CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: February 18, 2026
To: Honorable Mayor and City Council Members
From: Darren Goodman, Chief of Police
Department: Police
Subject: Approve Goods Purchase Agreements with Fairview Ford, DuraTech USA, Motorola Solutions, and a Vendor Services Agreement with West Coast Lights and Sirens (All Wards) Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize:
1. The City Manager to execute the following Goods Purchase Agreements:
a. Fairview Ford for an amount not to exceed $1,197,825.32 for the purchase of police fleet vehicles.
b. DuraTech USA for an amount not to exceed $255,000 for the purchase of mobile data computers.
2. The City Manager to execute Goods Purchase Agreement Amendment No. 1 with Motorola Solutions increasing the total not to exceed amount by $284,969.37 for a new total of $415,133.66 for the purchase of vehicle radios; and
3. The City Manager to execute a Vendor Services Agreement with West Coast Lights and Sirens for an amount not to exceed $2,500,000 for a term beginning February 18, 2026, through June 30, 2030, for vehicle upfitting; and
4. The Director of Finance and Management Services to issue purchase orders to Fairview Ford for $1,197,825.32, West Coast Lights and Sirens for 750,000, DuraTech USA for $255,000, and Motorola Solutions for $284,969.37.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
The Police Department utilizes several types of vehicles to efficiently provide service.
Ford Explorer Interceptors allow officers to respond to calls for service and address public safety needs throughout the city. Specialized units such as Commercial Enforcement and the PEACE Team require full-size trucks to transport equipment and property collected from scenes. The Personnel and Training unit rangemaster is responsible for transporting bulk loads of equipment from vendors and to the range.
Finally, sworn Department members working non-uniformed assignments utilize unmarked vehicles to perform their duties and meet their commitments.
The Police Department is seeking to purchase Ford Interceptor SUVs, full size patrol trucks, a mid-sized range truck, a replacement Forensics vehicle, and replacement unmarked Explorers for administrative duties. All of these vehicles will require modification by a licensed upfitter to add the equipment necessary for police use. In addition, the majority will utilize in-car radios and computer systems that need to be purchased since much of the Department’s existing equipment is beyond repair or obsolete. These purchases will be made through a combination of general budget funds already allocated for vehicle purchase and grant funding specifically allocated for such purchases.
Background
The FY 2025/26 adopted budget for the Police Department includes $2,700,000 in funding to purchase and equip replacement police vehicles. The Police Department has funds which will allow for the purchase of eight (10) marked patrol vehicles, (4) full- size patrol trucks (1) dedicated range truck, (1) Forensic SUV, and (8) plain SUVs. The FY2024 COPS Technology and Equipment Program Funds, accepted at the November 20th, 2024, MCC are available to purchase technological equipment necessary for law enforcement and will be utilized to purchase the replacement vehicle computers. As such, there is sufficient budget to cover the purchase of these vehicles, the upfitting and equipment.
Discussion
FAIRVIEW FORD PURCHASE ORDER:
The Police Department operates 24 hours a day, seven days a week, and relies heavily upon police vehicles to make it possible for police personnel to respond to calls for service throughout the city. Marked vehicles in the Patrol Division are in frequent use, so they deteriorate faster than most vehicles due to rapidly accumulating mileage from driving, engine hours when idle, and general wear and tear. These issues make it necessary to routinely replace vehicles within the Police Department’s patrol fleet.
Additionally, police vehicles are sometimes involved in collisions and on occasion are damaged beyond repair, making it necessary to replace their loss from the patrol fleet.
Historically the Police Department must replace approximately 20% of its patrol vehicles each year to maintain an operational fleet that does not require the investment of significant man-hours and financial resources to repair or maintain it.
The Police Department is seeking to purchase Ford Interceptor SUVs for use by patrol officers in addition to Ford F-150 trucks to be used by patrol, commercial enforcement officers, and special assignment teams. The F-150s will be fully marked for traffic enforcement and can be used to transport large pieces of specialty equipment. They will also be utilized by the Departments’ PEACE team, which is responsible for addressing crimes related to and involving the homeless population, as well as outreach to move them into housing. This includes transporting bulk property for storage or to shelters. The Personnel and Training unit has a dedicated rangemaster who trains officers on the use of firearms and equipment. The rangemaster is a non- sworn position, so rather than using a marked vehicle, an unmarked Ford Ranger truck will be used to haul equipment and ammunition to/from the gun range. The current truck used by the rangemaster is a 2007 Ford Ranger, beyond its expected service life and incapable of hauling all the equipment used by staff on a regular basis.
