibit C, Section 5.

G. Entering into a partnership agreement with Co-Applicants) and Contributors), if any, and ensuring that the agreement is maintained throughout the Grant Term.

The partnership agreement must: 1) outline the respective obligations of the Grantee and its Partners throughout the Grant Term to implement the Project, 2) include commitments from the Grantee and the Partners that they will implement their respective obligations, 3) require co-applicants and contributors to provide copies of all documentation of actions taken related to the Project to the Lead Applicant for retention in compliance with the requirements specified in Exhibit C, Sections 4 and 5, and 4) include information about how the partners will make decisions and resolve disputes.

H. Any other obligations set forth in this Grant Agreement.

7. Document Submission
A. Electronic Mail
When this Grant Agreement requires Grantee to give invoices, reports, or other documents to the LCI, Grantee must use email and, if available, the LCI- provided online submission platform and unless this Grant Agreement specifically requires that the document be sent by mail.

All emails must contain the Grant Agreement number and Grantee's name in the subject line.

B. Grantee acknowledges that submissions to LCI may be subject to the California Public Records Act. For tribal grantees, program staff will consult on alternative methods for information sharing to address any concerns.

8. Reporting Requirements
A. Check-Ins
i. Grantee must participate in regular check-in meetings with EHCRP staff and report on Project progress toward meeting High Level Tasks identified in the Work Plan along with any Performance Metrics and Timeliness related to that progress. The Grantee's check-in meeting schedule will align with the invoicing frequency set forth in Exhibit B, Section 2. The Grantee must participate in no fewer than two check-in meetings per year. Grantee's attendance and participation at scheduled check-ins are a material part of this Agreement."
B. Progress Reports
i. Grantee will submit progress reports as specified in the grant guidelines.

Grantee must use the templates that will be made available to grantees via Grantee's attendance and participation at scheduled check-ins are a material part of this Agreement. the program's SharePoint. The progress reports must contain documentation of the work performed and should discuss how that work relates to specific deliverables outlined in the Work Plan (Attachment 2) and the Budget Detail Worksheet (Attachment 4).

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Exhibit A: Scope of Work
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
ii. Grantee will submit a mid-term progress report to LCI half-way through the Grant Term at a date to be included in the Work Plan (Attachment 2) and using a template that will become available through the program's SharePoint folder. The mid-term progress report will track the work completed during the first half of the Grant Term and should include the following information:
a. Outline of all activities taken pursuant to the Work Plan (Attachment 2) and the outcomes of each activity.
b. Meetings and actions taken by the Grantee.
c. An accounting of the expenditures made by the Grantee d. Feedback on the implementation process for EHCR program staff including barriers, challenges, and opportunities.
ili. When the Project is completed, Grantee must submit a Final Report. To complete and submit the Final Report:
a. Submit the Final Report with the last invoice. If Grantee does not submit the Final Report with the last invoice, then the last invoice will be considered incomplete and returned following the process specified in Exhibit D, Section 5A.
b. Use the Final Report Template, which will be available in the program's SharePoint folder.

C. Sign the Final Report. Make sure the Final Report is signed by the person authorized to sign on the most current Authorized Signatory Form (Attachment 1).
d. Include details in the Final Report. Put enough detail in the Final Report to show that Grantee completed the Project and fulfilled the terms of the Grant Agreement and that both the last invoice and the five percent (5%) retention should be paid for completing the Project.

C. Additional Reporting Requirements
i. Grants that are funded by the Greenhouse Gas Reduction Fund (GGRF) funds must comply with all GGRF reporting requirements.

9. No Work Outside the Project Area
A. The "Project Area" shall be defined as the area boundary for the Project, as identified in application (Exhibit G) and workplan (Attachment 2). Invoices submitted need to reflect that work has occurred on the project area (Exhibit G).

B. No work outside the Project Area will be reimbursable through this agreement.

LCI disclaims any representations, express or implied, that any work outside the Project Area that was not approved as part of the Application is or will be funded by the EHCRP. Grantee waives any claims against LCI related to such work.

10. Conditions for Beginning Work
A. Readiness Requirements
a. Conditions for beginning work apply to all projects proposing physical infrastructure, nature-based solutions, or other modifications to a property.

Grantee must ensure that the Project meets all readiness requirements

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Exhibit A: Scope of Work
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
prior to expending any direct project costs ("Direct Costs"). For the purposes of the Conditions for Beginning Work Section (Exhibit A, Section 10A), Direct Costs are defined as expenses directly tied to physical items necessary for implementation. Examples of Direct Costs may include, but are not limited to, the purchase of tangible construction and installation materials.
b. Indirect costs ('Indirect Costs") that support project readiness are allowed during the first six months. For the purposes of the Conditions for Beginning Work Section (Exhibit A, Section 10A) of this agreement, Indirect Costs are not directly tied to grant-funded tasks related to the construction or modification of physical infrastructure. Examples of Indirect Costs may include, but are not limited to, programmatic activities such as research and community outreach, personnel costs for administrative, supervisory, legal, or executive staff, and expenses for support units such as clerical support and housekeeping.
c. Readiness requirements include:
i. CEQA compliance documentation if applicable.
ii. A demonstration of site control. For Projects where the Grantee or one of its partners does not own the site, the Grantee must provide evidence of a legally binding commitment of the site owner(s) to transfer ownership or allow the Grantee and/or its partners to access the site as needed for the purposes of implementing the Project.
ili. Documentation of all permits required to implement the Project. A list of all permits required to implement the Project must be included in the Work Plan included with this Agreement in Attachment 2.
iv. Documentation of any other pre- implementation requirements identified in the Work Plan (Attachment 2).
d. Grantee must demonstrate readiness within the first 6 months of the Grant Term. Readiness will be assessed and approved independently for each project.
e. LCI has sole discretion to determine when the Grantee has demonstrated readiness for the Project. The Grantee and its partners may only expend Direct Costs on the Project once Grantee receives written notice from LCI. f. LCI will provide written notice regarding the readiness status of each Project in a Readiness Memo. The Readiness Memo will be updated as the Grantee submits additional readiness documentation.

B. Failure to meet Readiness Requirements
a. If Grantee fails to meet all required readiness requirements within the 6 months of the Grant Term will be, the project will be deemed infeasible and ineligible for reimbursement, unless LCI gives written approval to extend the timeline to meet the readiness requirements. b. Grantee may petition LCI for approval to extend the deadline to meet readiness requirements by submitting a written petition to LCI no later than one month prior to the readiness deadline. The written petition shall

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Exhibit A: Scope of Work
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
include information detailing the actions the Grantee and its partners have taken up to this point to attempt to meet the readiness deadline, the reason(s) that it is not feasible for the Grantee and its partners to meet the readiness deadline, and how much additional time is needed for the Grantee to fulfill all remaining readiness requirements. c. If the Project is deemed infeasible and ineligible for reimbursement, Grantee may not allocate Project funds to any different project without written LCI approval.

C. CEQA Readiness Requirements
a. Grantee is responsible for complying with all applicable laws and regulations for the Project, including the California Environmental Quality Act (CEQA) (PRC § 21000 et seq.) if applicable. Documentation of CEQA compliance must be provided to LCI to establish readiness prior to Project implementation.
b. The following documentation is acceptable to demonstrate CEQA compliance:
i. Documentation for projects to which CEQA does not apply

1. A signed letter or similar document from the head of the administrative approving entity (e.g., Planning Director) of the lead agency stating that CEQA does not apply to the Project and the basis for that determination.
ii. Documentation for projects that are categorically or statutorily exempt

1. A CEQA Notice of Exemption (NOE) that has been
approved by the appropriate body pursuant to their
obligations under CEQA; or

2. Other documentation confirming that the project is exempt from CEQA, including but not limited to:
a. A resolution adopted by the legislative body of the
lead agency (e.g., City Council, Board of Supervisors)
confirming a project's exemption. If a resolution or
similar mechanism is not available or does not exist,
meeting minutes documenting the legislative body's
consideration and approval of the project's CEQA
compliance may be submitted.
b. A signed letter or similar document from the head of an administrative approving entity (e.g., Planning
Director) of the lead agency.
ili. Documentation for all other projects subject to CEQA

1. A file-stamped Notice of Determination
D. Although not required to establish readiness for Project implementation, Grantee must inform LCI if any legal claims are filed challenging any of the approvals for the Project, including CEQA approvals, within 3 business days of service of the complaint.

