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CONSENT CALENDAR
City of San Bernardino
Request for Council Action
Date: April 1, 2026
To: Honorable Mayor and City Council Members
From: Lynn Merrill, Director of Public Works
Azzam Jabsheh, Deputy Director of Public Works/City Engineer Department: Public Works
Subject: Rejection of Construction Bids for the Villasenor Library - Parking Lot Surfacing Project and Amendment of Measure
S Funds to the Encanto Park Improvements (Ward 1)
Recommendation:
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-033;
1. Rejecting all construction bids received for the Villasenor Library - Parking Lot Surfacing Project; and
2. Amending the FY 2025/26 Capital Improvement Program (CIP) Budget to reallocate $247,933.16 in Measure S funds from the Villasenor Library - Parking Lot Surfacing Project to the Encanto Park Improvements.
City Manager's Comments
The City Manager concurs with the Public Works Department recommendation.
Executive Summary
Staff recommends rejecting all construction bids received for the Villasenor Library - Parking Lot Surfacing Project and amending the FY 2025/26 CIP Budget to reallocate the project’s remaining Measure S funding in the amount of $247,933.16 to the Encanto Park Improvements.
The Project was properly advertised, bids were received, and staff confirmed that responsive bids were submitted. However, after the bid opening, staff conducted a broader review of Capital Improvement Program priorities and current Measure S funding capacity. Based on that review, staff determined that higher-urgency improvements at Encanto Park a heavily used community facility within Ward 1, should 3 0
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be advanced during the current fiscal year to address immediate operational and accessibility needs.
Because Measure S resources are limited, advancing both projects during the same fiscal year is not feasible. Staff therefore recommends rejecting all bids for the Villasenor Library Project, deferring that project to a future budget cycle, and reallocating the remaining Measure S funds to the Encanto Park Improvements.
Background
The Villasenor Library - Parking Lot Surfacing Project was programmed in the FY 2025/26 Capital Improvement Program and funded with Measure S in the amount of $250,000 to address deteriorated pavement conditions, drainage deficiencies, and accessibility compliance within the parking lot. The parking lot is located north of West 5th Street and west of North Garner Avenue and provides off-street parking for library patrons and nearby neighborhood-serving commercial uses.
The existing pavement within the parking lot has experienced surface cracking, ponding, and uneven areas that create accessibility challenges. Existing ramps, striping, and path-of-travel markings are not fully compliant with current ADA standards. In addition, portions of the concrete slab near the trash enclosure and the trench drain require repair, and accumulated debris in the curb drainage openings has limited proper runoff flow.
The Project was developed to resurface and restripe the parking lot, construct new ADA-compliant curb ramps, update accessible path-of-travel markings and signage, repair drainage features including the trench drain gutter, replace deteriorated concrete near the trash enclosure, and clean curb drain openings to restore proper drainage.
The parking lot and associated improvements are City-owned facilities and fall under City jurisdiction for maintenance and improvements.
The Project was advertised for public bidding in accordance with City procurement requirements, and bids were received and publicly opened.
Discussion
The Project was advertised for public bidding in accordance with City procurement requirements, and sealed bids were received and publicly opened. A summary of the bidders is provided below:
No. Bidder City Bid Amount
1 J B Bostick LLC Anaheim $131,200.00
2 Terra Pave, Inc. Whittier $137,550.00
3 Onyx Paving Company, Inc. Yorba Linda $144,000.00
4 NPG Corporation Perris $158,726.00
5 Copp Contracting, Inc. Buena Park $163,735.00
6 Pave West Artesia $165,676.50
7 Prestige Paving Company, Inc. La Mirada $165,703.30
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8 L. M. T. Enterprise, Inc. dba Tyner Paving
Company Alhambra $168,855.95
9 Cali State Paving, Inc. Riverside $172,400.00
10 Asphalt, Fabric & Engineering, Inc. Signal Hill $175,625.00 11 S Christensen Engineering, Inc. Apple Valley $177,420.00 12 Vance Corporation Beaumont $180,478.75
13 Venture Construction & Management Corona $180,836.00 14 Roadway Engineering & Construction Corp. Perris $257,400.00 Staff reviewed the bid results and confirmed that multiple responsive bids were received. J B Bostick LLC submitted the apparent lowest responsive and responsible bid in the amount of $131,200.00. The bid amounts were within the available project budget originally allocated at $250,000 in Measure S funds, of which $247,933.16 remains available.
The recommendation to reject all bids is not based on bid pricing, contractor qualifications, or any irregularity in the solicitation process. Instead, after the bid opening, staff reassessed the Project in the context of overall Capital Improvement Program priorities and available Measure S funding for the remainder of the fiscal year.
Staff identified more immediate accessibility and operational needs at Encanto Park, a heavily used community facility within Ward 1. Encanto Park Improvements address a higher level of urgency based on current facility use and community impact.
Given finite Measure S resources, awarding a construction contract for the Villasenor Library Project at this time would limit the City’s ability to advance the Encanto Park improvements during the current fiscal year. Staff therefore recommends deferring the Villasenor Library Project to a future CIP cycle when funding capacity allows.
Accordingly, staff recommends rejecting all bids received for the Villasenor Library – Parking Lot Surfacing Project and reallocating the remaining $247,933.16 in Measure S funds to the Encanto Park Improvements. This action allows the City to address higher priority accessibility improvements now while preserving the option to re bid the Villasenor Library Project in a future fiscal year.
Environmental Impact
The action to reject bids and reallocate funding does not constitute a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378, as it involves administrative and fiscal actions that will not result in direct or indirect physical changes to the environment.
Any future construction project funded through the amended allocation will undergo appropriate CEQA review prior to implementation.
2021-2025 Strategic Targets and Goals
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This action aligns with Key Target No. 3: Improved Quality of Life, by allowing Measure S funds to be redirected to higher-priority infrastructure improvements that enhance the usability of public facilities for residents.
Fiscal Impact
The Villasenor Library - Parking Lot Surfacing Project is currently budgeted at $250,000 in Measure S funds within the FY 2025/26 CIP. No construction expenditures have been made for this Project.
A total of $2,066.84 from the original $250,000 allocation was previously expended for bid advertisement and publication costs associated with the solicitation process. The remaining available Measure S funding of $247,933.16 is proposed to be reallocated to the Encanto Park Improvements.
Staff recommends amending the FY 2025/26 CIP Budget to reallocate the remaining $247,933.16 in Measure S funds from the Villasenor Library – Parking Lot Surfacing Project to the Encanto Park Improvements.
Item Amount
Villasenor Library- Parking Lot Surfacing (Measure S) $247,933.16 (De-allocated) Encanto Park Improvements (Measure S) $247,933.16 (Reallocated) Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2026-033;
1. Rejecting all construction bids received for the Villasenor Library - Parking Lot Surfacing Project; and
2. Amending the FY 2025/26 Capital Improvement Program (CIP) Budget to reallocate $247,933.16 in Measure S funds from the Villasenor Library - Parking Lot Surfacing Project to the Encanto Park Improvements.
Attachments
Attachment 1 Resolution (Bid Rejection and CIP Budget Amendment) Attachment 2 Bid Tabulation
Attachment 3 Location Map (Villasenor Library - Parking Lot Surfacing) Attachment 4 Location Map (Encanto Park Improvements) Ward:
Ward 1
Synopsis of Previous Council Actions:
June 04, 2025, FY 2025/2026 Budget Presentation (All Wards) CC
Eric Levitt, City Manager