Motel Voucher Program Professional
Services Agreement Amendment #3
Presented by:
Cassandra Searcy
Deputy Director of Housing and Homeless Services
Introduction
The City of San Bernardino administers the Motel Voucher Program as part of its comprehensive homelessness response strategy.
• The City entered into a Professional Services Agreement with SB Motel North LLC to provide interim shelter services at the Motel 6 North property located at 1960 Ostrems Way, San Bernardino, CA 92407
• The operator informed the City that Motel 6 North is no longer available to fulfill obligations under the PSA. The city will continue program operations and agreed to transition services to Studio 6 and Rodeway Inn.
• This amendment ensures uninterrupted program delivery, preserves bed capacity Motel Voucher Background
The Motel Voucher Program provides non-congregate shelter for individuals and families experiencing homelessness, addressing immediate needs.
• The program is funded through ARPA SLFRF, PLHA, and CDBG-CV allocations. • Motel Voucher Program provides emergency shelter to a person experiencing homelessness. Social and Support Services are offered directly at the motel. • March 20, 2024 – PSA executed with SB Motel North LLC for the Motel 6 North property at 1960 Ostrems Way, San Bernardino, CA 92407.
• November 20, 2024 – Council approved Amendment No. 1 expanding program capacity to 130 rooms / 200 beds and extending the term to December 31, 2026. • April 2, 2025 – Council approved Amendment No. 2 to correct budget obligations and incorporate CDBG funds.
Motel Voucher Program
Purpose of Amendment
• Revise the funding structure of the
agreements
• Revise room allocation
• Include language that prohibits blackout
dates
• Strengthen oversight and
documentation for repair
reimbursement
• Extend agreement term through June
30, 2027
Current Room Allocation
Single Rooms Double Rooms Total Rooms Total Beds
0 50
100
150
200
250
Current Motel Distribution
Motel 6 – SB Hotel North LLC Roadway Inn – Namaste Sitiye, Inc. Studio 6 – PA-AN, Inc. Total:
New Room Allocation / Distribution
MVP – Major Changes
• Includes language that prohibits blackout dates
• Provides consistent access to motel rooms
• Strengthen oversight and documentation for repair reimbursement • Extend agreement term through June 30, 2027
Financial Status
Motels Encumbrance
Amount Expenses To Date Remaining
Balance Funding Adjustments Revised Not-
to-Exceed
SB Hotel North (Motel 6) $ 1,075,200 $ 82,773 $
992,427 $ (992,427) $-
PA-AN INC (Studio 6) $ 733,640 $ 467,487 $
266,153 $692,095.37*
$
1,425,735
*Includes a reduction of $15,000.00 of funds that are no longer available for use on this project
NAMASTE SITIYA INC (Rodeway) $ 1,073,000 $ 346,566 $
726,435 $236,922.31*
$
1,309,922
*Includes a reduction of $48,951.00 of funds that are no longer available for use on this project
Recommendations
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute Amendment No. 3 to the Professional Services Agreement with PA-AN, Inc. and Namaste Sitiye, Inc., extending the term, increasing the not-to-exceed amount, and revising the terms of the agreements to ensure continuity and support continued effective implementation of the Motel Voucher Program; and
2. Authorize the City Manager, or their designees, to take any further actions and execute any additional agreements or documents as necessary, including minor and substantive changes, after review by the City Attorney, as required to effectuate the implementation of the Motel Voucher Program.
Phase I – Surplus Land Declarations
Discussion (Cont.)
• The services, which may be funded with proceeds of the special tax include:
• All costs attributable to Maintenance of median landscaping and other public improvements installed within the public rights-of-way
• Public lighting including street lights and traffic signals, • Maintenance of streets, including pavement management, and street sweeping, • Maintenance and operation of water quality improvements including storm drainage and flood protection facilities
• In addition to the costs of the forgoing services, proceeds of the special tax may be expended to pay administrative expenses and for the collection of reserve funds.
Questions?