STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC142325 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1423-25 BSCC-5227
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
CITY OF SAN BERNARDINO
2. The term of this Agreement is:
START DATE
OCTOBER 1, 2025
THROUGH END DATE
JUNE 30, 2029
3. The maximum amount of this Agreement is:
$3,294,537
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* Proposition 47 Grant Program Cohort 5 Request for Proposals * Attachment 2 Proposition 47 Grant Program Proposal 26 Appendix A Proposition 47 Grant Program Scoring Panel Roster 1 Appendix B: Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/s_bsccprop47/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF BERNARDINO
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
290 N D Street San Bernardino CA 92401
PRINTED NAME OF PERSON SIGNING TITLE
ERIC LEVITT City Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06
City of San Bernardino
BSCC 1423-25
EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT – PROPOSITION 47 GRANT PROGRAM
This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of San Bernardino (hereafter referred to as the Grantee or Contractor).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The City of San Bernardino seeks Proposition 47 funding to expand its PEACE Team. The expanded PEACE Team will serve adults arrested, charged, or convicted of criminal offenses and those with a history of substance use or mental health disorders; many also experience homelessness or chronic instability. In collaboration with a community-based organization, the expanded PEACE Team will deliver trauma -informed and inclusive services, including behavioral health treatment, substance use care, housing support, and peer navigation. The PEACE Team will reduce barriers to critical resources, reduce recidivism, and foster long-term participant stability. A Local Advisory Committee, which includes law enforcement, behavioral health providers, and individuals with lived experiences, will inform the services provided.
B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposals (incorporated by reference) and Attachment 2:
Proposition 47 Grant Program Proposal, which are attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, perfo rmance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Eric Levitt
Title: City Manager
Address: 290 N D St., San Bernardino, CA 92401
Phone: (909) 998-2002
Email: [email protected]
Designated Financial Officer authorized to receive warrants:
Name: Emily Bernal
Title: Principal Administrative Analyst
Address: 710 N D St., San Bernardino, CA 92401
Phone: (909) 998-3171
Email: [email protected]
Project Director authorized to administer the project:
Name: Ernest Luna
Title: Lieutenant
Address: 710 N D St., San Bernardino, CA 92401
Phone: (909) 998-3145
Email: [email protected]
City of San Bernardino
BSCC 1423-25
EXHIBIT A: SCOPE OF WORK
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposals and Attachment 2:
Proposition 47 Grant Program Proposal.
5. REPORTING REQUIREMENTS
A. The Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. October 1, 2025 to December 31, 2025 February 16, 2026
2. January 1, 2026 to March 31, 2026 May 15, 2026
3. April 1, 2026 to June 30, 2026 August 17, 2026
4. July 1, 2026 to September 30, 2026 November 16, 2026
5. October 1, 2026 to December 31, 2026 February 15, 2027
6. January 1, 2027 to March 31, 2027 May 17, 2027
7. April 1, 2027 to June 30, 2027 August 16, 2027
8. July 1, 2027 to September 30, 2027 November 15, 2027
9. October 1, 2027 to December 31, 2027 February 15, 2028
10. January 1, 2028 to March 31, 2028 May 15, 2028
11. April 1, 2028 to June 30, 2028 August 15, 2028
12. July 1, 2028 to September 30, 2028 November 15, 2028
13. October 1, 2028 to December 31, 2028 February 15, 2029
Note: Project activity period ends December 31, 2028. The period of January 1, 2029 to June 30, 2029 is for completion of Final Local Evaluation Report and financial audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan March 31, 2026
2. Final Local Evaluation Report June 30, 2029
C. Other Due no later than:
Financial Audit Report June 30, 2029
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.
City of San Bernardino
BSCC 1423-25
EXHIBIT A: SCOPE OF WORK
Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and audit ing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three -year period, the records must be retained until the completion of the action and resolutio n of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) from receiving funds from the Proposition 47 Grant Program grants awarded under this RFP , except under authorized conditions, approved by BSCC. Applicants who are awarded grants under this RFP are responsible for reviewing the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the scoring panel.
B. In cases of an actual conflict of interest with a scoring panelist, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. STATE AUDIT REQUIREMENT
Grantees are required to provide the BSCC with a program -specific compliance audit that covers the service delivery period of the grant, October 1, 2025, through December 31, 2028. The audit report will be due no later than June 30, 2029. The program -specific compliance audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county or city’s project financial management functions. Expenses for the final audit may be reimbursed for actual costs up to $25,000.
In addition, BSCC reserves the right to call for a program or financial audit at any time between the execution of the grant agreement and three (3) years following the end of the grant period. The Department of General Services, State Controller, the California State Auditor, the Department of Finance, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this grant.
City of San Bernardino
BSCC 1423-25
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. October 1, 2025 to December 31, 2025 February 16, 2026
2. January 1, 2026 to March 31, 2026 May 15, 2026
3. April 1, 2026 to June 30, 2026 August 17, 2026
4. July 1, 2026 to September 30, 2026 November 16, 2026
5. October 1, 2026 to December 31, 2026 February 15, 2027
6. January 1, 2027 to March 31, 2027 May 17, 2027
7. April 1, 2027 to June 30, 2027 August 16, 2027
8. July 1, 2027 to September 30, 2027 November 15, 2027
9. October 1, 2027 to December 31, 2027 February 15, 2028
10. January 1, 2028 to March 31, 2028 May 15, 2028
11. April 1, 2028 to June 30, 2028 August 15, 2028
12. July 1, 2028 to September 30, 2028 November 15, 2028
13. October 1, 2028 to December 31, 2028 February 15, 2029
Final Invoicing Period*: Due no later than:
14. January 1, 2029 to March 31, 2029 May 15, 2029
15. April 1, 2029 to June 30, 2029 August 15, 2029
*Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on these last two invoices.
B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit ) and all obligated match contributions must be incurred by the end of the grant project period, December 31, 2028, and included on the invoice due February 15, 2029. Project expenditures incurred after December 31, 2028 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by June 30, 2029. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2029 to June 30, 2029 must be submitted during the Final Invoicing Period(s), with the final invoice due on August 15, 202 9. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The financial audit is due to BSCC by June 30, 2029. Expenditures incurred for the completion of the financial audit during the period of January 1, 2029 to June 30, 2029 must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 202 9 Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
City of San Bernardino
BSCC 1423-25
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the annual transfer of savings generated by Proposition 47 from the General Fund to the Safe Neighborhoods and Schools Fund and subsequent transfer from the S afe Neighborhoods and Schools Fund to the Second Chance Fund. (Gov. Code, § 7599.1 & Pen. Code, § 6046.2.) On or before July 31st of each fiscal year the Department of Finance will calculate the state savings associated with Proposition 47 and certify the calculation to the State Controller who shall transfer those funds to the Safe Neighborhoods and Schools Fund. (Gov. Code, § 7599.1.) The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is conti ngent upon the availability of sufficient funding transferred to the Safe Neighborhoods and Schools Fund and subsequent transfer to the Second Chance Fund.
B. If Proposition 47 funding is reduced or falls below estimates contained within the Proposition 47 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be requir ed to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2023 BSCC Grant Administration Guide.
