Agenda packet — Mayor and City Council, February 4, 2026 (part 4 of 4)

\\cp.rickeng.com\projects\C20000\20192_SanBernardino_EngOn-call\20192-E_Navigation Ctr_TO#004\Admin\Contracts\Proposals\2025_1103_20192-E_Contract_Addendum_01.docx Z&K will prepare complete design drawings and supporting documentation suitable for permitting and construction coordination.

Fee includes a markup for RICK coordination with the subconsultant and the city. Scope does not include any other items that are not specifically mentioned hereon.

All other provisions of the original contract are to remain unchanged.

Authorized by:

RICK ENGINEERING COMPANY Date: November 3, 2025

Signature: Title: Associate Principal
Richard O’Neill, R.C.E. No. 63285, LEED AP, QSD

Authorized by:

City of San Bernardino Public Works

Signature: Date:

Print Name: Title:

Please return a signed copy to RICK ENGINEERING COMPANY.

Docusign Envelope ID: C39E4CCE-3CCA-4874-AD6D-03E32F4C0592 11/4/2025
Lynn Merrill Director of Public Works

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Client name
Project Name
Proposal Date

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July 3, 2025
Revised September 4, 2025

Boules Ghaly, EIT
Public Works-Engineering Division
City of San Bernardino
210 N. E. Street, 2nd Floor
San Bernardino, CA

SUBJECT: TASK ORDER NUMBER 004 FOR ENGINEERING SERVICES

NAVIGATION CENTER
REC JOB #16749-K

Dear Boules,

As discussed, you would like Rick Engineering Company (RICK) to provide civil engineering services for the City of San Bernardino. The city is interested in constructing a homeless shelter campus on the former School of Hope Campus site with various modular buildings, various open space areas, drop off/delivery area, and driveway and parking area on an approximately 2.7 acres site.

It is understood that demolition operations of the existing structures are planned to be completed by mid-July 2025. It is anticipated that the minor frontage improvements along 6th Street will not require water quality treatment.

The scope of work is described in detail below.

SCOPE OF WORK
Rick Engineering Company “Consultant” agrees to perform the following listed services for the compensation stated below in Section IV:

Engineering Services
Research
Consultant will conduct research with the City of San Bernardino, County of San Bernardino, and other governing agencies for existing plans and maps of the adjacent area to be used for the design of the project. Fees required by the governing agencies for the existing plans/maps are not included with the scope and assumed to be paid by the client.

Consultant will prepare a CAD file based on the boundary survey described below showing the existing utilities discovered in the research.

Boundary Survey and Analysis
Consultant will research and obtain record mapping for street centerlines and right Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Boules Ghaly-City of San Bernardino
Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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of ways in question. Consultant will prepare a field centerline survey of the project parcels in question and search for and field survey existing street and boundary monumentation. Note that the use and reliance of existing monuments of record is required to complete this task. If monuments of record do not exist in the field, this item will require a contract change order for an additional scope and fee. Consultant will analyze field located monuments compared with the record mapping and complete a boundary analysis with adjacent public right of ways. The limits for the boundary will be a portion of Lot 4 and a portion of Lot 5 of MB 7/2, APN 278-191- 30, along with the adjoining public road right of way of Sixth street. Shown right of way will be per available record mapping. Note that the use and reliance of existing monuments of record is required to complete this task, if monuments of record do not exist in the field, this item will be subject to additional costs to be billed per the attached Schedule of Hourly Rates.

Consultant will r eview a current preliminary title report (less than 60 days old) provided by the client and show any plottable existing easements.

Existing Topography Check
Consultant will perform a topographic horizontal and vertical check of the project site, based on an existing topographic survey with horizontal and vertical control completed by GPSI in June 2023, to assure the accuracy of said topography.

There will be a State Plane Basis of Bearings based on said GPSI Survey. The Vertical values will be NAVD 88, benchmark data as mentioned on GPSI Survey.

The above-described Boundary and existing topographic mapping will be delivered at a 1” =40’ scale at a 1’ contour interval in a CAD format All field work is assumed to be at prevailing wage.

Supplemental Topography (As Needed)
Consultant will perform additional field topographic survey, as requested by client.

Topography will be cross sections on the adjoining Sixth Street . Topography will also locate any observable utilities. Additionally topographic survey for the purpose for designing a Fire Access road, will be limited to an approximate 50 foot strip with 25 foot cross sections, starting firstly along the northerly side of 6th street approximately 450 feet westerly from the intersection of said 6th street and Pedley Road and then proceeding westerly for approximately 290 feet, thence northerly for approximately 575 feet.

All field work is assumed to be at prevailing wage.