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1. Fiscal Administration and Payment
A. The Grantee is responsible for maintaining records that fully disclose its activities to implement the Project. Adequate documentation for each reimbursable transaction shall be maintained to permit the determination, through an audit if requested by the LCI, of the accuracy of the records and the eligibility of the expenditures charged to EHCRP grant funds. If the eligibility of the expenditure cannot be determined because records or documentation are inadequate, the expenditure may be disallowed.

B. To receive payments of grant funds, Grantee must submit to LCI the documentation listed in Exhibit B, Section 2. LCI agrees to reimburse Grantee for actual costs incurred for work performed, in accordance with the rates specified in the Budget Detail Worksheet (Attachment 4).

C. LCI will withhold five percent (5%) of each invoice, to be paid once all terms of the Grant Agreement have been satisfied.

D. Payment shall be made within forty-five (45) days of receipt and approval of an invoice. Failure to comply with requirements may result in non-payment or delayed payment.

E. For additional payment principles, see Exhibit B, Section 5.

F. LCI does not currently have infrastructure to support administering advance payments. At its election, LCI may offer an advance payment process to Grantee through an amendment to this Agreement.

2. How to Submit Invoices
A. Grantee must email the Invoice (PDF) to [email protected] and copy the Grant Manager and Senior Planner identified by LCI in Exhibit A, Section 5 on the email as well. The email must include the Grant Agreement number and Grantee's name in the subject line. Grantee shall submit invoices at least quarterly but no more frequently than monthly to the Grant Manager unless specified otherwise. A request for payment shall consist of:
i. The Invoice on official letterhead and signed by the Authorized Signatory or authorized designee specified in this Agreement (Exhibit A, Section 3), certifying the expenditures are for actual expenses for the tasks performed under this Grant Agreement. While an example of the Invoice Template will be provided during training, a sample is included in Attachment 5. ii. Each cost category and task must correspond to a cost category and task identified in the Budget Detail Worksheet (Attachment 4). ili. Supporting documentation for all itemized costs. Documentation may include but is not limited to: copies of purchase orders, receipts, subcontractor invoices, and timesheets. These items must contain sufficient information to establish that the specific service was rendered, or purchase was made.
a. Supporting documentation should be clearly labeled by task. b. Records documenting time spent performing the work shall identify the individual, the date on which the work was performed, the specific grant- related activities or objectives to which the individual's time was devoted, the hourly rate, and the amount of time spent.

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Exhibit B, Budget Detail and Payment Provisions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
B. Supporting documentation (e.g., timesheets, activity logs, cancelled checks) for matching funds does not need to be submitted to LCI but should be retained by Grantee in the event of an audit (Exhibit C, Section 5).

C. At any time, LCI may request hard copies of invoices, reports, supporting documentation, and evidence of progress.

3. Invoice Dispute
In the event of an invoice dispute, see Exhibit D, Section 5.

4. Budget Contingency Clause
A. If the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall have no further force nor effect. In this event, LCI shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement, and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, LCI shall have the option to either cancel this Grant Agreement or offer an amendment to reflect the reduced amount. In the event that LCI cancels the Grant Agreement, LCI shall have no liability to pay any tunds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement, and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

5. Payment Provisions
A. All costs to be reimbursed must be consistent with the Guidelines and the Project (Exhibit E).

B. Partners must invoice Grantee before Grantee submits an invoice to LCI. AlI payments will be issued to the Grantee, who will be responsible for disbursing payment to Partners. All invoices submitted by Partners to the Grantee must be contain sufficient information for Grantee to be able to invoice LCI in accordance with Exhibit B, Sections 1 and 2.

C. All costs to be reimbursed must be reasonable, as defined below:
i. A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. In determining reasonableness of a given cost, consideration must be given to:
i. Whether the cost is of a type generally recognized as ordinary and necessary for the operation of the entity or the proper and efficient performance of this Agreement.
ii. The restraints or requirements imposed by such factors as: sound business practices; arm's-length bargaining; federal, state, local, tribal, and other laws and regulations; and terms and conditions of this Agreement.
ili. Market prices for comparable goods or services for the geographic area.

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Exhibit B, Budget Detail and Payment Provisions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
iv. Whether the Grantee or Partner acted with prudence in the circumstances considering their responsibilities to their employees, the public at large, and the state.
v. Whether the cost significantly deviates from the acquiring entity's established practices and policies regarding the incurrence of costs.

LCI has the sole discretion to determine if a cost is reasonable. Any costs that do not meet the requirements above may not be reimbursed by the State. The Grantee may file a Dispute to contest LCI's determination as set forth at Exhibit D, Section 5.

D. Indirect Costs exceeding twenty percent (20%) of the total grant award are not eligible for reimbursement, as defined in the Guidelines.

E. LCI will reimburse Grantee only for actual expenses incurred during the term of this Grant Agreement, as specified in the Budget Detail Worksheet (Attachment 4).

6. Travel Reimbursement
Travel expenses directly related to the performance of this Grant Agreement will be subject to the State of California travel reimbursement rates in effect during the Grant Term.

A. LCI will only reimburse for actual expenditures incurred for in-state travel with the exception of incidental costs, which are not reimbursable.

B. Grantee shall maintain, and submit upon request, detailed travel records and supporting documents (e.g., travel request and approval forms, expense claims, invoices, and receipts for lodging and transportation) showing the date and purpose of the grant-related travel, destination, and, in the case of travel by automobile, the number of miles driven.

C. Grantee shall ensure travel costs are included in the Budget Detail Worksheet (Attachment 4) and are tied to tasks and deliverables in the Work Plan (Attachment 2).

D. Grantee and any person traveling pursuant to this Grant Agreement indemnifies and holds harmless LCI and the State of California for any liabilities resulting from such travel.

7. Work Plan and Budget Modifications
A. Grantee must keep the Work Plan (Attachment 2) and Budget Detail Worksheet (Attachment 4) up to date as specified in this Section and Exhibit B, Section 8.

B. Changes of up to twenty percent (20%) of the cost description outlined in the Budget Detail Worksheet Attachment 4) shall be made by providing a written request to LCI before submission of the affected invoice and shall be effective upon written approval from the Grant Manager. Total costs cannot exceed the maximum grant fund amount set forth in this Agreement. Once effective, the change shall be deemed incorporated into the Grant Agreement.

C. Moderate changes to deliverable due dates and minor changes to subtask descriptions in the Work Plan (Attachment 2) shall be made by providing a written request to LCI before submission of the affected invoice and shall be

Page 1 ends

Exhibit B, Budget Detail and Payment Provisions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
effective upon written approval from the Grant Manager. Once effective, the change shall be deemed incorporated into the Grant Agreement. Once effective, the change shall be deemed incorporated into the Grant Agreement.