B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.
To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in City of San Bernardino
BSCC 1423-25
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports , including but not limited to the Final Local Evaluation Report and the financial audit.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or requir e repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sa nctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
City of San Bernardino
BSCC 1423-25
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
8. PROJECT BUDGET
BUDGET CATEGORIES GRANT FUNDS LEVERAGED
FUNDS TOTAL
1. Salaries and Benefits $350,530 $65,000 $415,530
2. Services and Supplies $210,995 $0 $210,995
3. Professional Services or Public
Agency Contracts $151,000 $100,000 $251,000
4. Non-Governmental Organization
(NGO) $1,694,702 $0 $1,694,702
5. Data Collection and Project
Evaluation $300,000 $0 $300,000
6. Equipment/Fixed Assets $120,000 $0 $120,000
7. Other (Travel, Training, etc.) $37,588 $0 $37,588
8. Indirect Costs $429,722 $0 $429,722
TOTAL $3,294,537 $165,000 $3,459,537
.
City of San Bernardino
BSCC 1423-25
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in a ny subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State rega rdless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic City of San Bernardino
BSCC 1423-25
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.
Contractor shall i nsure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135 -11139.5), and the regulations or standards adopted by the awarding stat e agency to implement such article.
Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less t han 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective City of San Bernardino
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.
See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.
Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual City of San Bernardino
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
21. GENERATIVE AI DISCLOSURE OBLIGATIONS:
A. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.) B. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materiall y impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.
C. Notification shall be provided to the State designee identified in this Contract.
D. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State.
E. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contract, at no additional cost to the State.
F. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionalit y of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.
City of San Bernardino
BSCC 1423-25
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1:
Proposition 47 Grant Program Cohort 5 Request for Proposals and Attachment 2: Proposition 47 Grant Program Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 47 Grant Program Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agr eement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Proposition 47 Cohort 5 RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
City of San Bernardino
BSCC 1423-25
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in s uch detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under t he Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated represen tatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records relat ed to the grant -funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activit y or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
City of San Bernardino
BSCC 1423-25
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:
Proposition 47 Grant Program Cohort 5 Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, or approved modifications;
3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in ac cordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a dec ision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance City of San Bernardino
BSCC 1423-25
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
(or the expiration of the 30 -day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Program s Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agr eement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
9. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equ ally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those record s to the Attorney General upon request.
10. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
BSCC
Powered by Submittable
Title
City of San Bernardino
by
Gabriel Bravo
in
Proposition 47 Grant
Program, Cohort 5 - Request for Proposals
[email protected]
06/23/2025
id. 50892907
Original Submission
06/23/2025
Score
n/a
Proposition 47
Cohort 5
checked
Proposition 36
Activities
unchecked
Applicant Category
Large Scope Project - applying for more than $2 million and up to $8 million
SUBMITTING A
PROPOSAL FOR
PROPOSITION 47
GRANT FUNDS
The Proposition 47, Safe Neighborhoods and Schools Act Grant Program, Request for Proposals (RFP) is divided into four sections: Applicant Information, Project Title and Project Summary Proposal Narrative and Budget (with key Attachments) Key Project Contacts Other Attachments:
Mandatory and Optional
Each section has fields that require a response.
Applicants will be prompted to provide written text, numerical input, radial button choices, and upload attachments.
Documents in Word, Excel, and/or
PDF are allowable formats for upload attachments. Some responses requiring narrative text input have a limited number of allowable characters for those fields. If a character limit has been enabled for a specific response field, a character counter will display the number of characters allowed and will then show the number of characters remaining as text is entered into the response field. Character limits include all text, punctuation, and spaces. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants may start and stop their application, as needed, during the solicitation period. However, to save the information entered into the BSCC-Submittable Application, applicants must select "Save Draft" at the bottom of the application before existing. Applicants are prohibited from submitting the Proposition 47, Safe Neighborhoods and Schools Act Grant Program application until all mandatory fields are completed (those with a red asterisk), character limits are in compliance, and required documents have been uploaded. Applicants should read the Proposition 47, Safe Neighborhoods and Schools Act RFP prior to completing this application process. The RFP contains all the necessary information to successfully complete and submit the Proposition 47, Safe Neighborhoods and Schools Act application.
This document can be found at:
https://www.bscc.ca.gov/s_bsccprop47/
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Proposition 47, Safe Neighborhoods and Schools Act Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
APPLICANT
INFORMATION,
PROJECT TITLE
AND PROJECT
SUMMARY
This section requires information about the applicant and the proposed project.
Name of Applicant
City of San Bernardino
Tax Identification
Number
95-6000772
Applicant's Physical
Address
290 N D St
San Bernardino
California
92401
US
Applicant's Mailing
Address (if different
than physical
address)
Mailing Address For
Reimbursement
Payments
290 N D St
San Bernardino
California
92401
US
Project Title
SB Cares: Community Alternatives, Recovery, and Empowerment Services Project Summary
The City of San Bernardino seeks Proposition 47 funding to expand its PEACE Team. The expanded PEACE Team will serve adults arrested, charged, or convicted of criminal offenses and those with a history of substance use or mental health disorders; many also experience homelessness or chronic instability. In collaboration with a community- based organization, the expanded PEACE Team will deliver trauma- informed and inclusive services, including behavioral health treatment, substance use care, housing support, and peer navigation. The PEACE Team will reduce barriers to critical resources, reduce recidivism, and foster long-term participant stability. A Local Advisory Committee, which includes law enforcement, behavioral health providers, and individuals with lived experiences, will inform the services provided.
PROJECT
NARRATIVE AND
BUDGET
Complete the following sections: Section 1.
Project Need Section 2.
Community Engagement
Including:
Proposition 47 Local Advisory
Committee Membership Roster (Attachment C) and
Proposition 47 Local
Advisory Committee Letter(s) of Agreement (Attachment D) Section 3.
Project Description
Including:
Proposition 47 Project Work Plan
(Attachment B) Section 4.
Data Collection and Project Evaluation Section
5:
Budget Attachment - Proposal Budget Table and Budget Narrative (Attachment A) The required attachments are stand-alone documents available on the BSCC Proposition 47 Homepage:
https://www.bscc.ca.gov/s_bsccprop47/ .
Download, complete, and upload
where prompted.
Section 1.
Project
Need
In San Bernardino, public safety challenges are compounded by persistent and interconnected issues of homelessness, substance use, and unmet mental health needs. While these challenges are not unique, their intensity in this city necessitates a targeted and coordinated response. In May 2024, the San Bernardino Police Department (SBPD) initiated its PEACE Team (Proactive Enforcement and Community Engagement Team), which collaborates with the community, leveraging both lived and learned expertise to develop innovative solutions that foster public safety while creating pathways to stability and well-being for vulnerable populations.
Working jointly with the San Bernardino County Department of Behavioral Health, the PEACE Team has been able to provide case management and direct assistance to over 2,800 individuals, reducing barriers to housing and promoting long-term personal stability through referrals to services. It has also distributed emergency shelter resources through motel voucher programs. Despite this impact, critical service gaps undermine the city’s ability to divert individuals away from the criminal justice system.