Final Site Layout
Consultant will prepare a Final Site Layout based on the Preliminary Site Plan provided by the Client titled “ Mandeville Modular - SB Hope Campus - Site Conceptual Plan #3”. Consultant will coordinate with the client/client’s consultant Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Boules Ghaly-City of San Bernardino
Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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on the site plan for site/building layout and generate an engineering site layout based on the client’s provided CAD base. Scope assumes one (1) review by Client with minor revisions only. Upon site layout approval from the Client the Plot Plan will be prepared following the City of San Bernardino requirements. The Plot Plan will identify property information, dimensions to project features, existing features, setbacks, site circulation, utility appurtenances, areas designated for preservation or protection, and location of proposed BMP’s. The plan will include cross sections of the site. The plan will be prepared at a scale no less than 1”=100’. Scope assumes only minor site revisions from the City of San Bernardino plan review process. At this time scope assumes that the proposed site improvements follow current land use and zoning requirements and that no zone change or general plan amendment are required.

Scope assumes this will only be utilized as a basis for the Precise Grading Plan and Onsite Utility Plan and that this is not a plan that will be submitted for formal review and approval by the city.

Precise Grading Plan
Consultant will prepare one (1) set of Precise Grading Plans for the site. Precise grading will be based on the Plot Plan in scope above. Revisions to the site plan/Plot Plan may require additional scope and fee. Scope includes calculations for preliminary earthwork quantities. Plan to be at a scale of 1"=10' or 1”=20’ and include rough grade undercut sections as necessary and includes the following:
• Identify existing, approved or proposed site improvements, including sewer and water laterals, fire hydrants and other above -grade facilities; dry utility stub-outs, pull -boxes, handholes and vaults; storm drain inlet structures; streetlights; existing wal ls, monuments or permanent improvements, dimensioned walks, stoops, drives and handicap ramps.
• Curb, curb and gutter and valley gutters for all onsite drives and parking areas.
• Building plotting.
• Pad elevation and finished floor elevations.
• Drainage by swales with elevations or swales and area drains where necessary. It is assumed that there is no storm drain on 6th Street to tie into.

Assuming area drains will drain to proposed water quality BMP. • Required backwater (sewer) valves (if necessary).
• Retaining walls as necessary, shown in horizontal and vertical location only.

Structural calculations are to be prepared by others.
• Deepened footing where required.
• Horizontal Control Sheet.
• Minor offsite street improvements (within street right of way) including reconstruction of sidewalk and driveway.
• Access road on adjacent city site to the west. (approx.. 550 LF) • Prepare cover page containing the following information, plus any other information required by the governing jurisdiction.
▪ Vicinity Map
Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Boules Ghaly-City of San Bernardino
Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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▪ Site Map
▪ Typical Building Footprints
▪ Legend
▪ Grading notes conforming to governing jurisdiction standards ▪ Owner/Builder identification
▪ Title Block

Scope does not cover plan revisions based on unforeseeable project changes or agency changes outside of their standards.

The work product is approved plans and a 2D model. If a 3D model is requested by client/client’s contractor for construction purposes, additional scope and fee may be necessary.

Scope includes 85% and 100% submittal to public works . Specifications will be included and are part of a separate scope item below.

6th Ave. Street Improvement Plans
Consultant will prepare a street improvement plan for 6 th Ave. along the project frontage of the Navigation center site for approximately 300 LF. Improvements will include the driveway approach to the proposal access road that is just west of the Navigation Center on the park site. Improvements are from center line to right of way on the north side of the street. Plans will include plan and profile. Profile will show existing centerline and the new/proposed curb that will replace the old curb.

Scope assumes that the existing slope of the street and gutter will remain the same.

Scope does not include any relocation of existing utilities. Plans will call out found aboveground appurtenances and will propose to protect in place or adjust to vertical grade if needed.

Scope includes 85% and 100% submittal to public works. Specifications per separate scope item below.

Onsite Utility Plan
Consultant will prepare one (1) set of plans for the onsite private sewer, domestic water, fire water, and drainage systems. Plans will be set at a scale of 1”=40’ or 1”=20’ and include plan view only. Scope assumes existing public water mains are adequate size to serve the project. The plan will extend one (1) water and sewer service to each of the buildings to within 5’ of the building for connection to the building water/sewer system by others. Sizing of lines is assumed to be per Client’s plumbing/mechanical engineer . Scope assumes onsite storm drain will be area drains that will drain toward the proposed water quality BMPs and that there is no existing storm drain on 6 th Street that we can tie into. It is assumed that there will not be an outlet to the street and therefore no street improvements within existing right of way are necessary for the storm drain.

Scope does not include any water net analysis or sewer study for the project site.

Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Boules Ghaly-City of San Bernardino
Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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It is assumed that the offsite sewer system is adequate for the project site and that the existing water system has adequate capacity and pressure for the site. If additional offsite facilities are needed for the project and/or offsite utility plans are required, an additional scope and fee will be required.

Scope does not cover plan revisions based on unforeseeable project changes or agency changes outside of their standards.