D. Material changes to the Work and Budget shall follow the amendment process, specified in Exhibit B Section 8. Material changes include:
i. Cost changes of more than twenty percent (20%) between cost descriptions in the Budget Detail Worksheet
ii. Elimination or alteration of tasks or deliverables
ili. Significant changes to deliverable due dates
iv. Change in Partners, see Exhibit A, Section 1
v. Other changes deemed material by the Grant Manager

8. Amendments
A. This section applies to all amendments to this Grant Agreement, except for the following:
i. Changes to the Authorized Signatory Form (Attachment 1). For changes to the Authorized Signatory Form see Exhibit A, Section 3. ii. Changes to Party Representatives as set forth in Exhibit A, Section 4. ili. Non-Material changes to the Work Plan and Budget Detail Worksheet as set forth in Exhibit B, Section Z.

B. For all other amendments, Grantee must request and obtain prior written approval before any amendment to this Grant Agreement is valid.

C. Request for amendments must:
i. Be prepared, in writing, on official letterhead and signed by the Authorized Signatory or designee for Grantee.
ii. Be submitted to the Grant Manager at least two (2) months prior to when the amendment is needed.
ill. Include the Grant Agreement number, a detailed explanation of the proposed amendment, reason for the proposed amendment, and the effect of not approving the request.
iv. Include a copy of the documents) requested for amendment that shows the requested changes.

D. The Grant Manager will make reasonable efforts to respond in writing within fifteen (15) working days from receipt of request to approve or deny the request for amendment, including the reason for the decision.

E. The Grant Manager will make reasonable efforts to process amendments within thirty (30) days of the approval date. The amendment will not be in effect until both Parties' Authorized Signatories or designees have signed the Grant Agreement amendment.

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1. Approval
This Grant Agreement is of no force or effect until signed by both Parties. Grantee may not commence performance until such approval has been obtained.

2. Amendment
No change to this Grant Agreement shall be valid unless made in accordance with Exhibit B. No oral understanding or change not incorporated in this Grant Agreement is binding on any of the Parties.

3. Assignment
This Grant Agreement is not assignable by Grantee, either in whole or in part, without the consent of LCI in the form of an amendment.

4. Records Retention
A. Grantee shall establish an official file containing adequate documentation of all actions taken with respect to the Project, including copies of the Grant Agreement, changes, amendments, letters, email correspondence, invoices, financial records, and reports and other documentation for a minimum of four (4) years following the final payment of funds or until completion of any action and resolution of all issues which may arise as a result of an audit, whichever is later. Grantee further agrees to require co-applicants (see Exhibit A, Section 6G for partnership agreement requirements) and subcontractors to provide copies of all documentation of actions taken related to the Project to the Grantee for retention in compliance with this section.

B. Grantee shall adequately protect all records, physical and electronic, from loss, damage, or destruction during the four (4) year retention period.

C. Grantee must establish a separate ledger account for receipts and expenditures of grant funds and maintain expenditure details in accordance with the Work Plan (Attachment 2) and Budget Detail Worksheet (Attachment 4). Separate bank accounts are not required. Grantee must maintain financial records of expenditures in accordance with generally accepted accounting principles.

D. Grantee must maintain documentation of its normal procurement policies and procedures.

5. Audit and Accounting
A. Grant funded projects are subject to audit by the State of California during the grant term and for up to four (4) years following the termination of the Grant Agreement. Grantee agrees that LCI, the Department of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Grant Agreement. The audit may consist of examining and auditing pertinent books, documents, papers, and records including financial transactions and supporting documents, general accounting systems, internal controls, management practices, policies, and procedures pertaining to the performance of this Grant Agreement. Grantee shall be given advance notice when the grant-funded Project is selected for an audit or review by LCI, the

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Exhibit C, General Terms and Conditions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Department of Finance, the Bureau of State Audits, or their designated representative(s). Grantee agrees to allow the auditors) access to such records during normal business hours, excluding State of California holidays, and to allow interviews of any employees who might reasonably have information related to such records.

B. Grantee further agrees to comply with Government Code section 8546.7 in its interactions with co-applicants and subgrantees and be aware of the penalties for violations of fraud and for obstruction of investigation as set forth in Public Contract Code section 10115.10.

C. Partners and subcontractors of the Grantee who are paid with grant funds under the terms of this Grant Agreement shall be responsible for maintaining accounting records as specified above. Grantee shall include a term in all contracts to that effect.

6. Indemnification
Grantee agrees to indemnify, defend, and hold harmless the State of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all Grantees, partners, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Grantee in the performance of this Grant Agreement.

7. Disputes
Grantee shall continue with the responsibilities under this Grant Agreement during any dispute.

8. Independent Grantee
Grantee, and the agents and employees of Grantee, in the performance of this Grant Agreement, shall act in an independent capacity and not as officers, employees, or agents of LCI.

9. Non-Discrimination Clause
During the performance of this Grant Agreement, Grantee and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, color, ancestry, national origin, religion, creed, age (over 40), mental disability, physical disability, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status. Grantee and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Grantee and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, §§ 12990, subds. (a)-(f) et seq.) and the applicable regulations promulgated thereunder (Cal. Code Regs., tit. 28, § 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Grant

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Exhibit C, General Terms and Conditions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Agreement by reference and made a part hereof as if set forth in full. Grantee and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Grant Agreement.

Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Grant Agreement.

10. Timeliness
Time is of the essence in this Grant Agreement. LCI and Grantee will work collaboratively to ensure this Grant Agreement and the Project are administered in a timely fashion.

11. Governing Law
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.

12. Unenforceable Provision
If any provision of this Grant Agreement is unenforceable or held to be unenforceable, then the Parties agree that all other provisions of this Grant Agreement have force and effect and shall not be affected thereby.

13. Revenue
All revenue generated as a part of the Project by Grantee, their partners or subcontractors must be used to further the Project to the extent reasonably possible.

Grantee must keep records of revenue expenditures for audit purposes.

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1. Compliance with Laws and Regulations
By signing this Grant Agreement, Grantee certifies that it shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits and shall secure any new permits required by authorities having jurisdiction over the Project(s), and maintain all presently required permits.

Grantee is responsible for complying with all applicable requirements, if any, of the California Environmental Quality Act (CEQA) (Pub. Resources Code, §§ 21000 et seq.). LCI's selection of a Project for a planning grant does not foreclose appropriate consideration of alternatives or mitigation measures that would reduce or eliminate adverse environmental effects of any project during the CEQA review process. Nor does it foreclose the possibility that the project may be denied due to its significant environmental effects, if any. No work that is subject to CEQA may proceed until clearance is given by all lead and responsible agencies.

2. Subcontractors and Partners
LCI's contractual relationship is with Grantee, and not any of its Partners or subcontractors. Grantee is entitled to make use of its own staff, Partners, and subcontractors, as identified in the Budget Detail Worksheet (Attachment 4), and will comply with its own competitive bidding and sole sourcing requirements for subcontracts that arise out of or in connection with this Grant Agreement. Grantee shall manage, monitor, and accept responsibility for the performance of its own staff, Partners, and subcontractors, and will conduct Project activities and services consistent with professional standards for the industry and type of work being performed under this Grant Agreement.

Nothing contained in this Grant Agreement or otherwise shall create any contractual relationship between LCI and any Partners or subcontractors, and no subcontract shall relieve Grantee of its responsibilities and obligations hereunder.

Grantee agrees to be as fully responsible to LCI for the acts and omissions of Partners and subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by Grantee. Grantee's obligation to pay Partners and subcontractors is an independent obligation from LCI's obligation to make payments to Grantee. As a result, LCI shall have no obligation to pay or to enforce the payment of any moneys to any Partner or subcontractor.

3. No Third-Party Beneficiaries
This Grant Agreement is not intended for the benefit of any person or entity other than the Parties, and no one other than the Parties themselves may enforce any of the rights or obligations created by this Grant Agreement.

4. Project Monitoring and Oversight
A. Project monitoring and oversight is essential to ensure the Project stays within scope and is completed on schedule and within budget in accordance with this Grant Agreement. It is the responsibility of the Grantee to monitor the Project to ensure that it is completed in accordance with this Grant Agreement.