According to the 2024 San Bernardino County Homeless Point-in-Time Count, nearly one-third of all people experiencing homelessness in the county reside in the City of San Bernardino. SBPD 2024 arrest records show that about 20% of all arrests were drug or alcohol related, and about one-fifth of arrests are related to quality-of-life misdemeanors or felonies, the majority of which are related to homelessness. These and other offenses often included a need for mental health services. 25-38% of San Bernardino County residents with low income are unable to access the mental health care they need, according to the County wellness indicators.
Over the last 10 years, drug-induced and alcohol-related deaths in the County have increased by nearly 41% and 98%, respectively. As the most populous city in the County, these statistics profoundly impact residents.
Many individuals cycling through misdemeanor bookings or street-level interventions require services, not jail. Limited diversion options are embedded in first-response systems, and access to behavioral health support is often delayed or inconsistent. The existing PEACE Team program is primarily focused on homelessness. While it does prevent future crimes and arrests, it is not specifically designed to divert individuals from the justice system. Furthermore, the current staff can only respond to approximately half of the 100 calls for assistance received daily by the City. This project will build on the successes and partnerships created through the PEACE Team’s work to specifically develop trauma-informed, strength-based approaches for people arrested or at risk of arrest for criminal offenses, especially those experiencing homelessness.
The proposed project will serve adults who (1) have been arrested, charged with, or convicted of a criminal offense, and (2) have a history of substance use or mental health disorders. Many of these individuals are also unhoused or marginally housed and are frequently caught in a cycle of repeated misdemeanor offenses.
The San Bernardino Police Department is exploring the Proposition 47 funding opportunity to supplement and expand its PEACE Team. The PEACE team currently works with the homeless division and serves the population in San Bernardino experiencing chronic instability, such as those living in illegal encampments, those facing a lack of permanent housing, and those with limited access to critical resources. Much of the target population needs support navigating available resources, as they often wait extensively when trying to access assistance. The target population may also require intense case management to support housing navigation.
The proposed expansion will better equip the PEACE team to break the cycle of chronic issues, like illegal encampment and lack of permanent housing, and create pathways to housing stability for the target population.
The need for these services is strong; the City currently engages approximately 200 individuals a month seeking such services. The City will partner with the Salvation Army and another qualified CBO to assist with outreach and case management.
San Bernardino is one of California's most racially and ethnically diverse cities. According to the U.S. Census Bureau (2020 QuickFacts), 67.5% of residents identify as Hispanic or Latino, 12.3% as Black or African American, 13.3% as multiracial, and 4.2% as Asian. Only 13.8% of the population identifies as non-Hispanic white. These demographics underscore the need for culturally responsive and linguistically accessible services.
Compounding these dynamics is the city’s high poverty rate—20.2% of residents live below the federal poverty line, nearly double the national rate of 11.1%. Educational attainment is also significantly lower than state and national averages, with just 12.8% of adults over 25 holding a bachelor’s degree or higher, compared to 34.3% nationally. These disparities are reflected in health outcomes: 11.6% of residents under 65 are uninsured, and 9.2% under 65 live with a disability, both above national averages.
Additionally, nearly 53% of San Bernardino residents speak a language other than English at home, which makes field-based and multilingual service delivery essential for successful engagement. The services delivered recognize and respect the lived realities of this community. The project will reduce barriers, build trust, and improve long-term outcomes for residents often left behind by traditional systems.
The expanded PEACE Team will incorporate outreach workers with lived experience and culturally competent service providers, including those with lived experience, in all aspects of outreach, engagement, and care delivery. Community-based organizations will provide expertise and program infrastructure to reach and serve vulnerable populations, including justice-involved adults and those living in informal or unsheltered environments.
Importantly, the design and delivery of services will be informed by the Local Advisory Committee, which includes representatives from the community, behavioral health providers, law enforcement, and individuals with lived experience. This committee will identify gaps, review implementation strategies, and ensure that services align with community priorities and meet the diverse needs of residents. Services will provide wraparound supports that reflect participants' diverse cultural, linguistic, and social contexts.
The City of San Bernardino’s proposed expansion of its PEACE Team will reduce incarceration for people convicted of non-serious, nonviolent offenses by expanding access to community-based mental health treatment, substance use disorder services, and diversion opportunities, which directly aligns with the intent of Proposition 47. The target population —adults who have been arrested or charged with low-level offenses and who have a history of mental health or substance use disorders—mirrors the core demographic that Prop 47 funding seeks to support. In San Bernardino, this population is disproportionately represented in the criminal justice system, often due to chronic conditions like untreated mental illness, substance use, and housing instability. Local data shows that about 20% of arrests are substance-related, and an additional 20% stem from quality- of-life offenses frequently linked to poverty and homelessness. These individuals are often not a threat to public safety, yet they cycle repeatedly through jails and emergency systems because more appropriate community-based alternatives are limited in availability at the point of contact.
This project responds to that gap by expanding a multidisciplinary, field- based team that can engage individuals where they are—on the streets, in encampments, or during police encounters—and immediately connect them to supportive services. Rather than defaulting to arrest or citation, PEACE Team officers and outreach workers will offer direct pathways to case management, housing support, substance use treatment, and behavioral health care.
The proposed project also advances Prop 47 priorities by expanding diversion efforts through coordinated response and in-field engagement, reducing recidivism by providing trauma-informed care that addresses the root causes of justice involvement, partnering with community-based organizations that reflect the population served, including staff with lived experience, and embedding equity into service design through the guidance of the Local Advisory Committee. Ultimately, the goal of this program is to break the cycle of criminalization for vulnerable individuals and instead offer them access to care, stability, and dignity.
Section 2.
Community
Engagement
The City of San Bernardino formed its Local Advisory Committee (LAC) with intentional outreach and an inclusive mindset. Outreach invitations were extended to representatives from behavioral health, law enforcement, housing services, harm reduction organizations, faith-based groups, and individuals with lived experience in the justice system, homelessness, or behavioral health recovery.
Community-based organizations that have worked closely with the San Bernardino Police Department’s PEACE Team, such as the Salvation Army, were also included due to their existing community relationships and their direct service to vulnerable populations. Individuals and groups who have historically been underrepresented in policy and funding decisions were also engaged. The City's goal is to engage active participation in shaping the services delivered within the proposed project.
Committee members were selected based on their expertise, community trust, and ability to speak to the needs of the target population, specifically those at the intersection of homelessness, criminal justice involvement, and behavioral health needs.
The LAC meetings will be open, accessible, and community-facing, with meeting notices distributed in advance through multiple channels, including the City’s website, email lists, and social media, available in both English and Spanish. Meetings will be held in ADA-accessible locations and during hours that accommodate working community members. For those unable to attend in person, remote participation options such as Zoom are provided whenever possible.
Each meeting includes time for public comment and structured opportunities for feedback, so that residents may contribute their insights and experiences to the discussion. Materials presented during meetings—such as program updates, evaluation data, and draft plans—are archived on the City’s website for ongoing access and transparency. In addition, summaries and key takeaways from each meeting are shared with stakeholders to maintain an ongoing feedback loop.