Water Net Analysis
Consultant will prepare a water study for the project site as follows:
• Prepare a letter-report to summarize design criteria, hydraulic modeling, and recommendations for water system sizing for the project. Water system sizing will be performed in accordance with the requirements of City of San Bernardino Municipal Water Department (SBMWD). The written report will include graphics and appendices of computer modeling results supporting the recommended onsite water system configuration and offsite points of connection. This task includes coordination with SBMWD to obtain existing water system boundary conditions with which to complete the water hydraulic calculations. SBMWD fee to generate the boundary conditions is not included in our proposal and is assumed paid for the Client. • Attend project team meetings and meetings with SBMWD as required to complete the Scope of Services. Two meetings are included. • Address SBMWD review comments on the water study to obtain final approval.

Conceptual Layout of WQ, Detention, and Drainage
Consultant will prepare a conceptual layout for approach to Drainage, detention, and Stormwater Quality features. As a redevelopment project that is creating or replacing more than 5,000 square feet of impervious area, it is anticipated that a project-specific WQMP a nd post construction BMP(s) will be required. This will support project compliance with the requirements of the 2010 MS4 Permit for Santa Ana Region (Order No. R8 -2010-0036), the County of San Bernardino Technical Guidance Document for Water Quality Manage ment Plans (2013), and the San Bernardino County Hydrology Manual (dated August 1986). It is anticipated that the offsite frontage improvements will be treated onsite or via an offset of treated existing impervious area, as feasible.

Final Drainage Study
Consultant will prepare and submit to the City of San Bernardino one (1) drainage study to be used for the final engineering design of the storm water conveyance system and conveyance of flows through the project. Included are preparing the modified rational method hydrology for pre-project and post-project conditions (for up to 20 acres of tributary area), sizing pipes (utilizing normal depth), sizing inlet locations, identifying a riprap outlet location (where applicable), spread width analysis (where applicable), preparing the drainage study maps for pre-project and post-project conditions, and preparing the report. This scope assumes that Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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topographic information for the area tributary to the project will be available from the City and/or County of San Bernardino. The hydrologic analysis will analyze the 10-year and 100-year storm event in accordance with the San Bernardino County Hydrology Manual (dated August 1986). This scope assumes that there will be no proposed diversion of drainage area.

The Drainage Study will be submitted to the City of San Bernardino at 85% stage of design and then will be considered as final with the 100% submittal.

Final Detention Analysis
Flood control detention is anticipated to be required for the site as the planned receiving storm drain system consisting of “6 -WA-03” identified by the Comprehensive Storm Drain Plan (CSDP #6) dated August 31, 2001 is understood to not be planned for constructi on. Due to the anticipated magnitude of the net increase of imperious area on the site from the historic or existing condition, Consultant will prepare a flood control detention hydraulic analysis to provide a size for up to two (2) proposed detention facilities for up to two (2) points of interest. It is anticipated that only one (1) storm event (i.e. the 100 -year 1-hour storm event) will be analyzed for storage. If a detention analysis for additional storm events is requested, a separate scope of work will be prepared. This assumes that there will be no proposed diversion of drainage area requiring over-detention. The results of the detention analysis will be included as a section of the final drainage study.

Final WQMP
Consultant will prepare and submit to the City of San Bernardino, one (1) Final Water Quality Management Plan (WQMP) for the final engineering design of the project. As a redevelopment project that is creating or replacing more than 5,000 square feet of impervious area, it is anticipated that a project -specific WQMP and post construction BMP(s) will be required. The redevelopment of is anticipated to result in an increase of impervious area that is more than 50% of the previously existing impervious surfaces. Therefore, the requirement for water quality treatment are anticipated to apply for the entire development. The WQMP will be provided to address the requirements for permanent stormwater Best Management Practices (BMPs) throughout the site as a result of the project. It will be prepared in accordance with the County of San Bernardino Technical Guidance Document for Water Quality Management Plans (2013), based on requirements of the 2010 MS4 Permit for Santa Ana Region (Order No. R8 -2010-0036). The San Bernardino County Stormwater Program Water Quality Management Plan Template, 2012 version, will be utilized.

This task includes calculating on-site storm water quality volumes in order to design structural BMPs, selecting and sizing appropriate site design and storm water structural BMP(s) based on the site layout, and providing a WQMP exhibit showing the project site and location of permanent BMP(s). It is anticipated that the offsite frontage improvements will be treated onsite or via an offset of treated existing impervious area, as feasible. The report will include an Operation and Maintenance Plan (OMP) for the permanent BMPs in text format, and one will also be prepared in tabular format for inclusion on the plans, as applicable. This scope assumes up Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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July 3, 2025; Revised September 4, 2025

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to two (2) structural BMPs on the project site. The BMP(s) are anticipated to function via infiltration. It is anticipated that coordination with geotechnical engineer will be required to address the feasibility of proposed BMPs. The project -specific geotechnical engineering service will be engaged separately and are not included as part of this scope and fee., but site specific infiltration testing will be required by others to confirm this approach.

The Final WQMP will be submitted to the City of San Bernardino at the 85% stage of design and then will be considered as final with the 100% submittal.