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C. Grantee agrees that LCI has the right to conduct a final inspection of completed Projects, as determined by LCI. For any construction projects which require certification by the appropriate registered professional (such as a California Registered Civil Engineer or Geologist) that the Project has been completed in accordance with any final plans and specifications, Grantee must notify the LCI Grant Manager of the inspection date at least (10) working days prior to the inspection in order to provide LCI the opportunity to participate.

D. The LCI Grant Manager has the right to request phone calls or in-person meetings with the Grantee's Party Representatives to discuss the progress of the Project. Grantee must work with the LCI Grant Manager to accommodate monitoring requests.

5. Dispute Resolution
A. Invoice Disputes
i. In the event of an invoice dispute, the Grant Manager will notify Grantee by phone and follow up in writing using the Invoice Dispute Notification Template (Attachment 6) within ten (10) working days of receipt of the disputed invoice.
ii. During the dispute, both parties shall deal in good faith to resolve the dispute.

Grantee shall continue to meet its responsibilities and obligations under the terms of this Grant Agreement.
ill. It Grantee contests the decision made by the Grant Manager, Grantee shall submit a written "Notice of Dispute" on official letterhead, according to Subsection C below.

B. General Disputes
i. In the event of a dispute unrelated to the dispute of an invoice, Grantee shall first attempt to resolve the dispute with the Grant Manager. ii. Both parties shall deal in good faith and attempt to resolve the dispute informally.
ili. Grantee shall continue to meet its responsibilities and obligations under the terms of this Grant Agreement during a dispute.
iv. If Grantee contests the decision made by the Grant Manager, Grantee shall submit a written "Notice of Dispute" on official letterhead, according to Subsection C below.

C. Contesting a Dispute Decision
i. If Grantee contests a decision made by the Grant Manager, Grantee may submit a written "Notice of Dispute" on official letterhead. The "Notice of Dispute" shall include:
• The Grant Agreement number
• A complete description of the basis for the dispute

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Governor's Office of Land Use and Climate Innovation
EHCRP
Attn: EHCRP Program Manager
1400 Tenth Street
Sacramento, CA 95814
ii. Within 30 days after receipt of the "Notice of Dispute," the LCI EHCRP Program Manager shall review the dispute and submit a written decision to Grantee, which shall include:
• The decision made
• An explanation for the decision
ili. The written dispute decision of the LCI EHCRP Program Manager is considered final and cannot be disputed further by the Grantee.

6. Termination
A. Completion of Project. This Grant Agreement shall terminate upon completion of the Project and payment of the last invoice, except those provisions which survive termination.

B. Early Termination. Either Party may terminate this Grant Agreement upon thirty (30) days advance written notice by certified mail to the other Party. The notice shall specify the reason for early termination and may permit Grantee or LCI to rectify any deficiency(ies) prior to the early termination date. i. Conditions of early termination:
a. Upon any termination, Grantee must deliver all invoices, reports, and other deliverables required by this Grant Agreement up to the time of termination. Grantee must deliver all materials within sixty (60) calendar days of the termination date.
b. Upon receipt of notice from LCI of Termination for Convenience, or upon sending the notice of early termination to LCI, Grantee shall immediately take action to ensure neither it nor any Partner or Subcontractor incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities.
c. LCI will examine the extent of Grantee compliance for work partially completed and reasonably determine costs eligible for reimbursement based on final invoices submitted and compliance with this Grant Agreement.
ii. The rights and remedies of LCI and Grantee provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Grant Agreement.

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7. Waiver of Rights
A. Grantee waives any and all rights to any type of express or implied indemnity or right of contribution from LCI, its officers, agents, or employees for any liability arising from, growing out of, or in any way connected with this Grant Agreement.

B. Grantee waives all claims and recourses against LCI, including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this Grant Agreement, except claims arising from the gross negligence of LCI, its officers, agents, and employees.

C. None of the provisions of this Grant Agreement shall be deemed waived unless expressly waived in writing.

8. Insurance Requirements
A. A Grantee that is a governmental organization may provide evidence of sufficient self-insurance to satisfy the insurance requirements below.

B. If Grantee is not a governmental organization or is a governmental organization that is unable to provide evidence of sufficient self-insurance, then the following are the insurance requirements:

C. Grantee must ensure the following insurance policies are obtained and kept in force for the term of this Grant Agreement, with no lapses in coverage, that cover any acts or omissions of Grantee or its employees engaged in carrying out any tasks specified in this Grant Agreement:
i. Workers' Compensation Insurance in an amount of not less than the statutory requirement of the State of California (Labor Code, § 3700 et seq.). ii. Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence for bodily injury and property damage combined. ill. Motor vehicle liability with limits not less than $1,000,000 per accident for bodily injury and property damage combined. Such insurance shall cover liability arising out of a motor vehicle including owned or hired, and non- owned motor vehicles.

D. Insurance policies must name the State of California, its officers, agents, employees, and servants as additional insured parties for the commercial general liability and automobile liability insurance, but only with respect to work performed under this Grant Agreement.

E. Grantee is responsible for guaranteeing that a copy of each Certificate of Insurance is submitted LCI within sixty (60) calendar days of the Grant Agreement signature. The grant number must be included on each submitted Certificate of Insurance.

F. Grantee must notify LCI prior to any insurance policy cancellation or substantial change of policy, including lapse of coverage, change in coverage amount, or change in carrier. Grantee shall submit proof of new or updated policy based on insurance requirements within thirty (30) days of policy cancellation or substantial policy change. Failure to provide proof of insurance may result in termination of this Grant Agreement.

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9. Stop Work
If it is determined, at the sole discretion of LCI, that Grantee is not meeting the terms and conditions of this Grant Agreement, immediately upon receiving a written notice through certified mail from LCI to stop work, Grantee shall cease all work under this Grant Agreement. LCI has the sole discretion to determine that Grantee meets the terms and conditions of this Grant Agreement after a stop work order, and to send a written notice to Grantee to resume work under this Grant Agreement.

10. Remedies of Nonperformance
Grantee's failure to comply with any of the terms and conditions of this Agreement shall constitute a breach of this Agreement. LCI will give written notice to the Grantee to cure the breach or violation within a period of not less than 15 days.

In addition to the other remedies that may be available to LCI in law or equity for breach of this Agreement, LCI may at its discretion exercise the following remedies:

A. Undertake the dispute resolution process set forth at Exhibit D, Section 5; B. Issue a stop work order pursuant to Exhibit D, Section 2; C. Disqualify the Grantee from applying for future EHCRP funds or other LCI administered grant programs;
D. Revoke existing EHCRP grant funds to the Grantee;
E. Require the repayment of EHCRP grant funds disbursed and expended under this Agreement;
F. Seek a court order for specific performance of the obligation defaulted upon, or the appointment of a receiver to complete the obligations in accordance with the EHCRP Guidelines and this Agreement;
G. Other remedies available by law, or by and through this Agreement. All remedies available to LCI are cumulative and not exclusive.

11. Publicity
Grantee agrees that it will acknowledge LCI in all publications, websites, signage, invitations, and other media-related and public-outreach products related to the EHCRP. LCI staff will provide LCI logo files and guidance on their usage directly to Grantee. Grantee agrees to adhere to the Communications Kit provided by LCI (Exhibit H). If Grantee is planning an event or announcement, needs sample materials, or needs assistance or advice, Grantee shall contact the Grant Manager.