As part of the City’s commitment to building a project that is community- driven at every level, a Request for Qualifications (RFQ) was issued in April 2025 to identify and partner with qualified community-based organizations (CBOs). This public solicitation invites organizations with experience in mental health, substance use disorder treatment, case management, housing support, and reentry services to join the effort as subcontractors.
The RFQ process is an extension of the City’s equity goals: rather than pre-selecting partners, the city has opened the opportunity to a broad pool of providers to ensure that smaller, grassroots, and culturally specific organizations have a seat at the table. Selected CBOs will receive subcontracted funding to deliver trauma-informed, evidence-based services directly to participants and will also participate in data reporting, cross- agency coordination, and continuous quality improvement efforts.
RFQ process linked to the Advisory Committee structure will create a feedback loop in which CBOs are not only service providers but also policy shapers and thought partners. This dual role ensures that services remain grounded in community need and responsive to real-time feedback.
Proposition 47 Local Advisory Committee Membership Roster (Attachment C) Attachment-C-Prop-47-Advisory-Committee-Membership-Roster.docx Proposition 47 Local Advisory Committee Letter(s) of Agreement (Attachment D) Attachment_D_-_Prop-47-Advisory-Committee-Letter-of-Agreement_-_SIGNED..pdf Section 3.
Project
Description
The City of San Bernardino will expand its existing PEACE Team into a multi-disciplinary diversion and treatment program serving justice-involved individuals with mental health or substance use disorders. Initially launched in May 2024, the PEACE Team has already established a foundation of trust and impact through street-level outreach and community-centered enforcement. This project will deepen and formalize that work by embedding behavioral health professionals, substance use disorder specialists, and case managers within the team to offer immediate access to diversion, treatment, and wraparound care at the point of contact.
The expanded program will operate citywide in high-need areas where arrest data, homelessness indicators, and overdose risks are most concentrated. Participants will be engaged during encounters with law enforcement, through referrals from community partners, or via direct street outreach. Each individual will be assessed for risk, readiness, and needs and enrolled into a tailored case plan, which may include:
• Diversion from arrest through referral to treatment or housing in lieu of jail booking.
• Substance use disorder treatment (detox, outpatient, or Medication Assisted Treatment (MAT).
• Mental health services, including therapy, psychiatric care, and crisis stabilization.
• Housing navigation and short-term shelter placements (including motel vouchers).
• Workforce readiness training and life skills development. • Peer navigation and mentoring, including staff with lived experience in justice involvement and recovery.
The proposed model enables the provision of services in the field, meeting participants where they are and reducing barriers such as transportation, documentation, or service fatigue. The program incorporates trauma- informed, culturally competent, and adaptable elements tailored to each participant’s unique needs and readiness.
To implement this vision, the city has initiated a Request for Qualifications (RFQ) process to select qualified community-based organizations (CBOs) with expertise in behavioral health, reentry, housing, and culturally responsive services. The selected partner(s) will be subcontracted to deliver core program components, including outreach, treatment, and case management. The RFQ is intended to prioritize organizations that utilize evidence-informed practices and have a track record of service within neighborhoods similar to those of San Bernardino. All partners will participate in monthly coordination meetings, facilitated by the City, to review participant progress, align service strategies, and ensure quality control. A shared data platform and coordinated care model will enable real- time communication and collaborative case planning among partners.
To effectively deliver mobile outreach and community-based services across San Bernardino’s extensive and geographically diverse service area, the City is including the purchase of one SUV and two off-road vehicles in the project budget. These vehicles are needed to reach individuals in underserved areas, including encampments, parks, and remote locations where many unhoused or high-risk individuals reside.
Given the scale of the city and the PEACE Team’s outreach strategy, staff must frequently operate away from the office and travel across considerable distances to meet clients where they are. Currently, the City’s available fleet is insufficient to support these expanded field operations, and there are no dedicated vehicles assigned for use by this project.
Additionally, personal vehicle use is not a feasible or allowable option for program staff due to liability concerns and agency policy, which prohibits staff from using their own vehicles for field operations during working hours.
The city assessed and compared the proposed vehicle purchase with alternatives, such as leasing, and found that leasing vehicles over the four- year project period would exceed the cost of purchasing due to accumulated monthly fees and mileage limits, given the high usage demands of this program. The one-time purchase of vehicles ensures both cost efficiency and operational reliability over the grant term.
Additional resources requested in the proposed budget will be directly utilized by the project. These include computers, tablets, and cell phones, which the city will ensure are compliant with local, state, and federal requirements for data security, confidentiality, and accessibility. These technological tools are essential for staff to securely document services in the field, communicate in real time, and support data collection and performance tracking.
The proposed expansion of the PEACE Team is designed to meet people where they are—physically, emotionally, and culturally. San Bernardino is a diverse community with more than 50% of households speaking a language other than English. The project will be staffed with bilingual professionals, culturally grounded peer navigators, and community-based partners with deep ties to the neighborhoods they serve. Services will reflect participants’ cultural values and experiences with trauma-informed care as the foundation of every interaction. Staff will be trained in trauma-informed care to foster safety, trust, and empowerment environments. Participants will not be viewed solely through the lens of their criminal records, but rather through a holistic understanding of how past violence, abuse, mental illness, or substance dependency may have shaped their current circumstances. Services will be mobile, field-based, and not contingent upon prerequisites that may delay interventions, such as current drug use.
The program will offer low-barrier entry points, walk-up options, and multilingual staff across all touchpoints.
The program is structured with the acknowledgement of the systemic barriers that often exclude the most vulnerable from traditional services, such as a lack of government-issued ID or documentation, limited transportation, or stable communication access, past negative experiences with law enforcement or service providers, language or literacy, and stigma related to criminal records, homelessness, or substance use. Targeted strategies will address these barriers, including mobile engagement units, trauma-sensitive intake procedures, and flexible documentation protocols.
Participants will never be asked to navigate complex systems on their own.
Instead, they will be accompanied by people who understand their path and are trained to guide them through it.
The program is intended to repair harm through supportive alternatives and principles of restorative justice. Each participant will have the opportunity to rebuild their lives, with the tools and support to restore relationships with family, community, and themselves. Where possible, restorative circles, peer mentorship, and community healing practices will be integrated into care plans.
Through the competitive RFQ that has been issued by the city to select qualified CBO(s) to deliver services funded through Proposition 47, the city will identify providers with the cultural competence, service capacity, and community trust necessary to effectively engage the target population. The RFQ will aid the city in prioritizing organizations that have demonstrated experience working with individuals impacted by mental illness, substance use, homelessness, and the criminal justice system. Applicants are evaluated not only on programmatic qualifications, but also on their ability to provide low-barrier, trauma-informed, and equity-centered services that reflect the needs and lived realities of the individuals they serve.
One component of the RFQ evaluation includes assessing the extent to which providers incorporate lived experience into their staffing and leadership structures. Preference is given to organizations that meaningfully engage individuals who have been directly impacted by the justice system or behavioral health challenges—whether as peer support specialists, navigators, frontline staff, or in decision-making roles. The city recognizes that diverse life experiences, educational backgrounds, and perspectives strengthen service delivery and foster trust with participants.
