3 0
4 2
CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: January 21, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award of Agreement for University Parkway Extension – Median & Streetscape Improvements in the amount of
$1,011,835 to H L Hitchcock Construction Inc. (Ward 6)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement with H L Hitchcock Construction Inc. in the amount of $1,011,835.00 for the construction cost of the University Parkway Extension – Median & Streetscape Improvements (Project); and
2. Authorize the construction contingencies, construction management, and administrative costs in the total amount of $118,000 for the Project, bringing the total project budget to $1,129,835.00; and
3. Authorize the City Manager or designee to execute all documents with H L Hitchcock Construction Inc; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
City Manager's Comments
With this construction the ongoing maintenance cost will be $65,000 annually.
Executive Summary
Awarding the agreement for construction of the University Parkway Extension – Median & Streetscape Improvements will improve the City’s appearance, cleanliness and attractiveness. The agreement will allow the City to issue a Notice to Proceed to H L Hitchcock Construction Inc., initiating the process to construct the project.
The project will be funded by Regional Circulation Fund. 3 0
4 2
Background
University Parkway is identified as a major arterial roadway in the City’s General Plan Circulation Element. Previously terminating 16th Street, it has recently been extended south to Baseline Street as part of the first phase of a larger, four-phase project. The goal is to extend University Parkway further south to connect with Foothill Boulevard.
However, the total cost of completing all phases exceeds the City’s available resources, and future grant funding will be essential to fully implement the project.
The budget for the University Parkway Extension (Phase 1) was previously established through the adopted Fiscal Year 2021/22 Capital Improvement Plan using Regional Circulation System Funds. Additional funds were added during the Fiscal Year 2022/23 budget adoption process, bringing the total allocated funds to $8,500,000.
The remaining funds from the construction of University Parkway Extension (Phase 1) is $1,181,374.92, which is recommended to be used for the Median and Streetscape Improvements.
On December 5, 2018, the Mayor and City Council adopted Resolution No. 2018-310 approving an agreement with ERSC to provide Environmental Clearance under the California Environmental Quality Act (CEQA) and preparation of Plans, Specifications, and Estimates (PS&E) for University Parkway extension between Baseline Street and 16th Street. This agreement and the subsequent 5 amendments which also included design and construction support for the Median and Streetscape Improvements total $384,977.00.
Discussion
The University Parkway Extension – Median & Streetscape Improvements project involves building a median from Hanford Street to 16 th Street; landscaping and automatic irrigation of the median and both sides of the parkway from 16 th street to Baseline Street and changing the streetlights to solar along this segment of the roadway. The landscape component is a key visual and functional element of the median design for this stretch of the roadway, enhancing aesthetics, safety, and long- term corridor identity.
Furthermore, Staff recommends authorizing the City Manager or their designee to execute all necessary documents with H L Hitchcock Construction Inc., and to manage the project, including the expenditure of contingency funds if needed. These actions are necessary to ensure the successful completion of the University Parkway Extension – Median & Streetscape Improvements project, which will provide a valuable circulation route. The recommended actions are aimed at facilitating the timely and efficient progress of this project.
The Project was advertised for public bidding on August 5, 2025 on PlanetBids.
Nine sealed bids were received and opened on September 23, 2025. The total base 3 0
4 2
bid prices are as follows:
Staff has reviewed all bid packages and determined HL Hitchcock Construction Inc. of Rancho Cucamonga, CA the lowest responsive bidder with a total base bid amount of $1,011,835.00. The City is recommending approval to award an agreement to H L Hitchcock Construction Inc. with the amount of $1,011,835.00 for the project.
Additionally, Staff are requesting authorization for the allocation of construction contingencies, management, and administrative costs to ensure the project is fully funded and can proceed without delays.
The total project budget will be supported by the Regional Circulation Fund. The available budget is $1,130,450.86 for construction after deducting the Amendment No. 5 with Engineering Resource of Southern California for design services and some administrative costs. The construction agreement with H L Hitchcock Construction, Inc. totals $1,011,835.00, and a contingency of $118,000.00 is included to cover any unforeseen conditions or necessary changes during construction. The total estimated project cost, including contingency, is $1,129,835.00, which is fully funded within the available budget.
Details of Budget Below:
Project Regional Circulation Funds $1,181,374.92
Engineering Resources of Southern CA
Design Amendment No. 5 -$42,459.84
Staff and Administrative Cost -$8,464.22
Remaining Project Funds $1,130,450.86
Project Cost $1,011,835.00
Contingency $118,000.00
Total Project Cost $1,129,835.00
Bidder City Base Bid
HL Hitchcock Construction, Inc. Rancho Cucamonga, CA $1,011,835.00 1st California Construction, Inc. Pasadena, CA $1,154,474.00 Leonida Builders, Inc. Acton, CA $1,348,155.00
Gentry General Engineering, Inc. Colton, CA $1,426,786.00 Urban Habitat, Inc. Palm Desert, CA $1,476,883.97
Environmental Construction, Inc. Woodland Hills, CA $1,538,341.00 Landscape Support Services North Hollywood, CA $1,879,433.70 Marina Landscape, Inc. Orange, CA $1,898,440.00
Los Angeles Engineering, Inc. Covina, CA $1,950,420.00
3 0
4 2
The landscape and irrigation improvements included as part of the University Parkway Extension project will be installed by the contractor and maintained for a standard 90-day establishment period as required under the construction contract.