A. Long-Form Materials: Long-form written materials, such as reports, must include the following standard language about LCI, EHCRP, and the Integrated Climate Adaptation and Resiliency Program (ICARP):

The Extreme Heat and Community Resilience Program supports a growing practice of extreme heat relief and long-term resilience to extreme heat across California. Extreme heat will impact every county in California. However, there are many actions we can take to reduce or prevent heat-related impacts to public health, our ecosystems, and the economy. EHCRP is dedicated to supporting a statewide movement to build resilience to extreme heat through job creation, placemaking, place-keeping, and protecting and improving health outcomes of Californians who are disproportionately impacted, exposed to, or

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Exhibit D, Special Terms and Conditions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
at risk of harm from extreme heat.
• The EHCRP is an initiative of the Integrated Climate Adaptation and Resiliency Program (ICARP) housed within the Governor's Office of Land Use and Climate Innovation. ICARP advances statewide climate adaptation and resilience by coordinating investments, partnerships and climate science to ensure people, natural systems, and the built environment are protected, prepared, and thrive in the face of climate change. Learn more:
https://opr.ca.gov/climate/icarp/
• Press Releases, Flyers, and Visual Materials: Any informational materials that do not qualify as long-form, but that include at least a paragraph of text, such as press releases, media advisories, short case studies, flyers, etc., must include either of the following messages:

Long version:
"[Project Name] is supported by the Extreme Heat and Community Resilience Program at the Governor's Office of Land Use and Climate Innovation (LCI).

The Extreme Heat and Community Resilience Program is an initiative of LCI's Integrated Climate Adaptation and Resiliency Program (ICARP). ICARP advances climate adaptation and resilience in California by coordinating investments, partnerships and climate science to ensure people, natural systems, and the built environment are protected, prepared, and thrive in the face of climate change.

Short version:
"[Project Name] is supported by the Extreme Heat and Community Resilience Program implemented by the Governor's Office of Land Use and Climate Innovation."
Grantee may at times produce promotional materials that are primarily visual in nature, such as banners, signage, certain flyers, and sharable images for social media. In such cases, when including the above boilerplate language acknowledging ICARP and LCI support is not practical, Grantee should instead include the official LCI logo, preceded by the words "Funded by." B. Media Inquiries: Grantees must distribute a press release after grant decisions are presented during ICARP Technical Advisory Council (TAC) Meetings, and may be requested to present before the TAC and release communications materials for other major milestones throughout the lifecycle of the grant. All press releases must be approved by the LCI Communications and External Affairs prior to distribution and LCI must be alerted to all press events related to the grant.

C. Communications Materials and Photos: Grantee shall share between 8-12 high- resolution, color photos with LCI during the Grant Term. These photos should include pictures of people involved with the Project, the Project area, and/or

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D. Social media: Grantee is encouraged to use social media to share and inform the public of activities under this Grant Agreement. We are present in Linkedin, Facebook, Instagram, Snapchat, and x..

12. Drug-Free Workplace Certification
In signing this Grant Agreement, Grantee certifies that it will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

B. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or organization's policy of maintaining a drug-free workplace. ili. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations.

C. Every employee who works on this Grant Agreement Will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on this Grant Agreement.

Failure to comply with these requirements may result in suspension of payments under this Grant Agreement or termination of this Grant Agreement or both, and Grantee may be ineligible for award of any future State of California agreements if LCI determines that any of the following has occurred: Grantee has made false certification, or violated the certification by failing to carry out the requirements as noted above (Gov. Code, § 8350 et seq.).

13. Americans with Disabilities Act
Grantee will comply with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.).

14. Air/Water Pollution Violation Certification
Under State of California laws, Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the California Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

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15. Payee Data Record Form - STD 204
This form must be completed by all Grantees that are not another state agency or other governmental entity.

16. Equipment
A. The cost to lease equipment to use in the grant project area may be charged to the grant. Cost of leased equipment charged to the grant must be substantiated with receipts identifying equipment was leased, lease rate and total cost.

B. Use of equipment owned by the Grantee but not purchased with grant funds, may be charged to the grant at a rate set by the California Department of Transportation Labor Surcharge and Equipment Rental Rate Guide. Use of Grantee equipment must be substantiated with an equipment usage log that identifies the equipment used, rate, and total rental cost.

C. Purchase of equipment using grant funds is allowable only with prior approval by the LCI Grant Manager. The Grantee must provide to LCI a cost-benefit analysis to justify the cost of purchasing equipment as opposed to leasing the same equipment.
i. The cost of equipment purchased shall be substantiated by purchase receipt.
ii. Any equipment purchased with grant funds with LCI approval that is reimbursable as a Direct Cost of the Project must be solely owned on the title by the Grantee or Partner.
i. Each grant-funded piece of equipment must be dedicated to the same use described in proportion in scope as in the Grant Agreement, unless LCI otherwise approves in writing, for the useful life of the equipment. iv. If the owner of the grant-funded equipment determines that it no longer has need for the grant-funded equipment before the end of the equipment's useful life, the owner shall donate the grant-funded equipment to a public entity or nonprofit organization that will use the grant-funded equipment for purposes that are similar to the purpose intended in the Grant Agreement or to a public entity or nonprofit that serves the project area.

V. For the duration of the useful life of each grant-funded piece of ultimate disposition (disposal or donation). The requirements of this section will survive termination of this agreement.

D. Grantee will assume all risk including cost for maintenance, repair, loss, destruction, and damage to all equipment until disposition of equipment. LCI may, at its discretion, repair any damage or replace any lost or stolen items and deduct the cost thereof from Grantee's invoice to the State, or require Grantee to repair or replace any damaged, lost, or stolen equipment to the satisfaction of LCI with no expense to the State.

E. In the event of theft, a report must be filed immediately with the California Highway Patrol (State Administrative Manual § 8643 [Lost, Stolen, or Destroyed Property]).

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Exhibit D, Special Terms and Conditions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
F. Grantee must maintain an inventory record for grant-funded equipment purchased or built with funds provided under this Grant Agreement. In addition, items of grant-funded equipment or supplies that are prone to theft, loss, and misuse and may contain sensitive data (e.g., computers, printers, smartphones, tablets, cameras, GPS devices, etc.) must be inventoried. This equipment inventory record must be updated within mid-term reports and reports accompanying quarterly invoices, and upon request [reference reporting requirements section].

17. Infrastructure
A. Grantee must ensure all necessary rights of way, property ownership, or leases have been secured prior to construction for at least the useful life of the Project.

Purchases of all real property required for the Project must be free and clear of liens, conflicting easements, obstructions, and encumbrances. Any property acquisition by Grantee must not involve eminent domain proceedings or threat of eminent domain proceedings. Grantee must record deed restrictions on Project property, as applicable.

B. For any rights of way, real and personal property, leases, improvements, and infrastructure funded as a reimbursable direct cost of the Project, the Grantee, Partner, or public agency, as approved in writing by the LCI Grant Manager, must be the sole owner of the title or leasehold. Each site acquired or improved upon with funding provided under this Grant Agreement must remain permanently dedicated to the described use in the same proportion and scope as was in the Grant Agreement, unless LCI agrees otherwise in writing. If the ownership or use of the property changes to a use not in accordance with the Grant Agreement, Grantee may be required to reimburse the State in a manner determined by LCI.

C. Grantee, Partner, or Subcontractor, as applicable, is obligated to continue operation and maintenance of the physical aspects of the Project for its full useful life, which, for the purpose of this Grant Agreement, includes any extensions of that life achievable by reconstruction, rehabilitation or enhancements, in accordance with the described use in the same proportion and scope as in the Grant Agreement, unless LCI agrees in writing. Grantee may be excused from its obligations for operation and maintenance of the Project site only upon written approval from LCI. The Project and its facilities must be maintained, supervised, and inspected by adequate and well-trained staff and/or professionals and technicians as the project reasonably requires.

18. Debt Security
Grantee will not use or allow the use of any portion of real property purchased solely with EHCRP grant funds as security for any debt.