By selecting providers through this inclusive lens, the city ensures that services are not only evidence-based but also community-rooted and grounded in empathy, accountability, and respect.
The City of San Bernardino will launch services with minimal delay due to its proactive planning and the operational foundation already established through the existing PEACE Team initiative. Rather than building a program from the ground up, this project will expand and enhance an already active multidisciplinary response team, allowing for rapid deployment of new resources and services. The City has also taken early action by issuing a Request for Qualifications (RFQ) to identify and prequalify CBOs for subcontracted service delivery. This advance planning will enable the expedited execution of partnership agreements, scopes of work, and MOUs immediately upon receipt of the award notice. Procurement of necessary equipment and supplies will be expedited through existing City channels to minimize unnecessary delays. With these structures in place, the program anticipates beginning service delivery in January 2026, following a short three-month mobilization period from October 2025 to December 2025, focused on hiring, training, and CBO integration. This plan will enable the City to minimize administrative delays, establish partnerships efficiently, and commence serving the target population without interruption.
This project reflects the spirit and intent of Proposition 47 by shifting the response to nonviolent offenses away from punishment and toward care, healing, and long-term stability. Rather than defaulting to incarceration for individuals experiencing mental illness, substance use disorders, or chronic homelessness, the expanded PEACE Team will provide community-based alternatives that address the underlying causes of system involvement.
The project reduces the justice system’s footprint for people charged with low-level offenses by partnering with a subcontractor to provide behavioral health clinicians, substance use counselors, peer navigators, and case managers in public safety responses. The City will expand its capacity to offer diversion options at the point of contact. These services will be focused on stabilizing individuals and improving health, housing, and quality of life outcomes—core values of the Prop 47 framework. The program delivery involves client-centered, personalized, and trauma-informed services based on an individual’s needs and readiness. Ultimately, the project carries forward the transformative intent of Proposition 47—not simply by reducing incarceration, but by investing in people, relationships, and systems of support that promote lasting safety and well-being.
Bibliography
(optional)
Proposition 47 Project Work Plan (Attachment B)
Attachment-B-Project-Work-Plan-FINAL.docx
Section 4.
Data
Collection and
Project Evaluation
The City of San Bernardino will contract a qualified evaluation partner to provide a high-quality and data-driven assessment of the proposed project.
This process will be launched during the project’s start-up phase and will prioritize organizations or individuals with demonstrated experience in evaluating cross-sector initiatives who can incorporate quantitative and qualitative data to provide a well-rounded understanding of project impact.
The selected evaluator will be expected to collaborate closely with City staff, community-based organizations, and the Local Advisory Committee throughout the project.
Monitoring and quality assurance activities will be integrated into each project phase to ensure that interventions are adjusted as needed based on real-time learning and feedback. The evaluator will assist in finalizing performance metrics, refining data collection tools, and conducting baseline analyses to inform implementation. As the project transitions into the implementation phase, the evaluator will support the development of data infrastructure and protocols across partners, providing guidance on standardized referral tracking, risk and needs assessments, and case management documentation. Regular training and technical assistance will be provided to frontline staff to enhance their capacity in consistent data entry and outcome monitoring.
During the service delivery period, monitoring will include both process and outcome evaluations, with data reviewed quarterly to assess service uptake, participant progress, and coordination among partners. Midpoint evaluation reports will be shared with the Advisory Committee and used to drive program improvements. In the later phases of the project, the evaluator will focus on outcomes such as recidivism, housing stability, treatment retention, and participant satisfaction.
The City of San Bernardino will use process and outcome measures that align with the project’s goals listed in the project Work Plan (Attachment B) to reduce justice involvement, improve service access and retention, and strengthen cross-sector partnerships. For Goal 1, measures will track the number of individuals diverted by the PEACE Team, the number of risk/needs assessments completed, and the number of referrals made, with outcomes including reductions in misdemeanor arrests and recidivism as defined by the BSCC as any new arrest, conviction, or incarceration within three years. Under Goal 2, the project will monitor case management assignments, emergency and interim housing placements, and mobile behavioral health contacts, with outcomes such as treatment completion and stable housing connections. For Goal 3, process measures include the number of partner coordination meetings and data-sharing protocols implemented, while outcome measures focus on enhanced partner collaboration and refined services. All measures will be supported by shared data systems and used to guide real-time improvements.
The City of San Bernardino will implement a structured research plan to collect and evaluate both baseline and outcome data aligned with the process and outcome indicators outlined in Section 4.2. During the project’s start-up phase, staff from all participating agencies will be trained on standardized intake procedures and data collection tools. In compliance with HIPAA requirements, baseline data will be collected from participants at the time of enrollment using standardized intake forms and entered into a centralized, secure data system managed by the City’s contracted evaluator. Outcome data will be collected on an ongoing basis and will include service engagement, treatment completion, housing placement, and recidivism rates.
To evaluate recidivism and other justice-related outcomes, the city will monitor relevant data obtained through the San Bernardino Police Department and the San Bernardino County Sheriff’s Department to obtain arrest and booking records. This data monitoring will follow all applicable privacy laws and data protection standards. The evaluator will work with City staff to ensure proper data matching and anonymization processes are in place. The data evaluation aims to provide a comprehensive view of the project’s impact, support continuous improvement, and ensure accountability to the project goals.
Section 5.
Budget Attachment- Proposal Budget Table and Budget Narrative (Attachment A) Attachment_A-Prop_47-Cohort-5-Budget.xlsx
KEY PROJECT
CONTACTS
This sub-section requires information about the key project contact individuals that will be acting as the project administrators of the grant. This section requires names and contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Officer with signing authority.