Once this period concludes, ongoing landscape maintenance responsibilities will be transferred to the City’s landscape maintenance vendor as part of the regular contract scope. The annual cost provided by the vendor to maintain the new landscaped median is estimated at $66,000. To support this transition, staff will return to the City Council with a contract amendment to increase the vendor’s agreement and incorporate this corridor into the monthly maintenance schedule.
Environmental Impact
The Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15303, New Construction or Conversion of Small Structures (“Class 3”). The Class 3 exemptions allows for the conversion of existing facilities from one use to another where only minor modifications are made to the facility. Here, the project involves landscaping the existing median and the sides of the parkway, and building a median on an existing road.
The City has also considered whether the proposed Project is subject to any exception to the Class 3 exemption, as set forth in State CEQA Guidelines section 15300.2. No exception applies for the following reasons:
a) The location exception only applies to Class 3, 4, 5, 6, and 11 exemptions, none of which are being utilized here.
b) The proposed Project would not result in any significant cumulative impacts on the environment. The cumulative impacts exception does not apply because the Project has no
incrementally significant impacts on the environment.
c) A categorical exemption may be subject to an exception where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual
circumstances. The proposed Project does not involve any unusual circumstances and has no potential to result in a significant impact on the environment.
d) Under the “scenic highways” exception, a categorical exemption may be subject to an exception where the project may result in damage to scenic resources within a highway officially designated as a state scenic highway. The exception does not apply here as the Project would not damage any scenic resources within a state scenic highway.
e) The Project is not located on a site which is included on any list 3 0
4 2
compiled pursuant to Section 65962.5 of the Government Code. f) The Project site does not contain a historical resource. 2021-2025 Strategic Targets and Goals
Authorizing the execution of this agreement aligns with the Key Target No. 3d:
Improved Quality of Life. The completion of this project will improve the City’s appearance, cleanliness and attractiveness.
Fiscal Impact
There is sufficient budget in the FY25/26 CIP budget within the Regional Circulation Fund to fund the agreement.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of an Agreement with H L Hitchcock Construction Inc. in the amount of $1,011,835.00 for the construction cost of the University Parkway Extension – Median & Streetscape Improvements (Project); and
2. Authorize the construction contingencies, construction management, and administrative costs in the total amount of $118,000 for the Project, bringing the total cost of the project to $1,129,835.00; and
3. Authorize the City Manager or designee to execute all documents with H L Hitchcock Construction Inc; and
4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.
Attachments
Attachment 1 Agreement with H L Hitchcock Construction Inc.
Attachment 2 Bid Tabulation
Attachment 3 Bid Proposal from H L Hitchcock Construction Inc.
Attachment 4 Location Map
Ward:
Sixth Ward
Synopsis of Previous Council Actions:
August 17, 2022, Mayor and City Council adopted Resolution No. 2022-185 Authorizing construction, construction contingencies and inspection costs in the total amount of $8,500,000 for University Parkway Extension project (Phase 1).
3 0
4 2
December 5, 2018 Mayor and City Council adopted Resolution No. 2018-310 approving an agreement with ERSC to provide Environmental Clearance under the California Environmental Quality Act (CEQA) and preparation of Plans, Specifications, and Estimates (PS&E) for University Parkway extension between Baseline Street and 16th Street in the amount of $204,533.
December 4, 2019 Mayor and City Council adopted Resolution 2019-347 approving the First Amendment to the Professional Services Agreement with ERSC to increase compensation by $24,681 for University Parkway extension.
September 2, 2020 Mayor and City Council adopted Resolution 2020-214 approving the Second Amendment to the Professional Services
Agreement with ERSC to increase compensation by $6,048 for University Parkway extension.
June 1, 2022 Mayor and City Council Approved Resolution 2020-214 approved the Third Amendment to the Professional Services Agreement with ERSC to increase compensation by $31,248 for University Parkway extension.
August 16, 2023 Mayor and City Council authorized the City Manager to execute Amendment No. 4 to the Professional Services
Agreement with ERSC, adding engineering and construction support services in the amount of $83,485 to the agreement.
August 6, 2025 Mayor and City Council authorized the City Manager to execute Amendment No. 5 to the Professional Engineering Services Agreement with Engineering Resources of Southern California (ERSC), adding design and construction support services, including surveying in the amount of $34,982.00 CC
Eric Levitt, City Manager