19. Force Majeure
Neither the State nor Grantee will be responsible hereunder for any delay, default, or nonperformance of this Grant Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, enemy or hostile governmental action, civil commotion, strikes, lockouts, labor disputes, fire or other casualty, or other contingencies unforeseen by the State or Grantee, its

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20. Expatriate Corporations
Grantee hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Sections 10286 and 10286.1, and is eligible to contract with the State of California.

21. Corporation Qualified to do Business in California
When work under this Grant Agreement is to be performed in California by a corporation, the corporation must be in good standing and currently qualified to do business in the state. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit.

22. Self-Dealing and Arm's Length Transactions
All expenditures for which reimbursement pursuant to this Grant Agreement is sought must be the result of arm's-length transactions and not the result of, or motivated by, self-dealing on the part of Grantee or any employee or agent of Grantee.

23. Relocation
If a project is subject to State Relocation Law and a relocation plan is required by State Relocation Law (Gov. Code, § 7260 et seq.) and Section 6038 of the Relocation Assistance and Real Property Guidelines (25 Cal. Code of Regulations, div. 1, ch. 6, § 6000 et seq.) for the Project Area, Grantee must provide a copy of the relocation plan.

24. Child Support Compliance Act
Grantee recognizes the importance of child and family support obligations and must fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code Section 5200 et seq.; and
Grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

25. Environmental Justice
In the performance of this Grant Agreement, Grantee must conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of California, consistent with Government Code section 65040.12, subdivision (e).

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26. Union Organizing
By signing this Grant Agreement, Grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Grant Agreement and hereby certifies that:

A. No grant funds disbursed by this Grant Agreement will be used to assist, promote, or deter union organizing by employees performing work under this Grant Agreement.

B. If Grantee makes expenditures to assist, promote, or deter union organizing, Grantee must maintain records sufficient to show that no state funds were used for those expenditures, and that Grantee must provide those records to the Attorney General upon request.

27. Prevailing Wages and Labor Compliance
Grantee certifies that it will comply with all prevailing wage requirements under California law, pursuant to Section 1720 et seq. of the California Labor Code. The California Labor Code requires payment of locally prevailing wages to workers and laborers on state government contracts in excess of $1,000 for public works projects. A "public work" is the construction, alteration, demolition, installation, repair, or maintenance work done under contract and paid for in whole or in part out of public funds. The definition applies to private contracts when certain conditions exist. Grantee can identify additional stipulations and exceptions under Cal. Labor Code § 1720 et seq.

A. Grantee must ensure the following on "public work" activities under this Grant Agreement:
i. Prevailing wages are paid;
ii. The project budget and invoices for labor reflects these prevailing wage requirements, or if exempt, provide the applicable exemption to EHCRP with the project budget; and
ill. The project complies with all other requirements of prevailing wage law including but not limited to keeping accurate payroll records and complying with all working hour requirements and apprenticeship obligations.

B. Grantee must ensure that its Partners and Subcontractors, if any, also comply with prevailing wage requirements. Grantee must ensure that all agreements with its Partners and Subcontractors to perform work related to the EHCRP Project contain the above terms regarding payment of prevailing wages on public works projects.

C. The Department of Industrial Relations (DIR) is the primary resource for consultation on the requirements of California prevailing wage law.

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Exhibit D, Special Terms and Conditions
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
i. Grantee can identify the rates for prevailing wage on the DIR website at http://www.dir.ca.gov. Grantee may contact DIR for a list of covered trades and the applicable prevailing wage.
il. If Grantee is unsure whether the EHCRp Project or individual projects receiving this award is a "public work" as defined in the California Labor Code, it may wish to seek a timely determination from the DIR or an appropriate court.
ili. If Grantee has questions about this contractual requirement, recordkeeping, apprenticeship, or other significant requirements of California prevailing wage law, it is recommended Grantee consult DIR and/or a qualified labor attorney before accepting this grant award.

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Exhibit E, EHCRP Guidelines
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Exhibit F, Award Letter
Guyernars Ofice of
Land Use and
Climate Innovation
State of California
Governor's Office of Land Use and Climate Innovation
1400 10" Street. Sacramento, California, 95814
Ici.ca.gov
November 1, 2024
Mary Aivarez-Gome
[email protected]
RE: Award Notification - Extreme Heat and Community Resilience Program Round 1. Small Planning Grant Award, City of San Bernardino, San Bernardino Community Resilience and Greening Planning
Dear Mary Alvarez Gomez and partners.

The Governor's Office of Land Use and Climate Innovation is pleased to inform you that the City of San Bernardino has been selected as a Round 1 Grantee for the Extreme Heat and Community Resilience Program award of $175,000 for the project "San Bernardino Community Resilience and Greening Planning". The Extreme Heat and Community Resilience Program funds planning and implementation projects to mitigate the impacts of extreme heat or the urban heat island effect. The Program will build frameworks for change and invest in local, regional. and tribal projects that strengthen communities that are vulnerable to extreme heat.

Congratulations on your successful application!
In the coming weeks, ECHRP staff will schedule a kickoff meeting to discuss and address any outstanding issues identified by staff and an interagency review panel, as well as finalize the partnership and grant agreement. Grantees and Partners will need to work closely and collaboratively with staff to address all issues prior to grant execution. Please note, this is a preliminary award, and LC! reserves the right to rescind or make changes to awards before the agreement is executed. This award is contingent on the execution of a grant agreement.

We ask that you keep the awards announcement confidential until LC posts the information publicly on our website.

We look forward to our partnership in the coming years. If you have any questions, please contact Braden Kay, EHCRP Program Manager, at [email protected].

Sincerely.

Sam Assefa
Director, Governor's Office of Land Use and Climate Innovation Governor's Office of Land
Use & Climate Innovation
1400 Tenth Street
Sacramento, CA 95814

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Exhibit F, Award Letter
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Exhibit G, Grant Application
CA Gov. OPR - Extreme Heat and Community Resilience Program Powered by Submittable O Title City of San Bernardino 05/06/2024
by Gilbert Mosqueda in EHCRP - Full Application id. 46448170 Form (2024/25)
290 North D Street
San Bemardino. Califomia
92401
United States
9093847272
[email protected]
Original Submission 05/06/2024
Score п/з
Application Label City of San Bernardino
Would you like to add Yes
anyone (e.g., Co-
Applicants) to this
form to (1) help you
respond to these
questions, (2) be
able to view and
access your
response later, and
(3) have EHCRP
staff cc in future
communications with
you?
Project Overview
What is the project San Bernardino Community Resilience and Greening Planning name?
What type of grant Small Planning Grant
are you applying for?
Lead and Partners Summary Lead Applicant
Name of entity acting City of San Bernardino
as Lead Applicant
Lead Applicant's Local or Regional Public Entity
entity type

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Exhibit G, Grant Application
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Attachment 1: Authorized Signatory Form
I hereby verify that I am an authorized Grantee representative and signatory and, as such, can sign and/or delegate authorization to sign and bind Grantee as it relates to the above-referenced Grant Agreement and grant related documents.