Project Director
Ernest
Luna
Project Director's
Title
Lieutenant
Project Director's
Physical Address
710 N D St
San Bernardino
California
92401
US
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+19093884977
Financial Officer
Mary
Alvarez-Gomez
Financial Officer's
Title
Grants Division & Purchasing Manager
Financial Officer's
Physical Address
290 N D St
San Bernardino
California
92401
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+19093845242
Day-To-Day Program
Contact
Cynthia
Bernal
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Management Analyst - Police Department
Day-To-Day Program
Contact's Physical
Address
710 N D St
San Bernardino
California
92401
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+19093845612
Day-To-Day Fiscal
Contact
Cynthia
Bernal
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Management Analyst - Police Department
Day-To-Day Fiscal
Contact's Physical
Address
710 N D St
San Bernardino
California
92401
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+19093845612
Name of Authorized
Officer*
Bill
Gallardo
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
checked
Date of Assurance
6/23/2025
Authorized Officer's
Title and
Agency/Department
City Manager - Office of City Manager
Authorized Officer's
Physical Address
290 N D St
San Bernardino
California
92401
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+19093845122
Grant Funds Leveraged
Funds Total
$350,530 $65,000 $415,530
$210,995 $0 $210,995
$151,000 $100,000 $251,000
$1,694,702 $0 $1,694,702 51.44%
$300,000 $0 $300,000 9.11%
$120,000 $0 $120,000
$37,588 $0 $37,588
$429,722 $0 $429,722
$3,294,537 $165,000 $3,459,537
Grant Funds Leveraged
Funds Total
$171,250 $65,000 $236,250
$16,320 $0 $16,320
$24,360 $0 $24,360
$44,100 $0 $44,100
$94,500 $0 $94,500
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$350,530 $65,000 $415,530
Grant Funds Leveraged
Funds Total
$49,998 $0 $49,998
$99,998 $0 $99,998
$11,000 $0 $11,000
$49,999 $0 $49,999
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$210,995 $0 $210,995
$90/OT hour x 70 hours per year = $6,300/year x 5 Officers = $31,500/year x 3 service years = $ 94,500Officer Overtime
$16,666 per year x 3 years service
Outreach Supplies (ADA accommodation
equiopment, food, hyrdation, first aid,
hygiene, essentials
TOTAL
Services (cleaning) $26,666 per year x 3.75 years
Computer Equipment (computers, radios,
phones, etc)
Two Mobile data computers @ $4,500 each x 2 = $9,000 | iPad @$2,000 each x 1
Personal Protective Equipment (gloves,
disinfectant, glasses, sunscreen, unioforms
etc)
$13,333 per year x 3.75 years
A dedicated Management Analyst will oversee all aspects of Proposition 47 grant compliance, including expenditure tracking, performance reporting, subrecipient coordination, and alignment with BSCC grant requirements. It is anticipated that at least 50% of the analyst’s time will be committed to these responsibilities throughout the grant period. Additionally, some overtime may be required for activities occurring outside of standard business hours, such as program events, data entry, and coordination with partner agencies. A key operational element of this program is the PEACE Team, composed of dedicated sworn personnel who focus on quality-of-life operations that align with Proposition 47 goals. To support consistent availability and effectiveness of these operations, the budget includes overtime costs for sworn personnel participating in strategic enforcement, outreach, and follow-up efforts tied to program objectives.
2a. Services and Supplies
Description of Services or Supplies Calculation for Expenditure TOTAL
1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.
Sergeant Overtime $116/OT hour x 70 hours per year = $8,120/ year x 3 service years = $24,360 Two Detective/Corporal Overtime $105/OT hour x 70 hours per year = $7,350/year x 2 detective/corporals = 14,700/year x 3 service years = $44,100
1a. Salaries and Benefits
Name and Title (Show as either % FTE or Hourly Rate) & Benefits Management Analyst II 0.5 FTE @ $126,000 per year x 3 years and 9 months [3.75 years] / 50% = $236,250
Administrative overtime $68/hr * 240 hrs = $16,320
TOTAL
Budget Category
1. Salaries and Benefits
2. Services and Supplies
3. Professional Services or Public Agency Subcontracts
4. Non-Governmental Organization (NGO) Subcontracts
(In order to be eligible, a minimum of 50% of the total grant funds requested must be shown in the "Grant Funds" column)
5. Data Collection and Project Evaluation
2025 Proposition 47 Grant Program - Proposal Budget and Budget Narrative Name of Applicant: City of San Bernardino Police Department Contract Term: October 1, 2025 through June 30, 2029
Note: Budget Categories 1 - 8 will auto-populate based on the information entered in the sections below.
6. Equipment/Fixed Assets
7. Other (Travel, Training, etc.)
8. Indirect Cost
Grant Funds Leveraged
Funds Total
$25,000 $0 $25,000
$126,000 $100,000 $226,000
$0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$151,000 $100,000 $251,000
Description of Subcontracts Grant Funds Leveraged
Funds Total
$1,694,702 $0 $1,694,702
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$1,694,702 $0 $1,694,702
A Request for Qualifications (RFQ) has been initiated to invite NGOs to submit proposals aligned with the goals of the Proposition 47 program. The SBPD will collaborate with community stakeholders to review submissions and select organizations that will provide services to individuals experiencing challenges related to mental health or substance use. These subcontracts are critical to expanding the reach and effectiveness of the program.
TOTAL
(a minimum of 50% of the total grant funds requested must be shown in the "Grant Funds" column) 4b. Non-Governmental Organization (NGO) Subcontracts Narrative: List each NGO subcontractor that will receive grant funds. Provide a brief description of the services that will be provided.
Non-Governmental Organization/ CBO $564,900 per year x 3 years = $1,694,702 TOTAL
3b. Professional Services or Public Agency Subcontracts Narrative: List each consultant and/or public agency that will receive grant funds. Provide a brief description of the services that will be provided.
The financial audit is a vital component of the project's financial management and oversight that will provide an independent assessment of the project's financial records, transactions, and compliance with applicable laws and regulations. The audit will examine the project's financial statements, internal controls, and financial management practices to ensure transparency, accuracy, and integrity in financial reporting. To ensure accountability, transparency, and compliance, the financial audit will be conducted by a Certified Public Accountant (CPA), County, or City independent auditor at an anticipated cost of $25,000.
Emergency Shelter Services – Motel Vouchers
The project includes providing temporary emergency shelter in the form of motel vouchers for unhoused program participants who are awaiting placement into transitional or permanent housing. Motel vouchers are a critical interim solution that ensures safety, stability, and immediate relief for individuals with behavioral health or substance use needs who are otherwise living in unsheltered conditions. The total estimated cost for motel vouchers over the three-year project period is $226,000, based on an average stay of 28 days per client at a nightly rate of $100, for a total of 50 clients. Of this total, the City is requesting $126,000 in Prop 47 grant funding to support 15 clients per year. To cover the remaining cost for 35 clients, the City will leverage $100,000 in non-Prop 47 funds.
4a. Non-Governmental Organization (NGO) Subcontracts
Calculation for Expenditure
3a. Professional Services or Public Agency Subcontracts Description of Professional
Service(s) Calculation for Expenditure
Financial final audit requirement by CPA Certified Public Accountant: County, or City independent auditor Emergency Shelter Services - Motel
Vouchers
Motel vouchers for 50 clients @$100 a room per night x average 28-day stay per client = $226,000 for 3 years
2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives.
This category covers essential services and supplies needed to support day-to-day operations. Personal protective equipment is vital for the health and safety of staff and program participants, and may include items such as sanitary wipes, disinfectants, gloves, uniform vests, and cleaning services. Additional supplies may include ADA assistive items to ensure program accessibility for all participants. Computer equipment such as computers, tablets, and phones will be procured to support field operations, allowing staff to collect participant information and coordinate with partner organizations. Technology will streamline data collection through the use of mobile software applications. A portion of this budget is reserved for miscellaneous service and supply needs, ensuring that the program remains operational in the face of unforeseen day-to-day challenges, such as costs related to outreach events or minor repairs.