Final WR Reports Processing
Includes up to thirty-six (36) hours of an engineer’s time in support of meetings, coordination, and processing the WR technical reports, including drainage study and final WQMP with the City of San Bernardino and design team. This assumes addressing up to two rounds of plan review co mments and it is assumed that comments are minor in nature.

Construction Storm Water Pollution Prevention Plan (SWPPP) Consultant will prepare a SWPPP based on the requirements of the State Water Resources Control Board (SWRCB) National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities Order WQ 2022-0057-DWQ NPDES No. CAS000002 (adopted September 8, 2022, effective September 1, 2023). The SWPPP will be prepared utilizing the RICK SWPPP template. The scope and fee for the SWPPP includes two major tasks. The first task will be conducted to determine the Risk Level (either Risk Level 1, 2 or 3) for the project. The next task will be to prepare a SWPPP for the specific Risk Level determined by the Risk Determination Analysis. RICK will be responsible to conduct a Risk Determination Analysis to determine the project’s Risk Level based on one set of construction start and end dates. RICK will prepare a SWPPP based on the project’s Risk Level determined in the Risk Determination Analysis. RICK is not responsible for paying filing fees for coverage under the CGP and any future annual fees.

This task will include the preparation of a Notice of Intent (NOI) on the Storm Water Multi Application Report Tracking System (SMARTS) database. The Discharger must designate RICK as a Data Entry Person to prepare the NOI. The Discharger/LRP must electronically certify and submit the NOI on SMARTS.

RICK will act as the initial Qualified SWPPP Developer (QSD) for the preparation of the SWPPP, however the Discharger must hire a QSD and a Qualified SWPPP Practitioner (QSP) for implementation of the SWPPP throughout the life of the project. It's assumed the SWPPP will be prepared and submitted with the 100% Submittal, and again with the Final Submittal if there are comments received from the City of San Bernardino.

Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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Plan Processing
Consultant will process the engineering plans through the City of San Bernardino Public Works for plan review. It is assumed up to three rounds of review only.

Consultant will coordinate submittals with Public Works, setup meetings to discuss the plan check comments, if needed, prepare plan check comment response letters, and address plan check comments. Scope does not cover plan revisions based on unforeseeable project changes or agency changes outside of their standards.

The actual time requirement is unknown. A budget of twenty-four (24) hours is assumed. If the time exceeds this assumption, an additional scope and fee will be required.

Meetings, Management, and Coordination
Consultant will attend meetings and coordinate with client, client’s other consultants and agencies during the final engineering phase. Scope includes project management time. Actual time constraint is unknown. A budget of forty (40) hours has been assumed for this task.

Specifications and Estimate
Consultant will prepare and provide technical specifications to the City of San Bernardino at 85% and final submittal following the Standard Specifications for Public Works Construction (“Greenbook”). Consultant will also provide an opinion of probable cost and bid schedule based on the signed improvement plans. Scope is only for specifications for the improvement plans covered in th is proposal. Any additional scope to plans may require additional scope for specifications.

Direct Expenses
Reimbursable expenses include copying, printing, report binding, delivery, mailing, and mileage expenses incurred for the items described within the scope of work of this proposal. These expenses will be on a time and materials basis for a not -to- exceed amount below.

Landscape Architecture Services
Landscape Concept Plans
Consultant will prepare two (2) Landscape Concept Plans based on City of San Bernardino’s vision and project needs. The intent is for the landscape to visually and physically integrate with the proposed buildings and provide outdoor spaces to support homeless service s, as well as to create a safe, healthy and welcoming environment.

Concept Plans will provide a general layout of pedestrian paths and access points.

The concept plans will show gathering areas, quiet spaces, community garden areas, a dog run, and courtyards to support group activities. Site elements such as Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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shade structures and general layout of fences and walls, will be incorporated into the conceptual design to provide shelter, privacy and any specific site needs.

Concept Plans will identify plant material, shrubs, and groundcovers. Preliminary plant selection will focus on appropriate drought -tolerant species that require minimum maintenance.

The Concept Plans will be initially developed through sketches, allowing for a thoughtful representation of the design. Once the preferred alternative is identified the Construction Documents will be prepared.

Landscape Construction Documents
Based on the preferred Landscape Concept Plan and feedback from the City of San Bernardino, RICK will prepare Construction Documents for hardscape, planting and irrigation for the Hope Campus Center.

A detailed construction layout plan will be prepared for all exterior areas at the SB Homeless Center, clearly identifying key elements such as pedestrian paths, fences, and gathering areas. Construction details will be provided to clearly identify design intent and how landscape improvements are integrated with one another.

An irrigation plan will be prepared and will diagrammatically illustrate landscape irrigation piping, valves, control equipment, irrigation heads, and related irrigation equipment. The plans will specifically call out pipe and equipment sizing and types and will include the necessary details to install the system. RICK will coordinate with the civil engineer to locate irrigation connections, sleeving, saw cutting and other irrigation improvements into the overall irrigation system. Irrigation specifications will also be provided.

