CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 18, 2026
To: Honorable Mayor and City Council Members
From: Vanessa Carder, Director of Parks, Recreation, and Community Services
Department: Parks & Recreation & Community Services
Subject: Acceptance and Approval of Amendment No. 1 for Additional Funds to Older Californians Nutrition Program Grant Award FY 2025/26 (All Wards)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2026-026:
1. Authorizing the City Manager to approve a 2025/2026 Budget Amendment #1 for the Older Californians Nutrition Program grant through the Department of Aging and Adult Services – Public Guardian (DAAS-PG); and
2. Authorizing the City Manager to accept the amended 2025/2026 Congregate Meal Program Grant Budget in the amount of an additional $9,000 (Total Award of $351,000 from $342,000); and
3. Authorizing the City Manager or their designee to conduct all negotiations, signing and submitting necessary documents to receive grant budget awards;
4. Approving a contract amendment agreement with Sysco Foods and change order to increase PO for additional $9,000 to the annual purchase order for continued operation of the Older Californians Nutrition Program; and
5. Authorizing the Director of Finance and Management Services to amend the grant funds for the period of July 1, 2025 through June 30, 2026.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
Amendment #1 for additional grant funds for the Older Californians Nutrition Program has been awarded in the amount of $9,000 (Total $351,000) for FY 2025/2026. Funds are administered by the County of San Bernardino Department of Aging and Adult Services – Public Guardian and will enable the city to meet the nutritional, wellness, and social needs of older adults. The additional funds will reduce the city’s General Fund contribution.
Background
The City of San Bernardino provides a senior nutrition program for seniors in the City, 60 years of age and older, providing lunch and dinner meals, Monday-Friday, year-round.
During FY 2024/25, the Older Californian Nutrition Program served 61,177 meals for a daily average of 260 individual clients, at six (6) nutrition sites: 5th Street Senior Center, Perris Hill Senior Center, Hernandez Community Center, Lytle Creek Community Center, New Hope Family Life Center, and Highland Senior Center. The City is on target to exceed the budgeted contract number in the current fiscal year. These meals were served both in in-person/dine-in and grab-n-go style (dinners). The food is prepared in the main kitchen at the 5th Street Senior Center and delivered to the five other sites in hot and cold containers.
Discussion
The Older Californian Nutrition Program (OCNP) is supported by funding received from the County of San Bernardino Department of Aging and Adult Services – Public Guardian (DAAS-PG) through County Contract No. 22-666. At the August 20, 2025 MCC Meeting, an amendment was approved to extent Contract No. 22-666 A1 for FY2025/2026 of the Older Californians Nutrition Program grant through the Department of Aging and Adult Services – Public Guardian (DAAS-PG) an additional year (FY 2025/2026) funding, beginning July 1, 2025, through June 30, 2026; accept the 2025/2026 Congregate Meal Program Grant Budget in the amount of $342,000; and approve two food vendor purchase orders (Sysco Foods and Hollandia Dairy) and one dietitian service (Consulting Health and Nutrition Services).
On September 3, 2025, the County of San Bernardino DAAS-PG requested a Budget Sheet be submitted to include a budget adjustment increase of $9,000 for Contract 22- 666 A1 for IIIC Nutrition Services (Congregate/Home Delivered Meal Program), as issued by the California Department of Aging (CDA), for a total FY2025/2026 budget of $351,000. to provide Older Californians Nutrition Program Services. The Program is contracted to serve at least 50,273 total annual meals at the six nutrition sites. The City is projecting to serve 63,000 meals this fiscal year.
Staff recommends approval for the issuance of $9,000 for food and consumables to the Sysco Foods purchase order, which will allow the OCNP to continue to deliver without delay the proposed FY 2025/2026 nutritional services to the City’s senior population. The city is projecting to serve 63,000 meals this fiscal year. 2021-2025 Strategic Targets and Goals
This proposal aligns with Goal No. 1: Increased Financial & Operational Capacity by securing a long-term revenue source and creating a framework for spending decisions, Goal No. 2: Focused, Aligned Leadership and Unified Community by developing and implementing a community engagement plan, and Goal No. 3: Improved Quality of Life by providing low-cost nutritious meals for the senior aged population.