Grantee Authorized Signatory:

Name: Bill Gallardo Title: Interim City Manager
(Type or Print Name)
Signature: Date:

Delegated Authorized Signatories:

1. Name: Title:
(Type or Print Name)
Signature: Date:

Documents) Authorized to sign:
• All Grant Related Documents
Grant Agreement
Grant Amendments
Budget Amendments
• Reports
Invoices
Other_

2. Name: Title:
(Type or Print Name)
Signature: Date:

Documents) Authorized to sign:
• All Grant Related Documents
• Grant Agreement
• Grant Amendments

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Attachment 1: Authorized Signatory Form
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BEO-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
• Budget Amendments
• Reports
Invoices
Other

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Attachment 1: Authorized Signatory Form
Docusign Envelope ID: 4D4C8FB8-544A-474B-A44C-EEF415302C9A Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Attachment 2: Work Plan
Project Name:
any of San Bernardino Baseme Hass Adagestion
Pols- Pamels
Cask 1: Partserhip Derelopmat, Comesity Espagemeat, and Stedest Capacity Brilding Subtask Descriptioa Deliverables / Milestones Timeling Tack Late Partners Invohred EHCRP Eligible Activities Addressed Include desail of activitie: or delnerable: Mpior ouseme: and or merice sed to deserusde ruccess Sadicay moves of project char artivig wall nake Mack prepare pee, de place
Sebtask A: Partnersbip derelyment Establish formal partserships with San Bernardino Valley College (SBVC), Tinkercrat, and Partoership agreeaseats and cocrdinacico plass fealized. City of San Berzardino all Platsing Gract thorhood councils to appset nearement forts and stelest trainink To tik will boris wi masch moose to seniore collaboratite rolar and resemblinior The Cruell dead reone. amalie a stress cher mode dummier Maeen ml tem forese
ceditation plans or MOUs where apelicable.
abrask B: Focus Greap Planning and to Sraelica Tarker Focus Groups (toes! 5) Deliverable- Focus Croup City of San Bensardino Seall Piascing Orast (acitatios
ape the contest of community workshops, decrify training seeds (beyood stadent traiting), and fomn the datalone of coleually releant cooling lot. The Cury and Tatererse mall folesty darin a structure and discussion guide in adrance of facilitation labrask C: Stefeat Recruitant Stenty and recruit inadast foes 581C with a backgroand or laserent in GES and centreatens! Recruitment plan and outreach material: Month:14 City of San Bersardino Trekercat, SBVC Small Plasting Orer Record of outreach activities (flyars, @mails, prescarations) treach materials (eg, foyers and digital scoconcemests), and bost into sessioes. abrack D: Derelopsst of Trinia: Carratam exercraft sell Saad ebe decelo a of a trades Casab tallered to coe at and 03 Tinkercraft San Bermudano, SBVC Small Plasting Oract Mok Tamins ail seaman de Male any win dis celia Main
afty; and coenty sessinay. The caricatan will be rentered by 58VC facuty and the Cay. High-Jerel notes freen coordination meetings with SEVC and City natt abrask E: Training Teplanasation Good opera train wodebo a VC oung the deloped curses. The workbag will to Trusing sevadasce logi Month r 13 Tinkercren San Bemudine, 3BVC reall Planning Orast d by Tinkercraft with suppert tom BV focale: Srodests will also participare in a final applied mace sibere they practice data collectice in the Sals adir spersiace. Ots falawak practice vassary abrack F: Workshop Coatest Denelopasst nity-based orcazads and belthborbood councils, the City will develop Finalised workabop carcata for the module: City of San Berzardino Naighbortood Council, Community-Baed Serall Plening Orast Subtask G: Workshep Facilitsion Deliver ine community woeksbops sing the modules developed in Subtack Workshops will be Months i-9 City of San Bersardino Seall Placeing Ornet bored in accentle comery nees in priority zelabberboods and ficized in Esalih ass Ateodance sigo la shosts

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Attachment 2: Work Plan
Docusign Envelope ID: 4D4C8FB8-544A-474B-A44C-EEF415302C9A Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
be: Data Colenn & Anata
Sabtaik Description Deirerables /Affestones
Jotude desail ef acmise: or delharble: stir narck of proger star erry val str Subtask A: Heat Tulsarability Mapping to GES and Al-anovs supported sols, Takercrat and the Cly wit patar with sV radears to Clywide bear volarstory may at ceast tract block group kale Months 8-12 Seat Pang Cras codact a cynide analysis of expee bear redombility in San Bensardise. This mapping sill anems vircumental and social factors sach as surface temperature, tree cacopy, accent to cooting mary documare explateing aeuman taticor and mutiodstory and block group lene, with a goalof ikesifying and prioritizing sighborhoods out at rik of Хостні of дна істой нена (e2 5414 lons, mapping sesices) est-relased heatth impacti
Pulle-facing venice of do map for sie is weeksbags and fuse oureach Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 abrask B: Urbas Mobally & Heat Exporare Da Can: is collaboration nth SEV inadet and Tinkerut, will seduct mated ethod ray Flal vurer sool (digital and prat versicas) 40aths 0-12 City of San Bamardino SETC Small Planing Oras:
aces, and mobility pass. The sany will be distibuted both inperson at community workshoes Saeenary of vany Sodingy and regeese patess d through an onhne plantom to nacumise accenbility and reach.

Taput integrated into toolkit and community engagement report ip complemant the hear vuinaraklity maps created in Subeak A sad aform the adspotion utrate zies Tak 3: Toolat Decelopmest & Fisal Report
sebtask Description Detrerables / Stiestones Tak tad Partsen Tavehred" Indude desail of activities or delherbie: Mpier ostrome: ander matricz sced to demorare rares: Indicate march ef project that ortivip wit take Thick preject parter is resporcible, or this abtask A: Extrene Heat Adaptaties Teelet Delierhe Meeth: 12-15 City of Sa Beardio, Takerat Small Plasting Orest Anaciend outine of tocia (ed 11)
older will serve as a resource for Ciry departents, commanity-based orgasizations, planers, and Draft Toolar Oloodh 13)
Final Tooler (Mooth 15)
his toolar will direcy ascorporte fading does Thik 2 iscoting bear vaantity mapping and Tooler dissemisation matecials (yer, sittinar slide deck, es.) od see level best practices is
Sebask B: Commanity Expressest Report be City mil erecare a Commusley Boarement Repert summerine sets serbered from all Comersity Engagement Report draft (Mocts 16) Mosh: 15-18 City of San Berzardino Takercraft, SBVC Small Planing Orast intimate activities condost iron hou the molt To meader fast an ust frontlin.

Fial Community Engageseet Repoet (Month 18)
my chattan, candi, sed com
Materials for putti: duanacon (summary handouts, infographics) 3BVC rodents may coenure to data collection and ryuhesis bese approgriate, particelaly is amiting fudhack colked through mapping wados or vanvy rach. shimit oil effine its doman commensifief messia netito base rascal and care that Cay places processes, prat appradoes, and capital apronesses proprams are afored by local voices. Findings freen this report sall also be integrated into the final versice of he Description ZHCRP Tigible Activities Medressed
Include desail of activities or dels able: Major arcores and or metrice sued to decorapare surcess Taicare morgh ofprefect shat arthily will take Which prelect parter is resporrible for phis Date porters are net ideafed include Ar piase Cary or Sa Bear in 22
Sebtask A: Faal Grast R port Sabahsia be City of San Benardino will prepare and subeur the Paal Grase Report and EHCRD Case Seidy to Exal Grant Report 1o OPT, anachaneans, internal closeout meeso; Care snudy Moeth 16 - 19 Small Planing Grams Tember Seal Plumese Gret Prome fe mill ade comeba mee deroinet Bates he findine and maise dotarable scrol Tak
Sebtask B: EHCRP Osarerh Prosress The City of San Bernardino's Public Work: and Orase: Danies will pronide and adbare so quarterty Tasely Progen Report Moch: 3-19 City of San Berzardino Stall Placedar Orast Reporting porting reguiremesty throngbout the grace's period of perfonasce Sebrask C. Midterms Preces Reporting Moch: 9-12 City of San Bensardins Seall Plening Orast

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Badget Close
Applicate should fill in the cells labeled NA" only. Do not edit any shaded cell, beaders, or cells with formular included, specifically be entire Indirect Cap Check, "Total ECRP Orist Funds", and "Chetk" columns Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83

3. Total EHCRP Orast Fueds will calculane lased on the "Cost per Unit" and "Number of Units". Uve the "Task" colas to allocate each badget line item. The rum of the Taik colones should equal the Total EHCRP Grast Fusde".