A planting plan will be prepared to graphically locate and identify trees, shrubs, and groundcover plant materials, including specific quantities, sizes, and varieties, and include the necessary details and legends for installation. RICK will utilize trees , shrubs and groundcovers that are drought tolerant and regionally appropriate landscape materials. Planting specifications will also be provided.

Prior to the submittal, RICK will conduct an "in-house" interdisciplinary coordination check, cross-reference check, dimension check, terminology and spelling check, and technical check of the construction documents. RICK will be responsible for preparing the Model Water Efficient Landscape Ordinance (MWELO) water use calculations and developing a detailed watering schedule that complies with both City and State standards.

RICK will submit the Construction Documents for review and submittal to City of San Bernardino. RICK assumes two (2) review cycles for the Construction Documents.

Offsite Landscape Construction Documents
Consultant will develop Construction Documents for the off -site landscape improvements along 6th Street in the City of San Bernardino as part of the Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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development for the Navigation Center Homeless Shelter. This task will include the preparation of planting and irrigation plans and associated construction details.

Planting plans will graphically identify and locate all proposed trees, shrubs, and groundcover, and will include specific quantities, sizes, varieties, installation legends, and notes. Plant materials will be drought -tolerant and/or native species, selected for their suitability to the site conditions and City standards. Coordination with the civil engineer will address any potential stormwater management strategies.

Irrigation plans will diagrammatically illustrate the layout of irrigation components, including piping, valves, irrigation heads, and control equipment. Plans will call out specific pipe and equipment sizes/types and include installation details.

Coordination will be conducted with the civil engineer regarding Point of Connection (POC), sleeves, saw cuts, and related infrastructure.

RICK will prepare the Model Water Efficient Landscape Ordinance (MWELO) water use calculations specific to the 6th Street improvements. A detailed watering schedule will be developed in compliance with local and state standards. Before final submittal, all documents will undergo a thorough in -house quality control review including coordination, cross-referencing, and technical accuracy.

RICK will submit the Construction Documents for review and submittal to City of San Bernardino. RICK assumes two (2) review cycles for the Construction Documents.

ASSUMPTIONS AND EXCLUSIONS

1. The project will be awarded as a single prime contract for construction. Phased design and/or issue of early documents are not required.

2. The City will distribute bidding documents and prepare and administer the contract, including front end specifications, for construction.

3. Plans will be submitted electronically to the City.

4. The city’s contracted representative will coordinate and submit deliverables for the processing and approvals of applicable construction permits.

5. Agency review is limited to City of San Bernardino Public Works. Changes to the plans because of reviews by agencies not listed above will be prepared under a separate agreement.

6. All Services not listed in scope of services above are excluded.

7. Additional professional services can be provided under separate authorization.

8. Assumes Geotechnical Report to be provided by others.

9. Assumes the client shall provide payments for all agency fees.

10. Assumes site lighting is to be designed by others.

11. Assumes structural engineering to be provided by others.

12. Assumes construction administration is excluded from this scope of work.

COMPENSATION
Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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July 3, 2025; Revised September 4, 2025

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We propose to provide the above-described services for a fixed fee of $200,000 broken down as follows:

SERVICES NOT INCLUDED
The following items may be required but are not included in the scope of work outlined above.

Additional authorization will be required for these services.

A. Changes in scope of design directed and authorized by Client, in writing, after the start of working drawings. In this case, the amount of extra work shall be that required to bring the revised work to the same stage of completion as the original work, at the time of the change order. In the event the Client desires any changes to the above scope of work, the terms and conditions indicated in Sections III and IV are subject to revision.

B. Work of a general or promotional nature not connected with the actual design, approval, or construction of the project.

ENGINEERING SERVICES FEE
A. Research $3,000
B. Boundary Survey and Analysis $11,000
C. Existing Topography Check $5,200
D. Supplemental Topography (As Needed) $4,300
E. Final Site Layout $10,000
F. Precise Grading Plan $25,400
G. 6th Ave. Street Improvement Plans $6,500
H. Onsite Utility Plan $20,000
I. Water Net Analysis $8,000
J. Concept Layout of WQ, Detention, & Drainage $4,000
K. Final Drainage Study $12,000
L. Final Detention Analysis $5,000
M. Final WQMP $9,500
N. Final WR Report Processing $7,200
O. SWPPP $7,000
P. Plan Processing $5,800
Q. Meetings, Management, and Coordination $9,600
R. Specifications and Estimate $12,000
S. Direct Expenses $2,000

LANDSCAPE ARCHITECTURE SERVICES FEE
T. Landscape Concept Plans $8,000
U. Landscape Construction Documents $17,000
V. Offsite Landscape Construction Documents $7,500
TOTAL FIXED FEE $200,000
Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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C. Design and approval of a water or sewer net analysis, booster stations, pressure- reducing stations, sewer pump stations, reclaimed water systems or other utility systems, and the legal descriptions or plat preparations thereof.