Grant Funds Leveraged
Funds Total
$300,000 $0 $300,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$300,000 $0 $300,000
Grant Funds Leveraged
Funds Total
$70,000 $0 $70,000
$50,000 $0 $50,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$120,000 $0 $120,000
Grant Funds Leveraged
Funds Total
$10,500 $0 $10,500
$25,000 $0 $25,000
$2,088 $0 $2,088
$0 $0 $0
$0 $0 $0
$0 $0 $0
$37,588 $0 $37,588TOTAL
Training and Conferences Registration $350 each for 10 team members = $3,500 per year x 3 years = $10,500
Travel, Lodge, and Per Diem for Training
and Conferences
$2,500 for conference/training travel, lodge, per diem for 10 team members for 3 years = $25,000
2-day Grantee team meeting in
Sacramento for 3 key program staff
Lodging for 1 night @$ 124 per night x 3 = $372, Travel for 3 staff @$400 each = $1,200, M&IE for 2 days @$86 per day x 3 = $516.
TOTAL
6b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives.
The budget includes funding for a vehicle dedicated to outreach efforts, which will allow staff to engage directly with participants in the field and transport individuals to service locations, such as emergency shelters. In addition, an off-road vehicle such as a Can-Am or Polaris will be acquired for use by the PEACE Team. This vehicle will enhance the team’s ability to access remote or hard-to-reach areas, such as washes, mountains, and rural terrain where unhoused individuals often reside. It will also assist in the safe transport of individuals and their belongings out of these areas during outreach operations. 7a. Other (Travel, Training, etc.)
Description of Other (Travel,
Training, etc.) Calculation for Expense
PEACE Team Vehicle for outreach efforts
and particpant transportation One Truck or one SUV (chevy silverado or ford explorer) @ $70,000 PEACE Team Off-Road Vehicle to access
hard-to-reach areas Two off road vehicles (ca-am, polaris, etc) @ $25,000 each = $50,000 TOTAL
5b. Data Collection and Project Evaluation Narrative:
Accurate and comprehensive data collection and evaluation are essential components of the project. To ensure the effective monitoring, data collection, and evaluation efforts, this will include the development of the Local Evaluation Plan, completion of Quarterly Progress Reports and completion of Local Evaluation Report which will be completed by a procured qualified third-party contractor. The LEP will provide a structured framework for systematically collecting relevant data, tracking key metrics, and assessing the project's impact. 6a. Equipment/Fixed Assets
Description of Equipment/Fixed
Assets Calculation for Expense
5a. Data Collection and Project Evaluation [minimum 5% of requested grant funds (or $50,000, whichever is greater) but not more than 10%] Description of Data Collection and Project Evaluation
Local Evaluation Plan (LEP) development and implementation procurement for data collection and evaluation Grant Funds Leveraged
Funds Total
$429,722 $0 $429,722
$429,722
$0 $0 $0
$572,963
$0 $429,722
8b. Indirect Costs Narrative:
The City of San Bernardino does not have a federally approved indirect cost rate and is therefore applying the maximum allowable rate of 15 percent of the total grant award, as permitted under the Proposition 47 grant guidelines. Indirect costs encompass essential administrative expenses that support the overall implementation and management of the project, including fiscal oversight, grant reporting, legal compliance, human resources support, procurement, and IT infrastructure. These costs are necessary to ensure the effective operation, monitoring, and sustainability of all direct services funded under this grant. 1) Indirect costs not to exceed 15 percent (15%) of the total grant award. Applicable if the applicant does not have a federally approved indirect cost rate.
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the applicant has a federally approved indirect cost rate. Amount claimed may not exceed the applicant's federally approved indirect cost rate.
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
Please see Instructions tab for additional information regarding Indirect Costs.
If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.
$429,722
7b. Other (Travel, Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least one 2-day trip to Sacramento for 3-5 key grant team members.
Training and conference attendance for program personnel is included in the budget to ensure staff are well-equipped to serve participants and administer the grant effectively. Relevant topics may include homeless outreach strategies in coordination with law enforcement, field operations, partnership development, and program management best practices. Associated expenses include registration fees, travel, per diem, lodging, and other related costs. On-site lodging will be prioritized to avoid travel delays and reduce overtime expenses caused by long- distance commuting.
Grantee Team Meeting:
The budget includes provisions for one two-day trip to Sacramento for 3 key grant team members as specified in the RFP. The budget includes lodging, travel, and M&IE expenses for three staff members. The total budget allocation for this meeting is $2,088. 8a. Indirect Costs
For this grant program, indirect costs may be charged using only one of the two options below:
Attachment B: Project Work Plan Page 1 of 5
Attachment B: Project Work Plan
Required Attachment: Applicants must upload a completed Work Plan to the BSCC Submittable Application Portal.
Instructions: Complete a Project Work Plan using the format below. Goals and objectives must have a clear relationship to the need and inte nt of the grant. A minimum of one goal and corresponding objectives must be identified. Completed plans should:
1. Identify the project’s top goals and objectives;
2. Identify how the goal(s) will be achieved in terms of process and outcome measures, project activities, responsible staff/par tners, and start and end dates; and
3. Provide a list of the data elements to be collected.
1 Goal Reduce justice system involvement for individuals with mental health and substance use disorders Objectives
A Implement diversion pathways at the point of contact through the expanded PEACE Team.
B Identify eligible participants using structured risk/needs assessments.
C Connect participants to treatment and supportive services within 7 days of engagement.
D Achieve a 25% reduction in repeat misdemeanor arrests among participants over three years.
Process and
Outcome
Measures
Process Measures:
- Number of individuals engaged by the PEACE Team
- Number of individuals screened using risk/needs assessments - Number of participants diverted from arrest
- Number of service referrals initiated
Outcome Measures:
- Percentage reduction in low-level bookings among participants - Recidivism rates at 6, 12, and 24 months
- Service engagement within 7 days of referral
Project activities and services
that support the identified goal and objectives Responsible staff/partners Timeline
Start Date End Date
1 Deploy PEACE Team with subcontractor partner staff to conduct in -field diversion and screening.
1 PEACE Team, Subcontractor
Partner behavioral health
clinicians
1 10/1/2025 1 6/30/2029
2 Complete standardized risk/needs assessments for all referred individuals. 2 Subcontractor Partner behavioral health clinicians and case
managers
2 1/1/2026 2 6/30/2029
3 Offer peer navigation to foster rapport and promote sustained participation. 3 Subcontractor Partner case managers, PEACE Team
3 1/1/2026 3 6/30/2029
4 Track diversion outcomes in a shared data system 4 PEACE Team Data Analyst/ External Evaluator
4 3/1/2026 4 6/30/2029
Attachment B: Project Work Plan Page 2 of 5
List the data elements and sources that will be used to measure the outcomes Elements: Participant demographics, arrest history, referral date/type, assessment results, diversion decisions, service link age.
Sources: PEACE Team service logs, jail booking data (SBPD), case management database, risk/needs assessment tools.
2 Goal Improve access and retention in behavioral health, housing, and supportive services.
Objectives
A Provide case management to 100% of enrolled participants.
B Increase treatment engagement and completion by at least 30%.
C Ensure all unhoused participants are offered interim housing and navigation services.
D Enhance service accessibility through mobile outreach and low -barrier intake.
