CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 4, 2026
To: Honorable Mayor and City Council Members
From: Jasmine Glover-McNamara, Director of Animal Services Department: Animal Services
Subject: Authorize a Goods Purchase Agreement with Midwest Veterinary Supply in an amount not to exceed $500,000
annually (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Goods Purchase Agreement with Midwest Veterinary Supply; and
2. Authorize the Director of Finance to issue a purchase order to Midwest Veterinary Supply in an amount not to exceed $500,000 annually.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
The Department of Animal Services is requesting authorization to enter into a new agreement with Midwest Veterinary Supply for the procurement of veterinary medical supplies necessary to support daily shelter operations. Midwest Veterinary Supply acquired Victor Medical Company in September 2024, which was the City’s previous contracted vendor for veterinary supplies. Although the City Council approved Amendment No. 2 to extend and increase the existing agreement, Midwest Veterinary Supply declined to execute the amendment and instead required the City to establish a new contract under its current corporate contracting framework.
Veterinary supplies, including vaccines, medications, surgical materials, and sanitizing agents, are essential to maintaining animal health, preventing disease transmission, and ensuring compliance with animal welfare and public health standards. On February 2, 2026, the City issued Request for Quotes (RFQ F-26-4063) to procure these supplies. Midwest Veterinary Supply was the only responsive bidder and continues to be a critical vendor capable of providing the specialized veterinary products required for shelter operations. Approval of this agreement will ensure uninterrupted access to essential medical supplies and allow the Department to continue providing humane care, medical treatment, and disease prevention for animals in the City’s custody.
Background
On September 12, 2024, Midwest Veterinary Supply entered into an agreement to purchase Victor Medical Company (“Victor Medical”). Prior to this acquisition, the City of San Bernardino Department of Animal Services maintained a contractual relationship directly with Victor Medical.
The City’s original agreement with Victor Medical was executed on March 3, 2022, with an expiration date of June 30, 2023, expiring on with an option to amend the contract for up to 2 consecutive years. Following the expiration of the original agreement, Animal Services continued purchasing veterinary supplies consistent with operational needs.
On July 16, 2025, the Mayor and City Council approved an amendment to the original Victor Medical agreement to increase the authorized purchasing amount. Specifically, the City Council adopted Resolution No. 2025-328, which authorized the Director of Finance and Management Services to amend the FY 2025/26 Animal Services Budget in the amount of $200,000 for veterinary supply expenses, and authorized the City Manager to execute Amendment No. 2 to the contract with Midwest Veterinary Supply, increasing the annual not-to-exceed amount to $500,000 and extending the contract expiration date to June 30, 2026.
Following City Council approval, Amendment No. 2 was routed through DocuSign and included the Midwest Veterinary Supply representative for execution. However, Midwest Veterinary Supply declined to execute the amendment as presented and requested substantive redlines to the document. As a result, the amendment was not fully executed. While Midwest Veterinary Supply honored existing contractual obligations that originated under Victor Medical, once those agreements expired, Midwest required the City to enter into a new contract consistent with Midwest Veterinary Supply’s current terms, conditions, and contracting standards.
Given the change in ownership, the expiration of the original Victor Medical agreement, and Midwest Veterinary Supply’s requirement for a new contractual framework, Animal Services is now requesting authorization to establish a new contractual relationship directly with Midwest Veterinary Supply, independent of the former Victor Medical agreement.
Discussion
All animals impounded at the shelter receive core vaccinations upon intake to prevent the spread of infectious disease and to protect animal and public health while in custody. Throughout their stay, animals may require additional medications, treatments, and supportive care for injuries or illness. The Department utilizes veterinary-grade disinfectants and sanitizing agents to ensure proper cleaning within animal housing areas, which is critical to maintaining a safe and humane environment.
In addition, the Department utilizes Per Diem Veterinarians to perform spay and neuter surgeries on shelter animals to ensure compliance with State sterilization requirements and to support adoption outcomes. These surgical procedures require the ongoing purchase of veterinary medical supplies, including vaccines, medications, surgical instruments, and sterile surgical materials. The procurement of these supplies is essential to maintaining daily shelter operations, supporting animal welfare, and ensuring compliance with applicable public health and animal care standards.
2021-2025 Strategic Targets and Goals
The purchase of veterinary supplies and equipment aligns with Key Target No.1:
Improved Operational & Financial Capacity. Implementing a multi-year contract and purchase order for key supplies will enable us to maintain our services and obtain necessary supplies without a steep increase to costs.
Fiscal Impact
There is no additional impact to the General Fund associated with this action. The Department has sufficient budget to cover the cost of veterinary medical supplies within its existing appropriations. In addition, the Department shares financial responsibility for these expenditures with its five contract cities, which collectively reimburse approximately 30% of total costs in accordance with their service agreements.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Authorize the City Manager to execute a Goods Purchase Agreement with Midwest Veterinary Supply; and
2. Authorize the Director of Finance to issue a purchase order to Midwest Veterinary Supply in an amount not to exceed $500,000 annually.
Attachments
Attachment 1 2025 - 2028 Midwest Veterinary Supply Goods Purchase Agreement
Attachment 2 Resolution 2025-328 Amend FY 2025-26 AS Budget in the amount of $200,000
Ward:
All Wards
Synopsis of Previous Council Actions:
July 16, 2025 – Resolution No 2025-328 approved an amendment to the original Victor Medical agreement to increase the authorized purchasing amount by $200,000.00 and authorized the City Manager to execute the contract with Midwest Veterinary Supply, increasing the annual not-to-exceed amount to $500,000 and extending the contract expiration date to June 30, 2026.
CC: Eric Levitt, City Manager