D. Administration, processing, or negotiations to obtain approvals and/or signatures from third parties for such items as Letters of Permission, easements, access roads, driveways, etc.

E. Aerial Topography
F. Traffic Control Plans
G. Revisions/relocations of any existing utilities
H. Revisions/relocation to existing street improvements I. Traffic Analysis
J. 3-D grading model
K. HCOC/HMP analysis – This should not be required as the project is not anticipated to be considered a Priority Project.

L. Geotechnical Investigation
M. Critical Course Sediment Yield Analysis
N. Alternative Compliance
O. FEMA – The project improvements will be outside of the FEMA floodplain/floodway limits; therefore, any submittals/processing thru FEMA should not be applicable.

P. Environmental work of any nature
Q. LOMR/CLOMR
R. Any surveying or mapping tasks other than those noted above S. Easements
T. Construction staking
U. Construction Administration
V. Processing with Caltrans, Department of Fish and Game, Coastal Commission or the Corps of Engineers
W. Preparation of bid packages
X. Construction observation services
Y. Storm water collection and analysis services
Z. As-built measurements
AA. Dry utility coordination/design
BB. Existing utility study
CC. Structural Calculations
DD. Any other services performed at the direction of the Client, which are not defined in the above-listed services, shall be in addition to those set forth in Item III of this agreement.

Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE

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Boules Ghaly-City of San Bernardino
Navigation Center Task Order Number 004
July 3, 2025; Revised September 4, 2025

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We will begin our services following acceptance of this task order for engineering services.

Please provide the appropriate City of San Bernardino contract for execution.

See next page for signatures.

Sincerely,

RICK ENGINEERING COMPANY

Richard O’Neill, R.C.E. No. 63285, LEED AP, QSD
Associate Principal

City of San Bernardino Public Works
Accepted this day of , 20 .

By:

Name:

Title:

Docusign Envelope ID: B9708E77-AEC0-440E-97A1-3762A90BEBCE Eric Levitt
City Manager

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Attachment 3
Navigation Center Project Site
400 ft
N➤➤
N

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DISCUSSION
City of San Bernardino
Request for Council Action
Date: February 4, 2026
To: Honorable Mayor and City Council Members
From: Gabriel Elliott, Director of Community Development & Housing Department: Community Development & Housing
Subject: Amendment No. 3 to the Motel Voucher Program
Professional Services Agreement with PA-AN, Inc. and
Namaste Sitiye, Inc. (All Wards)
Recommendation:

It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the City Manager to execute Amendment No. 3 to the Professional Services Agreement with PA-AN, Inc. and Namaste Sitiye, Inc., extending the term, increasing the not to exceed amount, and revising the terms of the agreements to ensure continuity and support continued effective implementation of the Motel Voucher Program; and

2. Authorize the City Manager, or their designees, to take any further actions and execute any further agreements or documents as necessary, including minor and substantive changes, after review by the City Attorney, as necessary to effectuate the implementation of the Motel Voucher Program.

City Manager's Comments
The City Manager recommends approval of Amendment No. 3. The Ostrems Way location will no longer be used for the Motel Voucher Program.

Executive Summary
The City of San Bernardino administers the Motel Voucher Program as part of its comprehensive homelessness response strategy. The City entered into a Professional Services Agreement (PSA) with SB Motel North LLC to provide interim shelter services at the Motel 6 North property located at 1960 Ostrems Way, San Bernardino, CA 92407. The operator has informed the city that Motel 6 North is no longer able to fulfill obligations under the PSA. To preserve program continuity, staff recommends terminating the existing agreement and amending the existing Professional Services

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Agreements with PA-AN, Inc. (Studio 6 Suites) and Namaste Sitiye, Inc. (Roadway Inn). This action is consistent with the U.S. Department of the Treasury’s Interim Final Rule (Federal Register, Vol. 88, No. 222), which allows the city to replace contracts when a contractor is unable to perform. The City and SB Motel North LLC mutually determined that Motel 6 North is unsuitable for continued program operations and agreed to transition services to Studio 6 and Rodeway Inn. This amendment ensures uninterrupted program delivery, preserves bed capacity, and allows the City to expend Community Development Block Grant CARES Act (CDBG-CV) funds by the expenditure deadline of October 22, 2026.

Background
The Motel Voucher Program provides non-congregate shelter for individuals and families experiencing homelessness, addressing immediate needs while the city develops the permanent SB HOPE Campus. The program is funded through American Rescue Plan Act (ARPA) State Local Fiscal Recovery Funds (SLFRF), Public Local Housing Allocation (PLHA), and Community Development Block Grant CARES Act (CDBG-CV) allocations, with the CDBG-CV funds specifically supporting emergency shelter and services to prevent, prepare for, and respond to the impacts of COVID-19 among vulnerable populations.