Process and
Outcome
Measures
Process Measures:
- Number of participants assigned a case manager
- Number receiving mobile behavioral health services
- Number receiving interim motel or shelter housing
Outcome Measures:
- Rate of successful service engagement within 7 days
- Treatment completion rate
Attachment B: Project Work Plan Page 3 of 5
- Percent of unhoused participants linked to permanent housing - Participant satisfaction and service retention rates Project activities and services
that support the identified goal and objectives
Responsible staff/partners
Timeline
Start Date End Date
1 Assign case managers and conduct intake within 72 hours of referral. 1 Subcontractor Partner case managers
1 1/1/2026 1 6/30/2029
2 Offer short-term motel vouchers and coordinate housing navigation services.
2 PEACE Team, Subcontractor
Partner case managers
2 1/15/2026 2 6/30/2029
3 Track ongoing engagement and service utilization across systems. 3 PEACE Team Data Analyst/ External Evaluator
3 3/1/2026 3 6/30/2029
4 Use harm reduction and trauma-informed strategies to maintain contact. 4 PEACE Team, Subcontractor Partner behavioral health
clinicians, and case managers
4 1/1/2026 4 6/30/2029
List the data elements and sources that will be used to measure the outcomes Elements: Case notes, housing status, treatment episode data, engagement duration, contact logs.
Sources: CBO case management systems, Homeless Management Information System (HMIS), treatment provider records, peer navigator reports.
Attachment B: Project Work Plan Page 4 of 5
3 Goal Strengthen cross-sector partnerships and ensure continuous improvement in service delivery.
Objectives
A Conduct monthly coordination meetings with all funded partners.
B Develop and implement HIPAA-compliant shared referral and data-sharing protocols.
C Convene quarterly Local Advisory Committee meetings.
D Adjust the service model based on performance and evaluation findings.
Process and
Outcome
Measures
Process Measures:
- Number of meetings held with funded partners and participants present - Number of protocols adopted and implemented
- Number of reports submitted to the Advisory Committee
Outcome Measures:
- Level of partner satisfaction with coordination and data access - Documented changes to service strategy based on evaluation data - Increase in interagency referrals and follow-through
Project activities and services
that support the identified goal and objectives
Responsible staff/partners
Timeline
Start Date End Date
1 Schedule and facilitate monthly partner meetings led by the City. 1 PEACE Team 1 10/1/2025 1 6/30/2029 Attachment B: Project Work Plan Page 5 of 5
2 Develop and implement standardized referral forms and data -sharing protocols across partners.
2 PEACE Team, Local Advisory
Committee, Subcontractor
Partner
2 11/1/2025 2 6/30/2029
3 Use Advisory Committee sessions for public feedback and transparency. 3 PEACE Team, Local Advisory Committee, Subcontractor
Partner
3 10/1/2025 3 6/30/2029
4 Collaborate with an external evaluator to analyze results and guide program evolution.
4 PEACE Team Data Analyst/
External Evaluator
4 6/1/2026 4 6/30/2029
List the data elements and sources that will be used to measure the outcomes Elements: Meeting agendas and notes, survey results, evaluation reports, protocol versions, feedback forms Sources: City coordination logs, CBO feedback surveys, Advisory Committee documentation, evaluator reports
Attachment C: Proposition 47 Local Advisory Committee Membership Roster Required Attachment: A complete Membership Roster must be uploaded to the BSCC Submittable Application Portal in order to be considered for funding.
Name of Applicant (Lead Public Agency): City of San Bernardino Police Department
Individual Name Job Title Agency/Organization
Ernest Luna Lieutenant San Bernardino Police
Department
Paul Spriggs Sergeant San Bernardino Police
Department
Cynthia Bernal Management Analyst San Bernardino Police Department
Rose Hoefer Social Worker County of San Bernardino
Behavioral Health
Gabriela Leon Homeless Solution
Manager
City of San Bernardino – Housing
Department
Audie Estrada Homeless Outreach
Coordinator
City of San Bernardino – Housing
Department
Devin Harmon Outreach Specialist Salvation Army
Cory Hall Outreach Specialist Salvation Army
City of San Bernardino
BSCC 1423-25
APPENDIX A: PROPOSITION 47 GRANT PROGRAM SCORING PANEL ROSTER
Name Title/Organization
1 Jamie Achterberg Assistant to the City Manager, City of Bakersfield 2 Galit Lipa Agency Director, Office of the State Public Defender 3 Tracie Neal Chief Probation Officer, Shasta County Probation Department
4 Marcus Galeste Research Scientist III, Commission for Behavioral Health
5 Lisa Hooks Staff Services Manager II, Regional Manager, State Council on Developmental Disabilities
6 Nakea Blair Program Director, Bigger Than You Inc.
7 Melissa Chelius Associate Governmental Program Analyst, California Department of Corrections and Rehabilitation
8 Jose de Avila Probation Manager, Contra Costa County Probation Department
9 Deirdre Benedict Supervising Analyst, Judicial Council of California 10 Dallaery M. Limon WHO Case Manager, Family Assistance Next Step Reentry Housing Program
11 Deanna Adams Attorney II, Judicial Council of California 12 Sandy Bonilla Co-Founder/Director, Southern California Mountains Foundation Urban Conservation Corp
13 Miguel Santos Correctional Counselor II, California Department of Corrections and Rehabilitation
City of San Bernardino
BSCC 1423-25
APPENDIX B: CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING PROPOSITION 47 GRANT FUNDS
This RFP includes requirements that apply to non -governmental organizations that receive BSCC grant funds as a subcontractor. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Prop 47 funds. The RFP describes these requirements as follows . Any non -governmental organization that receives Prop 47 funds must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the start date of the applicant’s Grant Agreement with BSCC.
Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC.
• Be registered with the California Secretary of State’s Office, if applicable. • Have a valid Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have a valid business license, if applicable.
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.
In the table below, provide the name of the Grantee and list all subcontracted third parties.
Name of Grantee:
Refer to next page for signature block.
Name of Subcontracted Third
Party Address Email / Phone Meets All
Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
City of San Bernardino
BSCC 1423-25
APPENDIX B: CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING PROPOSITION 47 GRANT FUNDS
Grantees are required to update this list and submit it to BSCC any time a new third -party subcontract is executed after the initial assurance date. Grantees shall retain (on -site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Proposition 47 RFP. These records will be subject to the records and retention language found in Exhibits A and C of the Standard Agreement.
The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS
STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE ( verified e-signature is acceptable) DATE x
PART IV, Page 56
Appendix G: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft and Embezzlement
FOR REFERENCE ONLY
Successful applicants will be required to submit this form prior to contract execution.
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three (3) years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
By checking the following boxes and signing below, the applicant affirms that:
I/We are not currently debarred by any federal, state, or local entity from applying for or receiving federal, state, or local grant funds.
I/We have not been convicted of any crime involving theft, fraud, or embezzlement of federal, state, or local grant funds within the last three (3) years. We will notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
I/We will hold subgrantees and subcontractors to these same requirements.
A grantee may make a request in writing to the Executive Director of the BSCC for an exception to the debarment policy. Any determination made by the Executive Director shall be made in writing.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS
STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE (e-signature is acceptable) DATE
X