The Department’s Forensics Unit is responsible for processing major crime scenes and must utilize specialized equipment to do so. Much of this equipment is bulky, exceeding the capacity of most fleet vehicles. The police Department is seeking to purchase an Expedition SUV to replace the Forensic fleet’s oldest vehicle, a 2008 Chevy truck with over 125,000 miles which requires frequent maintenance to remain in use. The Expedition has a similar cargo capacity as a quarter-ton truck, but the shorter wheelbase and all-wheel drive will allow for it to maneuver into tighter and more remote locations – as is often necessary when processing major crimes. Similarly, the existing fleet of unmarked vehicles used by plain clothes officers (detectives, sergeants, and lieutenants) consists of 8 vehicles that are over ten years old, with over 125,000 miles each. These vehicles are often used for follow-ups, court appearances, and training, but due to their age require additional maintenance items, increasing their service costs. As such, the Police Department is seeking to replace these vehicles with the purchase of 8 Ford Explorers to improve operational efficiency. These Explorers would be civilian models, not equipped with the law enforcement upgrades that the Police Interceptors receive; however, they would be upfitted with emergency lights and siren after they are delivered.
The San Bernardino County Sheriff’s Department uses Police Interceptors, Ford Explorers, Expeditions, and Ford trucks for its operations. In June of 2025, San Bernardino County conducted an open bid solicitation (Invite to Bid #VHS125-CFMAI- 5954) for various fleet vehicles to include 2026 Ford Explorer Interceptors, Ford F-150 Crew Cab 4x4 trucks, Chevrolet Trail Boss (or equivalent) mid-sized trucks, and full- size SUVs. Fairview Ford submitted bids for the Interceptors and F-150s. Fairview Ford also submitted bids for Ford Rangers with specifications similar to those of the Chevrolet and supplied quotes for Ford Explorers and Expeditions to satisfy the requests for full-size SUVs. The substitution was accepted by San Bernardino County, and the bid process awarded the purchase for these vehicles to Fairview Ford Sales Inc., a locally operated automobile dealership located within the city limits. Documents related to the San Bernardino County bid process were obtained by staff, reviewed, and found to be relevant to this purchase.
The San Bernardino Municipal Code allows the City to purchase from a vendor which has been awarded a bid from another California government agency, so long as the vendor is willing to sell the item to the City for the same price. Fairview Ford has assured staff that they would honor the base price quoted to the County, should the City purchase the same vehicles. Any cost variances will be a result of added features, such as two-tone (black and white) paint instead of solid white as the County specifies.
The City’s bid process mirrors that of the County and would likely yield the same results. The F-150s, Ranger, and base model Explorers are generally delivered within 90 days of order. The Police Interceptor SUVs, however, can only be ordered during certain periods of the year. Approval of this item would ensure those vehicles are ordered during this current allocation period. To take advantage of the opportunity to order vehicles that may be delivered this year and the additional $400 per vehicle discount that the County receives due to the quantity of their order. Staff is recommending a piggyback purchase process by using the County’s bid results for this purchase.
The number and cost of each vehicle proposed for purchase is listed below:
VEHICLE TYPE QUANTITY COST PER UNIT TOTAL
Ford Interceptor 10 $54,653.45 $546,534.50
Ford F150
Crew/5.5 Bed
4 $48,021.88 $192,087.52
Ford Ranger XLT 1 $43,506.58 $43,506.58
Ford Expedition
SUV
1 $66,344.08 $66,344.08
Ford Explorer
SUV
8 $42,419.08 $339,352.64
Contingency $10,000
Total Quantity &
Cost
23 N/A $1,197,825.32
WEST COAST LIGHTS AND SIRENS VENDOR SERVICES AGREEMENT
In addition to the purchase of new vehicles, each vehicle put into service must be appropriately upfitted with emergency equipment, which must be installed by a qualified vendor. On June 24th, 2025, the City issued RFQ F-25-4045 requesting bids for the purchase and installation of service and emergency equipment. Four vendors responded to the RFQ and West Coast Lights & Sirens was found to be the best option amongst the bidders based on the completeness of their bid (to include required Ford upfitting certificates), their cost, and history of quality customer service provided to the city. While Dana Safety Supply did provide lower cost bids their reference sheet did not include municipal organizations similar to our department, their quote included numerous substituted parts and components, and they lacked upfitter certifications from Ford Motors.