The Motel Voucher Program was initiated to prevent the spread of COVID-19 by reducing reliance on congregate shelter settings and enabling individuals and families experiencing homelessness to isolate in non-congregate environments safely. The program prepares the City to address public health emergencies by maintaining flexible, immediately deployable shelter capacity that can be activated during disease outbreaks or other crisis events. It responds to the impacts of COVID-19 by providing rapid emergency housing to vulnerable populations who are at heightened risk of severe illness, including unsheltered individuals, families, and those with underlying health conditions, while ensuring access to safe shelter during inclement weather and public health emergencies.

On March 20, 2024, the Mayor and City Council approved the Motel Voucher Program by authorizing Professional Services Agreements with SB Motel North LLC for the Motel 6 North property at 1960 Ostrems Way, San Bernardino, CA 92407; PA-AN, Inc., for the Studio 6 Suites property at 607 West 5 th Street, San Bernardino, CA, 92410; and Namaste Sitiye, Inc. for the Roadway Inn property at 1150 South E Street, San Bernardino, Ca, 92408.

On November 20, 2024, the Council approved Amendment No. 1, which expands the program's capacity to 130 rooms/200 beds and extends the term to December 31, 2026.

On April 2, 2025, the Council approved Amendment No. 2 to correct budget obligations and incorporate CDBG funds.

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Discussion
The Motel Voucher is a cornerstone of the City’s emergency shelter system. The motel owner, Shanup Patel, notified the city that Motel 6 North can no longer support the program services. In partnership, the city and the operator agreed to transition services to the Studio 6 Suites, located at 607 5th St., and the Rodeway Inn, located at 1150 S. E. St., San Bernardino, CA 92408, under the same ownership.

The purpose of Amendment No. 3 is to:

1.Revise the funding structure of the agreements: This amendment allows the city to pay for services using any of the following funding sources: CDBG-CV, ARPA, or PLHA. This flexibility enables City staff to prioritize funds with earlier expenditure or expiration deadlines while preserving funding sources with longer sunset periods. With the cancellation of the SB Hotel North agreement, remaining unspent funds for $992,427.18 will be reallocated to Namaste Sitiye, Inc. (Roadway Inn) with a revised not-to-exceed compensation amount of $1,309,922.31 and PA-AN, Inc. (Studio 6 Suites) with a revised not-to-exceed compensation amount of $1,421,561.37.

2.Revise room allocation: Following the cancellation of the SB Hotel North agreement, and to preserve the program’s overall capacity, the room distribution at the remaining two motels will be increased. This adjustment maintains the program’s total capacity of 130 rooms and 200 beds.

Current Motel Room Distribution:

Motel Single
Rooms
Double
Rooms
Total
Rooms
Total
Beds
Motel 6 – SB Hotel North LLC 20 40 60 100
Roadway Inn – Namaste Sitiye, Inc. 20 20 40 60
Studio 6 – PA-AN, Inc. 20 10 30 40
Total: 60 70 130 200
Revised Motel Room Distribution:

SB HOTEL

NORTH LLC
(Motel 6)
Encumbrance
Amount
Expenses
To Date
Remaining
Balance
Funding
Adjustments
Revised not-
to-exceed
Total $1,075,200.00 $82,772.82 $992,427.18 $(992,427.18) $-

PA-AN INC
(Studio 6)
Encumbrance
Amount
Expenses
as of
01/20/26
Remaining
Balance
Funding
Adjustments
Revised not-
to-exceed
Total $733,640.00 $467,487.00 $266,153.00 $692,095.37* $1,425,735.37 *Includes a reduction of $15,000.00 of funds that are no longer available for use on this project

NAMASTE

SITIYA INC
(Rodeway)
Encumbrance
Amount
Expenses
as of
01/20/26
Remaining
Balance
Funding
Adjustments
Revised not-
to-exceed
Total $1,073,000.00 $346,565.50 $726,434.50 $236,922.31* $1,309,922.31 *Includes a reduction of $48,409.50 of funds that are no longer available for use on this project

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Motel Single
Rooms
Double
Rooms
Total
Rooms
Total
Beds
Motel 6 – SB Hotel North LLC 0 0 0 0
Roadway Inn – Namaste Sitiye, Inc. 40 50 90 140
Studio 6 – PA-AN, Inc. 20 20 40 60
Total: 60 70 130 200

3.Include language prohibiting blackout dates: The existing agreements do not address blackout dates, which have led to operational challenges during periods of high local demand (e.g., concerts or large events), when motels prioritize other guests and require program participants to vacate or relocate.

This amendment stipulates that there shall be no blackout dates for motel rooms allocated to the program, ensuring uninterrupted access for participants throughout their planned stay.