To add a Tack Column, right chok on "Ta[X), and "Inser Table Columns to the Lett." This will enrure that the formulas property extend across all tasks.

Cost per Unit and Number of Units mar correspond to rupplies, staff bours and rates, or estimated subcootracts (where the "unit" may equal 1") The cells in colves L will bighlight red if the rum of toe Taks is dittert than the "Cost per Unit" X "ember of Chat" Cost Descripooss fer percepel bould carly ideatify orgasizations and postices. For example: "City of (Example) - Outeach Specialur" To view an examele fo to tab aó "Example - Badas. For an emplacation of "Cost De po s0 tub =7 "Referesce" Эторока! Name: Cary of San Bamardino Extreme Heat Adaptation Lead Appliar: City of San Bersardino
Cap Threshold Summary Table Direct Costil Indirect Costs Cap/Threshold 80-1009
alcelated 175000 g
otat
Task 1: Partership
Number of Units Developinent, Task 3. Tooliet.

Cost Type Coit per unit (Example Example: Hoan wod - Total EHCR Comalty:

Hourly rates, fees, etc.) - Fand: Engagemont, dua
he cost me
Stodest Capacity
Building
its-in posers, and in-room workshop aidi. Led by City (tia Subcontractor Staff Costs 3.000.00 5 Workabopa 15.000.00 s 15.000.00 S 15,000.00 line interpntasion daring morkshops and focus groups. Led by Cary (vis subcootracor).
anguage and Information Accen 75.00 100 Hoar 2300.00 2,500 3. 2,300.00 Cottie: Outreach Materials: Cary-led deign, printing, and distribution of proesctical dyers, bassers, and social media graphics to raise macedess cross melekborhoods Inchases ADA-compliant forests. Not bed to specific sorkiboo semiss..

Engagement, Outresch, Educatine, and Trainis: 1.300.00 5 Markobops 1,500.00 5 3.300.00 s • S Comacuna: Engagemeat: Lead subcoetractor facilitates 5 workshops, Subcontractor Staff Costs 100.00 1000 Hous 100.000.00 5 50.000.00 30.000 13.000 5,000| 100.000.00 Student Triking and Capacity Building: Studest Traiting & Field Support: Costs associated with preparing and pervisie: BVC stadests 850.00 30 Stadeati 32.300.00 S 16,250.00 5. 16.230.00 3 32,500.00 Professional GES Support: Scope ischades estrosmosal mapping, beat rolorablity analyai, data viralization, and technical artistesce by Inkarcraf Subcostracter Staff Contr
Subcontractor Staff Costs
Participation in Sate Progres 11adinars and Learsing Exchase: City tuff time to arend required enters. Program Mercis: Workabop Amerdance 1250.00 3.000.00 s - s 5,000.00 s 3.000.00 and Raport Develognes: (Subcoera:or): Ischodes cleaning and scalyzisg workshop and survey data, preparine summaries, and assisting with develogeant of the Coarszity Engagemer Raport Led by Ciry and abcontractor
Subcontractor Staff Costs 100.00 300 Hours 30000.00 s 3,000.00 S 15,000.00 s 5,000.00 s 5,000.0c 30,000.00 City Staff Costs - Ortright and Synabesis: Data Asalysis and Report Denelogesent (Cary Staff): Tochodes project managuesce, cross-cbecking atasets, report drafting, and coordination of interation with tociet Grantee Staff Costs 50.00| 200 Hours 10,000.00 2,500 2.500 2,500 10,000.00 Toolar Derelopeant and Final Issegratica (a-Kind): Takercraft mill Subconsactor Scatt Corts S 19500000 5 20.000.005 1000 г 3- 5.000 00) S 23,25000 3 61250.005

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Attachment 4: Budget Detail Worksheet
Docusign Envelope ID: 4D4C8FB8-544A-474B-A44C-EEF415302C9A Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Attachment 4, Invoice
Grant Admin Manager Approval
Governer's Office of Land Use and Climate Innovation
1400 Tenth Street Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BEO-281CF2AEBB83 Sacramento, CA 95814

ICARP GRANTEE INVOICE COVER SHEET
nvoice #
Contactor Name Agreement Number
Mailing Add'ess ""This address must mitch payment remittarce address" Invcice Poriod (Month, Jate, Year) |
City, State, and Zip Code
A. TOTAL
B. 5% RETENTION
C. TOTAL REQUESTED
By my signature below, I certify that have full authority to execute this payment request on behalf of the Grantee. declare under penalty of perjury, urder the laws of the State of Calfornia, tha: this invoice for reimbursement, and any accompanying supporting documents, are true and correct to the best of my knowledge, an all disbursements have been made for the purposes and conditions as outlined in the Grant Agreement.

Signature Date levoice Date
Printed Name of Authorized Signature

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Attachment 5: Invoice
Docusign Envelope ID: 4D4C8FB8-544A-474B-A44C-EEF415302C9A Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
(Grantee Name)-ICARP (Specific Grant) Invoice Summary Tracking Contract Gran: Term: (Full Date of Agreement
Grantee Invoising Contacts) &*: Fscal Contact Name, OPR$ ICARP Invoicing Contact: [email protected] Task 1
COST DESCRIPTION, COST TYPE TOTAL TASK BUDGET BUDGET REVISION W1 BUDGET REVISION 2 BUDGET REVISION I3 Invoice 1 Invoice 2 Ependitutes to Date Balance Remaining

ALLOCATIONS
UVUU Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BEO-281CF2AEBB83 Subtotal
Task 2
COST DESCRIPTION, COST TYPE TOTAL TASK BUDGET BUDGET REVISION 1 BUDGET REVISION #2 BUDGET REVISION #3 Invoice 1 Invoice 2 Ependitures to Date Balance Remaining

ALLOCATIONS
Subtotal

ALLOCATION/TOTAL
5% RETENTION

TOTAL REQUESTED

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Attachment 5: Invoice
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino
Attachment 5, Invoice Dispute Notification

INVOICE DISPUTE NOTIFICATION

INVOICE DATE

INVOICE
NUMBER

GRANTEE

INVOICE

ADDRESS AMOUNT

DATE INVOICE RECEIVED

GRANT AGREEMENT NUMBER
The invoice referenced above is disputed for the following reasons:

Request reimbursement for expenses not in the Invoiced for indirect cost reimbursement Budget Detail above 10% cap
Invoiced for incidental costs or travel costs outside Work performed prior to the Grant start or end of CA date
Insufficient evidence of progress made or task Invoice submitted without using required completion templates
Insufficient supporting document for Progress Report or Final Report not included reimbursement with invoice
Request reimbursement through another funding
source Other not listed above:

Comments:

THIS NOTIFICATION IS A FOLLOW UP TO A PHONE CONVERSATION WITH THE GRANTEE OR DESIGNEE WHOSE NAME APPEARS BELOW.

NAME DATE OF

CONVERSATION
IF YOU HAVE ANY QUESTIONS REGARDING THIS DISPUTE, CONTACT:

NAME
TELEPHONE NUMBER (include Area Code)

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Attachment 6: Invoice Dispute Notification
Docusign Envelope ID: A6622EA1-AEA4-4BFA-8BE0-281CF2AEBB83 Governor's Office of Land Use and Climate Innovation- Extreme Heat and Community Resilience Program - Round 1 Grant Number: SPPD24131, City of San Bernardino

STATE OF CALIFORNIA USE ONLY

RETURN A COPY OF THIS NOTIFICATION WITH THE INITIALS
CORRECTED INVOICE TO: DATE DISPUTE RESOLVED

RESOLUTION

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Attachment 6: Invoice Dispute Notification

Mayor and City CouncilDecember 17, 2025

Mayor and City Council
December 17, 2025