Fiscal Impact
The amount of grant funding currently available to the city from the County for FY 2025/26 is $ 342,00. The County is offering an additional budget adjustment increase of $9,000 for a total Congregate/Home Delivered Meal Program Budget of $351,000, requiring an amendment to the FY 2025/26 adopted budget, per the FY 2025/26 Amended Grant Program Budget Detail Sheet (Project #: 0513 Sr. Nutrition Grant 2025-26). The action will also require a change order to the annual purchase order with Sysco Food, increasing the grant obligation and decreasing the City’s match contribution.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2026-026:
1. Authorizing the City Manager to approve a 2025/2026 Budget Amendment #1 for the Older Californians Nutrition Program grant through the Department of Aging and Adult Services – Public Guardian (DAAS-PG); and
2. Authorizing the City Manager to accept the amended 2025/2026 Congregate Meal Program Grant Budget in the amount of an additional $9,000 (Total Award of $351,000 from $342,000); and
3. Authorizing the City Manager or their designee to conduct all negotiations, signing and submitting necessary documents to receive grant budget awards;
4. Approving a contract amendment agreement with Sysco Foods and change order to increase PO for additional $9,000 to the annual purchase order for continued operation of the Older Californians Nutrition Program; and
5. Authorizing the Director of Finance and Management Services to amend the grant funds for the period of July 1, 2025 through June 30, 2026.
Attachments
Attachment 1 Resolution No. 2026-026; Older Californian Nutrition Program Grant, Amended Budget
Attachment 2 2022-25 OCNP Grant, Exhibit A – County Contract No.22-666 Amended
Attachment 3 City of San Bernardino 2026 A1 Budget Adjustment
Attachment 4 2025-26 OCNP Amended Grant Program Budget Detail Sheet
Attachment 5 FY 2025-26 Annual Purchase Order – Sysco Foods
Attachment 6 Sysco Agreement
Attachment 7 Amendment No. 1 Sysco
Attachment 8 Sysco PO
Ward:
All Wards
Synopsis of Previous Council Actions:
August 20, 2025 The Mayor and City Council adopted Resolution No. 2025-358, authorizing the City Manager to approve an amendment to extend the Contract 22-666 for FY2025/2026 of the Older Californians Nutrition Program grant through the Department of Aging and Adult Services – Public Guardian (DAAS-PG); authorizing the City Manager to accept the 2025/2026 Congregate Meal Program Grant Budget in the amount of $342,000; authorizing the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant budget awards; approving certain related purchase orders to Sysco Foods ($214,500) and Hollandia Dairy ($25,600) and Consulting Health and Nutrition Services for continued operation of the Older Californians Nutrition Program; and authorizing the Director of Finance and Management Services to amend the grant funds for the period of July 1, 2025 through June 30, 2026.
September 4,2024 The Mayor and City Council adopted Resolution No. 2024- 195, authorizing the City Manager to approve a 2024/2025 Budget for year three of a three-year Older Californians Nutrition Program grant through the Department of Aging and Adult Services – Public Guardian (DAAS-PG), authorizing the City Manager to accept the 2024/2025 Congregate Meal Program Grant Budget in the amount of $392,541, authoring the City Manager or their designee to conduct all negotiations, signings and submittals of necessary documents to receive grant budget awards, and approving certain related purchases to Sysco Foods ($215,600) and Hollandia Dairy ($24,530 and Consulting Health and Nutrition Services for continued operation of the Older Californians Nutrition Program, and authorizing the Director of Finance and Management Services to amend the grant funds for the period of July 1, 2024 through June 30, 2025.
October 4, 2023, The Mayor and City Council adopted Resolution No. 2023-150, accepted the Department of Aging and Adult Services – Public Guardian (DAAS-PG) grant award in the amount of $376,667, appropriated the grant funds, and approved certain related purchase orders for continued operation of the Older Californians Nutrition Program for the period of July 1, 2023 through June 30, 2024.
June 15, 2022, The Mayor and City Council adopted Resolution No. 2022-126, approving San Bernardino County Department of Aging and Adult Services (DAAS) Contract No. 22-666 for Elderly Nutrition Program Services in the amount of $1,220,000 for the contract period of July 1, 2022 through June 30, 2025; ratifying the Grant Budget submittal and accepting the Grant Award of $348,749; authorizing the Director of Finance or designee to amend the FY 2022/23 and FY2023/24 adopted budgets to reflect grant revenue and expenditures accordingly; and approved certain related purchase orders for continued operation of the Senior Nutrition Program for the period of July 1, 2022 through June 30, 2023.
CC: Eric Levitt, City Manager