4.Strengthen Oversight and Documentation for Repair Reimbursements:

The revision to the provision strengthens the City’s oversight and cost-control authority over hotel repair reimbursements by requiring City preapproval, inspection rights, detailed documentation, and compliance with check-in/check- out procedures as conditions for reimbursement, while clarifying that the City is only responsible for damages it caused and is not obligated to pay for unapproved or undocumented repairs.

5.Extend the agreement term through June 30, 2027: The current period of performance ends on December 31, 2025. Extending the term will allow the City to continue providing critical interim shelter services to individuals experiencing homelessness while the SB Home Campus is under development, ensuring continuity of services for vulnerable populations.

Additionally, approval of Amendment No. 3 will enable the City to:
Maintain service continuity by transitioning to an alternate property without disruption to program participants.
Ensure regulatory compliance with Treasury’s Interim Final Rule (Federal Register, Vol. 88, No. 222), which explicitly allows contract replacement in cases of contractor default or inability to perform.
Promote fiscal responsibility by reallocating existing obligated funds rather than creating new obligations.
Enhance audit readiness through documented non-performance, written notice, and a mutually executed replacement agreement.
Avoid legal disputes by resolving the issue cooperatively with the operator, ensuring uninterrupted program services.

This transition demonstrates the City’s proactive contract management, safeguards federal resources, and reinforces the City’s commitment to uninterrupted shelter services.

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2021-2025 Strategic Targets and Goals
Approval of this action supports Strategic Target No. 3: Improved Quality of Life, by reducing the burden of homelessness and advancing the City’s commitment to collaborative solutions and housing stability.

Fiscal Impact
There is no fiscal impact on the General Fund. Funding for this item is supported by existing appropriations from CDBG-CV3, ARPA, PLHA, and CDBG funds previously approved for non-congregate motel shelter operations.

The SB Hotel North LLC (Motel 6) site will be closed, and the remaining unexpended and encumbered balances will be de-obligated and reallocated to other City-funded motel shelter locations to support continued operations and services for persons experiencing homelessness.

Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:

1. Authorize the City Manager to execute Amendment No. 3 to the Professional Services Agreement with PA-AN, Inc. and Namaste Sitiye, Inc., extending the term, increasing the not-to-exceed amount, and revising the terms of the agreements to ensure continuity and support continued effective implementation of the Motel Voucher Program; and

2. Authorize the City Manager, or their designees, to take any further actions and execute any additional agreements or documents as necessary, including minor and substantive changes, after review by the City Attorney, as required to effectuate the implementation of the Motel Voucher Program.

Attachments
Attachment 1 – PSA with SB Hotel North LLC
Attachment 2 – Amendment No. 1 to PSA with SB Hotel North LLC Attachment 3 – Amendment No. 2 to PSA with SB Hotel North LLC Attachment 4 – PSA with PA-AN Inc
Attachment 5 – Amendment No. 1 to PSA with PA-AN Inc
Attachment 6 – Amendment No. 2 to PSA with PA-AN Inc
Attachment 7 – PSA with Namaste Sitiye Inc
Attachment 8 – Amendment No. 1 to PSA with Namaste Sitye Inc Attachment 9 – Amendment No. 2 to PSA with Namaste Sitye Inc Attachment 10 – Amendment No. 3 to PSA with PA-AN Inc
Attachment 11 – Amendment No. 3 to PSA with Namaste Sitiye Inc Attachment 12 – PowerPoint
Ward: All Wards

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Synopsis of Previous Council Actions:

Synopsis of Previous Council Actions
August 4, 2021 Mayor and City Council received a report and discussed the allocation of ARPA Funds.

December 7, 2022 Mayor and City Council approved a Homelessness Solutions Action Plan, and $24.5 million in ARPA funds to help mitigate homelessness.

February 1, 2023 Mayor and City Council declared a Homelessness State of Emergency.

May 17, 2023 Mayor and City Council approved a Homelessness State of Emergency Implementation Plan.

July 19, 2023 Mayor and City Council approved an Amendment to Permanent Local Housing Allocation Funds to assist
individuals experiencing homelessness.

August 13, 2023 Mayor and City Council approved a Substantial Amendment to FY2020-2021 Annual Action Plan associated with
Community Development Block Grant Coronavirus Relief
Funds to support interim shelter activities.

December 6, 2023 Mayor and City Council approved a Motel Voucher Program and authorized Professional Service Agreements with motel operators to provide interim shelter
March 6, 2024 Mayor and City Council approved the Emergency Shelter Program with Anand Patel in the amount of $2,751,840 while reallocating unspent PLHA funds in the amount of $327,591.

November 20, 2024 Mayor and City Council approved Amendment No. 1 to the Motel Voucher Program Professional Services Agreements
with Anand Patel (All Wards)
April 2, 2025 Mayor and City Council approved Amendment No. 2 to the Motel Voucher Program PSAs with Anand Patel, voiding
Amendment No. 1 due to administrative errors, correcting budget obligations, revising the rate schedules, and
incorporating HUD CDBG funds to continue program
operations.

CC: Eric Levitt, City Manager

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