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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: March 18, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Department: Public Works
Subject: Award of Cooperative Goods Purchasing Agreement with Public Restroom Company for the Lytle Creek Park and
Community Center Renovations Project in the amount of
$398,373. (Ward 3)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Cooperative Goods Purchasing Agreement with Public Restroom Company for the Lytle Creek park and Community Center Renovations Project (Project) in the amount of $398,373; and
2. Authorize the City Manager or designee to execute all documents with Public Restroom Company.
City Manager's Comments
The City Manager recommends approval.
Executive Summary
Awarding the cooperative goods purchasing agreement with Public Restroom Company will allow the City to move forward with the fabrication and installation of a prefabricated restroom building at Lytle Creek Park. Upon award, Public Restroom Company will fully assemble the restroom building off-site and provide a turnkey installation service once on-site preparations have been completed. Design and preparation of the on-site improvements necessary to install the restroom will be awarded at a later date.
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This award utilizes a competitively solicited Sourcewell agreement and will be funded by the previously accepted grant award of $1,000,000 from San Manuel Band of Mission Indians for the Project
Background
In November 2023, the City of San Bernardino Parks, Recreation and Community Services Department was invited to submit a proposal for grant funds by the San Manuel Band of Mission Indians. Staff assessed the needs of various parks and facility locations and realized the funding could effectively address the needs at Lytle Creek Park and Community Center. On January 17, 2024, the Mayor and City Council accepted a grant award in the amount of $1,000,000 for Lytle Creek Park and Community Center renovations.
Discussion
As part of the grant application that was submitted for the $1,000,000 award, several improvements were proposed, including a prefabricated restroom. The application stated that the installation of a new prefabricated restroom would address security concerns with the then newly implemented park ranger program. It would also provide upgraded facilities, ADA accessibility, and provide a safe and clean environment for the community.
To deliver this proposed improvement, staff contacted Public Restroom Company (PRC) and requested a proposal. PRC has fabricated and installed restrooms for other City park projects, including Nicholson Park and Seccombe Lake Park. After reviewing and revising the restroom building design with PRC, staff decided to proceed with using a Sourcewell contract to proceed with the work.
This award utilizes a competitively solicited Sourcewell agreement (Master Agreement #052725), which was procured using a publicly issued solicitation (RFP #052725 – Restroom and Shower Facilities). Sourcewell is a local government and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123.A.21) offering a Cooperative Purchasing Program to eligible participating government entities. Public Contract Code Section 10298(a) and Article V, Section 5.5 of the City’s Purchasing Policy authorize the City to utilize cooperative purchasing agreements with other public agencies when determined to be in the City’s best interest."
The PRC proposal cost is as follows:
Assemble and Deliver Prefabricated Restroom Building $376,805 Turnkey Installation Service $21,568
Total Cost $398,373
To install the building a set of plans and specifications will be prepared by a third-party consultant for the on-site building preparations. The construction of the on-site preparation will be constructed by a third-party general contractor. These services will be awarded at a later date.
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Funding will be provided by the $1,000,000 grant provided by the San Manuel Band of Mission Indians.
The proposed budget utilization would be as follows:
Grant Award $1,000,000
Public Restroom Company Award ($398,373)
Remaining Budget $601,627
2021-2025 Strategic Targets and Goals
This project is consistent with Key Target No. 2: Focused, Aligned Leadership and Unified Community through the opportunity to improve city parks, increase community engagement and involvement in city-run recreation activities, and Key Target No. 3:
Improved Quality of Life through encouraging active lifestyles and crime reduction through built environment and increased community visibility.
Fiscal Impact
There is no fiscal impact on the general fund. Funding for this $398,373 agreement will be provided from the previously awarded $1,000,000 grant provided by the San Manuel Band of Mission Indians.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California:
1. Approve the award of a Cooperative Goods Purchasing Agreement with Public Restroom Company for the Lytle Creek park and Community Center Renovations Project (Project) in the amount of $398,373; and
2. Authorize the City Manager or designee to execute all documents with Public Restroom Company.
Attachments
Attachment 1 Cooperative Goods Purchasing Agreement with Public Restroom Company
Attachment 2 Sourcewell Master Agreement #052725
Attachment 3 Project Location Map
Ward:
Third Ward
Synopsis of Previous Council Actions:
January 17, 2024 Accepted grant award in the amount of $1,000,000 from the San Manuel Band of Mission Indians for renovations to Lytle Creek Park and Community Center.
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CC: Eric Levitt, City Manager