VENDOR ITEM
QUOTE
West Coast
Lights and
Siren
Dana Safety
Supply
Lehr Derotic LLC
PIU Patrol Vehicle $24,699.1
7 $17,656.0
3 $23,223.4
9 $33,105.49
PIU Supervisor
Vehicle
$21,556.9
3 $14,452.0
3 $19,161.9
5 $26,760.61
PIU K9 Vehicle $33,912.1
6 $22,922.4
8 $26,667.2
1 $40,320.23
Maverick CSO
Vehicle
$14,869.0
3 $10,141.9
5 No Bid $18,695.23
F-150 Patrol Vehicle $29,744.7
7 $18,562.8
7 No Bid $37,363.64
F-150 Supervisor
Vehicle
$20,826.1
6 $12,581.0
8 No Bid $27,372.91
Jail Transport Van $51,722.2
7 $45,061.8
2 No Bid $101,448.1
0 Undercover/Unmarke
d Vehicle
$7,577.00 $5,553.41 No Bid $11,792.31
The Police Department is in possession of 26 Police Interceptors, 2 Ford Mavericks, 1 Ford Transit Van, and 1 Ford Ranger purchased in previous fiscal years which have been delivered but not upfit with equipment. As shown in the table below, sufficient funding is being allocated to completely upfit the 30 previously purchased vehicles already in possession, in the following configurations:
VEHICLE TYPE QUANTITY COST PER
UNIT
TOTAL
Patrol Officer
Interceptor
20 $24,699.17 $493,983.40
Patrol
Supervisor
Interceptor
6 $21,566.93 $129,401.58
CSO Mavericks 2 $14,869.03 $29,738.06
Jail Transport
Van
1 $51,722.27 $51,722.27
Fleet Service
Truck
1 $7,577.00 $7,577.00
Contingency $37,577.69
Total Quantity &
Cost FY25/26
30 N/A $750,000.00
The contingency is requested to account for the possibility of additional builds being allotted by the vendor during this fiscal year, or if exigent repairs/modifications become necessary to existing fleet vehicles. The agreement will begin immediately following council approval and continue through June 30th, 2030, to allow for future fleet vehicle upfits and the purchase of replacement/repair parts during subsequent fiscal years.
The agreement includes a total not-to-exceed amount of $2.5 million, with $750,000 being requested for year 1, and the following anticipated costs for years 2 through 5 respectively: FY26/27: $400,000, FY27/28: $425,000, FY28/29: $450,000, and FY29/30: $475,000.
Not included in the cost of upfitting the vehicles, is the cost of in-car radios and computer terminals. Historically, these components have been removed from previous cars and placed into the new vehicles that replace them in the fleet. While this method has worked, much of the equipment that is recycled in this manner has been used beyond its expected service life - new systems are often incompatible, older equipment often crashes, runs slower, or may fail without notice. The 30 vehicles intended to be upfit this fiscal year along with any future builds will have new radio and computer equipment installed, rather than reusing the old components. These items are not included in the cost of the upfit, since they are installed in-house after the vehicle is returned from the upfitter.
DURATECH USA AND MOTOROLA SOLUTIONS PURCHASE AGREEMENTS The Police Department operates on the radio network maintained by San Bernardino County and only Motorola equipment is authorized for use on the network. The majority of the patrol fleet utilizes Motorola XTL 5000 radios. These radios function well, but are previous generation units, no longer manufactured, and spare parts are limited. The current generation radio is the APX 6500, which is purchased directly through Motorola.
While there are multiple vendors that sell the equipment, they all obtain their pricing from Motorola directly. As a municipal police department, Motorola allows our city to purchase equipment directly through them. Ultimately, they are the sole source for this equipment. Given the importance of consistent radio communications, staff requests the issuance of $284,969.37 for the purchase of (40) new APX 6500 radios to be installed in new vehicle builds.
In addition to radios, the computers in police cars are past their expected life span.
These computers are even more critical now that the Real Time Information Center is functional because they are what officers use to connect directly to live information. In- car computers allow officers to receive real-time alerts, photos, videos, license plate data, and suspect details while responding to calls. This improves officer safety and response speed. In November of 2025, the City issued RFQ F-25-4057 requesting bids for the purchase of (65) Getac V120 mobile data computers (MDC) as specified by the Department’s IT staff to be backwards compatible with existing hardware and withstand the rigors of law enforcement use to include extreme heat and wet conditions.
