CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 4, 2026
To: Honorable Mayor and City Council Members
From: Darren Goodman, Chief of Police; Eric Levitt, City Manager Department: Police
Subject: Amendment No. 1 to Goods Purchase Agreement with Long Beach BMW Motorcycles (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California,
1. Authorize the City Manager to execute the first amendment to the Goods Purchase Agreement with Long Beach BMW Motorcycles, increasing the total purchase amount from $77,218.00 to $158,622.84.
2. Authorize the Director of Finance and Management Services to increase the existing purchase order from $77,218.00 to $158,622.84.
City Manager's Comments
Executive Summary
The San Bernardino Police Department is seeking City Council authorization to amend the Goods Purchase Agreement with Long Beach BMW Motorcycles, increasing the total purchase amount from $77,218.00 to $158,622.84. This amendment follows an initial agreement executed on June 25, 2025, which involved the procurement of two motorcycles after Long Beach BMW Motorcycles was identified as the lowest responsive bidder through a formal Request for Quotes (RFQ F-25-4043).
A recent evaluation of the department’s current inventory has revealed a critical need for an additional two motorcycles, bringing the total procurement to four units. Upon completion of the motorcycles and subsequent review, it was determined that additional aftermarket accessories were necessary, totaling $2,093.42 per motorcycle.
Background
On May 14, 2025, the City issued a Request for Quotes (RFQ F-25-4043) for the procurement of motorcycles for the Police Department’s Traffic Unit. Two responsive quotes were received. Based on the pricing and delivery timeframes submitted, Long Beach BMW Motorcycles was selected as the lowest responsive bidder. The following table summarizes the quotes received:
Vendor Price per Motorcycle Delivery Timeframe
Long Beach BMW Motorcycles $38,609.03 180 days
BMW Motorcycles of Riverside $39,747,57 Unknown
A Good Purchase Agreement was executed on June 25, 2025, by the City Manager in accordance with the City’s Purchasing Policy and Procedures, for the purchase of two (2) motorcycles totaling $77,218.00. An evaluation of the Department’s current inventory has determined that an additional two (2) motorcycles are required. Upon completion of the motorcycles and subsequent review, it was determined that additional aftermarket accessories were necessary, totaling $2,093.42 per motorcycle.
Discussion
This request is driven by the operational requirements of the Police Department’s Traffic Unit, which utilizes motorcycles for daily enforcement, special events, and various high-profile activities. Most patrol motorcycles lose their effectiveness and reliability after reaching 60,000 to 70,000 miles. Due to the high volume of service calls and the significant mileage logged annually, it is essential to rotate out aging units to ensure officers are provided with the safest and most reliable equipment.
Furthermore, the acquisition of these additional units ensures that the department is prepared to equip officers, as two currently vacant motor officer positions are filled.
The proposed amendment will have no direct impact on the City’s general fund, as the procurement will be financed using funds from the department’s existing motor vehicle budget. To facilitate this, it is recommended that the City Council authorize the City Manager to execute the first amendment to the agreement and permit the Director of Finance and Management Services to increase the existing purchase order to the new total. This regular replacement of equipment is vital for maintaining the operational efficiency and safety of the Traffic Unit, as it serves the City of San Bernardino
The San Bernardino Police Department is requesting an amendment to the Goods Purchase Agreement with Long Beach BMW Motorcycles. This amendment aims to increase the total purchase amount from $77,218.00 to $158,622.84, enabling the department to procure two (2) additional motorcycles.
This request is necessary due to several factors. First, the wear and tear on our current motorcycles has resulted in some units having high mileage and needing to be rotated out of the fleet. It is essential that our officers have the safest and most reliable equipment available. Additionally, the high volume of police calls for service on these motorcycles further emphasizes the need for this amendment. Granting this request is critical to ensure that our officers have adequate equipment to effectively serve the City of San Bernardino.
The regular purchase of motorcycles not only supports the day-to-day operations of the Traffic Unit but also enhances their capability to respond effectively to the diverse needs of the city.
2021-2025 Strategic Targets and Goals
This proposed action aligns with Key Target No. 3: Improved Quality of Life; constantly evaluate public safety services delivery models to enhance the quality of service.
Fiscal Impact
The fiscal impact to the general fund is $77,218.00. There are sufficient funds within the department's FY25/26 operational budget.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California,
1. Authorize the City Manager to execute the first amendment to the Goods Purchase Agreement with Long Beach BMW Motorcycles, increasing the total purchase amount from $77,218.00 to $158,622.84.
2. Authorize the Director of Finance and Management Services to increase the existing purchase order from $77,218.00 to $158,622.84.
Attachments
Attachment 1 – GPA – Long Beach BMW Motorcycles Amendment No. 1
Attachment 2 – GPA – Long Beach BMW Motorcycles
Attachment 3 – Aftermarket Accessories
Ward:
All Wards
Synopsis of Previous Council Actions:
On August 2, 2018, the Mayor and City Council adopted Resolution No. 2018-198, approving an agreement with BMW Motorcycles of Riverside.
CC