Out of the 13 vendors that responded, DuraTech USA, Inc. provided the lowest per unit price and satisfied all the bid specifications. Their complete quote for 65 V120 computers including taxes and California specific recycling fees totaled $246,317.52, however, staff requests the approval to issue a purchase order to DuraTech USA for an amount not to exceed $255,000, as this will include a nominal contingency amount.
VENDOR
(1-5)
DuraTech Mvation
Worldwide
Aztek
Computers
Golden
Star
OmniPro
MDC QUOTE $3,452.69 $3,767.67 $3,768.90 $3,813.37 $3,849.00 VENDOR
(6-9)
Dana Safety
Supply
Holzberg
Communications
One Nation
Distributions
Blue Angel
Int.
MDC QUOTE $4,073.44 $4,288.69 $4,994.00 $4,091.98
VENDOR
(10-13)
Sehi
Computer
Princeton IT Southern
Computer
Warehouse
Concourse
Tech Inc.
MDC QUOTE $3,849.00 $3,774.46 $3,894.14 $3,737.10
2021-2025 Strategic Targets and Goals
The request for the purchase of police vehicles aligns with Goal No. 2b: Focused, Aligned Leadership and Unified Community: Evaluate operations and performance, investment in resources, technology, and tools to continually improve organizational efficiency and effectiveness.
Fiscal Impact
FY 2025/26 Funding Sources
Vendor General Fund FY 24 COPS
Technology Grant
Fairview Ford $1,197,825.32 -
DuraTech $12,845.72 $242,154.28
Motorola Solutions $284,969.37 -
West Coast Lights and Sirens $750,000 -
Total: $2,245,640.41 $242,154.28
There is no direct impact to the General Fund. There are sufficient funds allocated in the FY25/26 adopted budget, vehicle replacement category of the Police Department's budget, and the FY24 COPS Technology Grant to complete these purchases.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize:
1. The City Manager to execute the following Goods Purchase Agreements:
a. Fairview Ford for an amount not to exceed $1,197,825.32 for the purchase of police fleet vehicles.
b. DuraTech USA for an amount not to exceed $255,000 for the purchase of mobile data computers.
2. The City Manager to execute Goods Purchase Agreement Amendment No. 1 with Motorola Solutions increasing the total not to exceed by $284,969.37 for a new total of $415,133.66 for the purchase of vehicle radios; and
3. The City Manager to execute a Vendor Services Agreement with West Coast Lights and Sirens for an amount not to exceed $2,500,000 for a term beginning February 18, 2026 through June 30, 2030 for vehicle upfitting; and
4. The Director of Finance and Management Services to issue purchase orders to Fairview Ford for $1,197,825.32, West Coast Lights and Sirens for $750,000, DuraTech USA for $255,000, and Motorola Solutions for $284,969.37.
Attachments
Attachment 1 SB County Vehicle Bid Specifications
Attachment 2 Fairview Ford Goods Purchase Agreement SB City Attachment 3 West Coast Lights and Sirens Vendor Services Agreement Attachment 4 DuraTech USA Good Purchases Agreement
Attachment 5 Amendment No.1 to Motorola Solutions Goods Purchase Agreement Attachment 6 Motorola Solutions Exempt Purchase Justification Ward:
All Wards
Synopsis of Previous Council Actions:
April 2, 2025 Mayor and City Council authorized the issuance of a purchase order to Fairview Ford, in an amount not to exceed $830,000.
November 20, 2024 Mayor and City Council adopted Resolution No. 2024-227, approving the acceptance of $ $963,000 in FY2024 COPS
Technology and Equipment Program Funds.
April 17, 2024 Mayor and City Council authorized the issuance of a purchase order to Fairview Ford, in an amount not to exceed $810,000.
February 16, 2022 Mayor and City Council adopted Resolution No. 2022-35, approving the issuance of a purchase order to Fairview Ford, in an amount not to exceed $1,300,000.
January 19, 2021 Mayor and City Council adopted Resolution No. 2021-305, approving the issuance of a purchase order to Fairview Ford Sales in the amount of $83,100.
August 19, 2020 Mayor and City Council adopted Resolution No. 2020-202, approving the issuance of a purchase order to Fairview Ford Sales, not to exceed $210,000.
CC: Eric Levitt, City Manager